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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
From: Robert Eisenbeisz, City Engineer Subject:
Resolution approving. Agreement for
Professional Services with Srinivasa S.
Bhat to provide Modeling Services for the
East Valley Sub Area Traffic Forecasting
Model (EVTM).
Dept: Public Works
Date: August 17, 2010
MCC Date: October 18,2010
Synopsis of Previous Council Action:
06/23/94 Resolution No. 94-143, establishing a fee schedule for providing professional services ill
connection with the East Valley Sub Area Traffic Forecasting Model.
09/21/01 Resolution No. 2001-282, authorizing the Mayor to execute an agreement for professional
transportation modeling services with Srinivasa S. Bhat.
08/01/05 Resolution No. 2005-261, authorizing the Mayor to execute an agreement for professional
transportation modeling services with Srinivasa S. Bhat.
05/15/06 Resolution No. 2006-133, authorizing the Mayor to execute Amendment No. 1 to the
agreement for professional transportation modeling services with Srinivasa S. Bhat.
06/18/07 Resolution No. 2007-189, authorizing the Mayor to execute Amendment No.2 to the agreement for
professional transportation modeling services with Srinivasa S. Bhat.
07/07/08 Resolution No. 2008-259, authorizing the Mayor to execute Amendment No.3 to the agreement for
professional transportation modeling services with Srinivasa S. Bhat.
07/06/09 R~solution No. 2009-182, a~thorizing the Mayor to e?,ecute Amendment No. 4.to the agreement for
professional transportation modeling services with Srinivasa S. Bhat.
Recommended Motion:
Adopt Resolution.
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Contact
Person:
Robert G. Eisenbeisz, City Engineer
Phone:
5253
Supporting data
attached:
Staff Report, Resolution,
Exhibit A ( Agreement) and
Attachment 1 (Scope & Fee)
Ward:
ALL
FUNDING
REQUIREMENTS:
Amount: $50.000. Cost will be reimbursed by
Agencies and Developers. pursuant to Acct. No. 001-400-5502
Resolution 94-143.
Acct. Description: Purchase Order for Traffic Modeling Services
Finance:
Council Notes:
Agenda Item No.
_2,S-
ID-Ifr-a-~,D
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect:
Resolution approving Agreement for Professional Services with Srinivasa S. Bhat to provide Modeling
Services for the East Valley Sub Area Traffic Forecasting Model.
Backeround:
Based upon the complexity and time constraints involved in responding to requests for traffic model
information, ongoing maintenance requirements, current staffing limitations, and the need for
extensive specialized training, a consultant will be better able to provide timely service to the City,
developers and other participating agencies. Mr. Bhat has been providing these services to the City
since September 17, 2001. The consultant was selected based upon his very specialized training and
expertise in traffic modeling, as well as his past experience. Mr. Bhat is the only consultant that staff is
aware of with the required qualifications, expertise and regional background knowledge to provide
these services on a part-time contractual basis. Mr. Bhat also worked full-time in a similar capacity
with Southern California Associated Governments (SCAG). Since SCAG supplies much of the data
needed for the East Valley Traffic Model and since this sub regional model is derived from the
regional SCAG model, it is of great benefit to the City to have Mr. Bhat assist City staff in operating
and maintaining this program.
In order to meet the anticipated demand for modeling services resulting from the development activity
in the region, staff is requesting authorization for the City to enter an agreement with the consultant
with an annual compensation that is not to exceed $50,000, (see Exhibit "A"). Pursuant to Resolution
94-143, the City is reimbursed for costs incurred in providing traffic modeling services to developers
and agencies.
Staff is requesting authorization for the City Manager to enter an agreement and for the Director of
Finance to issue a purchase order in the amount of $50,000 to Mr. Bhat for on-call traffic modeling
services. The current contract with Mr. Bhat expired in June 30, 2010. The proposed contract will be
for one year and may be renewed on an annual basis up to a total of five years.
Financial Impact:
It is anticipated that there will be no net cost to the City of San Bernardino for Mr. Bhat's services
because the developers or agencies requesting the information will reimburse the City through the fees
collected. Funds for this professional/contract services are appropriated in Public Works Department,
Traffic Engineering Division, FY 2010-2011 budget account for Professional/Contractual Services
(account no. 001-400-5502)
Account: 001-400-5502 Budgeted Amount: $150,000
Balance as of 10/4/1 0: $150,000 Balance after the approval of this item: $100,000
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred, but not yet processed.
2
10/06/2010
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT-Continued
Recommendation:
Adopt Resolution.
Attachments:
1. Resolution.
2. Exhibit A (Agreement)
3. Attachment I(Scope and Fee)
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10/07/2010