HomeMy WebLinkAbout2010-079
(NOTE: COMPANION RESOLTUION 2010-80)
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RESOLUTION NO. 2010-79
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AMENDING RESOLUTION NO. 2007-230 TO ESTABLISH
FINANCIAL POLICIES AND PROCEDURES IN SUPPORT OF THE
CELEBRATION OF THE CITY'S BICENTENNIAL.
WHEREAS, by adoption of Resolution No. 2007-230, the Mayor and Common Council
established The San Bernardino Bicentennial Ad Hoc Committee ("Committee") for the
purpose of planning events ("Purpose") to celebrate the 200th anniversary of the founding of
San Bernardino ("City"); and
WHEREAS, after the effective date of Resolution No. 2007-230, the Committee has received
gifts in the form of monetary contributions, services provided, and in other forms, in support
of the Committee's Purpose; and
WHEREAS, the Committee has received and made use of the gifts in support of its Purpose;
and
WHEREAS, it is the finding of the Mayor and Common Council that gifts granted to the City
for the Purpose of the Bicentennial, and any money committed by the City for that Purpose,
shall be used only for that Purpose and it is in the best interest of the community that such
money not be used to pay the assessment of fees; and
WHEREAS, it is the desire of the Mayor and Common Council to establish policies and
procedures for the receipt and use of gifts by the Committee.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Section 10 is added to Resolution No. 2007-230 to read as follows:
Section 10. Accounting for Gifts
A. There is hereby established a fund. entitled the San Bernardino Bicentennial Trust
Fund (the "Fund"). in which all monetary gifts, bequests, and devises (sometimes collectively
referred to as "gifts") made to or for the City, or to or for any of its officers in their official
capacity, including monetary gifts, bequests, or devises made to the Committee, for the
purpose of celebrating the 200th anniversar} of the foundmg of San Bernardino, shall be
deposited.
B. All monetary gifts received by the City of San Bernardino, or any of its officers,
employees, or committees shall, after formal acceptance by the Mayor and Common Council,
be placed in the in the Fund for accounting and expenditure as provided herein.
2010-79
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AMENDING RESOLUTION NO. 2007-230 TO ESTABLISH
FINANCIAL POLICIES AND PROCEDURES IN SUPPORT OF THE
CELEBRATION OF THE CITY'S BICENTENNIAL.
SECTION 2. Section II is added to Resolution No. 2007-230 to read as follows:
Section II. Acceptance of Gifts
A. Pursuant to Government Code Section 37354, the Mayor and Common Council do
hereby accept and do hereby ratify the acceptance of every gift, bequest, or devise made to or
for the City, or to or for any of its officers in their official capacity or in trust for any public
purpose, including such gift, bequest or devise as have been made to or for the Committee, for
the Purpose.
B. After the effective date hereof, the Committee shall, at the time of its monthly
report required by Section 8, present to the Mayor and Common Council for their acceptance
a list of monetary gifts, bequests or devises received for the Purpose. The Committee shall
otherwise present all non-monetary gifts, bequests, and devises for acceptance by the Mayor
and Common Council.
C. The Committee is hereby authorized to accept and utilize such gifts of service, for
the Purpose, on behalf of the City, as the Committee shall deem appropriate.
Section 3. Section 12 is hereby added to Resolution No. 2007-230 to read as follows:
Section 12. Committee Expenditures
A. The Mayor and Common Council do hereby ratify the expenditure by the
Committee, to date hereof, of monetary gifts that fall within the definition of gifts to be placed
in the Fund pursuant to Section 10.
B. The Committee is hereby authorized to hereafter make expenditures from the Fund
consistent with the procedures set forth for departmental expenditures in the Purchasing
policies of the City.
C. The activities of the Committee shall not be subject to the assessment of any City
fees.
D. The Committee shall institute such policies and procedures for the management and
accounting of gifts as shall be required or approved by the City Manager.
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2010-79
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AMENDING RESOLUTION NO. 2007-230 TO ESTABLISH
FINANCIAL POLICIES AND PROCEDURES IN SUPPORT OF THE
CELEBRATION OF THE CITY'S BICENTENNIAL.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor
joint
and Common Council of the City of San Bernardino at a regular meeting thereof,
held on the 19th day of April
,2010, by the following vote to-wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
MARQUEZ
x
DESJARDINS
x
BRINKER
x
SHORETT
x
KELLEY
x
JOHNSON
x
x
MCCAMMACK
't~ b ~
City Clerk
2010.
