HomeMy WebLinkAbout2010-024
RESOLUTION NO. 2010-24
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN RECORDS NO
LONGER REQUIRED TO BE MAINTAINED BY THE CITY OF SAN BERNARDINO
CODE COMPLIANCE DEPARTMENT,
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WHEREAS, the Code Compliance Department has requested authority to destroy
certain obsolete records; and,
WHEREAS, the records are not involved in pending litigation, are more than five years
old, and are not agreements which are still valid and existing; and,
WHEREAS, said request is in accordance with procedures and requirements of
Government Code Section 34090,
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. The Mayor and Common Council of the City of San Bernardino hereby
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authorize the Code Compliance Department to destroy the following records in accordance with
the procedures and requirements of Section 34090 of the California Government Code:
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(a)
General Correspondence Files - Calendar Years 1987 - 2004 consisting of
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letters and memos and documents relating to routine daily operations, Board of Building
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Commissioner agendas, hearing orders, and meeting tapes; monthly statistical reports,
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miscellaneous training and informational binders; employee attendance records, employee leave
accrual records, copies of time sheets, incoming complaint/call logs, property profile request
logs, and vacation/sick time ledger books; and
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(b)
Closed Case Files - Calendar Years 1982 - 2004 consisting of paidlclosed
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demolition case files, Notice of Hearing files, paid/closed Notice of Pendency files, Notice of
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Violation files, Vehicle Abatement files, miscellaneous photos and negatives, returned mail,
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proof of services copies for warrants served, and copies of zoning verifications; and
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2010-24
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN RECORDS NO
LONGER REQUIRED TO BE MAINTAINED BY THE CITY OF SAN BERNARDINO
CODE COMPLIANCE DEPARTMENT.
(c) Financial Records - FY 1982 - 2004 consisting of copies of demand letters for
closed cases, Fleet Division Monthly Cost Reports, copies of invoices for CDBG
reimbursement, lien cases paid and closed, Los Padrinos Production Reports, petty cash
receipts, deposit ledger books, paid purchasing invoices, Request for Payments, telephone
reports and billing from Facilities; and
(d) Weed Abatement Records - Calendar Years 1991 - 2004 consisting of Notice to
Clean Premises, paid invoices, miscellaneous cash receipts and photos for various seasons,
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2010-24
I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN RECORDS NO
2 LONGER REQUIRED TO BE MAINTAINED BY THE CITY OF SAN BERNARDINO
CODE COMPLIANCE DEPARTMENT,
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
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Mayor and Common Council of the City of San Bernardino at a
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joint regular Meeting, thereof, held on the 16thdayof February
,2010, by the
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following vote, to wit:
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COUNCIL MEMBERS
AYES
NAYS
ABSTAIN ABSENT
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ESTRADA
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BAXTER
x
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BRINKER
SHORETT
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KELLEY
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JOHNSON
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MC CAMMACK
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f2-J..J.. h. e.t<<~
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Rachel Clark, City Clerk
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The foregoing resolution is hereby approved this /J-''''''aay of February
, 2010,
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Approved as to form:
The City Attorney hereby consents
to the destruction of the records
in this Resolution,
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James F, Penman, City Attorney
James F, Penman, City Attorney
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JAMES F, PENMAN,
By: L^-4 '?f..~
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