HomeMy WebLinkAbout2010-383
RESOLUTION NO. 2010-383
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2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
3 AND INCREASE ANNUAL PURCHASE ORDER NUMBER 211538 BY $29,334.55
4 FOR A TOTAL PURCHASE ORDER AMOUNT OF $41,000 TO SECURITAS
SECURITY SERVICES USA, INC. FOR SECURITY GUARD SERVICES AT THE
5 FELDHEYM LIBRARY.
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WHEREAS, the current Purchase Order of $11,665.45 needs to be increased by
$29,334.55 for a total Purchase Order amount of$41,000; and
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The City Manager of the City of San Bernardino is hereby authorized to
execute on behalf of said City an Agreement between the City of San Bernardino and Securitas
Security Services USA, Inc., a copy of which is attached hereto, marked as Exhibit "A", and
14 incorporated herein by this reference as fully as though set forth at length.
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total Purchase Order amount of $41 ,000.
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SECTION 2. That pursuant to this determination, the Director of Finance or her
designee is hereby authorized to increase Purchase Order Number 211538 by $11,665.45 for a
SECTION 3. The Purchase Order shall reference this Resolution Number and shall
read, "Securitas Security Services USA, Inc. for security guard services at the Feldheym
Library. Agreement not to exceed $41,000" and shall incorporate the terms and conditions of
the agreement.
SECTION 4. The authorization to execute the above referenced Purchase Order and
Agreement is rescinded if it is not executed by both parties within sixty (60) days of the
passage ofthis resolution.
2010-383
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
AND INCREASE ANNUAL PURCHASE ORDER NUMBER 211538 BY $29,334.55
FOR A TOTAL PURCHASE ORDER AMOUNT OF $41,000 TO SECURITAS
SECURITY SERVICES USA, INC. FOR SECURITY GUARD SERVICES AT THE
FELDHEYM LIBRARY.
SECTION 5. The implementation date of this Agreement with Securitas Security
Services USA, Inc. is July 1, 2010; therefore, any action taken between July 1, 2010 and the
date that this resolution is adopted is hereby ratified.
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III
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
2 AND INCREASE ANNUAL PURCHASE ORDER NUMBER 211538 BY $29,334.55
FOR A TOTAL PURCHASE ORDER AMOUNT OF $41,000 TO SECURITAS
3 SECURITY SERVICES USA, INC. FOR SECURITY GUARD SERVICES AT THE
4 FELDHEYM LIBRARY.
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,2010-383
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a ioint
regular
meeting thereof, held
on the 6th
day of December
, 2010, by the following vote, to wit:
@~e.h. ~
Rac el G. Clark, City Clerk
-r.ft-
The foregoing resolution is hereby approved this rot day of December
~~
tric . Morris, Mayo?~
City of San Bernardino
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between Securitas Security Services USA, Inc. ("VENDOR") and the City of San Bernardino
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WITNESSETH:
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7 WHEREAS, the Mayor and Common Council has determined that it is advantageous
8 and in the best interest of the CITY to contract for security guard services at the Feldheym
9 Library; and
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14 VENDOR to provide those products and services as set forth in the Pricing Quotation, attached
15 hereto as Attachment" I" and incorporated herein by this reference.
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22 3.
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25 either party. The terms of this Agreement shall remain in force unless amended by written
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2010-383
VENDOR SERVICE AGREEMENT
This Vendor Service Agreement is entered into this 6th day of December 2010, by and
("CITY" or "San Bernardino").
NOW, THEREFORE, the parties hereto agree as follows:
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SCOPE OF SERVICES.
For the remuneration stipulated, San Bernardino hereby engages the servIces of
COMPENSATION AND EXPENSES.
a. For the services delineated above, the CITY, upon presentation of an invoice, shall
pay the VENDOR up to the amount of $41,000 for security guard services at the
Feldheym Library.
b. No other expenditures made by VENDOR shall be reimbursed by CITY.
TERM; TERMINATION.
The term of this agreement shall be from July 1,2010 through June 30, 2011.
This Agreement may be terminated at any time by thirty (30) days' written notice by
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EXHIBIT "A"
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Vendor agrees to and shall indemnify and hold the City, its elected officials, employees,
agents or representatives, free and harmless from all claims, actions, damages and liabilities of
any kind and nature arising from bodily injury, including death, or property damage, based or
asserted upon any or alleged act or omission of Vendor, its employees, agents, or
subcontractors, relating to or in any way connected with the accomplishment of the work or
performance of service under this Agreement, unless the bodily injury or property damage was
actually caused by the sole negligence of the City, its elected officials, employees, agents or
5. INSURANCE.
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6. NON-DISCRIMINA TION.
