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CITY .OF SAN BERNARDINO - REQUEST t-OR COUNCIL ACTION
From: Dean R. Meech, Purchasing Agent
Subject: Automated Refuse Trucks (3 each)
Side Loading
Dept: Purchasing
Date: June 2, 1988
Bid: F-88-15
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Synopsis of Previous Council action:
None
Recommended motion:
Adopt Resolution
Dean R. Meech
it
Contact person:
Dean R. Meech, Purchasing Agent
Phone: 384-5085
Supporting data attached:
Yes
Ward:
N/A
FUNDING REQUIREMENTS:
Amount: $82,126.00
Source: (ACCT. NO.) 127-412-55782
(ACCT. DESCRIPTION) Refuse Trucks
Flnance:_~'''J,'4..r..J jd-- ....----
Council Notes:
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CITY OF SAN BERN_RDINO - REQUEST ""R COUNCIL ACTION
STAFF REPORT
F-88-15
The proposed purchase is for three (3) each automated refuse trucks to be
util i zed in dai ly operati ons .by the Refuse Department.
At the request of the department, appropri ate specifi cati ons were prepared,
published and furnished to area suppliers. Bids were pUblicly opened and
declared on May 11, 1938. The following is a summary of Bids received.
COMPANY
TOTAL BID (INCLUDING TAX)
Associated Diesal
CTEC
Dietrich International
Cochran & Nichole
Los Angeles Freightliner
Nixon-Elgi
Engs Motor Truck
Engs Motor Truck
Engs Motor Truck
Ray Gaskin ServiCe
Inland Empire White-GMC
Inland Empire White-GMC
Inland Empire White-GMC
Carmenita Truck Center
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
$341. 919.96
$337,630.00 Alternate
$332,446.74 Alternate
No Bid
$339,525.42
$335,235.60 Alternate
$330,052.20 Alternate
$330,720.00 (failed to
enclose bid bond)
$342,129.84
*Haaker Equipment Co.
Twenty (20) suppliers of this commodity were solicited. Eleven (11) responded,
seven (7) no bids, four (4) with primary bids, and two (2) with two (2)
alternate bids each. Of these bids only three (3) bids were found to be
bidding acceptable products.
Vendor Engs Motor Truck Co. specifications were addressed adequately in the
truck portion of the bid but found inadequate in the packer body portion and
parts and service (section 26).
Vendor Inland Empire White-GMC was also found inadequate in the truck section
(section 7) and the packer body portion (section 26 and the last section).
Vendor Haaker Equi pment Co. met the speci fi cati ons wi thout excepti ons. They
also met the geographic location as required in the specification. They have a
successful track record of support and service on other equipment within the
City.
Entering a new refuse program, reliable parts supply and service are one of
the most important requirements of specifications. These sections are
necessary for reasons of assuring the successful transition of this new
operation.
75-0264
Staff Report
F-88-15
June 2, 1988
Page 2
Specifications as bid have been reviewed with the Director of Public Services
and the Fl eet Manager who concur that the Bi d of Haaker Equi pment Co. meets
specifications and requirements. It is therefore recommended that the Bid be
accepted for contract. The equi pment (parti an fundi ng is in the 1987/88
budget. Total funding is to be a five (5) year lease purchase at 7.19%
interest with semi-annual payments in arrears. each payment at $41,335.50.
Total payout is $413,355.00.
(attached is a summary of financing proposals)
Account Number:127-412-55782 Total Amount: $82,126.00
~pO/I11~
Manuel Moreno, Jr. De . Meech,
re~f~~
{obert orbltt,
Fleet Manager
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO HAAKER EQUIPMENT COMPANY FOR THE FURNISHING AND
DELIVERY OF THE AUTOMATED REFUSE TRUCKS (3 EACH), IN ACCORDANCE
WITH SPECIFICATION F-88-15.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
That Haaker Equipment Co. is the lowest and
8 best bidder for the furnishing and delivering of Automated Refuse
9 Trucks (3 each), in accordance with specification F-88-15 for a
10 total amount of $342,129.84 pursuant to this determination, the
11 Purchasing Agent is hereby authorized and directed to issue a
12 purchase order for said Automated Refuse Trucks (3 each) to said
13 lowest and best bidder; such purchase order shall include (1) a
14 term that the City shall have at least 90 days from the date of
15 acceptance of the bid to arrange financing for the equipment;
16 and (2) a term that the purchase order is contingent upon the
17 City obtaining financing that is adequate in the City's sole
18 determination; such award shall only be effective upon the
19 issuance of a purchase order by the Purchasing Agent; and all
20 other bids therefor are hereby rejected.
21 I HEREBY CERTIFY that the foregoing resolution was duly
22 adopted by the Mayor and Common Council of the City of San
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Bernardino at a
meeting thereof, held on the
day of
, 1988, by the following vote, to
wit:
7-6-88
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11 Resolution
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711
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- Award of Contract - Haaker Equipment Co.
AYES:
Council Members
NAYS:
ABSENT:
City Clerk
The foregoing resolution is hereby approved this
day
1988.
