HomeMy WebLinkAbout2010-037
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RESOLUTION NO, 2010-17
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
ISSUANCE OF A PURCHASE ORDER IN THE AMOUNT OF $107,000 WITH TWO
(2) ONE-YEAR EXTENSIONS AT THE CITY'S OPTION TO SLOAN VAZQUEZ, LLC
FOR A COMMERCIAL CONTAINER INVENTORY AUDIT,
WHEREAS, Sloan Vazquez, LLC submitted the lowest, most qualified bid for a
commercial container inventory audit per RFQ F-10-09.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The City Manager of the City of San Bernardino is hereby
authorized to execute on behalf of said City an Agreement belween the City of San
Bernardino and Sloan Vazquez, LLC, a copy of which is attached hereto, marked as
Exhibit "A", and incorporated herein by this reference as fully as though set forth at
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20 shall read, "Sloan Vazquez, LLC for a commercial container inventory audit.
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length.
SECTION 2, That pursuant to this determination the Director of Finance or her
designee is hereby authorized to issue a Purchase Order to Sloan Vazquez, LLC in
the amount of $107,000 for FY 09-10.
SECTION 3, The Purchase Order shall reference this Resolution Number and
Agreement not to exceed $107,000" and shall incorporate the terms and conditions of
the agreement.
SECTION 4. The authorization to execute the above referenced Purchase
Order and Agreement is rescinded if it is not executed by both parties within sixty (60)
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days of the passage of this resolution.
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2010-37
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
ISSUANCE OF A PURCHASE ORDER IN THE AMOUNT OF $107,000 WITH TWO
(2) ONE-YEAR EXTENSIONS AT THE CITY'S OPTION TO SLOAN VAZQUEZ, LLC
FOR A COMMERCIAL CONTAINER INVENTORY AUDIT,
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a ioint regular
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meeting thereof, held on the 1st
day of March
, 2010, by the
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Council Members: AYES NAYS ABST AI N ABSENT
MARQUEZ x
DESJARDINS x
x
BRINKER
SHORETT x
KELLEY x
JOHNSON x
MCCAMMACK x
(~1 b.~
Rac el G. Clark, City Clerk
The foregoing resolution is hereby approved this .::::2n.R.
March ,2010.
day of
~~
ick J. Morri;" May~r
City of San Bernardino
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26 James. Penman
27 City Attorney
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2010-37
VENDOR SERVICE AGREEMENT
This Vendor Service Agreement is entered into this 1st day of March 2010, by and
between Sloan Vazquez, LLC ("VENDOR") and the City of San Bernardino ("CITY" or "San
Bernardino").
WITNESSETH:
WHEREAS, the Mayor and Common Council has determined that it is advantageous
and in the best interest of the CITY to contract out for commercial container inventory audit
services per RFQ F-10-09; and
WHEREAS, the City of San Bernardino did solicit and accept bids from available
vendors for a commercial container inventory audit per RFQ F-10-09; and,
WHEREAS, Sloan Vazquez, LLC submitted the lowest most responsible best bid.
NOW, THEREFORE, the parties hereto agree as follows:
1. SCOPE OF SERVICES.
For the remuneration stipulated in paragraph 2, City hereby engages the services of
VENDOR to provide those products and services as set forth in RFQ F-10-09, a copy of which
is attached hereto as Attachment "1" and incorporated by this reference.
2. COMPENSATION AND EXPENSES.
a. For the services delineated above, the CITY, upon presentation of an invoice, shall
pay the VENDOR $107,000 for a commercial container inventory audit. Purchase
Order not to exceed the total amount of $107,000.
b. No other expenditures made by VENDOR shall be reimbursed by CITY.
3. TERM; TERMINATION.
The term of this agreement shall be from March I, 2010 through June 30, 2010, with
two (2) one. year extensions at the City's option. Option year one, if exercised, shall be
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EXHmIT "A"
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2010-37
effective July 1, 2010 through June 30, 2011. Option year two, if exercised, shall be effective
July 1, 2011 through June 30, 2012.
This Agreement may be terminated at any time by thirty (30) days prior written notice
by either party. The terms of this Agreement shall remain in force unless amended by written
agreement of the parties executed on or before date of expiration of current term of the
agreement. Price in any option year shall be as negotiated by the parties at the time of exercise
ofthe option. In no option year shall the price exceed that set forth herein.
4. WARRANTY
Vendor expressly warrants that all products and services supplied to City by Vendor
under this Agreement shall conform to the specifications, drawings or other description upon
which this purchase is based, shall be fit and sufficient for the purpose intended, merchantable,
of good material and workmanship, free from defects and free and clear of all liens or
encumbrances. Inspection, testing, acceptance or use of the goods by the City shall not affect
Vendor's obligations under this warranty, and such warranty shall survive inspection, testing,
acceptance and use. Vendor agrees to replace or correct promptly defects of any goods or
services not conforming to the foregoing warranty without expense to the City, when notified
of such non-conformity by City. If Vendor fails to correct the defects in or replace non.
conforming goods or services promptly, City may, after reasonable notice to Vendor, make
such corrections or effect cover, or cure, at Vendor's expense. "Reasonable notice" for
purposes of this section shall not be deemed to require more than 60 calendars days notice
before commencement of efforts by the City to effect cover or a cure except upon written
agreement of the Parties.
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5. INDEMNITY.
Vendor agrees to and shall indemnify and hold the City, its elected officials, employees,
agents or representatives, free and harmless from all claims, actions, damages and liabilities of
any kind and nature arising from bodily injury, including death, or property damage, based or
asserted upon any or alleged act or omission of Vendor, its employees, agents, or
subcontractors, relating to or in any way connected with the accomplishment of the work or
performance of service under this Agreement, unless the bodily injury or property damage was
actually caused by the sole negligence of the City, its elected officials, employees, agents or
representatives. As part of the foregoing indemnity, Vendor agrees to protect and defend at its
own expense, including attorney's fees the City, its elected officials, employees, agents or
representatives from any and all legal actions based upon such actual or alleged acts or
omissions. Vendor hereby waives any and all rights to any types of express or implied
indemnity against the City, its elected officials, employees, agents or representatives, with
respect to third party claims against the Vendor relating to or in any way connected with the
accomplishment of the work or performance of services under this Agreement.
6. INSURANCE.
While not restricting or limiting the foregoing, during the term of this Agreement,.
VENDOR shall maintain in effect policies of comprehensive public, general and automobile
liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory
worker's compensation coverage, and shall file copies of said policies with the CITY's Risk
Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an
additional named insured in each policy of insurance provided hereunder. The Certificate of
Insurance furnished to the CITY shall require the insurer to notify CITY of any change or
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2010-37
termination in the policy. Insurer shall give CITY 30 days notice prior to enactment and any
change or termination of policy.
7. NON-DISCRIMINATION.
In the performance of this Agreement and in the hiring and recruitment of employees,
VENDOR shall not engage in, nor permit its officers, employees or agents to engage in,
discrimination in employment of persons because of their race, religion, color, national origin,
ancestry, age, mental or physical disability, medical conditions, marital status, sexual gender or
sexual orientation, or any other status protected by law.
8. INDEPENDENT CONTRACTOR.
VENDOR shall perform work tasks provided by this Agreement, but for all intents and
purposes VENDOR shall be an independent contractor and not an agent or employee of the
CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of
Income Tax, Social Security, State Disability Insurance Compensation, Unemployment
Compensation, and other payroll deductions for VENDOR and its officers, agents, and
employees, and all business licenses, if any are required, in connection with the services to be
performed hereunder.
9. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS.
VENDOR warrants that it possesses or shall obtain, and maintain a business registration
certificate pursuant to Chapter 5 of the Municipal Code, and any other licenses, permits,
qualifications, insurance and approval of whatever nature that are legally required of VENDOR
to practice its business or profession.
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NOTICES.