The foregoing resolution is hereby approved this dt:)TilI day of April
Approved as to form:
JAMES F. PENMAN,
~~orneY :2
B' ~'-Jl, l{.lA~
3
2010-79
Attachment A
Bicentennial Calendar of Events
Events requiring City assistance highlighted in bold
Copied and modified from website on 2/24/2010 by CP
Date Event Event Location
lF~i;~~;Y-18-[L~g~~d~fth~A~~;h~~d' ......... ....... ICalifo~i~Th~~t~~--
----.-.--.- r.-;---.-.-..---....-.......... ...--....... ....... .... r-.....-..-.-.--..--......- -....--
[March 17 IMorrow-McCombs Memorial Lecture iCSUSB .
[March [lli~;;;ii-;;J.~t;;~---..-- ----rCSUSB....--..------:
r,----.......-..--- ~ ----..- --.--. .........-.-..-...-.. ,....... ...-................ .......-........................
IMarchlTree Planting pty Wide
[April 24 ---..-lNeighb~;h~od B-;;autificatio~------.----rcity Wide ..-..---.-.-
IAP~112 ..r~:~~~};~~:l~~~~~~SP~~~Hi;p~i~ r~~~~~;fa~~i~r:;
[M~y-l-----'''~an Be~;-di~;;-Sy~ph~;;-y C~nc~rt-....--[(5~iif;~i~-Th~~t~~..-._..-
IM~7~d8' r': ...... ..... . . I .
17:3~ pm ' [Mozart's "COSSl fan Tutte" Opera ICSUSB PA ReCital Hall
F~~;~nd ~-Fail;::;D~;:"- .....------..--....-- .----~:~~~~::~:=ist;ry a;;'-I
r;,:;:;~~~-..--r;i~~~tennial.~~;:--....-.----...--...-----I~:~t~~al O~~g~ Show E~~nt;
'IIM( ay 1~- ) IMayOr~:-Bi:e~t::~;~~ Ru~~ ----lcStartd~tngu;!A;p;o~khe;;.--..-
mormng I I re I mon ar
!May -16 61Oon) IY outh S~fetyE;p~..----- ---..-.....-- [A;:;-o;headC~~dit Unio-;;Park .
--..-....- .--....-..-.---........---..--- ..--..--...-..1---...--..--------.-...:
IIMay 16 1 Western Regional Little I
'IFestivalofFaiths
I(afternoon) ILeague Headquarters
II.May 20 r.,Centen~iaI Monument Rededication and--:-----..
IInland Center and "I"
IBicentenniaI Monument Dedication I
1.....................-.. .,...--. ..-................. ...............---... ..................-..-.. .. ........ '1'" ... ............. ..-.- .... ..... . ..-
1 ICorner of 8th and E Streets I
jMay 22 I'BicentenniaI Parade ,
Ito Meadowbrook Park
rj~~i 7~-i9' .... rS~B~-;;~di~~;; G~tT~i~~t .m ...... II'THA
. ,
1---------- r-:-----..~-..-.-........------...-..... .... . ...... fA;;~;h"~;d'C;~dit'u~i~~""""'"
IJuly 4 IBlcentenmallIndependence Day Extravaganza !Park
F~~:;-'----r;~:;~:;~~;:n:I~;~I~~:~~::~:~:'~"""'" '---r~:~~~~~L~~g~~Dri~~;s~ .
1'-..-..........--....--...-....---....."...".".."....'..,........__:r_...m...__m...m.n......__..__..._.....n..",",.......,.".".....,..".. ,........", ".....n..n.........n__..n.__. ".__.''''..'"''...,.....''.,..__...,...__....n..n'n___n__..n__.n.__.'..'."",,,.. 'f""
ISeptember 16 - 'I '
! 19 ? I st Annual Stater Bros Route 66 Rendezvous :Downtown San Bernardino
IO~t~'b~~2 Together" Bicentennial Event ITHD .
2010-79
Exhibit B
REQUEST FOR CIVIC AND PROMOTION FUNDING- Bi-Centennial Events
SPECIAL EVENT - DETAIL COST BREAKDOWN
Neighborhood Cleanu Event
Public Services - Refuse and Personnel $ 18,566.74
Railroad Days
Development Services - Road closures & personnel $ 2,957.63
Mayor's Run
Development Services - Road closures & personnel $ 2,178.59
PD - Personnel $ 1,464.66
Public Services $ 1,992.24
Monument Dedication
Development Services - Road closures & personnel $ 816.56
Parade
Develo ment Services $ 2,807.62
Development Services - Road closures & personnel $ 2,178.59
PD - Personnel $ 9,130.59
PD - Mounted Unit for After Event $ 2,375.91
4th of Jul - NO PARADE
Development Services - Road closures & personnel $ 369.95
PD Personnel $ 5,485.56
Fire - Permit fee $ 189.56
TOTAL $ 50,514.20
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Clean Up Events
Railroad Days
Mayor's Run
Monument Dedication
Parade - Lon Route
4th of July
2
Cest
$
$
$
$
$
$
18,566.74
2,957.63
5,635.49
816.56
16,492.71
6,045.07
~~14.ZIJ
2010-79
~~0 (!-
Product Synopsis
Pyrotf:chnic ProposIJ/ (8)
for
InI8nd &npire 66eIs
$21,500.00
Opening
DescriDtlon
. 2.5" Souza Designer Opening Salutes
Total of Opening
Quantity
5
5
Main Body. Aerial Shells
P!tscrmUQI)
. 3" Souza Designer Selections.
