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HomeMy WebLinkAbout2010-312 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2010-312 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF AN ON-LINE GRANT APPLICATION FOR THE 2010 STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (S.A.F.E.R.) TO THE DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY. WHEREAS, in order to comply with a September 17,2010, on-line application deadline, the City of San Bernardino Fire Department has submitted a grant application for the 2010 Staffing for Adequate Fire and Emergency Response; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor and Common Council hereby ratify the Fire Chiefs submittal of the on-line grant application to the Department of Homeland Security for the 2010 Staffing for Adequate Fire and Emergency Response in the amount of $1,530,904. A copy of the grant application is attached as Exhibit "A" and incorporated herein by reference. I I I I I I I I I I I I III I I I I I I I I I I I I I I I I I I I II 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2010-312 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF AN ON-LINE GRANT APPLICATION FOR THE 2010 STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (S.A.F.E.R.) TO THE DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a joint regular meeting thereof, held on the 20th day of September ,2010, by the following vote, to wit: COUNCIL MEMBERS: AYES NAYS ABST AIN ABSENT MARQUEZ x DESJARDINS x BRINKER x SHORETT x KELLEY x JOHNSON x MCCAMMACK x ~~ f.J. ~ Rac el G. Clark, CIty Clerk City of San Bernardino The foregoing Resolution is hereby approved this~/7.{ day of September2010. ~Q~- Tobin Brinker, Mayor Pro Tern City of San Bernardino Approved as to form: F. PENMAN, City Attorney ~ 2 Preparer Information Overview 2010-312 Exh..ifU..t "A" Page 1 of 1 * Are you a member, or are you currently involved in the management of the fire department or organization applying for this grant with this application? Yes, I am a member/officer of this applicant If you answered No, please complete the information below and press the Save and Continue button. If you answered Yes, please do not complete the information requested below and press the Save and Continue button. Note: If you answered No to the above question, the fields marked with an * are required. Preparer Information * Preparer's Name * Address 1 Address 2 * City * State * Zip I Clear I https://eservices.ferna.govlFernaFireGrant/firegrant/j sp/safer20 1 O/application/new _overview.j sp?view=pr... 9/14/20 I 0 Contact Information Contact Information , Title Prefix , First Name Middle Initial , Last Name , Business Phone 'Home Phone Mobile Phone/Pager Fax 'E-mail , Title Prefix , First Name Middle Initial , Last Name , Business Phone 'Home Phone Mobile Phone/Pager Fax 'E-mail Page 1 of 1 2010-312 Alternate Contact Information Number 1 Deputy Chief Mr. Mat Fratus 909-384-5286 Ext. 909-384-5286 Ext. 909-384-5281 fratus _ma@sbcity.org Alternate Contact Information Number 2 Fire Chief Mr. Michael J Conrad 909-384-5286 Ext. 909-384-5286 Ext. 909-384-5281 conrad _ mi@sbcity.org httos:/ /eservices.fema.gov/FemaFireGrant/firegrant/i so/safer20 1 O/aoolicationlcontact info. i so ?view=orint... 9/14/2010 Applicant Information Applicant Information . Organization Name . What kind of organization do you represent? If you answered combination, above, what is the percentage of career members in your organization? . Type of Jurisdiction Served If other, please enter the type of Jurisdiction . In what county/parish is your organization physically located? If you have more than one station, in what county/parish is your main station located? . Emplover Identification Number . Are you sharing an EIN with another organization? If yes, please enter the name of the entity with whom you share an EIN . What is your organization's DUNS Number? Headquarters Physical Address . Physical Address 1 Physical Address 2 . City . State . Zip Mailing Address . Mailing Address 1 Mailing Address 2 . City . State . Zip Account Information . Type of bank account . Bank routing number - 9 diait number on the bottom left hand corner of your check 'Your account number 2010-312 Page 1 of 1 City of San Bernardino Fire Department All Paid/Career % City San Bernardino 95-6000772 No 143532153 200 East Third Street San Bernardino California 92410 - 4889 Need help for ZIP+4? 200 East Third Street San Bernardino California 92410 - 4889 Need help for ZIP+4? Checking 121000248 4159283308 Additional Information . For this fiscal year (Federal) is your jurisdiction receiving Federal funding from any other grant program that may duplicate the No purpose and/or scope of this grant request? . If awarded this grant, will your jurisdiction expend greater than $500,000 in Federal share funds during the Federal fiscal year in Yes which the grant was awarded? . Is the applicant delinauent on any federal debt? No If you answered yes to any of the additional questions above, please provide an explanation in the space provided below: Funding is being awarded to the City from the Metropolitan Medical Response System Grant in the amount of $321 ,831; 2009 & 2010 Urban Area Security Initiative Grant in the amount of $570,000; and the 2007, 2008, & 2009 Regional Caststrophic Preparedness Grant Program in the amount of $250,000. Also, we have been awarded the 2009 SAFER grant in the amount of $2.7 million dollars. httos:// eservices.fema. govlFemaFireGrant/firegrant/i