Any notices to be given pursuant to this Agreement shall be deposited with the United
States Postal Service, postage prepaid and addressed as follows:
TO THE CITY:
Public Services Director
300 North "D" Street
San Bernardino, CA 92418
Telephone: (909) 384-5140
TO THE VENDOR:
Sloan Vazquez, LLC
1231 East Dyer Road Suite 225
Santa Ana, CA 92705
Telephone: (714) 241-7903
Contact: Joe M. Sloan
10. ATTORNEYS' FEES.
In the event that litigation is brought by any party in connection with this Agreement,
the prevailing party shall be entitled to recover from the opposing party all costs and expenses,
including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of
its rights or remedies hereunder or the enforcement of any of the terms, conditions or
provisions hereof. The costs, salary and expenses of the City Attorney and members of his
office in enforcing this Agreement on behalf of the CITY shall be considered as "attorneys'
fees" for the purposes of this paragraph.
11. ASSIGNMENT.
VENDOR shall not voluntarily or by operation of law aSSign, transfer, sublet or
encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior
written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void
and shall constitute a breach of this Agreement and cause for the termination of this
Agreement. Regardless of CITY's consent, no subletting or assignment shall release VENDOR
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of VENDOR's obligation to perform all other obligations to be performed by VENDOR
hereunder for the term of this Agreement.
12. VENUE.
The parties hereto agree that all actions or proceedings arising in connection with this
Agreement shall be tried and litigated either in the State courts located in the County of San
Bernardino, State of California or the U.S. District Court for the Central District of California,
Riverside Division. The aforementioned choice of venue is intended by the parties to be
mandatory and not permissive in nature.
13. GOVERNING LAW.
This Agreement shall be governed by the laws ofthe State of California.
14. SUCCESSORS AND ASSIGNS.
This Agreement shall be binding on and inure to the benefit of the parties to this
Agreement and their respective heirs, representatives, successors, and assigns.
15. HEADINGS.
The subject headings of the sections of this Agreement are included for the purposes of
convenience only and shall not affect the construction or the interpretation of any of its
provisions.
16. SEVERABILITY.
If any provision of this Agreement is determined by a court of competent jurisdiction to
be invalid or unenforceable for any reason, such determination shall not affect the validity or
enforceability of the remaining terms and provisions hereof or of the offending provision in any
other circumstance, and the remaining provisions of this Agreement shall remain in full force
and effect.
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2010-37
17. REMEDIES; WAIVER.
All remedies available to either party for one or more breaches by the other party are
and shall be deemed cumulative and may be exercised separately or concurrently without
waiver of any other remedies. The failure of either party to act in the event of a breach of this
Agreement by the other shall not be deemed a waiver of such breach or a waiver of future
breaches, unless such waiver shall be in writing and signed by the party against whom
enforcement is sought.
18. ENTIRE AGREEMENT; MODIFICATION.
This Agreement constitutes the entire agreement and the understanding between the
parties, and supercedes any prior agreements and understandings relating to the subject manner
of this Agreement. This Agreement may be modified or amended only by a written instrument
executed by all parties to this Agreement.
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2010-37
VENDOR SERVICE AGREEMENT
SLOAN VAZQUEZ, LLC
IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and
date set forth below.
Dated:~,2010
Dated~,2010
, (C-lNd
an, City Attorney
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2010-37
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Proposal to Provide
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Commercial Container and
Residential Cart Inventory & Audit
RFP No, F-IO-09
Presented to:
City of San Bernardino
Submitted by:
Sloanv AZQUEZLLC
Municipal Solid Waste & Recycling Advisors
1231 East Dyer Road - Suite 225
Santa Ana, CA 92705
Office: 714.241.7903
Fax: 714.276.0625
infora.>sloanvazauez.com
December 22, 2009
2010-37
,
Sloanv AZQUEZ,LLc
Table of Contents
1,0 PROJECT APPROACH ................................................................................................................................ 1
1.1 SECTION 1- COMMERCIAL AUDIT APPROACH ............................................................................................... 1
1.2 SECTION 11- RESIDENTIAL AUDIT APPROACH............................................................................................... 3
2,0 PROJECT STAFFING............................................................................,...................................................,.. 5
3,0 QUALIFICATIONS AND EXPERIENCE.............................................................................,..................... 6
3.1 INTRODUCTION.... ......................................... .................................................. ................. .............................. 6
3.2 EXPERIENCE OF THE FIRM................................................................................. ................ ............................. 7
4,0 REFERENCES............,...........,................................................,....................................................................11
5,0 FORMS & OTHER REQUIREMENTS......................................................................................................12
5.1 FIRM FIXED PRICE PROPOSAL - CITY FORM .................................................................................................12
5.2 AUTHORIZED BINDING SIGNA TURE( S)........ .................................................. ...................... ......................... .12
5.3 PROOF OF iNSURANCE ....................................................................................... ...................... .................... .12
5.4 AoDENDUM RECEIVED.... ..................................................................................... ....................... .................12
5.5 NON-COLLUSION AFFIDAVIT. ............................................... ............ ....................... ........................... ..........12
5.6 LISTING OF PROPOSAL SUBCONTRACTOR.............................................. ..................... ........................... .......12
5.7 SAMPLE SPREAD SHEET ............................................................................. ...................... ....................... ......12
5.8 60 DAY MINIMUM PROPOSAL VALIDITY STATEMENT ..................................................................................12
5.9 CHECKLIST.............. ............................... ........................................................... ..................... ..................... .12
APPENDIX A - PROFESSIONAL RESUMES ..........,.............................,.,.,.......................................................... 1
City 0/ San Bernardino
December 221 2009
Proposal to Provide Commercial ContaIner and
Residential Cart Inventory & Audit
,
Sf 2010-37
oanv AZQUEZuc
Municipal Solid Waste & Recycling Advisors
December 22, 2009
Deborah R. Morrow
City of San Bernardino
Finance Department
300 North "0" Street - 4th Floor
San Bernardino, CA 92418
Re: Request for Proposals (RFP F-1O-09): Commercial and Residential Cart Inventory & Audit
Dear Ms. Morrow:
Sloan Vazquez, llC is delighted to submit our proposal to provide service to the City of San Bernardino. The
implementation of our Cart Inventory and Audit proposal will help the city to most accurately and efficiently
manage this important multi-million dollar asset. For the San Bernardino project, Sloan Vazquez has teamed with
Can Do Services West, llC and Stealth Services, Inc. in order to offer the fullest, most complete response to the
Scope of Work set forth in the city's RFP.
Together, our team has more experience than anyone in the nation at providing the precise services that are being
sought by the City. Having completed routing, route auditing, and cart inventory projects in 22 states and over 100
cities, our team has seen it all. Our recent routing and cart management projects in the cities of San Jose and
Oakland, CA, and Seattle, WA have made us ever more aware of the myriad of issues that must be identified and
managed if a solid waste management operation is to be truly effective and efficient.
The Sloan Vazquez team knows the questions that must be asked and what to look for during the audit process.
Most importantly, we know how to produce a final report and an implementation plan that will help the City to
effectively manage the cart/container system from inventory, to distribution and accurate billing, to reduced
operating costs and, ultimately, to increased service revenues.
More than just a cart count, if the city selects Sloan Vazquez, we will provide a snap-shot of the City's current
operations, the services provided, routing inefficiencies, and billing discrepancies. Our audits typically indentify
discrepancies and/or errors routing, billing, or customer data. We always find unbilled accounts and services
related to cart size, pull-out service, extra service, bulky collection, and others factors. On average, the revenue
recovery feature of our inventories and audits pay for the cost of our services in less than one year. Although
revenue recovery is not a component of the RFP scope, in our final report, Sloan Vazquez will provide this valuable
information to the City at no charge. Additionally, at no additional charge, we will provide the City with an
effective warranty management system that will help to reduce the City's overall operating cost.
Finally, we declare that we have the professional competence and financial ability to perform the services offered
in our proposal, and that we are ready, willing, and able to commence work on the project immediately upon
notice of award from the City.
Truly,
Joe Sloan
1.231 ~.st Dyer ROlId . Suite 225 . SlInm Amr, CA 92705
Offlce: 714.241.7903 . FAX: 714.276.0625 . 'n'nE!JclnanvlI;,nUIa ctlm
.
