HomeMy WebLinkAbout10-Community Development
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CIT ~ OF SAN BERNARDII
) - REQUE T FOR COUNCIL AC1 '>N
0:-
Subject: APPROVAL OF FY 1986/1987 AGRE~NT W~
MORE ATTRACTIVE COMMUNITY (MAC)
From: Kenneth J. Henderson, Director
Dept: Community Development
Date: December 16, 1986
Synopsis of Previous Council action:
On December 8, 1986 the Mayor and Common Council considered and approved certain
FY 1986/1987 CDBG eligible projects.
Recommended motion:
ADOPT RESOLUTION.
L~\). ~~
Contact person:
Ken Henderson
Phone:
383-5065
Supporting data attached:
YES
Ward:
1-7
FUNDING REQUIREMENTS:
Amount:
15,000
Sou rce:
CDBC SUPPlemen~ation
#a-C
Finance:
Council Notes:
1/5/86 Council Mtg.
Agenda I tern No. / 0 '
75-0262
CIT i. OF SAN BERNARDI' ) - REQUE T FOR COUNCIL ACl ~N
STAFF REPORT
During the fiscal year 1986/1987 Community Development Block
Grant supplemental funding public meeting, the Mayor and
Common Council considered proposals for funding for the
fiscal year 1986/1987. At the conclusion of the meeting, the
Mayor and Common Council took action to fund certain capital
improvement projects. An Agreement is now required in order
to implement said project.
Staff requests Mayor and Common Council to authorize execu-
tion of the agreement with More Attractive Community (MAC).
the Scope of Services and Operating Budget for the MAC is
attached to the agreement and incorporated by reference as
though fully set forth at length.
Adoption of the resolution by the Mayor and Common Council
would authorize and direct staff to execute the agreement as
described above.
Kenneth J. Henderson, Director
Community Development Department
KJH/LRD/lb
file: staffreportmac
12/16/86
75-0264
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RESOLUTION NUMBER
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AND
DIRECTING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND MORE
ATTRACTIVE COMMUNITY (MAC).
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is
hereby authorized and directed to execute, on behalf of the
City, an agreement for Community Development Block Grant funding
with More Attractive Community (MAC), a copy of which agreement
is annexed hereto as Exhibit wlw and is incorporated herein by
reference as though fully set forth at length. The agreement
provides for the granting of Community Development Block Grant
funds in the following amount of $15,000.00.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on the
day of
, 1987, by the following vote, to
wit:
AYES:
Councilpersons
NAYES:
ABSENT:
City Clerk
12/16/86
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The foregoing resolution is hereby approved this
day of
Approved as to form:
City Attorney
7 . kjh/1b
8 file: cdbgreso1ution
, 1987.
Mayor, City of San Bernardino
12/16/86
A~BttMtliT
THIS AGREEMENT is entered into effective as of
, 1987, at San Bernardino, California, between the
CITY OF SAN BERNARDINO, a municipal corporation, referred to as
"City", and More Attractive Community (MAC)
a nonprofit community service organization, referred to as "Sub-
recipient".
City and Subrecipient agree as follows:
1. Recitals.
(a) Subrecipient has requested financial assistance from
City for fiscal year 1986/1987 from funds available through a
community development block grant from the United States of America
to City.
(b) Subrecipient represents that the expenditures
authorized by this agreement are valid community development
purposes, in accordance with federal law and regulations, and that
all funds granted under this agreement will be used for no purpose
other than those purposes specifically authorized. The specific
purposes and scope of services of this particular grant are sent
forth in Exhibit "A", attached hereto and incorporated into this
agreement as though fully set forth herein.