sp/safer20 1 O/application/applicant info. i sp?print=tru... 9/14120 I 0 Fire Department Characteristics (Part I) Applicant Characteristics (Part I) . Are you a member of a Fire Deoartment or authorized representative of a fire department? . Are you a member of a Federal Fire Department or contracted by the Federal government and solely responsible for suppression of fires on Federal property? . Please indicate the type of community your organization serves. . What is the square mileage of your first-due response area? . What percentage of your response area is protected by hydrants? . Does your organization protect critical infrastructure of the state? Percentages in three answers below must sum up to 100%: . How much of your jurisdiction's land use is for agriculture, wild land, open space, or undeveloped properties? . What percentage of your jurisdiction's land use is for commercial, industrial, or institutional purposes? . What percentage of your jurisdiction's land is used for residential purposes? . How many occupied structures (commercial, industrial, residential, or institutional) in your jurisdiction are more than four stories tall? Do not includes structures which are not regularly occupied such as silos, towers, steeples, etc. . What is the permanent resident population of your Primary/First-Due Resoonse Area or iurisdiction served? . How many stations are in your organization? . Please indicate if your department has a formal automatic/mutual aid agreement with another community or fire department and the type of agreement that exists. . What services does your organization provide? 2010-312 Page 1 of2 Yes No Suburban 64 93 % Yes 28% 33 % 39 % 18 205942 12 Both automatic and mutual aid Structural Fire Suppression Wildland Fire Suppression Medical First Response Basic Life Support Advanced Life Support Hazmat Operational Level Hazmat Technical Level Rescue Operational Level Rescue Technical Level Active Firefighting Staff, use these definitions to answer the questions about "firefighter" positions. Active Firefighter Position An individual having the legal authority and responsibility to engage in fire suppression; being employed by a fire department of a municipality, county, or fire district; being engaged in the prevention, control, and extinguishing of fires; and/or responding to emergency situations in which life, property, or the environment is at risk. This individual must be trained in fire suppression, but may also be trained in emergency medical care, hazardous materials awareness, rescue techniques, and any other related duties provided by the fire department. Full-time positions are those that are funded for at least 2,080 hours per year (i.e., 40 hours per week, 52 weeks per year.) The program office will also consider funding the sharing of a full-time position with sufficient justification. A job-share position is a full-time position that is occupied by more than one person. Positions funded via SAFER may be shared, but DHS limits the number of Full-time Paid Firefighter Position https://eservices.fema.gov/F emaFireGrant/firegrant/i so/safer20 1 O/aoolication! gen aues. i so?view=nrint&n... 9/14/201 0 Fire Department Characteristics (Part I) Page 2 of2 2010-312 I II individuals to no more than four (4) per position. I Part-time Paid Firefighter Part-time paid firefighters receive pay for being on duty at the fire station, whether or not they Position respond to any alarms. They mayor may not receive benefits. Volunteer Firefighter Volunteer firefighters receive no financial compensation for their services other than life/health Position insurance, workers compensation insurance, and/or stipend per call. The goal for SAFER is to assure that SAFER grantees's communities have adequate protection from fire and fire-related hazards. The following questions are designed to help us understand the changes that will occur in departments receiving grants. Use the following definitions when completing the table below. Total # Career Personnel - the number of authorized and funded active, full-time uniformed career positions employed by your department on the date indicated. # Officers - Of the career positions indicated in the 'Total" field above, how many of those serve in officer-level (both command and company) positions? # NFPA Support - Of those career positions indicated in the first field above (total number of authorized and funded positions), how many are assigned to field or response apparatus positions that directly support NFPA 1710 (Section 5.2.4.2 - Initial Full Alarm Assignment Capability) or NFPA 1720 (Section 4.3 - Staffing and Deployment) compliance? Note: The number of career positions in any of these fields should include positions which are job-shared. For more information regarding these standards please see the program guidance or go to www.nfoa.orq/saferactqrant * Staffing levels as of January 1 , 2008 * Staffing levels as of June 30, 2009 * Staffing levels at the time of application * If awarded this grant, how many authorized and funded active, full-time uniformed career positions will be in your department? (Whole Numbers only) . If awarded the number of positions requested in this application, will this restore your department's staffing level to the level that existed before the department lost positions to layoffs or attrition? . At the time of application, how many positions in your department are filled with part-time paid firefighters? Note: