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Home My WebLink About2010-332 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2010-332 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE ISSUANCE OF ANNUAL PURCHASE ORDERS IN AN AMOUNT NOT TO EXCEED $73,082 IN THE AGGREGATE TO SYSCO FOODS, MERIT DAY AND ROSS SWISS FOR THE SENIOR NUTRITION PROGRAM FOR FY 2010-11 THROUGH FY 2012-13. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: WHEREAS, the City has received $176,960 in grant funds from the County of San Bernardino, Department of Adult and Aging Services for grant cycle 2010-2011, and; WHEREAS, Sysco Foods, Merit Day and Ross Swiss provide food services to the San Bernardino Senior Nutrition Program through a fiscal year contract with the County of San Bernardino Department of Aging and Adult Services. SECTION 1. That the Director of Finance is hereby authorized to issue annual purchase orders to Sysco Foods, Merit Day, and Ross Swiss for food services in an aggregate amount not to exceed $73,082 for FY 2010-11, plus two (2) single year renewal options. The exercising of renewal options will be at the City's discretion and subject to funding budgeted in Fiscal Years 2011-12 and 2012-13. III III III III III III III III 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2010-332 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE ISSUANCE OF ANNUAL PURCHASE ORDERS IN AN AMOUNT NOT TO EXCEED $73,082 IN THE AGGREGATE TO SYSCO FOODS, MERIT DAY AND ROSS SWISS FOR THE SENIOR NUTRITION PROGRAM FOR FY 2010-11 THROUGH FY 2012-13. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and joint Common Council of the City of San Bernardino at a regular meeting thereof, held on the 4 t h day of Ocotober ,2010, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT MARQUEZ x DESJARDINS x BRINKER x SHORETT x KELLEY x JOHNSON x McCAMMACK x ~h~ Rachel Clark, City Clerk 't'~ The foregoing resolution is hereby approved this ~__ day of __ October ,2010. ~Yor City of San Bernardino County of San Bernardino FAS STANDARD CONTRACT EXHIB IT 1 2010-332 FOR COUNTY USE ONL Y X New Vendor Code Dept. Contract Number - SC ~ Change CITYOFS772 OOA lO-3\CO - Cancel County Department Dept. Orgn. Contractor's License No. Department of Aging and Adult Services County Department Contract Representative Telephone Total Contract Amount Jeri Quick 388-0255 $176,960 Contract Type o Revenue 00 Encumbered o Unencumbered 0 Other: If not encumbered or revenue contract type, provide reason: Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount 95200 July 1, 2010 June 30,2011 $176,960 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount AAF OOA 210 200 2445 I $157.668 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount AAF OOA 235 I 200 2445 I $18,507 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount AAF OOA 280 I 200 2445 , $785 Project Name Estimated Payment Total by Fiscal Year Elderly Nutrition Services FY Amount liD FY Amount 110 Program 1 0-11 $176,960 I - - - - THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, Department of Aging and Adult Services, hereinafter called the County, and Name City of San Bernardino Address 300 North D Street hereinafter called Contractor San Bernardino, CA 92418 Phone Birth Date (909) 384-5231 FederallD No. or Social Security No. 95-6000772 IT IS HEREBY AGREED AS FOLLOWS: WHEREAS the County desires to provide nutrition programs for the elderly; and WHEREAS, the Older Americans Act of 1965 provides assistance to State and focal agencies to develop nutrition programs for the elderly; and WHEREAS, the County has been allocated Older Americans Act funds by the California Department of Aging for the purpose of administering nutrition programs for the elderly; and WHEREAS, County finds Contractor qualified to provide nutrition programs for the elderly; and WHEREAS, County desires that such services be provided by Contractor and Contractor agrees to perform these services according to the specific terms and conditions provided by the Contract. NOW THEREFORE, in consideration of the mutual promises contained herein, County and Contractor mutually agree to the following terms and conditions: Auditor/Controller-Recorder Use Onl o Contract Database 0 FAS Input Date Keyed By , / ;NCLUSION )1.. This Contract, consisting of twenty-five (25) pages and Attachments A through L, is the full and complete document describing services to be rendered by Contractor to County including all covenants, conditions and benefits. B. The signatures of the Parties affixed to this Contract affirm that they are duly authorized to commit and bind their respective institutions to the terms and conditions set forth in this document. C. IN WITNESS WHEREOF, the Board of Supervisors of the County of San Bernardino has caused this Contract to be subscribed to by the Clerk thereof, and Contractor has caused this Contract to be subscribed in its behalf by its duly authorized officers, the day, month and year written. EXHIB IT 1 2010-332 . "H"R" .f.(re."" AS' 'l'''n '~'~)~'i::/:. /\\it r .....r"W ~.l.'. .. . ..I:' 4> '.i ."-';'''''~. Jam~s f. Penman, C~'tJ' Altl,Oruej ,. ii. ~ fAJ(,r!.. -y. ~~ . ~,~=~~_t.:::::::. . ; ,.:<.1'; _,. ~__..~.~~_~,..c;.....,;"",~~ .. )ated an, Boa~~: of Supervisors , 5 Name :Jdf [B30rtCk,.v /p~ ftt lJ'tt, ( (Print or type name of person signing contract) I1f Title (;ff3 ktDf-/A.fA. -p<ey' (Print or Type of Supervisors n Bernardino. Dated S. 7-/tJ 3y Address 300 North D Street San Bernardino, CA 92418 Presented to 80S for Signature ~OIl9~g~~~1 Date ..s '" I g .... f() EXHIBIT 1 ~. c.=-~~~ 2010-332 ATTACHMENT K NAME OF CONTRACTOR BUDGET LINE ITEMS FOR NUTRITION SERVICES Fiscal Year 2010/2011 CONGREGATE SITES C-1 Q HOME DELIVERED MEALS C-2 D Section I: Prepare this section based on annual estimated cost to serve the meals. a b C=a+b Cost to Provider for the year Expenditure Category: Cash In-Kind Annual Expense 1 Personnel 132,207 36,300 168,507 2 StaffTravel & Training 3 Equipment 4 Consultants 9,918 9,918 5 Catered Food 6 Raw Food 65,802 10,000 75,802 7 Other Expenses: a. Consumable Supplies 7,280 7,280 b. Insurance c. Repair & Maintenance 4,500 4,500 d. Rent/Building Space e. Utilities 21,929 21,929 f. Vehicle Operations 3,000 3,000 g. Miscellaneous 1,488 1,488 8. Indirect Cost 9. Nutrition Education 785 785 Total Expenditures (add lines 1-9) 224,980 68,229 293,209 County Contract Revenue Sources: Title IIIC 153,940 153,940 NSIP 22,235 22,235 One Time Only .... CDBG - DAAS ...... / .... CDBG -ECD .... ...... i... . ..... County Funding .. ..... Nutrition Education 785 . 785 Total County Contract Revenue Sources 176,960 .. 176,960 Other Revenue Sources: Program Income 40,000 40,000 Deferred Income Matching Cash Matching In-Kind 68,229 .. 68,229 Non-Match Cash 8,020 8,020 Non-Match In-Kind ........ i. ... Total Other Revenue Sources 116,249 .i' . 116,249 ..... ... Total Revenue 293,209 293,209 Section II: Prepare this section based on estimated number of meals that will be served multiplied by meal cost per unit. D E f=d*e Estimated annual number of meals Proposed meal cost per unit Annual Budget -- --- ...L_ __ .....--- ---