7. INDEPENDENT CONTRACTOR.
employees, and all business licenses, if any are required, in connection with the services to be
performed hereunder.
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1 NOTICES.
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Any notices to be given pursuant to this Agreement shall be deposited with the United
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States Postal Service, postage prepaid and addressed as follows:
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7 TO THE VENDOR:
TO THE CITY:
Public Works Director
300 North "D" Street
San Bernardino, CA 92418
Telephone: (909) 384-5140
Securitas Security Services USA, Inc.
402 S. Milliken Avenue, Suite G-H,
Ontario, CA 91761
Telephone: (909) 974-3177
Contact: John W. Muldoon III
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11 9. ATTORNEYS' FEES.
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In the event that litigation is brought by any party in connection with this Agreement,
the prevailing party shall be entitled to recover from the opposing party all costs and expenses,
including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of
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its rights or remedies hereunder or the enforcement of any of the terms, conditions or
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provisions hereof. The costs, salary and expenses of the City Attorney and members of his
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office in enforcing this Agreement on behalf of the CITY shall be considered as "attorneys'
fees" for the purposes of this paragraph.
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encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior
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written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void
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and shall constitute a breach of this Agreement and cause for the termination of this
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26 Agreement. Regardless of CITY's consent, no subletting or assignment shall release VENDOR
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VENDOR shall not voluntarily or by operation of law assIgn, transfer, sublet or
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This Agreement shall be governed by the laws of the State of California.
13. SUCCESSORS AND ASSIGNS.
This Agreement shall be binding on and inure to the benefit of the parties to this Agreement
16 14. HEADINGS.
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22 If any provision of this Agreement is determined by a court of competent jurisdiction to
23 be invalid or unenforceable for any reason, such determination shall not affect the validity or
24 enforceability of the remaining terms and provisions hereof or of the offending provision in any
25 other circumstance, and the remaining provisions of this Agreement shall remain in full force
26 and effect.
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The subject headings of the sections of this Agreement are included for the purposes of
convemence only and shall not affect the construction or the interpretation of any of its
provlSlons.
15. SEVERABILITY.
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16. ENTIRE AGREEMENT; MODIFICATION.
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3 This Agreement constitutes the entire agreement and the understanding between the
4 parties, and supercedes any prior agreements and understandings relating to the subject manner
5 of this Agreement. This Agreement may be modified or amended only by a written instrument
6 executed by all parties to this Agreement.
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date set forth below.
2010-383
VENDOR SERVICE AGREEMENT
SECURIT AS SECURITY SERVICES USA, INC.
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7 Dated: /h , 201~
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11 Dated
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Approved as to Form:
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F. Penman, City Attorney
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Attachment" 1 "
PricinQ Quotation for The City of San Bernardino
Feldheym Library
Fiscal 2011
July 1, 2010 thru June 30, 2011
40 Straight Time Hours per week at: $16.13
6 Overtime Hours per Week at: $24.20
(46 Total Hours per Week of Coverage)
40 X 16.13 = 645.20 per Week
6 X 24.20 = 145.20 per week
645.20 + 145.20 = $790.40 per Week
$ X 52 Weeks = $41,100.80 Fiscal 2010 Cost
Total Purchase Order Cost for Fiscal 2011: $41,100.80
Securitas Security Services USA, Inc.
402 S. Milliken Avenue, Suite G-H, Ontario, CA 91761, USA
Phone (909) 974-3177 Fax (909) 974-3161
www.securitasinc.com
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Security Guard Guide
San Bernardino Public Library
NORMAN F. FELDHEYM CENTRAL LIBRARY
The Library staff appreciates the guard/s on duty and would like to extend a hearty vote
of thanks to them and their seemingly thankless hours of fine service. The following list of
various concerns is not meant as a criticism of the service, but only a reminder of the Library
concerns.
