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Home My WebLink About2010-313 1 2 RESOLUTION NO. 2010-313 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 3 SAN BERNARDINO APPROVING A GIS INTERNAL USAGE AGREEMENT BETWEEN THE CITY, EDA AND THE WATER DEPARTMENT REGARDING THE 4 MANAGEMENT OF THE ESRI ENTERPRISE LICENSE AGREEMENT SPECIFIED IN RESOLUTION 2010-144. 5 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 7 8 9 SECTION 1: That the City Manager of the City of San Bernardino is hereby authorized to execute on behalf of said City an Internal Usage Agreement between the City 10 of San Bernardino, the Economic Development Agency and the Water Department, a copy 11 of which is attached hereto as Exhibit "A". 12 III 13 III 14 III 15 16 17 III 18 III III 19 III 20 III 21 III 22 23 24 25 III III III 26 III 27 28 2010-313 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN 2 BERNARDINO APPROVING A GIS INTERNAL USAGE AGREEMENT BETWEEN THE CITY, EDA AND THE WATER DEPARTMENT REGARDING THE 3 MANAGEMENT OF THE ESRI ENTERPRISE LICENSE AGREEMENT SPECIFIED IN RESOLUTION 2010-144. 4 5 6 7 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a i oint regular meeting thereof, held on the 20th day of September ,2010, by the following vote, to wit: 8 9 Council Members 10 11 12 Absent Abstain Ayes Nays X - X X X X X - X MARQUEZ DESJARDINS BRINKER 13 14 SHORETT 15 KELLEY 16 17 18 19 20 21 22 23 24 JOHNSON McCAMMACK .f4~ h. ~ Rachel G. Clark, City Clerk The foregoing resolution is hereby approved this<::::>b?a.< day of Sept. ,2010 <J&!-- Q ~/. Tobin Brinker, Mayor Pro Tern City of San Bernardino 25 Ap roved as to form: 26 27 28 2010-313 RESOLUTION NO. CITY OF SAN BERNARDINO ESRI ENTERPRISE LICENSE AGREEMENT INTERNAL USAGE AGREEMENT This Internal Usage Agreement is entered into between the following participating internal departments and agencies within the City of San Bernardino. Economic Development Agency (EDA) Information Technology Department (IT) Municipal Water Department INTRODUCTION As the participating departments continue to expand their needs of and requirements for GIS, funding for necessary software to expand and enhance its usage has become a serious barrier to its effective use. The software predominately comprising the participating departments' GIS is provided by Environmental Systems Research Institute (ESRI). ESRI has recently provided the City as a whole an Enterprise License Agreement (License) (Resolution 2010-144). In general the ESRI Enterprise License Agreement (Exhibit 1) will provide unlimited access to all non- royalty bearing ESRI software, including Arclnfo, ArcEditor, ArcView, ArclMS, ArcSDE, ArcGIS Engine, ArcGIS Server, and most ArcGIS desktop extensions for a set yearly fee as part of a three year agreement. Maintenance is provided as part of the License and consists of software, data, or documentation updates and access to Technical Support. MISSION The mission ofthis Internal Usage Agreement (IUA) is to provide the optimum software environment in which the City as a whole and in particular the participating departments can expand the effective usage of GIS to efficiently address the needs and requirements of the City of San Bernardino. PURPOSE The purpose of this Internal Usage Agreement (IUA) is: (1) to outline the mission and expectations of the use of the License as assigned by ESRI to the City of San Bernardino, (2) to formalize relationships between the participating IUA parties, and (3) to outline the commitments necessary for the successful usage of the License. POLICY AND DIRECTION The policies and management of the IUA will be consistent with this document and as prescribed by the License. TERM The term of this IUA will match the term of the initial three years of the License and will commence with the commencement of that License. At the expiration of the initial License the participating departments will meet and determine if it is efficacious to extend both the License and this IUA. At that time any of the participating departments may decide to opt out of extensions to the License and this IUA. Page 1 of 3 EXHillIT "A" 2010-313 RESOLUTION NO. INTERNAL USAGE AGREEMENT - MEMBERSHIP COMPOSITION Contract Administrator: Ruth Parish Participating Departments: IT, EDA and Water Management Committee: . Julie Abinto, Water Department . Precilla Rani, Economic Development Agency . Ruth Parish, IT Department Technical Support Coordinators: 1. IT: Ruth Parish & Matt Torrence 2. EDA: Precilla Rani and her designee 3. Water: Julie Abinto and her designee Software Users: Specified as applicable by each department on an ad hoc basis. IUA MANAGEMENT COMMITTEE Use and control of the License will be managed by committee. The Management Committee will be comprised of: Ruth Parish, IT Department, Julie Abinto, Water Department, and Precilla Rani, EDA. Committee composition can be changed as necessary with majority agreement of the management committee. COST SHARING The costs of the License will be born as follows: Department Year 1 Year 2 Year3 IT 18,167 21,800 25,434 EDA 18,167 21,800 25,433 Water 18,167 21,800 25,433 Total (including tax) 54,500 65,400 76,300 Note: The Water department's portion will be embedded in the existing annual Master Services Agreement between the Water Department and the City of San Bernardino's IT Department. IUA CONTRACT ADMINISTRATOR RESPONSIBILITIES The contract administrator shall maintain a list of all currently installed ESRI software within the City of San Bernardino broken down by department and user assignments. The administrator will provide said listing to ESRI on the initial start date of the License and respectively on the same date of years two and three. IUA MANAGEMENT COMMITTEE RESPONSIBILITIES As members of the Management Committee, each member agrees to the following: 1. To adhere to the Terms and Conditions of the License. 2. Software will be allocated only by the IUA Management Committee. 3. The IUA Management Contract Administrator will be informed of the installation, assignment or transfer of any new or existing license. Page 20f3 . 2010-313 RESOLUTION NO. 4. At the start of the IUA each participating department shall verify and provide the IUA Management Contract Administrator with a current list of all ESRI software currently owned and maintained by that department. LIMITATIONS OF THE INTERNAL USAGE AGREEMENT This internal usage agreement will not limit nor alter the autonomy with which any participating department manages or uses its GIS or GIS data. D Emil A. Marzullo Interim Executive Director rQ ve.~A~. ~ t%dMt ~ Robin L. Ohama yeputy C~ Clerk & Ex-Officio Secretary '\l~ AAA Toni Callicott '\.. President, Board of Water Commissioners /" / (, / (v Dare I LO ~ \Z~\O Date OTHER NECESSARY SIGNATURES Page 3 of 3