2. Payments. City shall reimburse Subrecipient for allowable
costs incurred under the scope of this agreement and applicable
federal regulations, which have not been paid for or reimbursed in
any other manner or by any other Agency. Reimbursement will be
made a least on a monthly basis, with the total of all such
reimbursements not to exceed $ 1';,000 00
3. Term.
and terminate
4. Use of Funds: Budqet: Travel Limitation. The funds paid
to Subrecipient shall be used by it solely for the purposes set
forth in Paragraph l(b) of this agreement, and in accordance with
the program budget submitted by Subrecipient to the City of San
Bernardino ,Community Development Department, a copy of which is
attached to this agreement as Exhibit "B". This budget shall list
all sources of funding for the program covered by this agreement,
whether from State, Federal, local or private sources, and shall
identify which sources are paying for which specific portions of
the program, by line-item, to the extent practicable. No travel
expenses for out-of-state travel shall be included in this program
unless specifically listed in the budget as submitted and approved,
and all travel expenses to be funded from funds provided hereunder
shall be specifically identified as travel expense, which shall be
negotiated between the City of San Bernardino Community Development
Department and Subrecipient in the budget. Any travel expenses
incurred by Subrecipient above the budgeted amount or for out-of-
town travel shall not be eligible for reimbursement unless the
prior written approval of the Director of Community Development of
the City of San Bernardino, or his or her designee, has been
obtained. Funds shall be used for purposes authorized by the
community development block grant program only, and no portion of
the funds granted hereby shall be used for any purpose not specif-
ically authorized by this agreement. Only net payroll shall be
periodically reimbursed by City as an allowable cost. Any amounts
withheld by Subrecipient from an employee's pay for taxes, social
security, or other withholding and not immediately paid over to
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This agreement shall commence
another entity, shall not be included as wages or expenses eligible
for reimbursement as an allowable cost until such time as the
withheld taxes, social security, or other withholdings are actually
paid over to another entity entitled to such payment. Upon such
payment and the submission of evidence of such payment to the City
of San Bernardino Community Development Department, such expenses
shall be regarded as allowable cost, and the City shall reimburse
Subrecipient for such obligation. A variation in the itemization
of costs, as set forth in the proposed budget submitted to City,
not to exceed ten percent (10%) as to any particular line item,
shall be allowed, provided the prior written approval of the
Director of Community Development of the City of San Bernardino is
obtained, it being understood that the total amount of the grant
shall not be varied thereby. At the end of the term, all unex-
pended shall be returned to the City by Subrecipient. The parties
intend that grant funds be utilized within the time period covered
by this agreement, and any funds not used shall revert to the City.
No reserve for the future shall be established with the funds
except as may be authorized to meet commitments made for services
provided during the period of this agreement, but not yet paid for
at the conclusion of this agreement.
S. Accounting. Prior to the final payment under this
agreement, and at such other times as may be requested by the
Director of Community Development Department of the City of San
Bernardino, Subrecipient shall submit to the Director an accounting
of the proposed and actual expenditures of all revenues accruing to
the organization for the fiscal year ending
Financial records shall be maintained by Subrecipient in accordance
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with generally accepted accounting principles, in a manner which
permits City to trace the expenditures of funds to source docu-
mentation. All books and records of Subrecipient are to be kept
open for inspection at any time during the business day by the
City, its officers or agents, and by any representative of the
United States of America authorized to audit community development
block grant programs. Standards for financial management systems
and financial reporting requirements established by Attachment "F"
and Attachment "G" of Office of Management and Budget Circular No.
A-llD shall be fully complied with by Subrecipient. Subrecipient
acknowledges that the funds provided are federal funds. Sub-
recipient's financial management system shall provide for accurate,
current and complete disclosure of the financial results of each
program sponsored by this agreement. It is the responsibility of
Subrecipient to adequately safeguard all assets of the program, and
Subrecipient shall assure that they are used solely for authorized
purposes.
6. Services Available to Residents: Monitoring and Reporting
Program Performance. The services of Subrecipient shall be made
available to residents and inhabitants of the City of San Bernar-
dino unless otherwise noted in Exhibit "A". No person shall be
denied service because of race, color, national origin, creed, sex,
martial status, or physical handicap. Subrecipient shall comply
with Affirmative Action guidelines in its employment practices.
Subrecipient shall also monitor the program's activities and submit
written reports quarterly, or more often if requested, to the
Director of Community Development Department of the City of San
Bernardino, in accordance with Attachment "H", Office of Management
and Budget Circular No. A-lID. Failure to provide such quarterly
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performance reports may prevent the processing by City of Sub-
recipient's requests for reimbursement, and may justify temporary
withholding as provided for in Paragraph 11 hereof.