PAGING The name "Mr. (changes monthly)" is used when the guard is needed. The guard
should respond immediately. The paging system is located at the Circulation Desk. Please
let the Circulation staff know when you are going outside on rounds, so that we won't be
paging when you're outside. Be aware of dead spots: mail room, outside. Because there are
occasions when Feldheym's security guard is needed immediately in a library location due to
an emergency s/he would be able to handle, the guard will be instructed to respond with haste
to the following P.A. system summons: Mr. Janson (or whatever), STAT Circulation (or other
location) When the guard hears the STAT summons he will know its an emergency and to
proceed to the proper area.
REPORTING Please check in with Administration Office staff upon arrival at work. Guard and
Circulation Department share a Meeting Room Schedule which is kept at the front circulation
counter. On Saturday, please check in with the Librarian on duty at the Reference Desk. Also,
a quick round of the library should be made so that staff is aware guard is on duty.
OPENING PROCEDURES Call sonitrol if you are the first in the building. Unlock the front
doors, West door and children's door at 10:00 a.m. Keys and alien wrench are located in
lock box in circulation workroom. Raise U.S. and California outdoor flags which are located in
circulation. Flag lock key is located in Circulation lock box.
DUTIES: Guard should be constantly visible and on the move so that patrons and staff are
aware of his/her presence.
FIRE ALARM DOORS There are many fire alarm doors; when alarm sounds, check at
circulation desk to ascertain which alarm is ringing. A special key is needed to turn off alarm.
Check out the offender and explain the necessity for the alarm doors. If fire alarm is activated,
determine if there is a fire. If there is a fire evacuate building. If no fire, get screwdriver and
reset alarm box. Then obtain key from reference or circulation and reset panel in electrical
closet in children's room.
RESTROOM Restrooms should be checked frequently, throughout the day both men's and
women's and children's.
ARTWORK SECURITY We expect the art works on display in galleries downstairs and
upstairs to be watched as much as possible during exhibits.
COMPUTER SECURITY Traffic on the second floor from the elevator to the Computer Lab
increases dramatically when the computer lab is open. Therefore, frequent appearances of the
Security Officers in that area would be helpful. If possible guard should station himself/herself
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in that area 15 minutes before computer lab is due to open. The computer lab staff would
appreciate the occasional presence and backup of the Security Officers in the lab, so please
walk though the lab periodically. From the Computer Lab, one can get a good view of what is
happening on the main floor of the Library. Please do this discretely. Computer equipment and
terminals anywhere in the building should not be turned on or off, or tampered with, since a
whole program could be erased.
LIBRARY BEHAVIOR The guards should be aware of unacceptable behavior in the library.
This could include, but not be limited to, taking a bath in the restrooms, sleeping, drinking
alcohol, perverts who peep at women and children, expose themselves, masturbate, etc., and
other inappropriate behavior. All discussion with offenders needs to be done unobtrusively and
in private. Do not hesitate to call Police Department if situation warrants. 9-911 emergency
or 383-5311 non-emergency. Hold offender and call Police Department when City property
(magazines, books, furniture) is vandalized.
REPORTING Any problem, question or incidents should be brought to the Management's
attention as soon as possible. We are especially interested in accidents, criminal acts, upset
patrons, etc. Use incident report from to provide management with necessary information.
Form must be submitted by end of shift.
DAMAGE OF THEFT Any damage or theft of library materials is illegal (CDED Code 19910)
and police should be called to make an arrest.
MEETING ROOMS Doors should be locked at all times unless there is a meeting going on.
Guard should check after each meeting to make sure doors are locked.
SET-UP Assist with setting up tables, chairs, microphones, etc.
DELIVERIES Receive deliveries from UPS, FedEx, donations, etc.
SMOKING, EATING There is no smoking in the Library. Eating permitted only in Mary Belle
Kellogg meeting rooms and with permission in the atrium.
CHILDREN The guard should be alert to children playing in the library, and ask them to
behave in a normal manner or leave. Children are not allowed to use the elevator without an
adult. Children not picked up by parents at closing time should be not be abandoned. Either
make a call to the parent or wait until ride arrives; if no ride arrives call police. Library will
compensate the guard for any extra time involved. Feel free to call management for help in
special cases. Children's Room doors should be locked at dusk.
PEOPLE IN WRONG AREA Challenge people who are unfamiliar to you or who are in
places where no one should normally be present. Where no ready identification is produced,
call for a library supervisor to verify. Guards should be aware that the library rules state that
newspapers should be kept in reference areas or returned to the rack. If someone takes
the paper on a stick to the window area he should be cautioned to returned it to the rack in
reference. Newspapers left out of the reference area should be returned while making rounds
time permitting.