2010-37
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Sloanv AZQUEZ,LLc
1.0
PROJECT APPROACH
Sloan Vazquez Uniquely Qualified to Satisfy City's Requirements
Sloan Vazquez is uniquely qualified to satisfy the City of San Bernardino's objectives and work requirements as
identified in the RFP. Not only do we bring our academic and professional economic and financial knowledge and
experience, we also possess industry insight gained through many years of "hands-on" experience and direct
responsibility for solid waste program design, implementation, and day-to-day management.
This comprehensive knowledge of municipal solid waste and recycling collection and processing distinguishes us
from other consultants who may be well qualified academically but have little or no experience putting their
recommendations into practice and managing them to a successful outcome. Sloan Vazquez has over forty years
of experience in planning, implementation, and management of fully integrated municipal solid waste
management programs to achieve and exceed the requirements of the California Integrated Waste Management
Act and more strenuous local ordinances.
The following provides the Project Approach description for both the Commercial Audit and the Residential Audit.
The Price Proposal Forms have been submitted separately in a sealed envelope as required by the RFP. In light of
the City's budget constraints, Sloan Vazquez has submitted two Price Proposals; one that satisfies the
requirements ofthe RFP and a second that is more in line with the City's Budget and represents an Industry
Standard Alternative. Although the City has clearly stated that the auditors will not be allowed to ride-along with
the vehicle, should the City reconsider, the second proposal assumes permission to ride-along. This would
eliminate the cost of a second crew member and the cost of a vehicle.
1,1 Section I - Commercial Audit Approach
Project Goals
The City of San Bernardino seeks to perform a container inventory that is 93% to 95% accurate for commercial
containers including front-loader bins, permanent roll-off bins and compactor bins. The inventory will include
container counts for each service account location.
The inventory will be used to
. Manage container inventory and container replacement inventory;
. Reconcile services or deliveries provided;
. Reconcile billing inconsistencies; andl
. Balance commercial route pick-up.
Sloan Vazquez proposes the following approach to conduct the container inventory audit for commercial
containers.
Step One - Klck-off Meeting & Data Retrieval
Kick-off Meeting with City personnel to introduce Sloan Vazquez personnel, review project goals, review plan of
action, and develop and agree on a specific schedule. Importantly, Sloan Vazquez will be reviewing the data to be
provided by the City to clarify the specific meaning of fields such as service codes, billing codes; geographic
boundaries.
Sloan Vazquez recommends attendance by City personnel responsible for solid waste operations such as
superintendent, operations manager, route supervisor, billing manager and customer service manager.
City of San Bernardino
December 22, 2009
1
Proposal to Provide Commercial Container and
Residential Cart Inventory & Audit
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2010-37
Sloanv AZQUEZ,LLc
Step Two - Data Integrity Review
In order to proceed with the containers audit, the route data will need to conform to a clear standard to allow for
efficient route auditing. To this end, the Data provided by the City will be reviewed and cleansed to conform to a
standard format. For example, street names will be standardized to ensure that names are correctly spelled an
abbreviations are standardized; directional designations such as North and South will be reviewed for
standardization; Ensure that sorting by name and street numbers can be accomplished to facilitate lookup by the
auditor. Likewise, route data will be reviewed for errors such as customers on incorrect routes.
Step Three - Customize Forms
The electronic worksheets and forms to be used will be customized to meet the City's objectives as described in
the RFP and further clarified during Task One.
Step Four - Train Crews
The crews will be trained to understand the project goals, procedures and forms to be used. They will be trained
to use the Samsung Q hand held devices; How to conduct the end-of-day review with the drivers; Safety practices
will also be reviewed.
Step Five - Field Work
The field work will be performed by two-man crews; one will navigate while the other conducts the audit. The
auditor will be provided with a Samsung Q handheld device that will include the customer information and service
levels. The crew will follow the solid waste vehicle in a car. Each crew will need to be provided a radio or similar
means of communication with the driver being audited.
As the solid waste vehicle services each customer, the auditor will perform the following tasks;
. Verify customer is currently active;
. Verify route number and days of pick-up;
. Verify and record the size of bin(s) in cubic yards;
. Verify and record the quantity of bin(s);
. Identify and record any customers with extra bins;
. Verify service type such as alley pick-up, locked enclosure, assistance service, or direct access;
. Verify bin number, if affixed;
. Record bin ownership, City, Burrtec, Jacks, or Cal Disposal, etc.;
. Record the condition of the container, broken or missing lids, body damage, missing wheel or wheels, and
axle repairs, paint needed, rust damage, color of container, enclosure at businesses;
. Record any containers not included in City records;
. Record any containers serviced but not on route;
. Record any containers on route but not serviced;
At the end of each day, the auditor and driver will meet with the Project Manager to perform a review and clarify
any outstanding issues. On a daily basis, audit performed the previous day, will be entered into an Excel
Worksheet.
Step Six - Final Report
A final report will be prepared. The main component will consist of an electronic Excel 2003 spreadsheet in a form
acceptable to the City. The format will be capable of importing into the City's Sungard Public Sector utility billing
software, customer service and billing system. The two required key index fields will be included; APN and location
10.
City of San Bernardino
December 22, 2009
2
Proposal to Provide Commercial ContaIner and
Residential Cart Inllentory & Audit
,
2010-37
.
Sloanv AZQUEZ,LLc
Furthermore, discrepancies between City records and actual data obtained during the inventory audits will be
identified and presented in the form of lists.
1,2 Section 11- Residential Audit Approach
Project Goals
The City of San Bernardino seeks to perform a cart inventory that is 93% to 9S% accurate for each single-family
residence. The inventory will be used to
. Manage cart replacements;
. Reconcile service and billing inconsistencies; and,
. Balance routing through tonnage reports and number of carts dumped per route.
Sloan Vazquez proposes the following approach to conduct the container inventory audit for customers serviced
with automated carts including residential and commercial accounts.
Step One - Kick-off Meeting & Data Retrieval
Kick-off Meeting with City personnel to introduce Sloan Vazquez personnel, review project goals, review plan of
action, and develop and agree on a specific schedule. Importantly, Sloan Vazquez will be reviewing the data to be
provided by the City to clarify the specific meaning of fields such as service codes, billing codes; geographic
boundaries.
Sloan Vazquez recommends attendance by City personnel responsible for solid waste operations such as
superintendent, operations manager, route supervisor, billing manager and customer service manager.
Step Two - Data Integrity Review
In order to proceed with the containers audit, the route data will need to conform to a clear standard to allow for
efficient route auditing. To this end, the Data provided by the City will be reviewed and cleansed to conform to a
standard format. For example, street names will be standardized to ensure that names are correctly spelled an
abbreviations are standardized; directional designations such as North and South will be reviewed for
standardization; Ensure that sorting by name and street numbers can be accomplished to facilitate lookup by the
auditor. Likewise, route data will be reviewed for errors such as customers on incorrect routes.
Step Three - Customize Forms
The electronic worksheets and forms to be used will be customized to meet the City's objectives as described in
the RFP and further clarified during Task One.
Step Four - Train Crews
The crews will be trained to understand the project goals, procedures and forms to be used, They will be trained
to use the Samsung Q hand held devices; How to conduct the end-of-day review with the drivers; Safety practices
will also be reviewed.
Step Five - Field Work
The field work will be performed by two-man crews; one will navigate while the other conducts the audit. The
auditor will be provided with a Samsung Q handheld device with a route listing sorted by address and including
other information such as county parcel number; service subscription such as service codes identifying the number
and type of carts; and route. The crew will follow the solid waste vehicle in a car. Each crew will need to be
provided a radio or similar means of communication with the driver being audited.
City 01 San Bernardino
December 22, 2009
3
Proposal to Proll/de Commercial Container and
ResIdential Cart Inventory & Audit
2010-37
.