7. Procurement Practices. Subrecipient shall comply with
procurement procedures and guidelines established by Attachment "0"
to Office of Management and Budget Circular No. A-I02, "Procurement
Standards". In addition to the specific requirements of Attachment
"0" to Circular No. A-I02, Subrecipient shall maintain a code or
standards of conduct which shall govern the performance of its
officers, employees or agents in contracting with and expending the
federal grant funds made available to Subrecipient under this
agreement. Subrecipient's officers, employees or agents shall
neither solicit nor accept gratuities, favors, or anything of
monetary value from contractors or potential contractors. To the
extent permissable by State law rules, and regulations, the stan-
dards adopted by Subrecipient shall provide for penalties, sanc-
tions or other disciplinary actions to be applied for violations of
such standards by either the Subrecipient's officers, employees or
agents, or by contractors or their agents. Subrecipient shall
provide a copy of the code or standards adopted to City forthwith.
All procurement transactions without regard to dollar value shall
be conducted in a manner so as to provide maximum open and free
competition. The Subrecipient shall be alert to organizational
conflicts of interest or non-competitive practices among con-
tractors which may restrict or eliminate competition or otherwise
restrain trade. Subrecipient agrees to adhere to the procurement
rules specified in Office of Management and Budget Circular No. A
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102 Attachment "0" in its expenditure of all funds received under
this agreement.
8. Anti-Kick Back Provisions: Equal Employment Opportunity.
All contracts for construction or repair using funds provided under
this agreement shall include a provision for compliance with the
Copeland "Anti-Kick Back" Act (18.U.S.C. 874) as supplemented in
Department of Labor Regulations (29 CFR, Part 3). This Act
provides that each contractor or subgrantee shall be prohibited
from inducing, by any means, any person employed in the
construction, completion or repair of public work, to give up any
part of the compensation to which he is otherwise entitled. Sub-
recipient shall report all suspected or reported violations to
City. All contracts in excess of $10,000.00 entered into by
Subrecipient using funds provided under this agreement shall
contain a provision requiring compliance with Equal Employment
Opportunity provisions established by Executive Order 111246, as
amended.
9. Prevailing Wage Requirement. Any construction contracts
awarded by Subrecipient using funds provided under this agreement
in excess of $2,000.00 shall include a provision for compliance
with the Davis-Bacon Act (40.U.S.C. 276a to 276a-7) and as supple-
mented by Department of Labor Regulations (29CFR). Under this Act,
contractors shall be required to pay wages to laborers and
mechanics at a rate not less than the minimum wages specified in a
wage determination made by the Secretary of Labor. In addition,
contractors shall be required to pay wages not less often than once
a week. Subrecipient shall place a copy of the current prevailing
wage determination issued by the Department of Labor in each
solicitation and the award of a contract shall be conditioned upon
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the acceptance of the wage determination. Subrecipient shall
report all suspected or reported violations to City.
10. Approval of City of any Charges: Use of Program Income.
City reserves the right to require Subrecipient to obtain the prior
written approval of City of any charges or fees to be charged by
Subrecipient for services provided under this agreement, and of any
rules and regulations governing the provision of services here-
under. Program income represents gross income earned by the Sub-
recipient from the federally supported activities. Such earnings
exclude interest earned on advances and may include, but will not
be limited to, income from service fees, sale of commodities, usage
and rental fees. These funds shall be used first for eligible
program activities, before requests for reimbursement, or shall be
remitted to the City. Subrecipient shall remit all unspent program
income to the City within thirty (30) days subsequent to the end of
the program year (June 30, 1986). Interest earned on funds
advanced under the agreement shall be paid to the City.
11. Temporary Withholding. The Director of the Community
Development Department of the City of San Bernardino is authorized
to temporarily withhold the payment of funds to Subrecipients when
the Director determines that any violation of this agreement has
occurred. Funds shall be withheld until the violation is corrected
to the satisfaction of the Director or the Mayor and Common
Council. Subrecipient shall have the right to be heard by the
Mayor and Common Council if Subrecipient maintains no violation of
the agreement has occurred, which hearing shall be held within
forty-five (4S) days after the funds have first been withheld,
-7-
provided Subrecipient requests such hearing within fifteen (15)
days after such first withholding.
