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Home My WebLink About2010-311 RESOLUTION NO. 2010-311 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE ACCEPTANCE AND ADMINISTRATION OF THE FY 2009 STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (S.A.F.E.R.) GRANT FROM THE DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The City Manager or his designee is authorized to accept and administer the FY 2009 Staffing for Adequate Fire and Emergency Response (S.A.F.E.R.) grant in the amount of $2,769,602 from the Department of Homeland Security Federal Emergency Management Agency. A copy of the award package is attached as Exhibit "A", and incorporated herein by reference. fill fill fill fill fill fill fill fill fill fill fill fill fill fill fill fill fill I 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2010-311 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE ACCEPTANCE AND ADMINISTRATION OF THE FY 2009 STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (S.A.F.E.R.) GRANT FROM THE DEP ARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a joint regular meeting thereof, held on the 20th day of September ,2010, by the following vote, to wit: COUNCIL MEMBERS: AYES NAYS ABSTAIN ABSENT MARQUEZ X DESJARDINS X X BRINKER SHORETT X KELLEY X JOHNSON X X MCCAMMACK a~ ./-J. ~ Ra2nel G. Clark, City Clerk City of San Bernardino The foregoing Resolution is hereby approved thisd'::?A/ day of September, 2010. ~4~ Tobin Brinker, Mayor Pro Tern City of San Bernardino Approved as to form: By: 2 Panel Review Award Package Page I of6 2010-311 [xhifJ..ii "A" https://eservices.fema.gov/FemaFireGrant/firegrant/j sp/fire _admin/awards/spec/view _award yackage.do?.. 8/23120 I 0 Panel Review Page 2 of6 2010-311 u. S. Department of Homeland Security Washington, D.C. 20472 a<>~..... ."" ~ - ~ - . ..;. .. .1\() ..t'- FEMA Ms. Norma Camarena City of San Bernardino Fire Department 200 East Third Street San Bernardino, California 92410-4889 Re: Grant No.EMW-2009-FH-00882 Dear Ms. Camarena: On behalf of the Department of Homeland Security (DHS), I am pleased to inform you that your grant application submitted under the FY 2009 Staffing for Adequate Fire and Emergency Response (SAFER) grants has been approved. FEMA's Grant Programs Directorate (GPD), in consultation with the U.S. Fire Administration (USFA), carries out the Federal responsibilities of administering your grant. The approved project costs total to $2,769,602.00. The Federal share is $2,769,602.00 of the approved amount and your share of the costs is $0.00. As part of your award package, you will find Grant Agreement Articles. Please make sure you read and understand the articles as they outline the terms and conditions of your Grant award. Maintain a copy of these documents for your official file. You establish acceptance of the grant and Grant Agreement Articles when you request and receive any of the Federal grant funds awarded to you. By accepting the grant, you agree not to deviate from the approved scope of work without prior written approval from FEMA. If your SF 1199A has been reviewed and approved, you will be able to request payments online. Remember, you should request funds no more frequently than quarterly. If you have any questions or concerns regarding the process to request your grant funds, please call 1-866-927-5646. ~m'iL-- Elizabeth M. Harman Assistant Administrator Grant Programs Directorate https://eservices.fema.gov/FemaFireGrant/firegrant/j sp/fire _ admin/awards/spec/view _ award ~ackage.do?.. 8/23120 I 0 Panel Review Page 3 of6 2010-311 Agreement Articles a"'~.t"" "":: e - .. - ... o~ ,I \(l .,t'- FEMA U.S. Department of Homeland Security Washington, D.C. 20472 AGREEMENT ARTICLES STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE - Hiring program GRANTEE: City of San Bernardino Fire Department PROGRAM: Staffing for Adequate Fire and Emergency Response (SAFER) - Hiring AGREEMENT NUMBER: EMW-2009-FH-00882 AMENDMENT NUMBER: TABLE OF CONTENTS Article I Article II Article III Article IV Article V Article VI Article VII Article VIII Article IX Project Description Grantee Concurrence Period of Performance Amount Awarded Financial Guidelines Prohibition on Using Federal Funds GPO Allocations Financial Reporting FEMA Officials Article I - Project Description The purpose of the Staffing for Adequate Fire and Emergency Response program is to provide funding directly to fire departments and volunteer firefighter interest organizations in order to help them increase the number of trained, "front-line" firefighters available in their communities. After careful consideration, FEMA has determined that the grantee's project submitted as part of the grantee's application, and detailed in the project narrative as well as the request details section of the application - including budget information - was consistent with the program's purpose and worthy of award. The grantee shall perform the work described in the approved grant application as itemized in the request details section of the application and further described in the grant application's narrative. These sections of the application are made a part of these grant agreement articles by reference. The grantee may not change or make any material deviations from the approved scope of work outlined in the above referenced sections of the application without prior written approval from FEMA. Article II . Grantee Concurrence By requesting and receiving Federal grant funds provided by this grant program, the grantee accepts and agrees to abide by the terms and conditions of the grant as set forth in this document and the documents identified below. By receiving funds under this grant, grantees agree that they will use the funds provided through the Fiscal Year 2009 Staffing for Adequate Fire and Emergency Response in accordance with these Articles of Agreement and the program guidelines provided in the Fiscal Year 2009 Staffing for Adequate Fire and Emergency Response guidance. All documents submitted as part of the original grant application are made a part of this agreement by reference. Article III - Period of Performance httns:/ /eservices.fema. govIF emaFireGrant/firegrant/isp/fire adminlawards/spec/view _award --package. do ?.. 