EVLYN WILCOX, Mayor
City of San Bernardino
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13 I Approved as to form
! and legal content:
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15 \~"} :/:;.,vl_____
~c;.Ity Attorney
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7-6-88
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BID SPEC:
F-RR-15
VENDOR: PACIFIC CORP. CAPITAL
RATE GOOD UNTIL: 60 Days
7.19%
5-24-88 - 7-24-88
UNDER 10 MILLION TAX EXEMPT DEBIT
3 YEAR LEASE PURCHASE............................RATE %
PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
TOT AL PAyOUT.......................................... $
5 YEAR LEASE PURCHASE............................RATE %
PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
TOTAL PAyOUT.......................................... $
BANK QUALIFIED RATES
OVER 10 MILLION TAX EXEMPT DEBT
3 YEAR LEASE PAYMENT.............................RATE %
PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
TOTAL PAyOUT.......................................... $
5 YEAR LEASE PAyMENT......... ........ ........... .RATE % 7.19%
SEMI-ANNUAL (ARREARS) PAYMENT.........................$ 41,335.50
TOT AL PAyOUT.......................................... $ 413,355.00
Dean Raab 619-475-1524
BID SPEC: F-88-15
VENDOR: SECURITY PACIFIC LEASING
RATE GOOD UNTIL: 60 Days
7.25%
5-24-88 - 7-24-88
UNDER 10 MILLION TAX EXEMPT DEBIT
3 YEAR LEASE PURCHASE............................RATE %
PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
TOTAL PAyOUT.......................................... $
5 YEAR LEASE PURCHASE............................RATE %
PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
TOT ALP A YOU T. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
BANK QUALIFIED RATES
OVER 10 MILLION TAX EXEMPT DEBT
3 YEAR LEASE PAYMENT.............................RATE %
PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
TOTAL PAyOUT.......................................... $
5 YEAR LEASE PAYMENT.............................RATE % 7.25%
SEMI-ANNUAL (ARREARS) PAyMENT........................ .$41,397.71
TOT ALP A YOU T. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $413 ,977 . 10
Bob Humber 714-641-3235
BID SPEC:
F-88-15
VENDOR: MARYLAND NATIONAL LEASING CORP.
RATE GOOD UNTIL: 60 Days 5-24-88 - 7-24-88
7.45%
UNDER 10 MILLION TAX EXEMPT DEBIT
3 YEAR LEASE PURCHASE............................RATE %
PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
TOTAL PAyOUT.......................................... $
5 YEAR LEASE PURCHASE............................RATE %
PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
TOT ALP A YOU T. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
BANK QUALIFIED RATES
OVER 10 MILLION TAX EXEMPT DEBT
3 YEAR LEASE PAYMENT.............................RATE %
PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
TOTAL PAyOUT.......................................... $
5 YEAR LEASE PAyMENT......... ...... ..............RATE % 7.45%
SEMI-ANNUAL (ARREARS) PAYMENT.........................$41.606.07
TOT AL PAyOUT.......................................... $ 416 .060.07
Bill Bock 415-349-1417
214-239-7309
BID SPEC: F-88-15
VENDOR: MUNICIPAL LEASING ASSOCIATION INC.
RATE GOOD UNTIL: 60 Days 5-24-88 - 7-24-88
7.48%
UNDER 10 MILLION TAX EXEMPT DEBIT
3 YEAR LEASE PURCHASE............................RATE %
PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
TOT AL PAyOUT.......................................... $
5 YEAR LEASE PURCHASE............................RATE %
PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
TOTAL PAyOUT.......................................... $
BANK QUALIFIED RATES
OVER 10 MILLION TAX EXEMPT DEBT
3 YEAR LEASE PAYMENT.............................RATE %
PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
TOTAL PAyOUT.......................................... $
5 YEAR LEASE PAYMENT.............................RATE % 7.48%
SEMI-ANNUAL (ARREARS) PAYMENT.........................$ 41,637.32
TOTAL PAyOUT.......................................... $ 416,373.20
818-788-5797
BID SPEC:
F-88-15
VENDOR: FIRST INTERSTATE BANK
RATE GOOD UNTIL: 60 Days
7.68%
5-24-88 - 7-24-88
UNDER 10 MILLION TAX EXEMPT DEBIT
3 YEAR LEASE PURCHASE............................RATE %
PAY MEN T. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
TOT AL PAyOUT.......................................... $
5 YEAR LEASE PURCHASE............................RATE %
PAYMENT. . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . $
TOTAL PAyOUT........................................... $
BANK QUALIFIED RATES
OVER 10 MILLION TAX EXEMPT DEBT
3 YEAR LEASE PAYMENT.............................RATE %
PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
TOT AL PAyOUT.......................................... $
5 YEAR LEASE PAYMENT.............................RATE %
SEMI-ANNUAL (ARREARS) PAYMENT.........................$
TOT ALP A Y 0 UT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
7.68%
Dave Thorn 818-304-2856
BID SPEC:
F-RR-15
VENDOR: CITICORP NORTH AMERICA
RATE GOOD UNTIL: 60 Days
7.88%
5-24-88 - 7-24-88
UNDER 10 MILLION TAX EXEMPT DEBIT
3 YEAR LEASE PURCHASE............................RATE %
PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
TOT AL PAyOUT.......................................... $
5 YEAR LEASE PURCHASE............................RATE %
PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
TOTAL PAyOUT.......................................... $
BANK QUALIFIED RATES
OVER 10 MILLION TAX EXEMPT DEBT
3 YEAR LEASE PAYMENT.............................RATE %
PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
TOT ALP A YOUT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
5 YEAR LEASE PAyMENT........... ...... .... ...... ..RATE % 7.88%
SEMI-ANNUAL (ARREARS) PAYMENT.........................$
TOT AL PAyOUT.......................................... $
Martha Lewis 415-627-6059