12. Records Retention. Financial records, supporting
documents, statistical records, and all other records pertaining to
the use of the funds provided under this agreement shall be re-
tained by Subrecipient for a period of three (3) years, at a
minimum, and in the event of litigation, claim or audit, the
records shall be retained until all litigation, claims and audit
findings involving the records, have been fully resolved. Records
for non-expendable property acquired with federal funds provided
under this agreement shall be retained for three (3) years after
the final disposition of such property.
13. Property Management Standards. Non-expendable personal
property, for the purposes of this agreement, is defined as
tangible personal property, purchased in whole or in part with
federal funds, which has useful life of more than one (1) year and
an acquisition cost of three hundred dollars ($300.00) or more per
unit. Real property means land, including land improvements,
structures and appurtenances thereto, excluding movable machinery
and equipment. Non-expendable personal property and real property
purchased with or improved by funds provided under this agreement
shall be subject to the property management standards specified in
Attachment "N" of Office of Management and Budget Circular No. A-
102, "Property Management Standards".
14. Termination for Cause. City reserves the right to
terminate this agreement and any and all grants and future payments
under this agreement in whole or in part at any time before the
date of completion of this agreement whenever City determines that
the Subrecipient has failed to comply with the conditions of this
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agreement. In the event City seeks to terminate this agreement for
cause, City shall promptly notify the Subrecipient in writing of
the proposed termination and the reasons therefore, together with
the proposed effective date. Subrecipient shall be given an
opportunity to appear before the Mayor and Common Council at the
time at which the Mayor and Common Council are to consider such
recommended termination, and shall be given a reasonable oppor-
tunity to show cause why, if any exists, the agreement should not
be terminated for cause. Upon determination by this Mayor and
Common Council that the contract should be terminated for cause,
notice thereof, including reasons for the determination, shall
promptly be given to Subrecipient, together with information as to
the effective date of the termination. The determination of the
Mayor and Common Council as to cause shall be final.
15. Termination for Convenience. City or Subrecipient may
terminate this agreement in whole or in part provided both parties
agree that the continuation of the project would not produce
beneficial results commensurate with further expenditure of funds.
In such event, the parties shall agree upon the termination condi-
tions, including the effective date and, in the case of partial
terminations, the portion to be terminated. The Subrecipient shall
not incur new obligations for the terminated portion after the
effective date and shall cancel as many outstanding obligations as
possible. City shall allow Subrecipient full credit for the City's
share of the non-cancellable obligations properly incurred by the
Subrecipient prior to termination.
16. Hold Harmless. Subrecipient agrees to indemnify and save
harmless the City and its employees and agents from all liabilities
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,..
and charges, expenses (including counsel fees), suits or losses,
however occurring, or damages, arising or growing out of the use of
or receipt of funds paid under this agreement and all operations
under this agreement. Payments under this agreement are made with
the understanding that the City is not involved in the performance
of services or other activities of the Subrecipient. Subrecipient
and its employees and agents are independent contractors and not
employees or agents of City.
17. Amendment.
This agreement may be amended or modified
only by written agreement signed by both parties, and failure on
the part of either party to enforce any provision of this agreement
shall not be construed as a waiver of the right to compel enforce-
ment of any provision or provisions.
18. Assignment.
This agreement shall not be assigned by
Subrecipient without the prior written consent of City.
19. Notices. All notices herein required shall be in writing
and delivered in person or sent certified mail, postage prepaid,
addressed as follows:
As to City:
As to Subrecipient:
Director
Community Development Dept.
City of San Bernardino
City Hall, Fifth Floor
300 North "D" Street
San Bernardino, Calif. 92418
More Attractive Community Foundation
P.O. Box 1169
San Bernardino, CA 92404
Attn: Marshall Julien
20. Evidence of Authority.
Subrecipient shall provide to
City evidence in the form of a certified copy of minutes of the
governing body of Subrecipient, or other adequate proof, that this
agreement has been approved in all its detail by the governing body
of the Subrecipient, that the person(s) executing it are authorized
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to act on behalf of Subrecipient, and that this agreement is a
binding obligation on Subrecipient.
IN WITNESS WHEREOF, the parties hereto have executed this
agreement on the day and year first hereinabove written.