Sloanv AZQUEZ,LLc
As the solid waste vehicle services each customer, the auditor will perform the following tasks;
. Verify customer is currently active;
. Verify route number and pick-up day;
. Verify and record the cart size in gallons;
. Verify and record the quantity of carts by commodity (refuse, green waste & recycling);
. Identify and record any customers with extra carts;
. Identify customers with extra garbage or overfilled carts;
. Identify cart manufacturer;
. Verify cart number, if affixed;
. Record the condition of the cart(s), broken or missing lids, body damage, missing wheel(s), and axle
repairs;
. Record any carts not included in City records;
. Record any carts serviced but not on route;
. Record any carts on route but not serviced;
. Identify residential units of (4) or more units that utilize City refuse service.
. Verify pick up type such as curbside, carryout, road service, alley pick-up, special pick-up.
At the end of each day, the auditor and driver will meet with the Project Manager to perform a review and clarify
any outstanding issues. On a daily basis, audit performed the previous day, will be entered into an Excel
Worksheet.
Step Six - Final Report
A final report will be prepared. The main component will consist of an electronic Excel 2003 spreadsheet in a form
acceptable to the City. The format will be capable of importing into the City's Sungard Public Sector utility billing
software, customer service and billing system. The two required key index fields will be included; APN and location
10.
Furthermore, discrepancies between City records and actual data obtained during the inventory audits will be
identified and presented in the form of lists.
City of Son Bernardino
December 221 2009
4
Proposol to Provide Commercial Container and
ResidentIal Cart Inventory & Audit
2010-37
Sloanv AZQUEZ,LLc
2,0 PROJECT STAFFING
Joe Sloan - Principal
Mr. Joe Sloan will serve as the Project Principal. He will have the responsibility and authority for the engagement
and act as the liaison between the City and Sloan Vazquez. Mr. Sloan will review all final reports for quality and
consistency.
As the founder of Sloan Vazquez, Joe Sloan has 25 years of professional experience in the environmental field
working for the private and public sectors. He has advised numerous local governmental agencies and
municipalities. His credentials and experience are more fully delineated in his resume provided in Appendix A,
Professional Resumes.
Enrique Vazquez - Principal
Mr. Enrique Vazquez will participate in the planning, field work, and quality assurance. He will be responsible for
principal authorship of the final report.
Mr. Vazquez has vast experience in the management and operations of municipal solid waste collection and has a
thorough understanding of all the aspects related to their management including knowledge of cost of service
analysis and rate setting and administration concepts and procedures. He has been responsible for the adoption
of numerous municipal solid waste and recycling programs from conception and design to implementation. He is
an expert the economics related to solid waste programs and specializes in financial modeling and review.
Mr. Vazquez has a Bachelor's of Science in Business Administration from the University of Southern California. His
resume is provided in Appendix A, Professional Resumes.
Gary Uma - Stealth Marketing
Mr. Lima will participate in all aspects of the project including participation in the kick-off meeting, data integrity
review, customization of forms, training of crews and will lead the field work component.
Gary Lima, Principal of Stealth Marketing has over 20 years experience in the solid waste industry, including billing,
routing and mapping, driver productivity, route and equipment optimization and new billing procedures. Mr. Lima
has performed numerous route audits across the country. A list of cities in which he has completed route audit
and container inventories is included under Section 3.2 Stealth Marketing Projects. His resume is provided in
Appendix A, Professional Resumes.
Steven Fenzl - CanDO I Services West, ltC
Mr. Fenzl will work together with Gary Lima in overseeing the inventory audit field work.
Steven Fenzl, Principal of CanDol Services West, LLC has over 20 years experience in the solid waste industry,
including billing, routing and mapping, driver productivity, route and equipment optimization and new billing
procedures. CanDo has been providing container management services for over 18 years with 1.1 million
containers under management daily. Mr. Fenzl has performed numerous route audits across the country. His
resume is provided in Appendix A, Professional Resumes.
City of San Bernardino
December 22, 2009
5
proposal to Provide Commercial Container and
Residential Cart Inventory & Audit
2010-37
Sloanv AZQUEZ,LLc
3.0 QUALIFICATIONS AND EXPERIENCE
3,1 Introduction
Sloan Vazquez, LLC is a consulting firm focusing exclusively on municipal solid waste planning and management
services, specializing in rate studies, financial feasibility studies, municipal contract analysis, residential and
commercial collection operations, and management MRF project development. The firm was founded by Joe
Sloan in 2000, and was joined by Enrique Vazquez in 200S. Together, the firm's principals have over 40 years of
wide ranging expertise and experience in municipal waste management and recycling including;
. Revenue Requirement Analysis
. Cost of Service Analysis
. Rate Adjustment Review & Analysis
. Revenue Enhancement Studies
. Billing Audits
. Routing Audits
. Waste Minimization and Sustainability Strategies
. Rate Surveys and Comparative Rate Analysis
Professional Services
Sloan Vazquez provides a wide array of waste management and recycling consulting services for public and private
sector clients throughout the United States. Sloan Vazquez offers management services for the planning,
development and operation of municipal recycling and solid waste programs and facilities.
MUNICIPAL SERVICE MANGEMENT
. Define the Scope of Services required by Client
. Prepare Operations Proforma
. Contract Compliance Management
. Rate Adjustment Negotiation
. Comparative Rate Surveys
. Prepare Request for Proposals
. Analysis and Ranking of Proposals
. Interview Selected Proposer(s)
. Negotiate Final Service Contract
GENERAL SOLID WASTE SERVICE ANAYSIS
. Collection Operations
o Refuse
o Recyc1ables
o Green Waste
. Recyclables Processing
. Residential Recycling
. Commercial Recycling
. C&D Recycling
. Disposal Options
. Solid Waste Transfer
. Commodity Market Development
City 0/ San Bernardino
December 22, 1009
6
proposal to Provide Commercial Container and
Residential Cart Inventory & Audit
2010-37
Sloanv AZQUEZ,LLc
OPERATIONS MANAGEMENT
. Collection Route Analysis
. Route Audits
. Billing Audits
. Revenue Enhancement Methods
. Staffing
. Personnel Classification
. Job Descriptions
. Training for Management & Operations Personnel
FAOLlTY EVALUATION & OPERATION
. Recycling Processing Systems (MRF Project Development)
. Conveyors, Balers, Screens, Optical sorting systems
. Conceptual Facility Design
. Bid Analysis & Ranking
. Establish Process Capacity and Operating Specifications
. Acquisition/Negotiation of systems and/or components
. Warranty Management
. Start-up Management & Operations & Training
. Preventative Maintenance Programs
. Rolling Stock
. Loaders, Forklifts, Trucks, Trailers
. Electrical Control Systems
. Operations & Training
. Establish Program & Processing System (MRF) Diversion Rates
3,2 Experience ofthe Firm
Sloan Vazquez is uniquely qualified to assist the City of San Bernardino because of our extensive "hands-on"
professional experience in solid waste management and recycling services. Below is a partial listing of current and
completed projects.
Sloan Vazquez, LLC - Projects
City of Los A/am/tas
The firm is in the process of overseeing the procurement of solid waste and recycling services for the City of Los
Alamitos. Sioan Vazquez will be responsible for development of the RFP, evaluating proposals, qualifying
proposers, and assisting the city in the selection of a contractor including the development of the final franchise
agreement. Sloan Vazquez was selected because of our industry knowledge and experience.
City of Santo Man/co
Sloan Vazquez was recently selected to perform an operational review of the City of Santa Monica Solid Waste
Division. To compete this engagement, Sloan Vazquez personnel will review ail division operational functions and
workflow process for each area; review the scheduling and routing system; review the current GPS system and
identify areas for enhanced usage and effectiveness; evaluate the current vehicle fleet, including condition and
replacement schedules and repair scheduling and costs based on industry standards; assess the Household
Hazardous Waste function (currently in the Office of Sustainability and the Environment) and determine the
City 0/ San Bernardino
December 221 2009
7
Proposal to Provide Commercial Container and
Residential Cart Inventory & Audit
2010-37
Sloanv AZQUEZ,LLc
proper organizational location and reporting structure for this function. Our experience in solid waste
management and operations was important to City in the selection decision.
City of Mission Viejo
The firm is in the process of overseeing the procurement of solid waste and recycling services for the City of
Mission Viejo. Sloan Vazquez will be responsible for development of the RFP, evaluating proposals, qualifying
proposers, and assisting the city in the selection of a contractor including the development of the final franchise
agreement. Sloan Vazquez was selected because of our industry knowledge and experience.