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LIBRARY'S SECURITY Our security arrangements should not be discussed with any patron
or staff, especially in public and especially our detection system.
ESCORT Staff should be escorted to their cars at closing time and on request. Make sure
staff is safely in cars before proceeding inside - patrons also may request an escort.
PROFESSIONALISM Since we are a City public building, we want to reflect professionalism
in service. We request the guards refrain from visiting at length with staff or hanging around
public service counter and leaning on counters. No reading of Library materials while on
duty. Guards should never perform normal library staff functions, such as checking out books,
answering reference questions, etc. Guards should always be in complete uniform.
NEW GUARDS When there is a change of guards, the new guard must be apprised of all
normal duties and should be familiar with this memo. He/she should be introduced to staff and
familiarized with the closing procedure.
EVENINGS Check Reference area often during evening hours. Before closing, give the
library a full check of all areas for anybody hanging around looking for somewhere to sleep.
Guard working at closing time should check the weekly meeting schedule to assure there are
no meetings staying beyond closing time. If there are, the guard must stay until the meeting
has finished, all attendees have vacated the building, and the usual closing procedure has
been observed. The guard will report to the Administration Office as to the actual time the
meeting ended, and the time guard left building.
LIBRARY HOURS (Normal hours open to public)
Monday through Wednesday: 10:00 a.m.
Thursday through Saturday: 10:00 a.m.
8:00 p.m.
6:00 p.m.
CLOSING PROCEDURES In general, turn off all lights, check that doors are closed and
locked, and check equipment that may have been left on, as you proceed. Perimeter door
check is essential.
Special doors to check on second floor:
.:. 1. Door to shipping and receiving from stairwell by elevator
.:. 2. Door to the storeroom and door to roof in storeroom
.:. 3. California Room patio door
.:. 4. Door to Computer Lab and Computer Office should be locked
.:. 5. Administration Office patio doors
.:. 6. City Librarian's door to hallway
.:. 7. Staff Room patio door
Special lights and equipment to check on second floor
.:. 1. City Librarian's restroom light's and coffee pot in City Librarian's Office
.:. 2. Upstairs gallery-three separate lights
.:. 3. Staff restroom; coffee pot in Staff Room
.:. 4. Check stalls in restrooms
Special doors to check on first floor
.:. Circulation Supervisor's office
.:. West perimeter doors in Children's Room and Art Gallery
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.:. Friends of the Library Room
.:. Perimeter doors need checking from outside to make sure lock is locked; also, sliding
doors should be turned off and locked
.:. Gate must be lowered, check area before lowering making sure nothing is left on floor to
prevent it from closing properly
Special lights and equipment to check on the first floor
.:. Hall lights to lock back door and Children's Room
.:. Lights in small Conference Room
.:. Lights in Friend's Room
.:. Lights in Art Gallery
.:. Lobby lights
.:. Lecture Hall lights; Meeting Room lights and hot plates
.:. Transformer in janitor's closet
.:. Floor heaters
.:. Outside door locks should be tested from outside as well as from inside. All doors should
be shaken to be sure they are secure. Areas covered by each Sonitrol code.
CODING OUT Code areas are: 1052 - lobby and meeting rooms; 1053 main floor of library;
1054 - Second floor of library. If there is a problem coding out, request that Sonitrol call
management for assistance. Don't ask Sonitrol to respond to a malfunction until talking to
management. If all doors are locked and can't code out, ask Sonitrol to call Police Department
to patrol. But make sure perimeter is secure. For problems other than coding out do not
hesitate to call a member of management for assistance. Librarian should not ask Sonitrol to
come check perimeter: call management.
PERFORMS RELATED WORK AS REQUIRED Security Guard Guide is not intended to reflect
all duties performed within the job.
LIBRARY MANAGEMENT
Mike Clark, Associate Library Director
Millicent Price, Supervising Librarian
Ed Erjavek, Library Information Technology Manager
Aurora Mendoza, Administrative Operations Supervisor II
Ophelia Georgiev Roop, Library Director
Emergency message line (ill or late to work - Mon-Fri)
Emergency message line (ill or late to work - Saturday)
795-1828
798-7437
425-1459
783-3125
792-6886
381-8213 or 381-8251
3.81-8202
Failing to reach any of the above, the guard could ask for extra patrols from the Police
Department during the night, and library personnel would have Sonitrol check the problem the
next day.
August 8, 2006