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Home My WebLink About31-Police Department CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Date: November 16, 2010 Subject: Resolution of the Oty of San Bernardino Authorizing a Contract with American Traffic Systems (ATS) of Phoenix, Arizona, for an Upgrade to the Oty's Red Light Camera Enforcement System. From: Keith L. Kilmer, Chief of Police Dept: Police Department M/CCDATE: December 20, 2010 Synopsis of Previous Council Action: May 04, 2005 Resolution 2005-107 authorizing a lease and services agreement with Nestor Traffic Systems (NTS) for a Red Light Camera Enforcement System. May 04, 2005 Resolution 2005-107 A authorizing a maintenance agreement for Red Light Camera Enforcement System equipment on State Routes in the Oty of San Bernardino with Caltrans (DOT). Mar. 24, 2008 Motion to set a public hearing for April 7, 2008 to authorize an amendment to the lease and services agreement with Nestor Traffic Systems (NTS) April 21, 2008 Resolution 2008-135 authorizing a contract expansion amendment with Nestor Traffic Systems (NTS). Jan. 20, 2009 Resolution 2009-007 authorizing an amendment to the lease and services agreement Nestor Traffic Systems (NTS). Recommended Motion: MOPt~fiL KEITH L. KILMER, Chief of Police J~~Drrector Contact person: Public Safety Systems Mgr Michael Eckley Phone: 384-5947 Supporting data attached: Yes Staff Report/Resolution Ward: All FUNDING REQUIREMENTS: Amount: Source: $ 950,000.00 Traffic Safety Program Other Professional Services (128- 210- 5702-0087-0000) Finance Council Notes: Agenda Item No. 3 / I;) "C)d ~ d-O/O CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subiect Resolution of the City of San Bernardino Authorizing a Contract with American Traffic Systems (ATS) of Phoenix, Arizona, for an Upgrade to the City's Red Light Camera Enforcement System. Back2;round In May 2005 the City Council approved a Red Light Camera Enforcement System (RLC) for the City of San Bernardino with Nestor Traffic Systems (NTS). The initial project involved camera systems at four intersections (Waterman at Hospitality, Waterman at 30th Street, Waternlan at 40th Street, and Highland at Arden). The project contract was amended in April 2008 to expand the project up to 11 locations. Seven of the 11 locations have been activated. In September 2009 American Traffic Systems (A TS) purchased Nestor Traffic Systems, and has been providing services as outlined in the existing lease and service agreement. A TS has offered to convert the existing NTS enforcement systems to the standard A TS product line. They will reduce the flat monthly lease fees when the City converts from the existing NTS enforcement system. After meeting with A TS and discussing a possible transition to the A TS product line, the Police Department identified the following benefits to switching platforms: 1. Reduction in on-site equipment - The A TS product line does not require equipment such as the large over-hanging camera poles that the NTS product uses. All enforcement activities are done from a single pole at the curb (Highland at Arden will require two curb poles, without overhanging equipment because of the large number oflanes). 2. Improved in-ground sensor equipment - The A TS product line uses an inexpensive in- ground sensor to track violators and communicate with curb mounted camera poles. The devices can easily be moved or replaced if surfacing work on the roadway is necessary. A TS provides the devices to the City at no cost and with advance coordination with response to sites to install, replace, or repair sensors at no cost to the City. 3. Improved strobe light technology - The A TS product line uses smaller and more effective strobe lights. This technology allows the cameras to capture multiple violators on each red phase. 4. Improved web-based enforcement software for officers - The A TS product line provides easier editing features and better review features for officers and court personnel. 5. Larger customer service call center for the public - The A TS product line provides a larger centralized call center for citizens to call with questions associated with the red light cameras. 6. Lease cost savings - A TS is offering $144,000 in leasing discounts for existing site leases with no reduction in service. The new contract will provide the following major changes to the City of San Bernardino's RLC project: 1. Fixed Lease Period - This lease will run retroactive from the start ofFY 2010-2011 to the end ofFY 2012/2013. 2. University Parkway at Kendall Site Shutdown and Removal - Due to reduced activity 3. Southbound Waterman at 40th St Site Shutdown and Removal- Due to reduced activity 4. Westbound 30th St at Waterman Site Shutdown and Removal- Due to reduced activity 5. San Bernardino Ave at Tippecanoe Activation - For east and westbound traffic 6. Additional Site - Baseline at Mt Vernon - For east and westbound traffic 7. Additional Site - Hallmark Parkway at University Parkway - For westbound Hallmark A TS projects that all of their conversion work will be completed within 120 days. City owned intersections will be updated within about 90 days. Cal- Trans intersections have a longer permit process and may require 120 days for upgrade work to be completed. Financial Impact The FY 2010-2011 Police Traffic Safety program budget (account: 128-210-5505-0000-0087) includes $950,000 for RLC contract costs and $950,000 for gross RLC fine revenues. Staff anticipates that the intersections added in this agreement, coupled with the improved operations at existing enforcement sites, will generate another $100,000 in gross RLC fine revenues. Based on the experience of other entities that have converted to A TS technology, the Police Department estimates that RLC enforcement incidents will increase by 10-15% because of the technology improvements associated with the new A TS enforcement equipment. There is no change in the FY 2010-2011 budget for this program. Account: 128-210-5505-0000-0087 Budget Total $950,000 Balance as of September 9, 2010: $950,000 (Balance after approval: $ 0.00) Please note this balance does not indicate available funding. It does not include non- encumbered reoccurring expenses or expenses incurred. but not yet processed. Recommendation Adopt Resolution.