HomeMy WebLinkAbout2010-285
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RESOLUTION NO. 2010-285
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
AND ISSUANCE OF AN ANNUAL PURCHASE ORDER IN THE AMOUNT OF
$75,000, WITH THREE (3) ONE-YEAR EXTENSIONS AT THE CITY'S OPTION TO
MCCRAY ENTERPRISES OF SAN BERNARDINO PURSUANT TO SECTION
3.04.010-B3 OF THE MUNICIPAL CODE FOR MEDIUM AND HEAVY DUTY
EQUIPMENT AND TRUCK REPAIR, INCLUDING PURCHASE OF VARIOUS
RELATED PARTS.
WHEREAS, McCray Enterprises is an independent heavy equipment repair facility in
San Bernardino and has provided outstanding support to the Fleet Division for over fourteen
(14) years.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The City Manager of the City of San Bernardino is hereby authorized to
execute on behalf of said City an Agreement between the City of San Bernardino and McCray
Enterprises, a copy of which is attached hereto, marked Exhibit "A" and incorporated herein by
reference as fully as though set forth at length.
SECTION 2. This purchase is exempt from the formal contract procedures of Section
3.04.010 of the Municipal Code, pursuant to Section 3.04.010. B.3 of said Code "Purchases
approved by the Mayor and Common Council."
SECTION 3. The Purchase Order shall reference this Resolution number and shall
read, "McCray Enterprises for medium and heavy duty equipment and truck repair, including
purchase of various related parts." P.O. not to exceed $75,000 and shall incorporate the terms
and conditions ofthe Agreement.
SECTION 4. The authorization to execute the above referenced Agreement and
Purchase Order is rescinded if not issued within sixty (60) days of the passage of this
Resolution.
2010-285
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
AND ISSUANCE OF AN ANNUAL PURCHASE ORDER IN THE AMOUNT OF
$75,000, WITH THREE (3) ONE-YEAR EXTENSIONS AT THE CITY'S OPTION TO
MCCRAY ENTERPRISES OF SAN BERNARDINO PURSUANT TO SECTION
3.04.010-B3 OF THE MUNICIPAL CODE FOR MEDIUM AND HEAVY DUTY
EQUIPMENT AND TRUCK REPAIR, INCLUDING PURCHASE OF VARIOUS
RELATED PARTS.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
joint
and Common Council of the City of San Bernardino at a regular meeting thereof, held
on the 16th day of August
, 2010, by the following vote, to wit:
NAYS
ABSTAIN ABSENT
Council Members:
AYES
MARQUEZ
x
x
DESJARDINS
x
BRINKER
x
SHORETT
x
KELLEY
x
JOHNSON
MCCAMMACK
---X....
~/;;~
Rac el G. Clark, City Clerk
The foregoing resolution is hereby approved this /tPm day of August
2010.
~~or
City of San Bernardino
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2010-285
VENDOR SERVICE AGREEMENT
This Vendor Service Agreement is entered into this 16th day of August 2010, by and
between McCray Enterprises ("VENDOR") and the City of San Bernardino ("CITY" or "San
Bernardino").
WITNESSETH:
WHEREAS, the Mayor and Common Council has determined that it is advantageous
and in the best interest of the CITY to contract for medium and heavy duty equipment and
truck repair, including purchase of various related parts; and
WHEREAS, McCray Enterprises is an independent heavy equipment repair facility in
San Bernardino and has provided outstanding support to the Fleet Division for over fourteen
(14) years; and
WHEREAS, this purchase is exempt from the formal contract procedures of Section
3.04.010 of the Municipal Code, pursuant to Section 3.04.010. B.3 of said Code "Purchases
approved by the Mayor and Common Council."
NOW, THEREFORE, the parties hereto agree as follows:
1. SCOPE OF SERVICES.
For the remuneration set forth in Paragraph 2, San Bernardino hereby engages the
services of VENDOR to provide those products and services as set forth in City of San
Bernardino Technical Specifications, Proposal Specifications F-05-002, a copy of which is
attached hereto as Attachment I, and by this reference made a part hereof.