City of Pasadena
Since 2006, the City of Pasadena has chosen Sloan Vazquez to conduct financial and operational audits of the
franchise haulers to ensure contract compliance including the proper reporting of diversion and payment of
franchise fees. The City of Pasadena operates under a non-exclusive franchise arrangement with multiple haulers
to provide for commercial waste and recycling services. Under this arrangement, the City has required each
franchised hauler to divert at minimum 50% of the waste it collected or pay the City liquidated damages. As of
October 2008, the City increased the diversion requirement to 60% and to 75% Construction and Demolition
Waste. Each year, thirteen franchise haulers are randomly selected by the City for auditing. This project involves
gathering, reviewing, analyzing financial and operational information from the City and from the hauler. Financial
and operational records and documents are reviewed on-site. The process includes among other tasks, reviewing
financial statements, general ledger entries, accounts receivable records, disposal records, routes configurations,
route density, allocation methodologies, etc.
The findings and recommendations are documented in a draft report submitted to the City for their review and
commentary. A letter is prepared for each hauler notifying them of the results of the audit including any
outstanding franchisee fees or liquidated damages owed to the City.
Over four years, Sloan Vazquez identified over $180,000 of fees and liquidated damages due to the City.
The depth of our actual, hands-on experience in solid waste and recycling collection and processing operations was
an important factor in the selection process.
City of La M/roda
The firm was engaged by the City of La Mirada to oversee the procurement of solid waste and recycling services
after they determined that the existing franchise agreement needed to be updated. Sloan Vazquez was
responsible for development of the RFP, evaluating proposals, qualifying proposers, and assisting the city in the
selection of a contractor including the development of the final franchise agreement.
Because of our industry knowledge and experience, the City succeeded in significantly upgrading their programs
services by adding household hazardous waste collection, universal waste collection, cell phones and household
batteries collection all while reducing their rates by 10% across the board. We also assisted the City in analyzing
and forecasting their franchise fee revenue based on the new contract in way that allowed them to increase
revenues to the City.
South Bays/de Waste Management Authority (San Carlos, CA)
The SBWMA is a joint powers authority of twelve member agencies in San Mateo County, California. The SBWMA
oversees solid waste collection and recycling services to its member agencies. It also oversees the operation of the
Shoreway Recycling and Disposal Center that receives approximately 430,000 tons of solid waste and recycling
materials per year.
City of San Bernardino
December 221 2009
8
Proposal to prolllde Commercial Container and
Residential Cart Inventory & Audit
2010-37
Sloanv AZQUEZ,LLc
SBWMA selected Sloan Vazquez to assist them in the procurement process as they select contractor(s) to provide
soUd waste and recycling services including the design, acquisition, installation, and operation of their MRF. Sloan
Vazquez assisted the SBWMA by providing the analysis and ranking of proposes including financial analysis of their
recycling revenue sharing offers. Additional financial assessment where performed for alternative proposals
offered by the incumbent proposer.
Additionally, Sloan Vazquez is assisted the SBWMA in the final selection of a vendor and is now assisting in
negotiations and development of the final agreement.
Brown, Outagamle & Wlnnebaga Cauntles (Green Bay, WI)
BOW, a Joint Powers Authority of the Brown, Outagamie and Winnebago Counties is developing a 70,000 ton-per-
year MRF. Sloan Vazquez was initially engaged by BOW to evaluate the capital and OEM costs for actual projects
around the county to help the Counties determine capital and O&M costs for their system. With the help of our
study, BOW determined to provide toward the development of a single-stream residential recycling MRF.
Sloan Vazquez was subsequently hired to prepare and oversee the procurement of the project equipment and to
manage the installation and start-up of the new facility. Sloan Vazquez prepared the RFP and managed the
procurement process including evaluating and ranking the proposers, assisting the city in making a final selection
and developing the final agreement. Our firm also developed an RFP for the procurement of labor services for the
MRF. Sloan Vazquez is has recently completed the installation and acceptance testing of the equipment.
Manterey Reglanal Waste Management District (Pacifica, CA)
Sloan Vazquez has recently been selected as a part of a team to retrofit this extraordinary facility with new waste
processing technology. Initially, Sloan Vazquez is charged with the responsibility to develop cost pro-formas for
four (4) distinct construction and demolition waste characterizations and facility requirements.
Stealth Marketing - Projects
The following is a list of Cities audited by Stealth Marketing.
Baldwin Park, CA
Berkeley, CA
Birmingham, AL
Boise, 10
Bothel, WA
Carmel, CA
Carana, CA
Castro Valley, CA
Chino Hills, CA
Corning, CA
Costa Mesa, CA
Cottonwood, A2
Council Bluffs, IA
Covina, CA
Diamond Bar, CA
Downey, CA
EI Cajon, CA
EI Dorado, CA
EI Monte, CA
Escondido, CA
Eureka, CA
Fallbrook,CA
Farmington, NM
Fresno} CA
Hayward, CA
Hood River, OR
Independence, MO
Kirkland, WA
Knoxville, TN
LA County, CA
Laguna Hills, CA
Lake Elsinore, CA
Lakeland, FL
Lancaster, CA
Lemon Grove, CA
Lincoln, AL
Lodi, CA
Louisville, KY
Manhattan Beach,
CA
Maricopa County,
A2
Marietta, GA
Memphis-BFI, TN
Memphis-WCNX,
TN
City of San Bernardino
December 22, 2009
9
Proposal to ProvIde Commercial Container and
ResidentIal Can Inventory & Audit
2010-37
Sloanv AZQUEZ,LLc
Modesto, CA
Montebello, CA
Montery, CA
Moreno Valley, CA
Murrieta, CA
Napa,CA
National City, CA
New Orleans, LA
New York, NY
Oakland, CA
Oceanside, CA
Omaha, NE
Orange,CA
Palm Desert, CA
Palmdale, CA
Palos Verdes, CA
Perris, CA
Phoenix, AZ
Placerville, CA
Port Orchid, OR
Portland, OR
Prescott, AZ
Reno, NV
Rio Rancho, NM
Riverside County,
CA
Sacramento, CA
San Diego, CA
San Dimas, CA
San Jose, CA
San Marino, CA
Sandy, UT
Santa Clarita, CA
Santa Rosa, CA
Santee, CA
Shreveport, LA
Simi Valley, CA
South Gate, CAH
Sparks, NV
Taladega, AL
Tracy, CA
Tucson, AZ
Twentynine Palms,
CA
Vancouver, WA
Visalia, CA
Walnut, CA
Watsonville, CA
Wichita, KS
Winton, OH
Woodland, CA
Wooster, OH
Yucca Valley, CA
City of San Bernardino
December 22, 2009
10
Proposal to Provide Commercial Container and
Residential Cart Inventory & Audit
.
2010-37
Sloanv AZQUEZ,LLc
4.0 REFERENCES
Sloan Vazquez - References
Oty of La Mlrada
Steve Forster - Director of Public Works
15515 Phoebe Avenue
La Mirada, CA 90638
Tel: S62.902.2371
Oty of Pasadena
Carmen Rubio - Program Coordinator
233 West Mountain Street, #245
Pasadena, CA 91103
Tel: 626.744.7162
Stealth Marketing - References
Waste Management, Inc
Joe Cassin - Corporate Office
Houston, TX
Tel: 503.781.3223
Republic Services, Inc,
Howard Peterson - Division Manager
Albertville, AL
Tel: 256.591.4707
ConDOI Services West - References
Waste Management 01 Seattle
Greg Hale
8111 First Ave S
Seattle, QWA 98108
Tel: 425.766.3232
ghale{alwm.com
Athens Services
Will Wilson
5355 Vincent Ave
Irwindale, CA 91706
Tel: 626.934.4696
wwilson tii>athenservices. com
SBWMA
Kevin McCarthy - Executive Director
610 Elm Street #202
San Carlos, CA 94070
Tel: 650.802.3505
Waste Management, Inc
Tom Ridder - District Manager
Oakland, CA
Tel: 510.613.2875
Discount Sanitation
Don Clause - Owner
Tucson, AZ
Tel: S20.971.78S4
Waste Management 01 Great Western
Bill Higginbothom
1800 S Grand Ave
Santa Ana, CA 92705
Tel: 714.480.2339
bhigginb{alwm.com
EDCD Disposal Services
John Snyder
6670 Federal Blvd
Lemon Grove, CA 91945
Tel: 619.921.2602
isnvder{aledcodisoosa I.com
City of San Bernardino
December 22, 2009
11
Proposol to Provide CommercIal Container and
Residential Cart Inventory & Audit
.