If you utilize part-time firefighters, please explain, in your 0 narrative, the number of part-time firefighters, the number of positions that these part-time firefighters occupy, and how they are scheduled to meet your staffing needs. . At the time of application, how many active volunteer firefighters are in your department? . If awarded this grant, how many active volunteer firefighters will be in your department? . Do you currently report to the National Fire Incident Reporting System (NFIRS)? Total # Career Personnel # Officers # NFPA Support 169 10 167 161 10 159 154 9 153 160 9 159 No o o Yes httn<:. / /p<:prvir,p<: fPom::!. p"ovlF em aFireGrant/fireQ:rant/i sn/safer20 1 O/annlicationl gen aues. i so?view=print&o... 9/14/2010 Applicant Characteristics (Part II) Applicant Characteristics (Part II) 2010-312 * What is the total number of fire-related civilian fatalities in your jurisdiction over the last three years? * What is the total number of fire-related civilian injuries in your jurisdiction over the last three years? * What is the total number of line of duty member fatalities in your jurisdiction over the last three years? * What is the total number of line of duty member iniuries in your jurisdiction over the last three years? * What is your department's operating budget(including personnel costs) for your current fiscal year and what was your budget for the last three fiscal years? * What percentage of your annual operating budget is derived from: Enter numbers only, percentages must sum up to 100% Taxes? Grants? Donations? Fund drives? Fee for Service? Page 1 of 1 2009 2008 2 2 2 2 0 0 3 32621400 32265500 35192329 34220756 2007 o o 2 88% 4% 0% 0% 8% Other? 0 % If you entered a value into Other field (other than 0), please explain * How many vehicles does your organization have in each of the types or c1asss of vehicle listed below? You must include vehicles that are leased or on long-term loan as well as any vehicles that have been ordered or otherwise currently under contract for purchase or lease by your organization but not yet in your possession. (Enter numbers only and enter 0 if you do not have any of the vehicles below.) Type or Class of Vehicle Engines (or Pumpers): (pumping capacity of 750 gpm or greater and water capacity of 300 gallons or more): Pumper, PumperfTanker, Rescue/Pumper, Foam Pumper, CAFS Pumper, Quint (Aerial device of less than 76 feet), Type I engine, Type II engine Tankers: (pumping capacity of less than 750 gpm and water capacity of 1,000 gallons or more): Tanker, Tender, Foam TankerfTender (greater than 1,250 gallon tank capacity) Aerial Apparatus: Aerial Ladder Truck, Telescoping, Articulating, Ladder Towers, Platform, Tiller Ladder Truck, Quint (Aerial device of 76 feet or greater) Brush/Quick attack : (pumping capacity of less than 750 gpm and water capacity of at least 300 gallons): Brush Truck, Patrol Unit (Pick up w/ Skid Unit), Quick Attack Unit, Mini-Pumper, Type III Wildland/Urban Interface Engine, Type IV Engine, Type V Engine, Type VI Engine, Type VII Engine Rescue Vehicles: Rescue Squad, Rescue (Light, Medium, Heavy), Technical Rescue Vehicle, Hazardous Materials Unit Other: EMS Chase Vehicle, Air/Light Unit, Rehab Units, Bomb Unit, Technical Support (Command, Operational Support/Supply), Hose Tender, Salvage Truck, ARFF (Aircraft Rescue Firefighting), Command/Mobile Communications Vehicle, Other Vehicle. Total Number of Total Number Riding Positions 19 107 o o 4 20 5 20 5 20 13 52 https:/ /eservices.fema.gov/FemaFireGrant/firegrant/i sp/safer20 1 O/application/org char. i sp?view=orint&o... 9/14/2010 Department Call Volume Department Call Volume 2010-312 Page 1 of 1 * How many responses per year by category? Do not include responses/calls where your department was 2009 2008 2007 dispatched to provide mutual/automatic aid. (Enter whole numbers only; if you have no calls for any of the categories, enter 0.) Structural Fires 321 322 331 Vehicle Fires 223 213 278 Vegetation Fires 276 281 248 EMS 20475 21483 20958 Rescue 34 36 46 Hazardous Condition/Materials Calls 210 246 235 Service Calls 312 325 361 Good Intent Calls 670 864 944 False Alarms 524 617 643 Other Calls and Incidents 344 220 418 * In an average year, how many times does your organization receive mutual/automatic aid? * In an average year, how many times does your organization provide mutual/automatic aid? (Do not include first-due responses claimed above.) 157 160 https:/ /eservices.fema.gov/FemaFireGrantlfiregrant/j sp/safer20 1 O/application/response.j sp?view=print&p... 9/14/2010 Request Details Request Details Page 1 of 1 2010-312 The activity for your organization is listed in the table below. Activity Hirina or Rehirina Firefiahters Number of Entries Action View Details https:/ /eservices.fema.gov/FemaFireGrant/firegrant/j sp/safer20 1 O/application/requestdetails/activitySum... 9/14/2010 Proj Details Page 1 of 1 Request Details . 2010-312 Activity Action View Details Hiring Firefighters Type of positions Hiring firefighters into positions that have been lost due to attrition (retirement, voluntary separation, termination) as of the time of application Number of positions Base Salary Average Cost of Benefits Annual Projected Increase Action 6 $83,418 46% 9.5% View Details https://eservices.fema.gov/F emaFireGrantlfiregrant/j sp/safer20 1 O/applicationlrequestdetails/activityDetail... 