2. COMPENSATION AND EXPENSES.
a. For the services delineated above, the CITY, upon presentation of an invoice, shall
pay the VENDOR the not to exceed amount of $75,000. Compensation shall be
earned at the Labor rate of $85.00 per hour; parts are cost plus 20 percent.
2010-285
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b. No other expenditures made by VENDOR shall be reimbursed by CITY.
3. TERM; TERMINATION.
The term of this agreement shall be from August 16,2010 through June 30, 2011, with
three (3) one-year extensions at the City's option. Option year one, if exercised, shall be
effective July 1,2011 through June 30, 2012. Option year two, if exercised, shaH be effective
July I, 2012 through June 30, 2013. Option year three, if exercised, shall be effective July I,
2013 through June 30, 2014.
This Agreement may be terminated at any time by thirty (30) days' written notice by
either party. The terms of this Agreement shall remain in force unless amended by written
agreement of the parties executed on or before the date of expiration of current term of the
agreement.
4. INDEMNITY.
Vendor agrees to and shall indemnifY and hold the City, its elected officials, employees,
agents or representatives, free and harmless from all claims, actions, damages and liabilities of
any kind and nature arising from bodily injury, including death, or property damage, based or
asserted upon any or alleged act or omission of Vendor, its employees, agents, or
subcontractors, relating to or in any way connected with the accomplishment of the work or
performance of service under this Agreement, unless the bodily injury or property damage was
actually caused by the sole negligence of the City, its elected officials, employees, agents or
representatives. As part of the foregoing indemnity, Vendor agrees to protect and defend at its
own expense, including attorney's fees the City, its elected officials, employees, agents or
representatives from any and all legal actions based upon such actual or alleged acts or
omissions. Vendor hereby waives any and all rights to any types of express or implied
indemnity against the City, its elected officials, employees, agents or representatives, with
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2010-285
respect to third party claims against the Vendor relating to or in any way connected with the
accomplishment of the work or performance of services under this Agreement.
5. INSURANCE.
While not restricting or limiting the foregoing, during the term of this Agreement,
VENDOR shall maintain in effect policies of comprehensive public, general and automobile
liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory
worker's compensation coverage, and shall file copies of said policies with the CITY's Risk
Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an
additional named insured in each policy of insurance provided hereunder. The Certificate of
Insurance furnished to the CITY shall require the insurer to notify CITY of any change or
termination in the policy. Insurer shall give CITY 30 days notice prior to enactment and any
change or termination of policy.
6. NON-DISCRIMINATION.
In the performance of this Agreement and in the hiring and recruitment of employees,
VENDOR shall not engage in, nor permit its officers, employees or agents to engage in,
discrimination in employment of persons because of their race, religion, color, national origin,
ancestry, age, mental or physical disability, medical conditions, marital status, sexual gender or
sexual orientation, or any other status protected by law.
7. INDEPENDENT CONTRACTOR.
VENDOR shall perform work tasks provided by this Agreement, but for all intents and
purposes VENDOR shall be an independent contractor and not an agent or employee of the
CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of
Income Tax, Social Security, State Disability Insurance Compensation, Unemployment
Compensation, and other payroll deductions for VENDOR and its officers, agents, and
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2010-285
employees, and all business licenses, if any are required, in connection with the services to be
performed hereunder.
8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS.
VENDOR warrants that it possesses or shall obtain, and maintain a business registration
certificate pursuant to Chapter 5 of the Municipal Code, and any other licenses, permits,
qualifications, insurance and approval of whatever nature that are legally required of VENDOR
to practice its business or profession.
NOTICES.
Any notices to be given pursuant to this Agreement shall be deposited with the United
States Postal Service, postage prepaid and addressed as follows:
TO THE CITY:
Public Services Director
300 North "D" Street
San Bernardino, CA 92418
Telephone: (909) 384-5140
TO THE VENDOR:
McCray Enterprises
24268 5th St.
San Bernardino, CA 92410
Telephone: (909) 885-2551
Contact: Rick McCray
9. ATTORNEYS' FEES.
In the event that litigation is brought by any party in connection with this Agreement,
the prevailing party shall be entitled to recover from the opposing party all costs and expenses,
including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of
its rights or remedies hereunder or the enforcement of any of the terms, conditions or
provisions hereof. The costs, salary and expenses of the City Attorney and members of his
office in enforcing this Agreement on behalf of the CITY shall be considered as "attorneys'
fees" for the purposes of this paragraph.
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2010-285
10. ASSIGNMENT.
VENDOR shall not voluntarily or by operation of law assign, transfer, sublet or
encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior
written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void
and shall constitute a breach of this Agreement and cause for the termination of this
Agreement. Regardless of CITY's consent, no subletting or assignment shall release VENDOR
of VENDOR's obligation to perform all other obligations to be performed by VENDOR
hereunder for the term of this Agreement.
11. VENUE.
The parties hereto agree that all actions or proceedings arising in connection with this
Agreement shall be tried and litigated either in the State courts located in the County of San
Bernardino, State of California or the U.S. District Court for the Central District of California,
Riverside Division. The aforementioned choice of venue is intended by the parties to be
mandatory and not permissive in nature.
12. GOVERNING LAW.
This Agreement shall be governed by the laws of the State of California.
13. SUCCESSORS AND ASSIGNS.
This Agreement shall be binding on and inure to the benefit of the parties to this Agreement
and their respective heirs, representatives, successors, and assigns.
14. HEADINGS.
The subject headings of the sections of this Agreement are included for the purposes of
convemence only and shall not affect the construction or the interpretation of any of its
provIsIOns.
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15. SEVERABILITY.
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If any provision of this Agreement is determined by a court of competent jurisdiction to
be invalid or unenforceable for any reason, such determination shall not affect the validity or
enforceability of the remaining terms and provisions hereof or of the offending provision in any
other circumstance, and the remaining provisions of this Agreement shall remain in full force
and effect.
16. ENTIRE AGREEMENT; MODIFICATION.
This Agreement constitutes the entire agreement and the understanding between the
parties, and supercedes any prior agreements and understandings relating to the subject manner
of this Agreement. This Agreement may be modified or amended only by a written instrument
executed by all parties to this Agreement.
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2010-285
VENDOR SERVICE AGREEMENT
MCCRAY ENTERPRISES
IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and
date set forth below.
Dated: j.-~.
,2010
MCCRAY ENTERPRISES
BY:~~
-----
Dated~OIO
Approved as to Form:
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2010-285
?!!=!:'!.'!;fl-'A.
24268 5th Street
San Bernardino, CA 92410
COP Y City of San Bernardino
TECHNICAL SPECIFICATIONS
,
PROPOSAL SPECIFICATION NO. F-05-002
REQUISITION NO. 8715 - 8721
GENERAL AUTOMOTIVE REPAIR AND MACHINE SHOP SUPPORT;
MEDIUM-HEAVY EQUIPMENT AND TRUCK REPAIR;
RADIATOR/HEATER CORE REPAIR
NOTICE "SPECIAL INSTRUCTIONS TO THE OFFEROR"
Services:
Offeror shall complete right-hand column indicating brief reasoning for
exceptions to requirements when not acceptable. State "Acceptable" if
requirements are agreeable as set forth in left-hand column.
Equipment:
Offeror shall complete right-hand column indicating specific size and or
make and model of all components when not exactly as specified. State
"As Specified" if item is exactly as set forth in the left-hand column.
FAILURE TO COMPLETE RIGHT HAND COLUMN SHALL INVALIDATE OFFEROR'S
PROPOSAL
ACCEPTABLE I AS SPECIFIED
1. SCOPE
The City of San Bernardino is soliciting proposals from
qualified Automotive Service Providers to provide services in
three (3) categories: General Automotive Repair and Machine
Shop Support; Medium-Heavy Equipment and Truck Repair;
Radiator/Heater Core Repair.
M~\u.IY\-\-\et\Vj eq,\.l\
q."nudC ~\ r
Offerors may propose to provide services for one, some
or all categories described in this RFP.
2. MINIMUM REQUIREMENTS
@) Have specific expertise in General Automotive Repair, A I ~
andlor Medium-Heavy Equipment and Truck Repair,
andlor Radiator, AlC Condenser and Heater Core Repair.
b Have no record of unsatisfactory performance as
evidenced by complaints filed with. Sate of California Bureau
of Automotive Re airs BAR and an related local a encies
2010-285
3. CITY BACKGROUND
The City of San Bernardino owns and maintains a vehicle
fleet that includes various models of cars and light trucks as
well as various medium to heavy duty equipment and
vehicles. These vehicles include 102 Patrol cars, 106
miscellaneous law enforcement vehicles, 391 general-
purpose fleet cars and light trucks, and 147 miscellaneous
medium to heavy-duty equipment. The majority of the fleet
consists of 1986 to 2000 year models of Ford, GM, Dodge,
Peterbilt and Volvo White-model vehicles and light/medium
and heavy-duty trucks. Some of the vehicles are
alternate/multi-fuel and diesel powered.
CATEGORY I
GENERAL AUTOMOTIVE REPAIR AND MACHINE SHOP
SUPPORT
REQUIREMENTS: (In Addition to the General Requirements)
a. The successful offeror (Contractor) shall perform engine
repairloverhauls, heater core repair, machine shop
support, valve jobs and brake work on a variety of light
and medium duty vehicles/trucks to include all makes and
models not currently under manufacturer warranty.
b. The charge for service, repair, or overhaul shall include
labor and any parts required to complete repair. All parts
removed shall be returned with the repaired vehicle.
c. All repairs shall be completed within a seven (7) day time
frame. Longer time frames shall be agreed to prior to
initiation of repair.
d. The Contractor shall pick up and deliver at no cost, and be
located within a seven-(7) mile radius of the City Yard to
facilitate transportation to and from the City Yard.
e. The Contractor shall be responsible for the security of any
City vehicle and its contents while in its possession and in
a fenced compound.
f. Warranties-Repair work performed by the Contractor
shall be warranted at a minimum for the lesser of 90 days
or 4,000 miles for defective parts or workmanship, unless
parts have warranty coverage for longer periods. All
repeat repairs that fall within the above warranty period
shall be corrected timely by the Contractor at no additional
cost to the City.
g. Road test vehicles-All vehicles that have been in the
sho for re airs, includin safe related re airs or
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adjustments such as brakes, steering, etc., shall pass a
road test before they are returned to the City. The nature
of the test and the test results shall be noted on the work
order. Road test personnel shall have proper licensing,
training and familiarization with operational characteristics
of the vehicle.
CATEGORY II
MEDIUM/HEAVY EQUIPMENT AND TRUCK REPAIR
REQUIREMENTS: ( In Addition to the General Requirements)
a. The Contractor shall perform all types of diesel engine
overhauls and repairs, suspension repairs and have the
capability to R&R transmissions. Contractor capabilities
shall include walking beam bushing replacement, leaf
spring replacement, water pump replacement,
transmission leaks, engine oil leaks, and fuel leaks and
steering component repair.
b. The charge for service, repair or overhaul shall include
labor and any parts required to complete repair. All parts
removed shall be returned with the repaired vehicle.
c. All repairs shall be completed within a seven-(?) day time
frame. Longer time frames shall be agreed to prior to
initiation of repairs.
d. Contractor shall pick up and deliver at no cost.
e. The Contractor shall be responsible for the security of any
city vehicle and its contents while in its possession and in
a fenced compound.
f. Warranties - Repair work performed by the Contractor
shall be warranted at a minimum for the lesser of 90 days
or 4,000 miles for defective parts or workmanship, unless
parts have warranty coverage for longer periods. All
repeat repairs that fall within the above warranty period
shall be corrected timely by the Contractor at no additional
cost to the City.
g. Road test vehicles - All vehicles that have been in the
shop for repairs, including safety related repairs or
adjustments such as brakes, steering, etc., shall pass a
road test before they are returned to the City. The nature
of the test and the test results shall be noted on the work
order. Road test personnel shall have proper licensing,
training and familiarization with operational characteristics
of the vehicle.
CATEGORY III
RADIATOR REPAIR
REQUIREMENTS - In addition to the General Re uirements
t\tttrbb\e-
2010-285
Contractor shall perform radiator and heater core, and AlC
condenser repair on a variety of light, medium, and heavy-
duty vehicles/trucks.
b. The contractor shall have capability to perform pressure
and immersion testing on all size radiators, heater cores,
etc.
c. Contractor shall have the ability to evacuate and recharge
AlC systems if needed. All Freon shall be recycled.
d. The Contractor shall have the capability to rod out, recore,
and manufacture custom radiators as needed.
e. The cost for servicl;l, repair, or overhaul shall include labor
and any parts required to complete the repair.
f. All repairs shall be completed within a three-(3) day time
frame. Longer time frames shall be agreed to prior to
initiation of repairs.
g. Contractor shall pick up and deliver at no cost and be
located within a seven-(7) mile radius to facilitate
transportation to and from the city yard.
h. Contractor shall be responsible for the security of any city
vehicle and its contents while in its possession and in a
fenced compound.
GENERAL REQUIREMENTS
(ALL CATEGORIES)
Inspection of Vehicles: The Contractor shall evaluate the
entire vehicle in accordance with industry/OEM standards.
Vehicle shall be required to be road-tested as part of this
evaluation unless it is non-operational or unsafe.
\
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Written Estimates: Contractor shall prepare a detailed
written estimate upon completion of the inspection process F\ CJ~.-Q...~-\G '0\ ~
and prior to start of work. This report shall provide an
estimate of cost and time of recommended work. The
estimate shall list parts, labor (hours and rate), sublet work,
any and all miscellaneous charges (with explanation), and tax.
It shall also include an expected completion date.
Approval Required Prior to Repair: The Contractor shall
obtain verbal authorization or approval and a purchase order
number from the Fleet Manager or his designee before any
work is started. The Contractor shall note the name and title
of the person who authorized the repair along with the
purchase order number, date and time of said approval. The
City shall not be responsible for ar:lY charges resulting from
re airs made without ro er a roval and urchase order
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Site of Work to be Perlormed: The Contractor shall furnish
the facility and all necessary supervision, labor, parts, tools,
vehicle manuals and supplies required to provide the repairs
and service to all vehicles. The Contractor shall not perform
any work at City facilities.
Security of Vehicles: The Contractor shall be responsible
for vehicles accepted for repair. Responsibility entails
ensuring reasonable steps are taken to secure vehicles from
theft and vandalism.
The Contractor shall inspect all vehicles for traffic accident
damage, missing communications and/or emergency
equipment. Contractor shall note all damage and missing
equipment and inform the City of such. The Contractor shall
be held responsible for the repair and replacement of all
damaged/missing equipment, unless it has been reported to
the City.
Incidents of theft or vandalism to the City vehicles in the
Contractor's care shall be reported to the City immediately
and the Contractor shall notify and report theft/vandalism to
local law enforcement.
The Contractor may be held liable for the replacemenUrepair
of vehicles damaged while under the control of the
Contractor.
Subcontracting of Repairs~ The Contractor shall be
responsible for the performance of subcontractors as well as
arranging, managing and paying for the performance of
subcontracted repairs. Contractor shall ensure that all
subcontractors comply with City insurance requirements, and
have copies available to the City upon request.
Inspection of Work: The City shall have the right at all times
to inspect or otherwise evaluate the work being performed
and parts or equipment used by the Contractor. The City
reserves the right to reject materials and workmanship found,
at City's sole discretion, to be unacceptable. Contractor shall
immediately remedy unacceptable workmanship at no
expense to City.
Damage to City Property, Facilities, Buildings or
Grounds: The Contractor shall repair, or cause to be
re aired, at its own cost, all dama e to Ci vehicles. facilities,
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uildings or grounds caused by the willful or negligent acts of
Contractor or employees or agents of the Contractor. Such
repairs shall be made immediately after Contractor becomes
aware of such damage, but in no event later than thirty (30)
days after the occurrence.
If the Contractor fails to make timely repairs the City may
make any necessary repairs. All costs incurred by the City,
as determined by the City, for such repairs shall be repaid by
the Contractor by cash payment upon demand or City may
deduct such costs from any amounts due to the Contractor
from the City.
Parts: All parts shall meet or exceed OEM manufacturer's
specifications. No used parts shall be installed. The City
reserves the right to determine whether a part or brand of part
is equivalent to OEM specifications.
