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CIT'. OF SAN BERNARDI"" J - REQUEl ~. FOR COUNCIL ACT _ )N
From:
Dean R. Meech, Purchasing Agent
Subject: Ni nety (90) Gallon Automated
Refuse Containers (8000 Each)
Dept:
Purchasing
Date:
September 19, 1988
F-88-16
~
Synopsis of Previous Council action:
None
Recommended motion:
Adopt Resolution
Dean R.
Meech tJ ~
Signature
Contact person:
Dean R. Meech
Phone: 384-5085
Supporting data attached:
Yes
Ward:
N/A
FUNDING REQUIREMENTS:
A t ~ See Lease Purchase Council Action Request
moun:
Source: (ACCT. NO.) 127-412-55780
(ACCT. DESCRIPTION) 90 Gallon Curb Side Collection
Finance: ~ P
Council Notes:
n-0262
Agenda I tern No.
14
ell "OF SAN BERNARDI: D - REQUE r FOR COUNCIL AC1 ~N
STAFF REPORT
F-88-16
The proposed purchase is for 8000 each ninety (90) gallon automated refuse
containers to be utilized in daily operations by the Public Services
Department.
At the request of the department, appropri ate specifi cati ons 'were prepared,
published and furnished to area suppliers. Bids were publi~ly opened and
declared on June 20, 1988. The fOllowing is a summary of Bids received.
COMPANY
TOTAL BID (INCLUDING TAX)
P & W Bin
Consolidated Fabricators
RCS
Roto-Injection Products
*Kirk Rotational Moldings Inc
No Bid
No Bid
$496,080.00
$498,115.20
$411,534.40
Twelve (12) suppliers of this commodity were solicited. Five (5) responded,
two (2) with no bids. Of these bids only three (3) bids were valid.
On 7-14-88 a meeting of all valid vendors was arranged to completely
i nvesti gate the adverti si ng scheme necessary to the implementati on of the
program. Upon competion of the meeting of vendors, the Public Serv~ces
Director,the Fleet Manager and the Purchasing Agent certain information
concerni ng the adverti si ng that was to be ampl i fi ed and. forth comi ng at a
later date for us to make the correct determination. At that time it was also
asked that the vendors provide an unassembled sample of their containers for
inspection and the City.s timed assembly by our people.
On 8-12-88 the meeting to complete the advertising determination was held with
the Di rector of Pub 1 i c Servi ces and the Fleet Manager who in turn were to
advise the Purchasing Agent.
On 8-31-88 the memo (memo attached) was received advising the Purchasing
Agent that the containers by the lowest bidder were accepted by the City.
Therefore, specifications as bid have been reviewed with the Director of
Public Services and the Fleet Manager who concur that the Bid of Kirk
Rotational Molding Inc. meets specifications and requirements. It is therefore
recommended that the Bid be accepted for contract. The equipment funding is a
five (5) year Lease Purchase.
75-0264
Staff Report
F-88-16
September 19, 1988
Page 2
Account Number:127-412-55780 (90 Gallon Curb Side Collection)
Total Amount: See Lease Purchase Council Action Request $411,534.40
.Requisition Authorized Funding: $133,674.00
/J'l1c~~ r /Jrlc-V--v<cf R~~/
Manuel Moreno, Jr. " Robert orbltt,
Director of Public Svc/Refuse ~ Fleet Manager
. ~~
Purchasing Agent
. --rrrv OF SAN .JERr-1ARDINU - ..1t:MunAI"UUM
To
DEAN MEECH
PURCHASING AGENT
REVIEW OF BID PROPOSAL
#F-BB-16
From ROBERT TORBITT
FLEET MANAGER
Date AUGUST 31,. 1988
SubjIct
AppnMd
Date
ON AUGUST 31st MANUEL MORENO, PUBLIC SERVICES DIRECTOR AND
ROBERT TORBITT, FLEET MANAGER MET WITH MR. JESS SPARKS .
REPRESENTING KIRK ROTATIONAL INC. MANUFACTURE OF AUTO-
MATED REFUSE CONTAINERS PERTAINING TO BID. SPECIFICATION
#F-88-16, WE REACHED THE CONCLUSION THAT THE BID PROPOSAL
OFFERED BY KIRK ROTATIONAL INC. MEETS THE SPECIFICATIONS &
IS IN THE BEST IN'l:EREST OF THE CITY OF SAN BERNARDINO TO
ACCEPT THE PROPOSAL FOR THE DELIVERY OF 8000 REFUSE CONTAINERS.
(2Lf~
ROBERT TORBITT
FLEET MANAGER
. /JJ!~//JYl ~ tC
MANUEL P. MORENO, JR.
PUBLIC SERVICES DIRECTOR
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28
1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A BID TO KIRK
ROTATIONAL MOLDINGS INC. FOR THE FURNISHING AND DELIVERY OF 8000 EACH NINETY
3 (90) GALLON AUTOMATED REFUSE CONTAINERS IN ACCORDANCE WITH BID SPECIFICATION
F-88-16.
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
5 BERNARDINO AS FOLLOWS:
6
7
SECTION 1. That Kirk Rotational Moldings Inc. is the lowest and best
responsible bidder for the furnishing and delivering of 8000 each ninety (90)
8
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gallon automated refuse containers in accordance with Bid Specification
10
F-88-16 for the total amount of $411,534.40 pursuant to this determination,
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the Purchasing Agent is hereby authorized and directed to issue a purchase
order for said 8000 each ninety (90) gallon automated refuse containers to
said lowest and best responsible bidder; such award shall only be effective
upon the issuance of a purchase order by the Purchasing Agent; and all other
bids therefor are hereby rejected.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by
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the Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day
18
of
,198____, by the fOllowing vote,
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to wit:
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AYES: Council Members
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NAYS:
ABSENT:
City Clerk
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a/la/QQ
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1 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARD A BID TO ENGS MOTOR TRUCK
COMPANY FOR THE FURNISHING AND DELIVERY OF 8000 EACH NINETY (90) GALLON
2 AUTOMATED COLLECTION REFUSE CONTAINERS IN ACCORDANCE WITH BID SPECIFICATION
F-88-17.
3
4
The foregoing resolution is hereby approved this
day
5
of
. 198
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8
Evlyn Wilcox. Mayor City of San Bernardino
Approved as to form
9 and legal content:
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City Attorney
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9/17/88
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