9/14/2010 Hiring or Rehiring Firefighters: Request Details 2010-312 View Hiring or Rehiring Firefighters Activity Page 1 of2 Hiring or Rehiring Firefighters * 1. Grants awarded under the hiring activity require the grantees to maintain their staffing and incur no lay-offs during the two-year period of performance. In addition, grants awarded to hire new firefighters also require the grantees to commit to retaining the SAFER-funded firefighters for one full year after No the end of the period of performance. Have you, as the applicant, discussed this application and its long-term obligations with your governing body and is your governing body willing to accept this long term commitment? * 2. If awarded a hiring grant, will the newly added firefighters be trained to at Y least Firefighter I or equivalent within 12 months of employment? es * 3. If awarded a hiring grant, will the newly added firefighters be trained to at Yes least Firefighter II or equivalent within 24 months of employment? * 4. If awarded a hiring grant, will the newly added firefighters be trained within 24 months of employment to at least the minimum level of EMS Yes certification as established by the local fire department? * 5. Select which line-item below best describes your organization and the NFPA standard you are attempting to meet. NFPA Requirements mile Travel> 8 mi * 6a. In your best estimate, with your current staffing levels, how often did your organization meet the assembly requirements detailed in the table above for structure fires claimed in this application? * 6b. With the additional or restored staffing requested in this application, what percentage of time do you anticipate that your organization will meet the NFPA requirements detailed in the table above? * 7a. Given your current staffing levels and the number of structure fires indicated in the "Call Volume" box of your application, what is the average actual staffing level on your first arriving engine company or vehicle capable of initiating suppression activities? (Up to one decimal e.g., 2.5) * 7b. With the additional or restored staffing requested in this application and given the number of structure fires indicated in the "Call Volume" box of your application, what would be the average actual staffing level on your first arriving engine company or vehicle capable of initiating suppression activities? (Up to one decimal e.g., 2.5) * 8. Is your request for hiring firefighters based on a risk analysis and/or a staffing needs analysis? If Yes, describe how the analysis was conducted. * 9. If awarded a grant for hiring additional firefighters, will you provide them Yes, NFPA 1582 compliant with an entry-level physical in accordance with NFPA 1582, Standard on Comprehensive Occupational Medical Program for Fire Departments, 2003 NFPA Standard Check (see the Program Department Guidance for more detail One regarding these Characteristics standards X 1710 Career 1710 Career 1720 - Urban Urban Combo 1720 - Suburban Suburban ComboN 1720 - Rural 1720 Remote Demographic With Aerial Without Aerial ,000 pop/squar mile Assembly Response Frequency of Staffing Time Time 15 8 min 90% 14 8 min 90% 15 9 min 90% 10 10 min 80% 6 4 Often (61 to 80%) Help Most of the Time (81 to 99%) Help 3.0 3.5 No https://eservices.fema.gov/F emaFireGrant/firegrant/j sp/safer20 1 O/applicationlrequestdetailslhiringload.do... 9/14/2010 Hiring or Rehiring Firefighters: Request Details 2010-312 Edition, Chapter 6? * 10a. Do you assure that your organization will, to the extent practicable, seek, recruit, and hire members of racial and ethnic minority groups and women to increase their ranks within your department? * 10b. If so, explain what efforts your organization has instituted and how successful those efforts have been. If not, explain what policies and procedures you will implement to assure that, to the extent possible, you will seek, recruit, and hire minorities and women. If additional space is needed for your response, please include it in the Narrative section of your application. * 11 a. Does your organization currently have a policy ensuring that firefighters in positions filled under the SAFER grants are not discriminated against for, or prohibited from, engaging in volunteer firefighting activities in another jurisdiction during off-duty hours. * 11 b. If so, explain what efforts your organization has instituted and how successful those efforts have been. If not, explain what policies and procedures you will implement to assure that, to the extent possible, this requirement will be met. If additional space is needed for your response, please include it in the Narrative section of your application. Page 2 of2 Yes The department makes special efforts to attract prospective hires from local resources such as high schools, local community colleges, and vocational education programs. We have partnered with a local charter school that specializes in public safety training to support efforts in developing potential candidates from as young as the 9th grade. All of these institutions have a strong representation of ethnic minorities and females. The Fire Department ensures that testing and selection processes for these positions meet Federal EEOC validation requirements for employee selection procedures. Our efforts to improve the ethnic, racial, and gender diversity in the fire department have increased the number of minorities hired over the last six years. Yes The City of San Bernardino does not prohibit engaging in volunteer firefighting activities in other jurisdictions during off-duty