ATTEST:
CITY OF SAN BERNARDINO
City Clerk
BY:
Mayor, of the City of San
Bernardino
SUBRECIPIENT:
BY:
President
BY:
Secretary
Approved as to legal form:
City Attorney
KJH/lb
file: cdbgagreement
December, 1986
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CITY vF SAN BERNARD_...O
1986-87 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
PROJECT DESCRIPTION
OBJECTIVE:
Develop streetscape designs for identifiable neighborhood communities
throughout the City to serve as a guide for property owners, tenants, the
Planning Commission and City departments in the preservation, upgrading and
future development of the City.
OVERVIEW:
In terms of population and area, San Bernardino is one of California's
largest cities. From a "metropolitan center" standpoint it ranks even
higher on the list. While the recognition and affluence which accompany
bigness are beneficial, the obligation to concentrate on environmental
considerations and the quality of life of the residents of the City is
magnified. Residents and merchants of large cities tend to lose their
sense of identity and individual worth (and therefore their sense of
responsibility and interest in participating). While not the complete
answer, cultivating local neighborhood pride is one method of recapturing
some of the "hometown" feeling that was the hallmark of living in a small
town.
San Bernardino has a number of sub-area community centers of activity. The
area at 5th and Mt. Vernon is one such "community center"; another is in
the vicinity of Muscupiabe and Highland. Mill and Mt. Vernon, Highland and
Mt. Vernon, Del Rosa and Lynwood would be candidates for such attention,
together with several more.
At the present time, the City strives for standardization with respect to
street-name signs, signalization, etc. This is appropriate, not only for
the sake of economy, but also for the benefit and convenience of motorists
traversing a number of sub-areas. Wholesale standardization is not as
important with respect to parkway treatment, street trees, trash
receptacles and other street appurtenances which can be tailored to an area
in some respects.
METHODOLOGY:
The Foundation proposes to engage the services of a municipal design
specialist to review the recommendations of a citizen's committee relative
to eight or ten sub-areas to be identified by a committee to be established
for that purpose. The individual employed for the project would design
cosmetic street improvement features for each of the areas for review,
local input, submission to the Mayor and Common Council and subsequent
refinement for use in connection with rehabilitation, reconstruction and
new development. The Foundation's efforts would extend beyond the
acceptance stage into working with sub-area groups in encouraging property
owners and tenants to cooperate in the implementation of the overall sub-
area program.
Depe~dent upon design costs, it may be possible to obtain suggestions for
treating individual locations (such as the intersection of Fourth and Fifth
Street at Nunez Park, Highland and Baseline entrances to the City from the
west, etc.).
" ~4J-.u~ co. 11"" , 'A ,.
PROJECT PROPOSAL
CITY OF SAN BERNARDINO REDEVELOPMENT AGENCY
1986/87 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
PROJECT BUDGET
Project Name: STREETS CAPE DESIGN
Applicant: More Attractive Community Foundation
Total estimated funds is anticipated to be in excess of
$20,000. The MAC Foundation has earmarked $5,000 for the
Project and should be able to add additional monies to the
total ($S,OOO...MAC and $15,OOO...CDBG) in the event it is
deemed appropriate to expand the scope of the Project.
There will be no expense to the Project for administration of
project management. These services and expenses will be
borne by MAC Foundation members. The entire $20,000 will be
expended for design services and materials provided by
qualified landscape/architectural design firms. The
selection of the successful firm(s) will be on the basis of
an RFP, followup inquiries of previous clients and
evaluations of work quality
If additional information is required, please let us know.
'an, Co-Chairman
COMMUNITY FOUNDATION
4-r-r AL ~M ~".rr h IS If
-
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.ins
as
PROJECT PROPOSAL
Of SAN BERNARDINO REDEVELOPMENT AGENCY
7 CDIIJNtTY DEVELOPMENT BLOCK GRANT PROGRAM
I
i I
ar. applicable to your projlct as sp.cifically and completely
~ '5 n..dld. attach s.parate sh..ts. <Pl.ase TYPE or PRINT.>
3 ". <{ ( .?CzJ
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PROJECT OBJECTIVE
,
HOUSING CAPITAL IMPROVEMENTS \ PUBLIC SERVICES
~AOFIT ORGANIZATION)
ECOt01IC DEVELOPMENT R~ON
FUNDS: A80unt of eo..unity Development Block Grant funds r.quested r this project:
$ &: IJItDD .