2010-37
Sloanv AZQUEZ,LLc
5.0 FORMS & OTHER REQUIREMENTS
5,1 Firm Fixed Price Proposal- City Form
The Firm Fixed Price Proposal has been submitted in separate sealed envelope as required by the
RFP.
5,2 Authorized Binding Signature(s)
5,3 Proof of Insurance
5,4 Addendum Received
5,5 Non-Collusion Affidavit
5,6 Listing of Proposal Subcontractor
5,7 Sample Spread Sheet
5,8 60 Day Minimum Proposal Validity Statement
5,9 Checklist
City olSon Bernardino
December 221 2009
12
Proposal to Provide Commercial Container and
Residential Cart Inventory & Audit
.
2010-37
RFP F-IO-09
Residential Cart Inventory, & Audit
PRICE PROPOSAL FORM
REQUEST FOR PROPOSAL:
RFQ F-10-09
DESCRIPTION OF RFQ:
Commercial Container and Residential Cart Inventory &
Audit
COMPANY NAME
SlOAN VAZ Qu~Z I L.L.c...
IZ.~\ f liST l)~~R ROAn
JI.( Ilf ;).dS
:5~NA, CA 9:J.::;'or::,
ADDRESS:
PRINT
NAME OF AUTHORIZED
REPRESENTATIVE
~ 0" ~ M. "23LoJl/ JJ
(Provide pricing proposal that is a Firm Fixed Fee per Audit.)
TOTAL FEE: Audit 1 & 2
$ iOTIOQ1l.PO
$~O
$ 2..GG J 3Lf:LPo
Audit 1: Commercial Container Inventory Audit
Audit 2: Residential Cart Inventory Audit
.
2010-37
RFP F-IO-09
Residential Cart Inventory & Audit
ANNUAL PURCHASE ORDER
Effective on or about January 1, 2010 through June 30, 2010 plus two (2) single-year
renewal options, at the City's discretion for City's requirements,
Option vear one if exercised, shall be effective July 1, 2010 through June 30, 2011.
Option vear two if exercised, shall be effective July 1, 2011 through June 30, 2012,
Actual option year pricing shall be negotiated with the successful Bidder(s) prior to
exercising of any given option year, Option years shall become effective only upon
issuance by the City of a duly authorized Purchase Order,
Are there any other additional or incidental costs that will be required by your fir
order to meet the requirements of the Proposal Specifications? Yes I
(circle one). If you answered "Yes", please provide detail of said additional costs:
Please indicate any elements of the Proposal Specifications that cannot be met by
your firm. ARt ~ 1'0 1I1f'C TALL RFP g.pu"rr(~{.'15v... J
you included in your proposal all informational items and forms as requested?
I No ,(circle one). If you answered "No", please explain:
This offer shall remain firm for 90 days from RFP close date.
Terms and conditions as set forth in this RFP apply to this proposal.
Cash discount allowable 11t %JJ!A days; unless otherwise stated, payment
terms are: Net thirty (30) ays, I
In signing this proposal, Offeror(s) warrants that all certifications and documents
requested herein are attached and properly completed and signed,
2'
"
2010-37
RFP F-IO-09
Residential Cart Inventory & Audit
From time to time, the City may issue one or more addenda to this RFP, Below,
please indicate all Addenda to this RFP received by your firm, and the date said
Addenda was/were received,
Verification of Addenda Received
Addenda No: 1-
Addenda No:
Addenda No:
Received on: 1'2./(5/2009
Received on:
Received on:
Print Name:
aLOIIAJ ~Z.QU~Z. .L.LL
I
1?,31 Eo.~"L1~!L:LJ<oNJ - c;...i-fe c:l;J.5
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FIRM NAME:
ADDRESS:
Phone:
Email:
Fax:
Authorized Signature:
Title:
IF SUBMITTING A "NO PROPOSAL", PLEASE STATE REASON (S) BELOW:
23
,
2010-37
RFP F-l 0-09
Residential Cart Inventory & Audit
NON - COLLUSION AFFIDAVIT
TO: THE COMMON COUNCIL, CITY OF SAN BERNARDINO
In accordance with Title 23, United States Code, Section 112, the undersigned
hereby states, under penalty of perjury:
That he/she has not, either directly or indirectly, entered into any agreement,
participated in any collusion, or otherwise taken action in restraint of free competitive
proposal in connection with RFP F-10-09.
Business Name ~LOf/N IfltzQ.J.zz. uc..
.
Business Address I ~ ~ \ f. D~.I:.J(O~ - ~, 1e ;),::15
Signature of Offeror(s) ~ ~~c.t/""'o..
('o{o rk Q~ C~ if:;] l.~
Place of Residen6e
Subscribed and sworn before me this ~:<'t1d day of
Notary Public in and for the County of 0 (" O-n 3 €.-
My commission expires (Y)~ I d-
lJ.ec.e.fYJteY ,200~
, State of California,
,20~,
~
e-.. SYLVIA MARSH
., COMM. '16584, 70 !IE
NOTARY PUaJC . CAUFORNIA ~
. ' ORANGE COUNTY -
' CO""".Exp.~Y12,2010
24
.
.
2010-37
RFP F-I 0-09
Residential Cart Inventory & Audit
SUBCONTRACTOR'S LIST
As required by California State Law, the General Contractor bidding will hereinafter
state the subcontractor who will be the subcontractor on the job for each particular
trade or subdivision of the work in an amount in excess of one-half of one percent of
the General Contractor's total bid and will state the firm name and prinCipal location
of the mill, shop, or office of each. If a General Contractor fails to specify a
subcontractor, or if he specifies more than one subcontractor for the same portion of
work to be performed under the contract in excess of one-half of one percent, he
agrees that he is fully qualified to perform that portion himself and that he shall
perform that portion himself.
NAME OF FIRM OR
CONTRACTOR
LOCATION
CITY
Company Name:
c~
~/9rJ ItZrQ fA S Z Ll-C-
,
/:231 Z O~ /?t;/f" - ~lA/fe :1ZS; ~J,,4v/l, C/! 92;.05
'-
-:rM ~AN
Print Name
Address:
REJECTION OF BIDS
The undersigned agrees that the City of San Bernardino reserves the right to reject
any or all bids, and reserves the right to waive informalities in a bid or bids not
affected by law, if to do seems to best serve the public interest.
25
2010-37
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APPENDIX A - PROFESSIONAL RESUMES
Sloan Vazquez, LLC -1231 E. Dyer Rd, Ste. 225 - Santa Ana, CA 92705
Over the course of his career, Mr. Sloan has directed residential and
commercial recycling, municipal contract development, commercial market
development, comprehensive recycling programs, solid waste facility
development, efficiency studies, rate adjustment process and public policy
analysis. Mr. Sloan's success in waste management can be attributed to his
ability to rally diverse, sometimes adversarial groups of investors, corporate
and public leaders, grass roots activists, managers and employees towards
the accomplishment of a common goal.
JOE M, SLOAN
Education
B.S., Political Science, Wyoming
University
Professional Affiliations
Southern California Waste
Management Forum
Southern California Conference on
Environment and Development
Greater Los Angeles Solid Waste
Management Association
National Task Force on Progressive
Environmentalism
California Polytechnic University-
Lecturer, Waste Management
Certification
University of Southern California -
Lecturer, Environmental Engineering
Graduate Program
Publications
Streamlining the Solid Waste Facility
Permitting Process. with Michelle
Leonard, Pacific Research Institute,
1994
Solving the Trash Crisis, The Valley
Republican. 1992
Progressive Environmentalism,
National Center for Policy Analysis,
1991, contributor
Contracting for Municipal Solid Waste
Management Services, with Lynn
Scarlett, Reason Foundation
Recyclin9: Is it always 900d for the
environment? Le Dechets. France-
2004.