hours. The Fire Department has policy that provides for such activity. and allows it as long as the activity does not conflict with the employee's duties with the City. https:lleservices.fema.gov/F emaFireGrant/firegrant/j sp/safer20 1 0/app1ication/requestdetai1s/hiring10ad.do... 9/14/2010 Budget Item . . View Budget Item * What is the type of position being filled with this Hiring activity line item? Note: Only one type of position can be requested per line item. If you are seeking funding for more than one type of position or vacancy, you MUST enter each one separately by clicking on the "Add New Line Item" link. * How many full-time firefighter positions, including job-shares, are you requesting? If you are requesting assistance to fund a position that would be "shared" by more than one individual, Le., for job-share, please indicate how many individuals would fill that position and provide an explanation as to why the position is shared. * What is the anticipated annual starting salary for firefighters in your department? * What is the anticipated average fringe-benefit rate for firefighters in your department (as calculated as a percentage of the annual salary)? * If awarded, what is your estimate of the average annual increase in salary for these firefighting positions as a result of step increases, cost-of-Iiving adjustments, incentive pay, promotional pay, etc.? Show this figure as a percentage of the annual salary. Close Window Page 1 of 1 2010-312 Hiring firefighters into positions that have been lost due to attrition (retirement, voluntary separation, termination) as of the time of application 6 $ 83418 46% 9.5% httns:11 eservices.fema. gov/F emaFireGrant/firegrant/i sp/safer20 1 O/application/requestdetailslbudgetitemlo... 9/14/2010 Budget Page 1 of 1 2010-312 Budget Hiring or Rehiring of Firefighters: There is a two-year period of performance for grants awarded under both the hiring of new firefighters and the rehiring of laid-off firefighters activities. There is an additional requirement for grantees awarded under the hiring of new firefighters activity that they commit to retaining the SAFER-funded firefighters for one full year after the end of the period of performance with 100 percent local funding. For this program year, there is no prescribed cost share, and per-position salary limits have been eliminated. Grantees are free to draw any amount of Federal funds to cover actual salary and benefit costs (less ineligible overtime) - up to their budgeted and awarded funding limit - as long as there is Federal funding available. Should the actual salary and benefits costs requested for reimbursement exceed awarded Federal funds, the grantee would be obligated to pay 100 percent of those costs. Regardless of the actual costs incurred, the annual costs will be limited to the actual costs or the budgeted amount, whichever is less. Budget Matrix Personnel Benefits Total: Total Federal Share First 12-Month Period 500,508 230,234 730,742 730,742 Second 12-Month Period 548,056 252,106 800,162 800,162 Total 1,048,564 482,340 1,530,904 1,530,904 https://eservices.fema.gov/F emaFireGrant/firegrant/j sp/safer20 1 O/application/budget_ tota1.j sp?view=print... 9/14/2010 Narrative Statement Narrative Statement for Hiring or Rehiring of FireFighters 2010-312 Page 1 of3 In addition to the elements described below, the Narrative Statement (project description) should clearly explain how all budgeted funds are to be used. Because the application will time out after a period of inactivity, it is recommended that applicants type their narrative offline using any word processing software. Once the narrative is complete, copy-and-paste it from the word processing document into the Narrative Statement block in the application. Also, as space for the narrative is limited to six pages, you are cautioned to confirm that the full content of your narrative has been copied into the application. After saving the copied narrative, exit the narrative section of the application, then reopen it and scroll to the bottom to ensure all text is present. If the narrative has been truncated, you will need to reduce the length of your narrative until it fits in the allotted space. The Narrative Statement (project description) for the HirinQ or Rehiring Firefighters Activitv must include the following: . A statement that describes what the applicant needs the grant funds for, i.e., how the newly hired or rehired firefighters will be used within the department and a description of the specific benefit these firefighters will provide for the fire department and community. Your description should include whether you are seeking to comply with the applicable sections of NFPA 1710 (Section 5.2.4.2) or 1720 (Section 4.3) as identified in the current SAFER Program Guidance. Volunteer and mostly- volunteer combination departments should also discuss any additional roles the SAFER-funded firefighters will be expected to perform, such as chief officer, training officer, fire marshal, fire inspector, health/safety officer, or fire prevention/public education officer. . A statement regarding the impact of current staffing levels and proposed staffing levels on the department's daily operations. This statement should explain how the community and current firefighters are at risk without the needed firefighters, and to what extent that risk will be reduced if the applicant is awarded. . An explanation of the applicant's financial need and their