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APPLICANT INFORMATION
Appl icant/Organizat'on:~~'"E.. ~"'''''''TV m""-"""'oll.l
Address:RA.:.]lo, ,~~~ S...."t!S€ltu.......tate: .. Z'p Code: 92.c.o4 Phone': (7/~>.a'-U~1
Federal 1.0. No. Social S.curity No. <nonprof't corp):
Project Name: ~ \)(::S \
Project Location (complete address or v'cin'ty d
---------------------------------------------------------------------------------------
Census Tract(s): --- ....
Legal Property Owner:
:rief Project Description (attach program narrat've - ONE page only>: Af~~
TYPE rE PR~ECT
OF WtAT
SIZE
Mew Construction
L Expansion
~ .....bl1i Uti on
....1
Purchase
_ Fundi ng
_ Additional Funding
..1- OtMr
Building Sq. FooUge
( ex i st 1 ngl p"o posed? )
P.rcel Size
Lineal FooUge
(1nfratructure)
PR~ECT INTUSITY
~
M_ber of Peo pl e
to be Served
Existing Ca plci ~/Ca piC 1 ty
Increase (infrastructure)
National Objectives <check at least one): Which Nat'onal Objective does th's project
further?
x.
Urgent Need
(Health & Safety)
H'storic Preservat'on: Is there any known archaelogical or h'storical significance of
the'tructure. s'te area or w'thtn 1/2 ."e from project site? If so.
explain: A~.LV ~.LteA..L"'"
Slum/Bl'ght Removal
Low Income Benefit
850L
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PROJECT PROPOSAL
CITY OF SlUt IEUARDIIIO IEDEVEL",".€IT AIiEIICY
118611187 COIIUlITY DEYEL~.IT ILClCK &IAIIT PlO&W
PI(WECT IUDliET AND SCHEDUU FOIM
APPl1c.n~.~~-~\V~ 2. Project .._:S1i'J:Ers(~ OesI0AJ
, 11..., I \OVN()A"I~
PU$OIIIIEl S"PLIES CAPITAL
4. PI~ECT IUDGET SERVICES _TERIALS COIITRACTS OUTLAYS
3. Date Pr......d: IO{W/8L
G11ER TOTAL
(nec1 fy) IUD6ET
.) CDIG FUNDS $j5;a:JD ~
(C11;1) /~OOc>
b) CDIG FUNDS
( s pec1 fy County
or other)
c) FEDERAl. FUNDS
:
d) STATE FlIIDS 1
r - \
e) CITY FUNDS
!
f) PRIVATE FlIIDS S/OOO ..5,000
r" TOTAL ;20; 000 20 J oOe)
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5. PROJECT QUARTER!. Y 1986 1986 1987 1987 1987 1987 1988
EXPENDITURES 1st Otr. 2nd Otr. 3rd Otr. 4th Otr. 5th Otr. 6th Ot... 7th Ot...
(SB C1~ tDBG Funds S rt;j OCO
Only) ls S S S S S
6. MILESTONES J A S 0 N D J F M A M J J A S 0 N D J F M
..~i-~(6f1l$ '(
b.
c.
d.
e.
f.
t.
h.
1.
j.
'.
.
1 .
PREPARED BY:
M~ W- ~L-'AN
TITU: Co- CI..(j~
DATE: I()/~JI?L
. f
125L
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ACQUISITION/ENGINEERING/CONSTRUCTION
TIME/COST ANALYSIS MORKSHEET
(Cap1tal I~rov...nt Pr03ects Only)
Please complete the follow1ng 1nformat'on on projects that rlqu're Property
ACQuis1tion, Architectural Design, Eng1neer'ng or Constru~t'on. All
'nformation w'll be rev'ewed by the C,ty of San Bernardino Publ'c Works
Director or Publ'c Serv'ces Director for accuracy.