Quantltv
450
Total of Main Body - Aerial Shells 450
Pyrotechnic Devices
l:l9l!!;rlP..tlon
. Sousa Dazzlers Custom Multishot Device
. Sousa Gold Line Custom Multishot Device
. Sousa Platinum Line Custom Multishot Device
. Sousa Diamond Line Custom Multishot Device
Quantitv
60 Shots
500 Shots
500 Shots
960 Shots
Total of Pyrotechnic Devices 2,020
Grand Finale
P~sJ;rlp-tlon
. 2.5" Souza Designer Bombardment Sheils
. 2.5" Souza Designer Finale Sheils
. 3" Souza Designer Bombardment Sheils
. 3" Souza Designer Finale Sheils
Total of Grand Finale
Quantltv
36
60
25
75
196
Grand Total 2,671
"18 minutes"
2010-79
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2010-79
E-I-&-d-~
lees GL General Ledger 08 Apr 2010
+---------------------------------GL Explorer----------------------------------+
. Account 772-0ll-2448-0000 2010 Usage Summary .
.
. Pd . Encumbrances . Actuals .
. . 0 . <4,l79> .
. 1 . 0 . 0 .
. 2 . 0 . <60,000> .
. 3 . 0 . 4,794 .
. 4 . 0 . <7,l20> .
. 5 . 0 . 0 .
. 6 . 0 . <34,949> .
. 7 . 0 . <9,3l9> .
. 8 . 0 . 9,598 .
. 9 . 0 . l,542 .
. lO . 0 . l,544 .
.
.
.
.
.
.
.
.
.
Total Usage .
.
o .
<60,000> .
4,794 .
<7,l20> .
o .
<34,949> .
<9,3l9> .
9,598 .
l,542 .
l,544 .
.
.
Usage YTD . Budget YTD
.
.
.
.
.
.
o .
<60,000> .
<55,206> .
<62,326> .
<62,326> .
<97,275> .
<l06,594> .
<96,997> .
<95,454> .
<93,9l0> .
o
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.
.
.
.
.
a ___+______________+______________+______________+______________+____________ a
. Tot' O' <98,089> . <93,9l0> . . .
+------------------------------------------------------------------------------+
Fl-Help F2-Explore F5-Acct F6-Budget F7-Usage F8-Variance F9-YTD FlO-Budg Dtl
A-It~
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2010-79
{~K-(~ /,chM4f7~
1 CCS GL General Ledger 08 Apr 2010
+---------------------------------GL Explorer----------------------------------+
. Account 00l-09l-5l86-0000 2010 Usage Summary .
. ---------------------------------------------------------------------------- .
. Pd . Encumbrances . Actuals . Total Usage . Usage YTD . Budget YTD .
. . 0 . 0 . . . .
. 1 . 0 . 6,375 . 6,375 . 6,375 . l53,500 .
. 2 . 0 . l,60l . l,60l . 7,976 . l53,500 .
. 3 . 0 . 0 . 0 . 7,976 . l53,500 .
. 4 . 0 . 42,l27 . 42,l27 . 50,l03 . l53,500 .
. 5 . 0 . 0 . 0 . 50,l03 . l53,500 .
. 6 . 0 . 0 . 0 . 50,l03 . l53,500 .
. 7 . 0 . 466 . 466 . 50,569 . l53,500 .
. 8 . 0 . 30,063 . 30,063 . 80,632 . l53,500 .
. 9 . 0 . 402 . 402 . 8l,034 . l53,500 .
. . . . . . .
. . . . . . .
. . . . . . .
. . . . . . .
a ___+______________+______________+______________+______________+____________ a
. Tot' O' 8l,034' 8l,034' . .
+------------------------------------------------------------------------------+
Fl-Help F2-Explore F5-Acct F6-Budget F7-Usage F8-Variance F9-YTD FlO-Budg Dtl
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