inability to address the need without Federal financial assistance. . If you were unable to fully address this information in question 1 Ob of the Request Information section of your application, please complete your response regarding how the applicant will ensure, to the extent possible, that they will seek, recruit, and hire members of racial and ethnic minority groups and women to increase their ranks within their department. This should include an explanation of the efforts your organization has instituted and how successful those efforts have been. . If you were unable to fully address this information in question 11 b of the Request Information section of your application, please complete your response regarding how the applicant plans to meet the requirement to ensure that firefighters in positions filled under the SAFER grants are not discriminated against for, or prohibited from, engaging in volunteer firefighting activities in another jurisdiction during off-duty hours. Note: Fields marked with an * are required. Project Description * Please enter your narrative statement using no more than six single-spaced pages in the space provided.. Use and benefits of newly hired firefighters: The six (6) firefighters hired through this grant will increase staffing levels on two (2) first response fire apparatus from three personnel to four. This increase in staffing will improve the initial and sustained attack capabilities on fire responses, and improve efficiency on EMS calls for service. Both of these improvements will have a direct, positive effect on the health and safety of the community by decreasing fire loss rates and mortality rates. Additionally, increasing staffing levels on engine and truck companies will help the department comply with NFPA 1710 standards. Impact of current and proposed staffing levels on daily operations: San Bernardino City's economic hardships led to the reduction of twelve firefighter positions in 2009. Although the local economic outlook for 2010 is not projected to be as devastating as 2009, achieving a balanced budget will still require the reduction of six additional firefighter positions. Collectively, the elimination of these eighteen (total) firefighter positions has resulted in six fewer engine companies staffed at appropriate levels as identified by NFPA 1710. Fewer personnel on these engine and truck companies equates to delays in attacking structure fires, resulting in increased dollar loss rates and the potential for increased mortality rates due to fire. Furthermore, the City of San Bernardino is located in one of the most active wildland/interface zones in the country, with a history of devastating wildland fires that have burned hundreds of homes. By increasing our staffing through this grant, the fire department's ability to launch effective, early attacks on these fires will reduce the chances that they will grow beyond our capability to control. Financial need and inability to address without Fed Assistance: As a result of significant economic downturn, The City of San Bernardino has faced budget shortfalls in the millions of dollars over the last two years. Perpetuating this problem is a continued trend of tax revenue generating local business shutting down, https:lleservices.fema.gov/F emaFireGrant/firegrant/j sp/safer20 1 01 application/narrati ve.j sp ?view=print&p... 9/1412010 Narrative Statement 2010-312 Page 2 of3 and a local unemployment rate that now exceeds 18%. To maintain operations, employees of the city of San Bernardino have had to make pay and benefit concessions, and the City government has been forced to eliminate over 150 positions city-wide, 20 of which have been fire department emergency personnel. These actions, although necessary, have decreased the margin of safety that a well staffed fire department can provide to the community. Without Federal assistance in correcting these fire department staffing deficiencies, this margin will widen, increasing the risks to the community members and the firefighters who serve them. How we will seek, recruit, and hire members of ethnic minority, etc: The San Bernardino City Fire Department makes special efforts to attract prospective hires from local resources such as high schools, local community colleges, and vocational education programs. We have partnered with a local charter school that specializes in public safety training to support efforts in developing potential candidates from as young as the 9th grade. All of these institutions have a strong representation of ethnic minorities and females. Additional recruitment efforts include participation in job fairs, recruitment flyers, and broad advertisement of position openings and applications procedures. The Fire Department ensures that testing and selection processes for these positions meet Federal EEOC validation requirements for employee selection procedures. Our efforts to improve the ethnic, racial, and gender diversity in the fire department have increased the number of minorities hired over the last six years. Although we are still challenged to expand this trend, the current representation of ethnic minorities within our ranks is higher than the State average for the occupation of firefighter per the United States Census Bureau. Long-term plan to retain employees It is the desire of the City of San Bernardino to maintain strong, effective fire services for the community, which includes a commitment to appropriate staffing levels. We