PROPERTY ACQUISITION
1. Obtain Appra'sals
2. Rev'ew Appra'sals and/or Leases
3. Lease Documents for CD Approval
4. CD Issues Approval Lease Documents
5. In'tiate Lease or Purchase.
6. Relocations
7. Contingency
8. Other
9. TOTAL:
TIMEFRAME
(from-to)
-------------------------------------------------------------------------------
COST ESTIMATE
~P',,"\""~LE. $
$
$
$
$
$
$
$
$
ARCHITECTURAL/ENGINEERING OR
OTHER CONSULTANT SERVICES
TIMEFRAME
(from-to)
-------------------------------------------------------------------------------
COST ESTIMATE
1. Prepare RFP for Services
2. Review Compliance with A102/0
3. Advertises RFP
4. Receives Responses
5. Conducts Interviews/Makes Selection.
6. Awards Consultant Serv'ces Contract
7. Contingency
8. Other
9. TOTAL:
---
$
$
$
$
$
$
$
$
$
DESIGN PHASE
TIMEFRAME
(from-to)
-------------------------------------------------------------------------------
COST ESTIMATE
1. Monitor Preparation of Preliminary Plan
2. Review/Approve Preliminary Design
3. Secure any Land Use planning Approvals
4. Review/Approve Final Plans and Bid
Specifications (Federal/State Regs)
5. Prepare Construction Bid Package..
6. Contingency
7. Other
8. TOTAL:
--
$
$
$
$
$
$
$
$
CONSTRUCTION PHASE A/.r AN~'e.."~
1. Advert'se B'ds/RecI'vI B'ds
2. B'd Opln'ng - Acclpt Apparlnt Low B'd
3. Rlv11w all B'ds
4. Vlr'fy Low Btd - B1d Bond. Federal
El'gtb'ltty and State Ltclnse
S. Award Constructton Contract.
6. Ver1fy Bonds and Insurances
7. Constructton Contract S'gn1ng
8. Pre-Construct1on Conference
9. Not1ce to Proceed
10. Construct10n Implementat10n/Not1ce of
of Complet10n
11. Cont1ngency
12. Other
13. TOTAL:
TIME FRAME
(frOll-to)
COST ESTIMATE
$
$
$
$
$
$
$
$
$
$
$
$
$
-------------------------------------------------------------------------------
FINAL TOTAL
1. PROPERTY ACQJISITION
2. CONSULTANT SERVICES
3. DESIGN PHASE
4. CONSTRUCTION PHASE
S. TOTAL:
TIME FRAME
(from-to)
COST ESTIMATE
$
$
$
$
$
ESTIMATORS QUALIFICATIONS:
-------------------------------------------------------------------------------
PUBLIC WORKS CERTIFICATION:
PUBLIC SERVICES CERTIFICATION
I hereby certify that I have reviewed this Time/Cost Analysts Worksheet.
Based upon the 1nformation available. 1 concur with the esttmates made herein.
S1gned:
Director of Publtc Works
S1gned:
Dtrector of Pub11c Servtces
Date:
Date:
-------------------------------------------------------------------------------
If bids exceed project funds. tnittate request for supplemental funding.
.. All constructton projects which exceed $2.000.00 shall be requtred to use
Prevai11ng State/Federal Wage rates.
.
919L
4/86
ESTIMATED ANJlJAL MAINTENANCE OPERATION
(Capttal I~rovl..nt Projlcts Only)
!!.ll!i!!
PROJECT:
~ ~'''A_I &
A.
Utl1 Htes
(electr1c, water, gas, phone, trash, other)
Mater1als
(off1ce, jan1tor1al, recreat1on,
ground and other supp11es)
Matntenance - Cap1tal Imorovements
(Repa1r of bu11d1ng, tqu1~nt, Iqu1pment
,,'ntenance, property, 1mprovements, other)
B.
C.
D.
Insurance
(11ab1l1ty, f1re, other)
E.
Personnel *
(..nagment, cler1cal, program
adm1n1strat10n, jan1tor1al, etc)
*Oollar value must 1nclude salar1es
and benef1ts.
F.
MAINTENANCE & OPERATION ANNUAL TOTALS:
(Sum of A, B, C, 0, E)
G. Revenue Sources
L1st out all sources such as budget sources,
.embersh1ps, user fees, rental, etc.
BUDGET REVENUE TOTAL:
ASSETS/DEFICITS (F-G):
Est1..ted
0011 ar Val ue
$
$
$
$
$
$
$
$
$
$
$
$
Prepared by:
11t1e:
-------------------------------------------------------------------------------
Date:
Person author1zed to enter Ma1ntenance and Operat1on Agreement:
Name:
T1 t1e:
855L
4/86
Date: