HomeMy WebLinkAbout2010-120
1 RESOLUTION NO. 2010-120
2 RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYNG THE
SUBMITTAL OF THE FY 2009-10 STATE HOMELAND SECURITY GRANT-LAW
3 JURISDICTIONS PROPOSED PROJECT TO THE SAN BERNARDINO COUNTY
OFFICE OF EMERGENCY SERVICES AND AUTHORIZING THE OBLIGATION
4 AND EXPENDITURE OF THOSE GRANT FUNDS FOR AN INFORMATION
SHARING-MOBILE COMMUNICATIONS ENHANCEMENT PROJECT.
5
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
6 OF SAN BERNARDINO AS FOLLOWS:
7 SECTION 1. The Mayor and Common Council of the City of San Bernardino hereby ratify
8 the Police Department's submittal of the FY 2009-10 State Homeland Security Grant Law-
9 Jurisdictions proposed project to the San Bernardino County Office of Emergency Services, a copy of
10 which is attached hereto and incorporated herein as Exhibit "A".
11 SECTION 2. The Mayor and Common Council of the City of San Bernardino authorize the
12 Police Department to obligate and expend FY 2009-10 State Homeland Security Grant-Law
13 Jurisdiction funds in the amount of $65,771 as outlined in the attached expenditure plan submitted by
14 the Chief of Police, a copy of which is attached hereto and incorporated herein as Exhibit "B".
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2010-120
1 RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYNG THE
SUBMITTAL OF THE FY 2009-10 STATE HOMELAND SECURITY GRANT-LAW
2 JURISDICTIONS PROPOSED PROJECT TO THE SAN BERNARDINO COUNTY
OFFICE OF EMERGENCY SERVICES AND AUTHORIZING THE OBLIGATION
3 AND EXPENDITURE OF THOSE GRANT FUNDS FOR AN INFORMATION
SHARING-MOBILE COMMUNICATIONS ENHANCEMENT PROJECT.
4
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a j oint regular meeting thereof, held on the
, 2010, by the following vote, to wit:
7 17th day of May
8
9 Council Members:
10 MARQUEZ
11 DESJARDINS
12 BRINKER
13 SHORETT
14 KELLEY
15 JOHNSON
16 McCAMMACK
17
18
Ayes Nays Abstain Absent
X
-
X
-
X
X
X
X
~
19
20
21
22
23
~~/~~~
The foregoing Resolution is hereby approved this ItJnt day of May
,2010.
~ckJ.~MaYOr
City of San Bernardino
24 Approved as to Form:
25
26
27
28
2010-120
Exhjbit "A"
FY 2009 HOMELAND SECURITY GRANT
PROJECT No.
Project Narrative
Applicant (Jurisdiction's Name) Citv of San Bernardino Police Department
NOTE: Complete a separate Proiect Description for each proposed proiect
Project Title: Information Sharina-Mobile Communications Enhancement
State Strategy Goal and Objective Supported by the Project:
Improve interoperable communications and catastrophic p/annina with neiahborina public safetv
aaencies. Emeraencv Operations Center manaaers and political leaders bv enhancina and uparadina
mobile email/data communications (Blackberrv Enterprise hardware and software) and internet
connectivitv within the San Bernardino Police station and the Police mobile command post.
Indicate the State Priority Supported by the Project (Select All That Applies):
1. llnteroperable Communications
2. l Catastrophic Planning
3. _Medical Surge
4. _Citizen Preparedness and Participation
5. _Mass Prophylaxis
6. _Critical Infrastructure Protection
7. _Training for First Responders
8. _Food and Agriculture Safety
Please answer the following questions:
1. Provide a detailed description of the proposed project and how it supports the state priority indicated.
The proposed Information Sharing-Mobile Communications Enhancement project supports the
"Interoperable Communications" and "Catastrophic Plauning" state priorities by improving mobile
communications between public safety officials and City-County Emergency Operations Centers. The
enhancement and fortification of the Blackberry Enterprise server, Internet connectivity and Firewall
Network will strengthen and facilitate communication between Emergency Operations Center personnel and
eliminate points of failure during extreme catastrophic events.
The City of San Bernardino operates a citywide Blackberry Enterprise Server at the City Hall LT.
Department to provide mobile e-mail communications for most City managers including executive
managers for the Police and Fire Departments. The server operates on the original version of the software
(Version 4.0) and it has never been upgraded. The requested upgrade will allow critical Emergency
Operations Center managers, executive leaders, and political officers of the City to use the most current
version of the communications software used with their City provided Blackberry telephones. This
information-sharing enhancement will improve mobile communications and help provide the highest level
of access to our Emergency Operations Center managers around-the-clock.
To improve information sharing during catastrophic incidents the City of San Bernardino wishes to expand
its mobile Blackberry communications options. The existing citywide Blackberry Enterprise Server resides
at the City Hall LT. Department. All communications with this device from the Police Department and the
Emergency Operations Center (inside the Police Department's headquarters) must be sent to City Hall for
Page 1014
2010-120
Exhjbit "A"
FY 2009 HOMELAND SECURITY GRANT
PROJECT No.
Project Narrative
transmission on the public telephone network. An additional software suite would enable a Public Safety
Blackberry Enterprise Server to be hosted at the Police Department. Critical public safety communications
will be able to flow from the Police Department straight to the public telephone number. This enhancement
improves our critical communications abilities and eliminates a potential point of failure during an extreme
catastrophic incident.
The existing Blackberry Enterprise Server used by the City's LT. Department operates from a standard
desktop computer with a modest hardware configuration. This basic desktop computer has never been
upgraded and has been in service for about 4 years. This server upgrade will include the installation a
professional rack mounted server that can be installed in an existing high availability computer rack The
extra memory and storage space will improve performance and add stability to this important information-
sharing device. A second server is requested for use with the new Public Safety Blackberry Enterprise
software. It will be installed inside the Police Department in an existing high availability computer rack.
To help insure that hardware support can be provided in a timely mauner, this new server will match the
server hardware requested to replace the existing desktop computer server used at City Hall.
The City of San Bernardino has one connection to the public Internet. This connection resides at the City
Hall complex in the LT. Department. All Internet connectivity from the Police Department and the
Emergency Operations Center must access the public Internet via the City Hall complex. The Police
Department wishes to enhance its ability to provide Internet access during catastrophic incidents and to help
insure that the City Emergency Operations Center can access the County Emergency Operations Center via
"WebEOC" software by having a direct connection to the public Internet at the Police Department. This
additional Internet access portal will include all connectivity hardware needed to access the Internet and the
monthly service fee for a one-year period.
The San Bernardino Police Department operates a large-scale mobile field command post bus. This (,us
serves as a forward field command center during emergency incidents and special events. The command
post bus cannot communicate with the Police Department or the Emergency Operations Center in a
wireless/Internet mode. This information sharing enhancement will enable the field command staff of the
Police Department to have Internet access, via satellite, and email access wherever the bus may be within
our City. This new communications path will enable managers to access information and communicate via
email with City executive managers, Emergency Operations Center personnel (at City, County, State, and
Federal levels) from the field while they work on critical issues. Additionally, this enhancement will
provide a small-localized "wireless" network at the command post bus for City personnel to connect laptop
computers and gain access to the same communications tools while within in the general area of the
command post bus.
A new Internet security firewall will be used to provide security and access control to/from the Internet for
the new connection at the Police station and the mobile command post bus. To maintain operational'
consistency for City networking personnel, this firewall will match the existing firewalls used at City Hall to
protect the City network from the public Internet. This step towards compatibility with existing firev.;,ll
software and hardware will help insure that we provide a secure connection and access point to our Public
Safety Personnel and our Emergency Operations Center staff.
Page 2 01 4
2010-120
Exhibit" A"
FY 2009 HOMELAND SECURITY GRANT
PROJECT No.
Project Narrative
2. Provide a detailed description on how you plan to manage your proposed project.
The "Information Sharing-Mobile Communications Enhancement" project will use the technology
management principles outlined in the COPS Office Technology Project Management Guide.
A. Finance Department Approval and Bid Packaqe Issuance-Month 1
The City Finance Department will prepare bid packages for the purchase of the server hardware,
Internet Connectivity equipment/service and Internet Security Firewall components. The Blackberry
Enterprise server software is a 'sole source' purchase through RIM Corporation, the manufacturer
of Blackberry telephones and associated software.
B. Bid Packaqe Review and Issuance of Purchase Orders-Month 2
City Finance and the Police Department will review competitive bids to identify the lowest
responsible bidder and award purchase orders accordingly.
C. Hardware Orderinq and Pre-installation Staqinq-Month 3
"Information Sharing-Mobile Communications Enhancement" hardware will be ordered and shipped
directly to the Police Department and staged in the secure computer/server room that the
Information Technology Department will use to house the server. Shipping documents and invoices
will be checked and retained to show proof of purchase and to insure that all equipment ordel"ed
was received.
D. Hardware Installation and Software Testinq and Acceptance-Month 4
Once all the equipment has arrived and is staged on site, the vendor will begin installation of the
hardware under the supervision of the Police Department LT. staff. Once the server hardware is in
full operation, the software will be installed and testing will begin.
E. Internet Connectivity and Firewall Installation-Month 5
After the hardware and software are in place and operational, the Internet and Firewall connections
will be installed and tested.
F. Mobile Command Post Bus Connectivity and Network Installation-Month 6
Once the Police station software and Internet security enhancements are in place, installation of
Internet connectivity in the Mobile Command Post bus can begin. Internet access and email
communications between City and County Emergency Operations managers will be tested.
G. Grant Proiect Final Testinq and Acceptance-Month 8
After the information sharing enhancements have been installed at both the Police station anlj in
the Mobile Command Post bus, LT. staff will start the formal acceptance and test period. This
period affords the vendors time to check the systems while providing training to our 1.1. staff. Once
acceptance and training are completed the system can be placed into normal day-to-day operation
and the vendor can invoice the City to prepare and close the project.
H. Final Proiect End
When the Blackberry Enterprise server components are installed and the Internet and Firewall
Network enhancements are tested and operational, the vendors will forward invoices for review and
payment. The City accounts payable process takes approximately 3 weeks to process and mail
vendor payments.
Page 3 of 4
2010-120
Exhibit"^,'
FY 2009 HOMELAND SECURITY GRANT
PROJECT No.
Project Narrative
3. Provide a performance timeline for your proposed project. Make sure that the timeline you are
proposing is "reasonable".
A. October 2009
B. November 2009
C. December 2009
D. Januarv 2010
E. Februarv 2010
F. March 2010
G. April 2010
H. Mav 2010-
Bid packages are developed and sent out for competitive bid.
Bids will be evaluated and purchase orders will be issued.
Hardware installation and software testing and acceptance.
Internet connectivity and Firewall installation.
Mobile Command Post bus connectivity and Network installation.
Project final testing and acceptance (all phases).
Product systems testing and basic user refresher training.
Financial project end (invoicing, payment and final budget review).
4. Indicate if your proposed project will be procured through "sole source" and/or is an EOC project.
The Blackberry Enterprise Server software is the only component that is procured through a "sole
source" vendor (RIM Corporation).
Please check the appropriate box:
o Our agency currently has spending authority for the requested funds.
X Our agency does not currently have spending authority for the requested funds. Please explain below:
Spendinq authority for the requested fundinq is continqent upon proiect approval and City Council
acceptance of the qrant. Appropriation adiustments will be made once the qrant is approved.
Page 4 of 4
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2010-120
Exhibit "B"
San Bernardino Police Department
FY 2009 Homeland Security Grant
Budget Narrative
1. Blackberry Enterprise Server Software 4.7 (Upgrade)
Cost: $ 5,000.00
The City of 5an Bernardino operates a citywide Blackberry Enterprise 5erver at the City Hall IT
Department to provide mobile email communications for most City managers including executive
managers for the Police and Fire Departments. The server operates on the original version of the
software (Version 4.0) and it has never been upgraded. This upgrade will allow criticai Emergency
Operations Center managers, executive leaders, and political officers of the City to use the most
current version of the communications software used with their City provided Blackberry
telephones. This information sharing enhancement wili improve mobile communications and help
provide the highest level of accept to our Emergency Operations Center managers around-the-clock.
2. Blackberry Enterprise Server Software 4.7 (Addition)
Cost: $ 5,000.00
To improve information sharing during catastrophic incidents the City of San Bernardino wishes to
expand its mobile Blackberry communications options. The existing citywide Blackberry Enterprise
Server resides at the City Hall IT Department. All communications with this device from the Police
Department and the Emergency Operations Center (inside the Police Department's headquarters)
must be sent to City Hall for transmission on the public telephone network. This additional software
suite would enable a Public Safety Blackberry Enterprise Server to be hosted at the Police
Department. Critical public safety communications will be able to flow from the Police Department
straight to the public telephone number. This enhancement improves our critical communications
abilities and eliminates a potential point of failure during an extreme catastrophic incident.
3. Blackberry Enterprise Server Hardware (Upgrade)
Cost: $ 6,000.00
The existing Blackberry Enterprise Server used by the City's IT Department operates from a standard
desktop computer with a modest hardware configuration. This basic desktop computer has never
been upgraded and has been in service for about 4 years. This server upgrade will install a
professional rack mounted server that can be installed in an existing high availability computer rack.
The extra memory and storage space will improve perform and add stability to this important
information sharing device.
2010-120
Exhibit "8"
4. Blackberry Enterprise Server Hardware (Additional)
Cost: $ 6,000.00
This item will provide a second server that will be used with the new Public Safety Blackberry
Enterprise software (Item 2). It will be installed inside the Police Department in an existing high
availability computer rack. To help insure that hardware support can be provided in a timely
manner, this new server will match the device requested (Item 3) to replace the existing desktop
computer server used at City Hall.
S. Public Safety Internet Connection (Additional)
Cost: $15,000.00
The City of San Bernardino has one connection to the public Internet. This connection resides at the
City Hall complex in the IT Department. All Internet connectivity from the Police Department and
the Emergency Operations Center must access the public Internet via the City Hali complex. The
Police Department wishes to enhance its ability to provide Internet access during catastrophic
incidents and to help insure that the Emergency Operations Center can access the County
Emergency Operations Center via "WebEOC" software by having a direct connection to the pubiic
Internet at the Police Department. This additional Internet access portal will include all connectivity
hardware needed to access the Internet and the monthly service fee for a one year period.
6. Public Safety Internet Connectivity Firewall (Additionai)
Cost: $16,000.00
This new Internet security firewall will be used to provide security and access control to/from the
Internet for the new connection discussed in Item 5. To maintain operational consistency for City
networking personnel, this firewall will match the existing firewalls used at City Hall to protect the
City network from the public Internet. This step towards compatibility with existing firewall
software and hardware will help insure that we provide a secure connection and access point to our
Public Safety Personnel and our Emergency Operations Center staff.
7. Police Mobile Command Post Internet Connectivity (Additional)
Cost: $l2,771.00
The San Bernardino Police Department operates a large scale mobile field command post bus. This
bus serves as a forward field command center during emergency incidents and special events. The
command post bus cannot communicate with the Police Department or the Emergency Operations
Center in a wireless/Internet mode. This information sharing enhancement will enable the field
command staff of the Police Department to have Internet access, via satellite, and emaii access
wherever the bus may be within our City. This new communications path will enable manages to
access information and communicate via email with City executive managers, Emergency
Operations Center personnel (at City, County, State, and Federalleveis) from the field while they
work on critical issues. Additionally, this enhancement will provide a small localized "wireless"
network at the command post bus for City personnel to connect laptop computers up and gain
access to the same communications tools while within in the general area of the command post bus.