believe that this grant will create the momentum necessary to bring staffing levels back to pre-recession levels years sooner than if the City has to find the funding through current revenues. The San Bernardino City Fire Department is currently developing programs for cost recovery and expanded services that will increase revenue generation. In addition, the city is restructuring fee schedules and pursuing tax initiatives to strengthen the city's financial position. This revenue generation, along with a positive prognosis for economic recovery over the next three years should put the city in a position to retain the positions hired through this grant. Ensure against discrimination for volunteering: The City of San Bernardino does not prohibit engaging in volunteer firefighting activities in other jurisdictions during off-duty hours. The Fire Department has policy that provides for such activity, and allows it as long as the activity does not conflict with the employee's duties with the City. * Please describe any grants that your department has received from DHS including the AFG. For example: 2002 AFG Fire Engine, 2003 UASI Equipment... (Enter "N/A" if Not Applicable). EMW -2002 -FG-06494/Closed Develop and implement a Wellness Fitness Program. EMW-2003-FG-11600/Closed Purchased defibrillators, self-contained breathing apparatus, communication equipment, clam shell batteries, and swiftwater rescue equipment. EMW-2005-FP-0 1812/Closed Funding for the juvenile fire-setter program, general prevention/awareness, a fire safety trailer, and fire safety props. EMW-2008-FO-07316/Active: 1/30/09-1/29/10; extension 8/31/10 $484,455-100 wildland fire shelters and vehicle exhaust extraction systems for all fire stations. EMW-2009-FHO-00882/Awarded: 8/19/10-8/19/12 $2,769,602.00 for personnel costs and benefits of 12 firefighter positions. 2003 Homeland Security Grant Program (HSGP)-Part I-Closed $38,508 for fire equipment. 2003 HSGP-Part II-Closed $155,342- turnout gear, SCBA units, and communication equipment. 2004 HSGP-Closed $84,291-communication equipment and a command vehicle. 2005 HSGP-Closed $41,385- incident response vehicle and personal protective equipment. 2006 HSGP-Closed $18,246-generators and communication equipment. 2007 HSGP-Closed $13,827-refrigerator magnets, public announcement system, projector, picture screen, laptop, and ceiling mount. 2008 EOC (HSGP)-Closed $9,602-6 computer notebooks for the EOC. 2002 Metropolitan Medical Response System (MMRS)-Phase I-Closed $400,000-to plan, develop, purchase special pharmaceuticals, initiate the equipping and identify the training requirements for a MMRS as the principal resource in responding to the health and medical consequences of a chemical, biological, radiological, nuclear, and/or explosive weapon of mass destruction event. https:/ /eservices.fema.gov/FemaFireGrant/firegrant/j sp/safer20 1 O/applicationlnarrative.j sp?view=print&p... 9/1412010 Narrative Statement Page 3 of3 2010-312 2002 MMRS-Phase II-Closed $200,000-modification 2 to the initial contract. 2002 MMRS-Phase 111- Status: Active, 5/24/02-11/24/03 $280,000-modification 3 to the initial contract. 2004 MMRS Program-EMW-2004-GR-0779-Closed $400,000-funding for the Capability Focus Area and Sustainment of Enhanced Capabilities. 2005 MMRS-Closed $220,000- medical supplies, respirator fit tester, in suit communications for SCBAs, search cameras, deployable shelter systems, video conferencing, advanced life support mannequin for training, and search camera. 2006 MMRS-Closed $232,330-command vehicle, communication equipment, EMS equipment, SCBA equipment, hazardous materials equipment, and computer equipment. 2007 MMRS-Closed $258, 145-ventilators, defibrillators, pharmaceuticals, generators, web gear, fire shelters, headsets, communications, vehicle stakebody, storage containers, training, and conferences expenses. 2008 MMRS-Status: Active: 2/3/09-10/31/09 $321 ,221-defibrillators, generators, communications, airway management, rapid deployment shelters, and training exercises. 2009 MMRS-Status: Active: 5/2010-5/2011 $321 ,831-communication equipment, pharmaceuticals, and medical equipment. 2001 Office of Traffic Safety (OTS)-EM0126-Closed $81 ,OOO-heavy rescue tool, airbag rescue system, heavy rescue. 2005 OTS-EM0517 -Closed $90,000- extrication equipment. 2006 OTS-EM0604-Closed $78,500-thermal imaging device and extrication equipment. 2009 California Environmental Protection Agency-Closed $20,000-for fire personnel assigned to the hazmat investigation unit. 2009 Fireman's Fund Heritage Rewards-Closed $20,000-for the K-9 program authorized expenses. 2007/2008 Regional Catastrophic Preparedness Grant Program (RCPGP) Awarded Date: 9/1/08-11/28/10 $1 OO,OOO-subreceipient to participate in the development of regional evacuation, mass care and sheltering plans to be implemented in the event of a disaster. 2009 RCPGP-Awarded 9/10-9/11 $50,000-to participate in the development of regional evacuation, mass care and sheltering plans to be implemented in the event of a disaster. 2008 Urban Area Security Initiative Grant (USASI)-Awarded 10/08-3/10 $340,000-interoperable mobile command vehicle. 