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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Randy Kuettle, Acting Director
Subject: Resolution of the Mayor and
Common Council of the City of San
Bernardino authorizing the execution of an
Amendment to Commercial Roofing
Systems, Inc. for unforeseen costs related to
the Roof Replacement at the Police
Department Annex "B" project.
Dept: Public Works
Date: September 30, 2010
Meeting Date: October 18,2010
Synopsis of Previous Council Action:
On May 17,2010, per Resolution 2010-117, the Mayor and Common Council ofthe City of San
Bernardino authorized the execution of an agreement and issuance of a purchase order to
Commercial Roofing Systems, Inc. for the Roof Replacement at the Police Department Annex
"B".
Recommended Motion:
Adopt Resolution.
./
Signature
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Contact person: Tony Frossard, Project Manager Phone:
5244
Supporting data attached:
Staff Report, Resolution,
and Attachment "1"
Ward:
1
Source:
$4,200
FY 10-11 Budget
Account Number
001-400-5507-0000-0037
FUNDING REQUIREMENTS:
Amount:
Finance:
Council Notes:
Agenda Item No.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
execution of an Amendment to Commercial Roofing Systems, Inc. for unforeseen costs related
to the Roof Replacement at the Police Department Annex "B" project.
Background:
On May 17, 2010, per Resolution 2010-117, the Mayor and Common Council of the City of San
Bernardino authorized the execution of an agreement and issuance of a purchase order in the
amount of $88,516 to Commercial Roofing Systems, Inc. for the Roof Replacement at the Police
Department Annex "B". The Public Works Department, Facilities Division currently has a
purchase order in the amount of $88,516 with Commercial Roofing Systems, Inc. for FY 2010-
11 for this project. However, after the project began staff realized that there was more damage
than previously anticipated to the air conditioning unit platforms and plywood roof sheeting.
The additional cost to complete the project is $4,200.
The proposed action will authorize the execution of an Amendment to the Commercial Roofing
Systems, Inc Agreement in order to complete the roof replacement project at the Police
Department. This project will be completed by June 30, 2011.
Financial Impact:
Funds are available and have been budgeted in the FY 2010-11, Public Works, Building
Maintenance account for Facilities Services Budget (account number 001-400-5507-0000-0037)
in the amount of $4,200.
Account Number: 001-400-5507-0000-0037
Balance as of September 30, 2010: $21,870
Budgeted Amount: $281.400.
Balance after approval of this item: $17,670.
Please note this balance does not indicate available funding. It does not include non-
encumbered reoccurring expenses or expenses incurred, but not yet processed.
Recommendation:
Adopt Resolution.
1