HomeMy WebLinkAbout15-Parks & Recreation
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: Parks, Recreation & Community
Services Dept.
Subject: Resolution of the Mayor and Common Council of
the City of San Bernardino authorizing the City
Manager to execute two Use of Facilities
Agreements by and between California State
University, San Bernardino and the City of San
Bernardino and Inland Empire Pony Baseball and
the City of San Bernardino; allowing for both
groups' collective use of Fiscalini Field from
January 1, 2011 through December 31, 2011, with
the option of three (3) one-year renewals; and
repealing resolution 2010-26.
From: Kevin Hawkins, Director
Date: November 29, 2010
MlCC Meeting Date: December 20, 2010
Synopsis of Previous Council Action:
2-16-2010- Mayor and Common Council approved resolution 2010-26 authorizing the City Manager to execute a
revised Facility Use Agreement by and between California State University, San Bernardino and the
City of San Bernardino allowing for the University's use of Fiscalini Field from December 26, 2009
through December 25, 2010, with the option of three (3) one-year renewals and repealing Resolution
No. 09-378.
Recommended motion:
Adopt Resolution.
Contact person:
Robert Lennox
Phone:
384-5031
Supporting data attached: Staff Report, Reso, & Agreements Ward: 2
FUNDING REQUIREMENTS:
Amount: $17,500 annual revenue,
$18,000 facility improvements
Source: (Acct. No.) 001-380-4901-0000
(Acct. Desc;ription) Misc. Receipts/Lease Agreements
Finance:
Council Notes:
Agenda Item No. J S-
IJ, d-o -C)()/ 0
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
City Manager to execute two Use of Facilities Agreements by and between California State
University, San Bernardino and the City of San Bernardino and Inland Empire Pony Baseball
and the City of San Bernardino; allowing for both groups' collective use of Fiscalini Field from
January 1,2011 through December 31,2011, with the option of three (3) one-year renewals; and
repealing resolution 2010-26.
Backe:round:
The City, California State University, San Bernardino, and Inland Empire Pony Baseball have
worked cooperatively for several years to effectively accommodate both the University's needs
as well as those of the community at Fiscalini Field in Perris Hill Park. The University has used
Fiscalini Field as its home practice site for the men's baseball team in the past. In fiscal year 09-
10, the University held their home games at Fiscalini Field. During this term of use, the
University had provided $17,500 in lease payments for the year. The University has also
provided facility improvements through the replacement of sideline fencing ($12,000 value), as
well as seed, sand, fertilizer and labor toward the annual fall field renovations. Additionally,
Pony has operated its youth hardball league at Fiscalini as well as hosted regional tournaments at
the park bringing recognition and tourism revenue to the City.
Staff from the Parks, Recreation and Community Services Department has been engaged in
discussions with the University and Pony in an effort to enhance this community partnership.
The Use of Facilities Agreements will contractually make Fiscalini Field the official home field
of Cal State Baseball in lieu of building an onsite facility at the campus and a home field of play
for Pony youth baseball. As a result, the Department will be able to stretch limited resources,
while promoting recreation/sports in Perris Hill Park. It is anticipated that these Agreements
between the University and Pony will also serve as a catalyst for activity and development along
the Highland corridor.
Pursuant to the agreement with the University, the college will continue to pay the City $17,500
per year by January 1st of each year for the use of Fiscalini Field. The University will also
provide the following services during the term of the agreement:
. Provide annual facility renovations/capital improvements approved by city staff (value -
$12, OOO/year)
. Provide basic user upkeep, i.e. dragging, chalking, watering and field preparation
· Maintain all aspects of the interior and exterior of the Players' Clubhouse and batting
cages for the University's exclusive use
Pursuant to the agreement with Pony, the league will provide the following services during the
term of the agreement:
. Provide annual facility renovations/capital improvements approved by city staff (value -
$6,000/year )
. Provide basic user upkeep, i.e. dragging, chalking, watering and field preparation
. Maintain all aspects of the interior and exterior of the snack bar/concessions building for
Pony's exclusive use
Staff and players of the University and Pony have been responsible users of the facilities at
Fiscalini Field in the past, and their knowledge of field maintenance and use as resources in this
regard are welcomed assets to both Fiscalini Field and Perris Hill Park.
An agreement was previously approved by the Mayor, Common Council and City Manager on
February 16, 2010; however after meeting with both groups, staff has determined that revised
cooperative agreements are required as a replacement to the prior year's agreement.
Financial Impact:
There is no cost to enter into agreements with the University and Pony; however terms with both
users are required to complete facility improvements/renovations valued at $18,000 (collective)
annually plus a $17,500 annual lease paYment from the University, in exchange for ball field and
stadium use.
Recommendation:
Adopt resolution