One Way Bottle Leads to Dead End -
Waste News 2005
EXPERIENCE:
RESIDENTIAL AND COMMERCIAL RECYCLING
Mr. Sloan designed, implemented and operated residential recycling and
green waste programs for many municipalities. He directly managed
numerous municipal contracts serving over 3,000,000 people and 1,000,000
households. Mr. Sloan was responsible for the program design, equipment
seiection, cost analysis of collection alternatives, promotion, community
education program, detailed reporting and evaluation of program
performance and, the sale of all recyclable commodities. Mr. Sloan has also
prepared city, county and State reports and documentation of recovery and
waste diversion for regulatory purposes. The following is a partial listing of
municipal program development and management:
1. Whittier curbside recycling
2. West Covina automated green waste
3. Glendora curbside recycling and green waste
4. Alhambra curbside recycling and green waste
5. Montebello curbside recycling and green waste
6. Monterey Park curbside recycling and green waste
7. La Mirada automated recycling and green waste
8. Covina automated recycling
9. San Gabriel curbside recycling
10. Temple City curbside recycling and green waste
11. South Pasadena backyard recycling and green waste
12. San Marino backyard recycling and green waste
13. Norwalk automated trash, manual recycling-green waste
14. Bell automated trash, recycling-manual green waste
15. Lawndale automated trash, recycling-manual green waste
16. Maywood automated trash, recycling-manual green waste
17. Cudahy automated trash, manual green waste
18. Avalon. material recovery facility and compost site
19. L. A. Unincorporated manual recycling and green waste
20. South Gate automated refuse and recycling
MUNICIPAL CONTRACT DEVELOPMENT
City of San Bernardino
December 22, 2009
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Sloanv AZQUEZ,LLc
Mr. Sloan managed dozens of municipal contracts. In response to municipalities inviting proposais for
comprehensive waste management services, Mr. Sloan developed successful turnkey proposals to thoroughly
address the residential, commercial, industrial, recycling and hazardous waste elements of the solid waste stream.
COMPREHENSIVE RECYCLING PROGRAM
In response to State and Federal waste reduction and recycling mandates, Mr. Sloan developed comprehensive
recycling programs for many cities. The Program includes:
. The use of Centralized Processing Facility (CPF)
. Selected commercial recycling
. Yard waste recycling program
. Drop-off program (redemption center development)
. Residential curbside recycling
. Quantification of source reduction and third party recycling
SOLID WASTE AND RECYCLING FACILITY DEVELDPMENT
Mr. Sloan is an expert in conceptual facility design and equipment selection for "clean" and "dirty" material
recovery facilities (MRF's) and transfer stations. He has managed zoning, building and solid waste permitting,
construction and start-up operation and facilities. Mr. Sloan's facility development projects include:
1. Concept design, equipment selection, solid waste facility permitting, construction management, start-up
management and material marketing for Los Angeles County's largest and most successful MRF. The
facility has a design capacity of over 8,000 tons per day. Mr. Sloan recovered and marketed
approximately 10,000 tons per month of residential and commercial recyclables, including steei, wood
products and organic recyclables.
2. Concept design, equipment acquisition, operations management and material marketing for recycling,
sorting, and plant serving ten Los Angeles County cities and approximately 100,000 households
3. Project development, equipment selection and acquisitions for a unique recycling and solid waste
composting operation on Catalina Island. The Project developed in response to AQMD's requirement to
close the solid waste incinerator on the island.
4. Concept design, financing, equipment acquisition and installation, day-to-day operations management,
marketing of all commodities for 200 ton per day single-stream recycling plant, in Wilmington, (L.A.
Harbor) CA.
S. Machinery installation and facility start-up management for 250 ton per day single-stream recycling plant,
in Oakland, CA.
6. Construction management, equipment installation, hiring and training management personnel, start-up
operation management including equipment maintenance and safety programs for 500 ton per day
single-stream recycling plant in San Jose, CA.
7. Machinery installation and start-up operations management, including the training of managers and
supervisors, and equipment maintenance and safety programs for 300 ton per day single-stream recycling
plant in San Diego County, CA.
EFFICIENCY STUDIES
1. Refuse, Recycling and Yard Waste Collection - Mr. Sloan has completed studies to improve routing to
reduce the number of vehicles or overtime payroll required to perform services, reduce vehicle down-
time and lower maintenance costs, improve worker safety and reduce Workers Compensation and other
insurance costs, best use of third party facilities and services (material recovery facilities and transfer
stations), reduce disposal costs, maximize recycling commodity sales revenue and improve fuel efficiency.
2. Solid Waste Facilities - Mr. Sloan designed or modified facilities for greatest productivity. This involved
incorporating new technologies and improved machinery including; conveyors, screens, baler, loading
systems, etc. He also compared labor and operating cost savings to the cost of capital investment.
City of San Bernardino
December 221 2009
2
Proposal to Provide Commercial Container and
Residential Cart Inventory & Audit
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RATE ADJUSTMENT PROCESS
Mr. Sloan prepared and presented rate adjustment proposals to regulatory agencies (city, county, etc.). He
negotiated rate adjustment criteria, rate support documentation and presentation to municipal staff and council
PUBLIC POLICY ANAL YSIS
Mr. Sloan provides analysis of Federal, State and local waste management laws, regulations and pending
legislation. He has written issue papers and position statements on public waste management policy and its
impact upon local government agencies, industry and individuals.
RECYCLABLE COMMODITY SALES
Joe has developed market relationships and delivered thousands of tons of commodities recovered through
municipal recycling programs to brokers and end-users around the globe. In addition to selling into longstanding
markets for newspaper, old corrugated cardboard, mixed paper, office paper, color and white ledger, old
computer paper, old magazine, all plastic grades, all container glass, and, ferrous and non-ferrous metals, Mr.
Sloan has developed specialty markets for municipal organics and for materials recovered in C&D operations.
CIty of San Bernardino
December 221 2009
3
Proposal to Provide Commercial Container and
Residential Cart Inventory & Audit
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2010-37
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ENRIQUE VAZQUEZ
Sloan Vazquez, LLC -1231 E. Dyer Rd, Ste. 224 - Santa Ana, CA 92705
Mr. Vazquez is a broadly experienced municipal solid waste and recycling advisor providing a wide range of
consultative services to municipalities. Mr. Vazquez has proven experience in executive decision-making, policy
direction, strategic business planning, financial management and labor relations. He is a strategist experienced in
developing, presenting, and guiding projects through to closure. He offers excellent interpersonal skills with ability
to interact with a range of personalities and styles.
Mr. Vazquez is proficient and qualified to provide many services including the following;
. Productivity and Improvement Audits,
. Operational Performance Review and Assessment,
. Financial Modeling and Analysis,
. Revenue ReqUirements Development,
. Allocation of Costs,
. Cost of Service and Rate Analysis,
. Costs/Benefit Analysis,
. Benchmarking Analysis,
. Routing and Billing Audits,
. Fleet Maintenance
. Rate Adjustment Review and Assessment
. Customer Service Procedures
Summary of Qualifications
Over the course of his career, Mr. Vazquez has years of experience as a project manager and in all the aspects of
municipal waste management including collection, recycling and disposal. Mr. Vazquez has planned, organized
and introduced new waste collection and recycling services to numerous municipalities in the Los Angeles County
area. With over fifteen years of extensive experience with day-to-day operations, Mr. Vazquez has expertise in the
various functions related to waste management as more fully described below.
Residential and Cammerclal Waste Callectlon
Mr. Vazquez's experience spans a wide range of waste collection functions including oversight of drivers and
helpers, routing, customer service, dispatch, safety, training, sales and billing. Mr. Vazquez has directly responsible
for the introduction of services to new service areas, the transition from manual to automated collection, the
introduction of recycling and green waste collection programs, equipment selection, and driver hiring and training.