Rebuilt/Overhauled Parts: Parts may be sent to the
Contractor for rebuilding or overhauling without the entire
vehicle being sent for repair or service. The City requires that
Contractors shall adhere to all terms outlined in this section.
In addition, the warranty for rebuilt/overhauled parts shall be
the same as for any other repair and the period of warranty
shall begin from the re-installation date of such parts into a
vehicle. The City shall provide Contractor with proof of re-
installation date upon such warranty claims.
Response Time: Under normal circumstances, a response
time shall not be longer than seventy-two (72) business hours.
The City expects repairs to be performed within 24 to 36
hours on the average from receipt of vehicle, inspection and
authorization.. Some departments require, in an emergency,
the ability for 24-hour service. Please provide information
on the ability to provide such service and telephone
number for service and appropriate charqes for such
service on your bid form.
6. LICENSES AND CERTIFICATIONS
All offerors shall be registered with the State of California
Bureau of Automotive Repair (BAR) for all of the trades that
they desire to be considered for this RFP. Please provide
the (BARI reaistration number(s) in the right hand
column.
All individuals
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2010-285
ccredited program such as ASE or equivalent, to
ork on the trade that they shall be providing.
.:.provide the type and level of certification that your
ty requires for each type of trade that you shall be
, bmitting a proposal for,
10. NOTICE OF DELAYS
Except as otherwise provided herein, when either party has
knowledge that any actual or potential situation is delaying or I - '^ l
threatens to delay the timely performance of this contract, that ALe Wto-Xu ~
party shall, with twenty-four (24) hours, give notice thereof,
including all relevant information with respect thereto, the
other party,
11. INSURANCE
Insurance - Without in anyway affecting the indemnity herein
provided and in addition thereto, the Contractor shall secure
and maintain throughout the contract the following types of
insurance with limits as shown:
Workers' Comoensation - A program of Workers'
Compensation insurance or a State-approved Self-Insurance
Program in an amount an form to meet all applicable
requirements of the Labor code of the State of California,
including Employer's Liability with $250,000 limits, covering all
persons providing services on behalf of the consultant and all
risks to such person under this Agreement.
Comorehensive General and Automobile Liabilitv Insurance-
This coverage to include contractual coverage and
automobile liability coverage for owned, hired and non-owned
vehicles. The policy shall have combined single limits for
bodily injury and property damage of not less than one million
dollars ($1,000,000).
Proof of Coveraae - Contractor shall immediately furnish
certificates of insurance to the City Department administering
the contract evidencing the insurance coverage, including
endorsements, above required prior to the commencement of
performance services hereunder, which certificates shall
provide that such insurance shall not be terminated or expire
without thirty (30) days written notice to the Department, and
Contractor shall maintain such insurance from the time
Contractor commences performance of services hereunder
until the completion of such services. Within sixty (60) days of
the commencement of this A reement, the Contractor shall
AL.C~\~
2010-285
urnish certified copies of the policies and all endorsements.
Insurance Review - The above insurance requirements are
subject to periodic review by the City. The City's Risk
Manager is authorized, but not required, to reduce or waive
any of the above insurance requirements whenever the Risk
Manager determines that any of the above insurance is not
available, is unreasonably priced, or is not needed to protect
the interests of the City. In addition if the Risk Manager
determines that heretofore unreasonably priced or
unavailable types of insurance coverage or coverage limits
become reasonable priced or available, the Risk Manager is
authorized, but not required to change the above insurance
requirement, to require additional types of insurance coverage
or higher coverage limits, provided that any such change is
reasonable in light of past claims against the City, inflation, or
any other item reasonably related to the City's risk.
12. REFERENCES
Contractors shall submit the names of at least five present
clients as references, including Company or Agency name,
address, contact person and phone number. These clients
should be selected by the Contractor from their accounts as
those presently most closely obtaining services being
requested in this proposal. These references should
preferably be from govemment, city, school district, water
district or other public agency AND references for your private
sector businesses.
13. INACCURACIES OR MISREPRESENTATIONS
If in the course of the RFP process or in the administration of
a resulting agreement, City determines that Contractor has
made a material misstatement or misrepresentation, or that
materially inaccurate information has been provided to the
City, Contractor may be terminated from the RFP process or
in the event a contract has been awarded, the contract may
be immediately terminated.