2009 USASI-Awarded 9/09-3/12 $270,000-develop community preparedness capabilities https:lleservices.fema.gov/F emaFireGrant/firegrant/j sp/safer20 1 01 application/narrati ve.j sp ?view=print&p... 9/14/2010 Assurances and Certifications Assurances and Certifications Page 1 of6 2010-312 Form 20-16A You must read and sign these assurances. These documents contain the Federal requirements attached to all Federal grants including the right of the Federal government to review the grant activity. You should read over the documents to become aware of the requirements. The Assurances and Certifications must be read, signed, and submitted as a part of the application. Note: Fields marked with an * are required. Assurances Non-Construction Programs Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290-dd-3 and 290-ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and U) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501-1508 and 7324-7328), which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. https:/ /eservices.fema.gov/FemaFireGrantlfiregrant/jsp/safer20 1 O/application/assurances _forms_combine... 9/1412010 Assurances and Certifications Page 2 of6 . 2010-312 9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. Sections 276a to 276a- 7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327-333), regarding labor standards for Federally assisted construction sub agreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 1 02(a) of the Flood Disaster Protection Act of 1973 (P .L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in flood plains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. 19. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations. Signed by Norma Camarena on 08/24/2010 https:// eservices.fema.gov/FemaFireGranVfiregrant/j sp/safer20 1 O/application/assurances _forms_combine... 9/1412010 Assurances and Certifications Form 20-16C' Page 3 of6 2010-312 You must read and sign these assurances. Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug-Free Workplace Requirements. Note: Fields marked with an * are required. Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying" and 44 CFR Part 17, "Government-wide Debarment and Suspension (Non-procurement) and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Homeland Security (DHS) determines to award the covered transaction, grant, or cooperative agreement. 1 . Lobbying A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons (entering) into a grant or cooperative agreement over $100,000, as defined at 44 CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal grant or cooperative agreement. (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all the sub awards at all tiers (including sub grants, contracts under grants and cooperative agreements and sub contract(s)) and that all sub recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. (b) Have not within a three-year period preceding this application been convicted of or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1 )(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug-Free Workplace (Grantees other than individuals) https:lleservices.fema.gov/F emaFireGrantlfiregrant/j sp/safer20 1 01 application! assurances_forms _combine... 9/14/2010 Assurances and Certifications Page 40f6 . . 2010-312 As required by the Drug-Free Workplace Act of 1988, and implemented at 44 CFR Part 17, Subpart F, for grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.620: (A) The applicant certifies that it will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement; and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to the applicable awarding office. (f) Taking one of the following actions, against such an employee, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). (B) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance Street City State Zip Action 6065 North Palm Avenue San Bernardino California 92407 -4804 202 Meridan Avenue San Bernardino California 92410 -1330 1201 West Ninth Street San Bernardino California 92411 -2213 200 East Third Street San Bernardino California 92410 -4804 450 Vanderbilt Way San Bernardino California 92408 -3552 1920 Del Rosa Avenue San Bernardino California 92404 -5641 3398 East Highland Avenue Highland California 92346-2106 282 West 40th Street San Bernardino California 92407-3706 2121 North Medical Center Drive San Bernardino California 92411 -1289 2641 North E Street San Bernardino California 92405-3425 https:/ /eservices.fema.gov/FemaFireGrant/firegrant/j sp/safer20 1 O/application/assurances _forms_combine... 9/14/2010 Assurances and Certifications Page 5 of6 . . 1640 Kendall Drive 502 South Arrowhead Avenue San Bernardino San Bernardino 2010-312 California California 92407 -2800 92408-2040 If your place of performance is different from the physical address provided by you in the Applicant Information, press Add Place of Performance button above to ensure that the correct place of performance has been specified. You can add multiple addresses by repeating this process multiple times. Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for DHS funding. States and State agencies may elect to use a Statewide certification. Signed by Norma Camarena on 08/25/2010 https:// eservices.fema.gov/FemaFireGrant/firegrant/j sp/safer20 1 O/application/assurances _forms_combine... 9/14/2010 Assurances and Certifications FEMA Standard Form LLL Page 6 of6 2010-312 Complete only if applying for a grant for more than $100,000 and have lobbying activities using Non-Federal funds. If this lobbying form is not applicable, check "This form is not Applicable." and include this page with your application submission This form is not applicable httnc'//pcPM.,if'PC fpn1~ anvmpn1~Firpnnmt/firpOT~nt/i~n/~~fer201 O/annlication/assurances forms combine... 9/1412010