Maintenance Shop Operations and Management
Mr. Vazquez is well versed in refuse collection equipment including front-end loaders, rear-end loaders,
automated side-loaders, scout trucks, roll-off trucks, automated carts, commercial bins, roll-off and debris boxes,
wheel loaders, and forklifts. He is competent with fleet management and operations maintenance shop functions
including staffing with mechanics and welders, repair and maintenance of trucks and equipment, preventative
maintenance programs, parts purchasing, parts inventory management (computerized and manual), container
repair and management, tire shop operations, truck wash operations, and paint shop operations.
Equipment Selection and Procurement
Mr. Vazquez is knowledgeable in equipment evaluation and acquisition, including refuse trucks, pick-up trucks,
automated containers, bins, recycling equipment, MRF!TS equipment, transfer tractors and trailers. He is
City of San Bernardino
December 22, 2009
4
Proposal to Provide CommercJol Container and
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experienced in procurement management and procedures and has developed and implemented purchasing
procedures for several operating firms.
Recycling Programs
Mr. Vazquez has overseen the introduction of numerous residential curbside recycling programs including
development of promotional materials, conducting community education workshops, container selection and
distribution, vehicle selection and acquisition, driver hiring and training, routing and recycling materials processing.
Solid Waste Facility Development & Operations
Mr. Vazquez designed, sited and operated a curbside recycling processing center with a buyback operation.
Subsequently, he provided general oversight of a large volume MRF operation. He has had responsibility over a
small island landfill including all operations functions as well as permitting and compliance.
Municipal Contract
Mr. Vazquez managed dozens of municipal contracts. He has prepared numerous proposals in response to RFPs
issued by municipalities; negotiated new contracts and renegotiated existing contracts; served as a liaison to city
officials and staff; negotiated rate adjustment criteria, prepared and managed rate adjustment proposals including
rate support documentation and presentation to municipal staff and council.
Efficiency Studies & Financial Analysis
Mr. Vazquez has completed studies to improve operations including routing and rerouting to reduce operating
costs; maintenance operations reviews and driver training to reduce vehicle down-time and lower maintenance
costs, improve worker safety and reduce workers compensation and other insurance costs.
Management
Mr. Vazquez has vast experience with human resources and labor relations. He has recruited key personnel,
developed employee compensation and benefit programs, including wages, benefits, training, career path
development and management trainee programs. He has established communication programs to manage the
workforce through times of change due to mergers and integration of workforces, and consolidation of functions.
Education
Mr. Vazquez is a graduate of the University of Southern California having earned a Bachelor of Science degree in
Business Administration, 1981.
Professlanal Affiliation
Member, Solid Waste Association of North America (SWANA)
City of 5an Bernardino
December 22, 2009
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Proposal to Prolllde Commercial Container and
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Municipal Programs Listing
The following is a partial list of municipal programs for which Mr. Vazquez was responsible.
Municipality Responsibilities
Avalon Residential & commercial refuse collection; curbside recycling; landfill
onerations, MRF & compost site design.
Azusa Residential & commercial refuse collection; curbside recycling & green
waste collection.
Bell Residential & commercial refuse collection; curbside recycling.
Covina Automated residential & commercial refuse collection; curbside recycling &
green waste collection.
Cudahy Residential & commercial refuse collection; curbside recvcling.
Glendora Residential & commercial refuse collection; green waste collection.
Hawaiian Gardens Automated residential & commercial refuse collection; curbside recycling &
green waste collection; AB939 annual reporting.
Irwindale Commercial refuse collection.
La Mirada Residential & commercial refuse collection, curbside recycling & green
waste coliection.
Los Angeles Countv Residential & commercial refuse collection & recyclin2.
Maywood Automated residential & commercial refuse coliection; curbside recycling &
green waste collection; street sweeping.
Montebello Residential & commercial refuse collection; curbside recycling, green waste
collection.
Monterey Park Residential & commercial refuse collection; curbside recycling, green waste
collection.
Norwalk Automated residential & commercial refuse collection; curbside recycling &
green waste collection.
Riverside Commercial refuse collection.
Rosemead Automated residential & commercial refuse collection; curbside recycling &
green waste collection.
San Gabriel Automated residential & commercial refuse collection; curbside recycling &
green waste collection.
San Marino Residential back-yard refuse, recycling & green waste collection;
commercial refuse coliection.
Santa Fe Springs Residential & commercial refuse collection; recycling center operation,
curbside recycling processing facility.
South EI Monte Residential & commercial refuse collection; curbside recycling & green
waste collection.
South Pasadena Residential back-yard refuse, recycling & green waste collection;
commercial refuse collection.
Temple City Automated residential & commercial refuse collection; curbside recycling &
green waste collection.
Whittier Residential refuse collection & curbside collection.
West Covina Automated residential & commercial refuse collection; curbside recycling &
green waste collection.
CIty of San Bernardino
December 22, 2009
6
Proposal to Provide Commerclol Container and
Residential Cart Inventory & Audit
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GARY LIMA, Founder, President & CEO
Stealth Marketing - 4424 Via De La Plaza, Yorba Linda, CA 92886
Professional EXDerlence
Mr. Lima, President and CEO of Stealth Marketing Services, has over twenty years of experience in the waste
industry. He has worked with both large and small haulers and municipalities across the nation to improve
operational production and efficiency as defined by lower costs. He is experienced in leading route optimization
tools, GIS, GPS and ESRI software, and digital mapping and geo-coding software. Mr. Lima is well versed in all
facets of the waste industry with a special focus on operational improvement initiatives such as cost analysis,
billing/rate confirmation, route optimization and driver productivity and efficiencies.
Malor AccomDlIshments
. Pioneer of Proprietary Route Auditing Techniques and Best Practices that improve production and efficiency
and lower costs
. Professional Consulting and Policy & Procedure Implementation for Operations, Sales and Customer Service
staff
. Experienced in Route Smart, Caps Logistics, GIS, GPS and ESRI software
. New York City -Implemented operations change with customers from volume based pricing to weight based
pricing increasing profits by $250,000 per month
. New Orleans - Post-Katrina audit resulting in a 14,000 customer increase for hauler
. San Jose - Created new routes and mapping for lS9,000 customers, resulting in numerous cost savings
including a 10% reduction in actual truck needs
. Tucson -Increased value of small private hauler, identifying and correcting numerous billing and routing
mistakes and increasing bottom line by $15,000 per month, allowing hauier to increase his selling price during
negotiations
. Wichita -Identified numerous billing mistakes for hauler's new acquisition.
. Shortened hauler's R.O.I and was able to eliminate new cart purchases for over 18 months
. Alameda County -Identified customers receiving free commercial service including customers with extra
and/or larger containers. Increased billing by $2S,000.00 per month
City 01 San Bernardino
December 221 2009
7
Proposal to Provide Commerc1al Container and
Residential Cart Inventory & Audit
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Steven Fenzl, Founder, President & CEO
CanDO! Services West, llC - 840 W. Grove, Orange, CA 92865
Offices in Orange CA and Seattle WA
Professional EXDerience
CanDO! Services has been providing Container Management Services for over 18 years with 1.1 million containers
under management daily. CanDO! Services is the only container management company locally owned and
operated that is not directly influenced by a container manufacture.
CanDO! Services currently provides daily on street services as a subcontract for Waste Management services in the
following cities:
. Irvine, CA
. laguna Beach, CA
. Mission Viejo, CA
. Unincorporated Orange County
. Santa Ana, CA
. Orange,CA
. Seattle, WA
. Burien, WA
CanDO Services has been responsible for the successful curbside deployment of over 7 million containers over the
last 13 years. These containers have been successfully deployed in many major cities all over the west coast.
Recent Similar ExDerlence
City of Seattle Start Up-CanDOI Services was selected to confirm 90,000 residential cart locations. At each location
CanDO had to confirm container condition and apply a new day of service sticker to every container.
City 01 San Bernardino
December 22, 2009
8
Proposal to Provide Commercial Container and
Residential Cart Inventory & Audit