14. SUBMISSION OF PROPOSALS
Submit an original, sigried copy of your proposal, and TWO
COMPLETE COPIES OF YOUR ENTIRE PROPOSAL. To
be considered for this RFP, offeror shall return the signed
Proposal Forms and attach the following information and
com leted forms:
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2010-285
A. Copies of BAR Registration Certificate
B. Copies of Insurance Certificates
C. Price form, submitted in a separate, sealed envelope.
D. All other required Proposal forms, including but not limited
to list of references, non-collusion affidavit.
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Failure to submit this information may result in your
proposal beina disaualified in the biddina process.
QUESTIONS REGARDING TECHNICAL ASPECTS OF THIS BID SHALL BE
DIRECTED TO THE TECHNICAL AUTHORITY LISTED BELOW.
Technical Authority
Don Johnson - Fleet Manager
(909) 384-5220
2010-285
PRICE FORM
REQUEST FOR QUOTES:
DESCRIPTION OF RFQ:
BIDDER'S NAME/ADDRESS:
RFQ F-05-002
General Automotive & Medium-Heavy Equip. and Truck Repair
~
24268 5th Street
3an Be",sRiIR8, c.\ 82~10
NAMErrELEPHONE NO. OF
AUTHORIZED REPRESENTATIVE ~ \ tv... m c..t\O_j
(\C'5=\-?Jt)[ - t9 h4
ANNUAL PURCHASE ORDER
Effective on or about July 1, 2004 through June 30, 2005 plus two single-year options, for City's
partial requirements, on an as-needed basis, with no guaranteed usage for General Automotive &
Medium-Heavy Equip. and Truck Repair.
Option year one, if exercised, shall be effective July 1, 2005 through June 30, 2006. Option year
two, if. exercised, shall be effective July 1, 2006 through June 30, 2007. Actual option year pricing
shall be negotiated with the successful Bidder(s) prior to exercising of any given option year. Option
years shall become effective only upon issuance by the City of a duly authorized Purchase Order.
Please provide detailed Firm Fixed Price cost information in the spaces provided below, and any
other incidental or additional costs required to complete the Technical Specification requirements.
2010-285
F05-002 Automotive Service Bid Form
paQe 10f 4
Name and Address of Vendor
Exact name and address as It appears
on your invoice
Company Name
Street Address
City, State, ZIP
Telephone Number
Fax Number
E-mail address
24 Hour Contact
24 hour Phone
Remit to Name
Street Address
City, State, ZIP
Remit to Address
Indicate remittance address for
payment (if different from vendor
address above)
# of Years in
Business
# of Years at this
location
Machine Shop
air Support
Radiatorl Heater
Core Repair
Medium-Heavy Duty
Equipment Repair
Type of Service
Circle all that you are
bidding Other
If your company does not perform a full range of repairs for the category(s) your are applying for, please indicate in
soaces below the type of work that yoU can do and include vour rate schedule.
r
2010-285
05-002 Automotive Service Bid Form
l!MJe 2 of 4
Enter below vour Quotation for furnishing the City of San Bernardino with labor and parts for the repair, maintenance
and overhaul of City-owned vehicles. Your quotation will be evaluated on a competitive basis, price and other factors will
be considered for awarding work for individual vehicles.
Based on: (circle)
Chilton Flat Rate Manual
Hourly Flat Rate: $ 'lO,oq'Q.) Motnr Flat Rate Manual
afIen Mitchell Basic Flat Rate Manual;
National Auto Glass l;alculator
Other(specify)
.
\0 % Discount off of
Parts Manufacturer Retail Price list
Parts: parts and material will be billed to San Bernardino City (at time of repair)
at a set discount from the suggested current Parts OR
Manufacturer Retail Price List at the time of repairs. The Other Pricing Structure (specify):
vendor may be required to furnish copies of parts invoices at
any time during the term of this agreement.
Field Re air: Is field re air available?