8/2312010 Panel Review Page 4 of6 2010-311 The period of performance shall be from 19-JUL-10 to 18-JUL-12. Article IV - Amount Awarded The amount of the award is detailed on the Obligating Document for Award attached to these articles. Following are the budgeted estimates for object classes for this grant (including Federal share plus applicable grantee match): Personnel $1,896,988.98 Fringe Benefits $872,614.93 Travel $0.00 Equipment $0.00 Supplies $0.00 Contractual $0.00 Other $0.00 Indirect Charges $0.00 Total $2,769,602.00 NEGOTIATION COMMENTS IF APPLICABLE (max 4000 characters) Article V - Financial Guidelines The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements, Cost Principles, and Audit Requirements. A non-exclusive list of regulations commonly applicable to DHS grants are listed below: A. Administrative Requirements 1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments 2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations (OMB Circular A-11 0) B. Cost Principles 1. 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A-87) 2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21) 3. 2 CFR Part 230, Cost Principles for Nonprofit Organizations (OMB Circular A-122) 4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts with Commercial Organizations C. Audit Requirements 1.0MB Circular A-133, Audits of States, Local Governments, and Nonprofit Organizations Article VI - Prohibition on Using Federal Funds The recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of FEMA. Article VII - GPO Allocations The recipient agrees that all allocations and use of funds under this grant will be in accordance with the FY 2009 Staffing for Adequate Fire and Emergency Response Program guidance and application kit. httn~' / / p.~p.rvic'e~ fema. 2"ovlFemaFireGrant/firelITant/i so/fire admin/awards/spec/view award _package. do ?... 8/23/2010 Panel Review Page 5 of6 2010-311 Article VIII - Financial Reporting The grantee must complete an on-line, semiannual financial status report to meet FEMA requirements. Semiannual financial reports are due within 30 days of the end of every six month period for the life of the grant. At the end of the performance period, or upon completion of the grantee's final program narrative, the grantee must complete an on-line final financial status report that is required to close out the grant. Although the guidance states extensions will not be granted, if a grantee's performance period is extended beyond the initial period, a periodic performance report is due every six month increment until closeout. Article IX - FEMA Officials Program Officer: Tom Harrington is the Program Officer for this grant program. The Program Officer is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application. If you have any programmatic questions regarding your grant please call the AFG help desk at 866-274-0960 to be directed to a specialist. Grants Assistance Officer: Bertram Mckeithen Jr is the Assistance Officer for this grant program. The Assistance Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters. Grants Management Division POC:The Grants Management Specialist shall be contacted to address all financial and administrative grant business matters for this award. If you have any questions regarding your grant please call ASK-GMD at 866-927-5646 to be directed to a specialist. httns://eservices.fema.2:ov/FemaFireGrant/firegrant/isp/fire admin/awards/spec/view _ award ~ackage.do?.. 8/23/2010 Panel Review 1. AGREEMENT NO. EMW-2009-FH-00882 6. RECIPIENT NAME AND ADDRESS City of San Bernardino Fire Department 200 East Third Street San Bernardino California, 92410-4889 9. NAME OF RECIPIENT PROJECT OFFICER Norma Camarena 11. EFFECTIVE DATE OF THIS ACTION 19-JUL-10 2010-311 FEDERAL EMERGENCY MANAGEMENT AGENCY OBLIGATING DOCUMENT FOR AWARD/AMENDMENT Page 6 of6 2. AMENDMENT NO. o 3. RECIPIENT NO. 95-6000772 4. TYPE OF ACTION AWARD 8. PAYMENT OFFICE AND ADDRESS FEMA, Financial Services Branch 500 C Street, S.W., Room 723 Washington DC, 20472 5. CONTROL NO. W468987N 7. ISSUING OFFICE AND ADDRESS Grant Programs Directorate 500 C Street, S.W. Washington DC, 20472 POC: Walter Pickett 202-786-9524 PHONE NO. 9093845286X 1129 10. NAME OF PROJECT COORDINATOR Tom Harrington PHONE NO. 1-866-274-0960 12. METHOD OF PAYMENT SF-270 13. ASSISTANCE ARRANGEMENT Cost Sharing 14. PERFORMANCE PERIOD From:19-JUL-10 To:18-JUL-12 Budget Period From:15-JAN-10 To:30-SEP-10 15. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM NAME CFDA NO. ACCOUNTING DATA ACRONYM (ACCS CODE) XXXX-XXX-XXXXXX-xxxxx- XXXX-XXXX-X SAFER 97.083 201 0-M9-3120GF-25000000-41 01- D PRIOR TOTAL AMOUNT AWARDED CURRENT TOTAL CUMMULATIVE AWARD THIS ACTION AWARD NON- + OR (-) FEDERAL COMMITMENT $0.00 $2,769,602.00 $2,769,602.00 $0.00 $0.00 $2,769,602.00 $2,769,602.00 $0.00 TOTALS b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A 16a. FOR NON-DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) SAFER recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) N/A 18. FEMA SIGNATORY OFFICIAL (Name and Title) Bertram Mckeithen Jr DATE N/A DATE 06-APR-10 Go Back] 1 . I ..J~/~._~~/__~____ M____..:I ___1____ ..:I~,) Q/,,)'1/")f\1 f\