Towing up to 12,000GVW $
Charge per mile $
Towing over 12,000 GVW $
Charge per mile $
Lowboy Towing $
Charge per mile $
Service calls, under 12,000 GVW $
Service calls, over 12,000 GVW $
Service calls, over 26,000 GVW $ \
Description
Additional Services you provide:
List service and cost below
Car Wash Vendors- List our Pricin
Description
$ cost
Other Charges:
List charges for shop supplies, Gas/Oil/Grease, tear down
char es, etc.
$ cost
2010-285
05-002 Automotive Service Bid Form
~e 3 of 4
BAR Registration:
List your registration number
D5\3\
INCLUDE A COpy OF YOUR REGISTRATION WITH THE BID
Bar Registration Number
Expiration date
Certification of Mechanics and Technicians:
List the type of certifications and number of technicians/mechanics that hold these certificates.
Certificate type: Specialty area: Number of Technicians/ Mechanics
ASE or Othe'r(olease soecilvl . List soecific areas of certificate that have this certificate
Tele hone #
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2010-285
05-002 Automotive Service Bid Form
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ou will be submittln a bid for.
Exce tions
Med./Hvy. Equipment
Ifnq/11e7; T(ans,v....'~.
lS'f):d Ofi4 Tra.r6\V1\<;Sl)
Machine Shop Support
Radiator/Heater Core Repair
t,MOf\\-\-6
Co fJ\Of\ \-Y\s,
Other
Heavy Duty Brake and
Gear Repair
Other
Acknowledgment: The vendor is hereby requested to acknowledge that they have received, read and will accept all the
terms and conditions, and will comply with all terms, conditions and clauses as listed in this Bid package.
Bv signing this document, I declare that this proposal is made without collusion with any other person, firm or corporation.
Accepted Date:
By: f"dJM c '- ~ h I ~4
. . 7 Taxpayer I '
Title: OIAI(\.(?,'( number: 3,=":,-('\512.677
Bid Submission Check List: )"0' be considered for this bid you must return this signed Bid Form and attach the fOllowing
information and completed forms. Please initial here that vou have Included the following Items:
ITEM TO INCLUDE
1. Completed-5lgned Automotive Bid Form (all 4 pages)
2. Copies of BAR Registration Certificate
3. Copies of your Insurance Certificates
4. Completed Non-Collusion Affidavit
5. Completed Technical Specification Section
INITIALS
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This offer shall remain firm for 90 days from RFQ close date.
Terms and conditions as set forth in this RFQ apply to this bid.
Cash discount allowable ~ % \ (") days; unless othelWise stated, payment terms are: Net thirty
(30) days.
2010-285
signing this bid, Bidder warrants that all certifications and documents requested herein are attached
and properly completed and signed.
From time to time, the City may issue one or more addenda to this RFO. Below, please indicate all
Addenda to this RFO received by your firm, and the date said Addenda waslwere received.
Verification of Addenda Received
Received on:
Received on:
Received on:
Addenda No:
Addenda No:
Addenda No:
IF SUBMITTING A "NO BID", PLEASE STATE REASON (S) BELOW:
2010-285
NON - COLLUSION AFFIDAVIT
TO: THE COMMON COUNCil, CITY OF SAN BERNARDINO
In accordance with Title 23, United States Code, Section 112, the undersigned hereby states, under
penalty of perjury:
That helshe has not, either directly or indirectly, entered into any agreement, participated in any
collusion, or otherwise taken action in restraint of free competitive bidding in connection with RFQ F-
05-002.
Business NameMcl fOj_r:=_C\~\Qr\<..,ps
BusinessAddress ';),41 h5 Sn-\ ShQlL.\ S:ll"\ ~f(\Q(d..\('-.()j CA 9'Z4~D
Signature of bidder X ~ ~
-----
Place of Residence
Subscribed and sworn before me this --)"-L.1i day of '-1J1 ~ _ . 20{!!/
Notary Public in and for the County of & ~ 6: ,J,'"""" . State of California.
My commission eXPire's-1Y7~_ /)/ . 20~.
~a - -"''''-K-'''-..:'': -
- . ~~- JEANNE lHOMAS c .
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:$ . <,~w-; Notay ......._ ...__._"- i!;
2: ~.,., I ~"-..IIUYIIlutl $:
1'''' Scn~Counlyd
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