HomeMy WebLinkAbout2010-017
--
-
-
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 2010-17
RESOLUTION OF TilE 1\IA YOR AND COMMON COUNCIL OF TilE CITY OF SAN
BERNARDINO AUTIlORIZING THE SUBl\IlTTAL OF TilE ENERGY EFFICIENCY
AND CONSERVATION STRATEGY, AND APPLICATION FOR TIlE REMAINING
$1,704,600 FOR PROGRAMS AND PROJECTS TO BE FUNDED THROUGH THE
ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT PROGRAM.
WHEREAS, On February 17, 2u09 Prcsidcnt Barack Obama signcd into law thc
American Rccovcry and Rcinvcstment Act (ARRAl of2009.
WHEIU~AS, onc of the ncw programs rccciving funding from ARRA is the Energy
Efficiency & Conscrvation Block Grant (EECBG) Program to fund projccts that rcducc encrgy
use and fossil fucl cmissions, and that improvc energy efficiency.
WHEREAS, thc EECBG Program rcccived $3.2 billion innationwidc funding; of that,
thc City of San Bcrnardino rcccivcd a dircct allocation ofS 1,954,000.
WHEREAS, thc City of San Bcrnardino has already applied for thc initial $250,000 for
thc devclopmcnt of an Encrgy Efflcicncy & Conservation Stratcgy to crcatc an illlplcmcntatiun
plan for achicving thc goals and objcctivcs, including any ncw programs andlor projccts funded
by thc EECBG Program.
WHEREAS, The City of San Bemardino has completed the development the Energy
Efficicncy & Conscrvation Strategy along with the list of projects and is now prepared to
suhmit thc final application to thc Dcpartmcnt of Encrgy for approval.
\VHEREAS, to secure funding thc City must submit an application to thc Departmcnt
of Encrgy assuring thc developmcnt of the Encrgy Efficiency & Conservation Stratcgy within
120 ofthc effective date ofthc award.
January 26,2010
2010-17
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE SUBMITTAL OF THE ENERGY EFFICIENCY
AND CONSERVATION STRATEGY, AND APPLICATION FOR TilE REMAINING
$1,704,600 FOR PROGRAMS AND PROJECTS TO BE FUNDED TIIROUGH THE
ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT PROGRAM.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28 III
NOW THEREFORE, BE IT RESOLVED BY TilE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION I. That the Mayor and Common Council of thc City of San Bernardino
approve the submittal of the Grant Application Foml to the Dcpartmcnt of Energy (attached
hcrcto as Exhibit "A"). The City Manager, or his designee, is hcrcby authorized to execute in
thc name of the City of San Bemardino all necessary forrns and agrcemcnts for the purposes of
securing payments and to implcmcnt and carry out the purposcs spccified in the Grant
Agreement and provide inforrnation regarding this program to the Department of Energy upon
request.
SECTION 2. That thc Mayor an Common Council of the City of San Bemardino
hereby authorize the City Manager, or his designee, to carry out the nccessary actions to
implement the Energy Efficiency & Conservation Stratcgy and associated programs and
projects for the City of San Bernardino.
III
III
III
III
III
January 26. 20 I 0
-
2010-17
RESOLUTION OF TilE MAYOR AND COMMON COUNCIL OF TilE CITY OF SAN
BERNARDINO AUTHORIZING THE SUBMITTAL OF THE ENERGY EFFICIENCY
AND CONSERVATION STRATEGY, AND APPLICATION FOR THE REMAINING
$1,704,600 FOR PROGRAMS AND PROJECTS TO BE FUNDED THROUGH THE
ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT PROGRAM.
1
2
3
4
5
6
7
8
9 ESTRADA
I HEREBY CERTIFY that thc forcgoing Rcsolution was duly adopted by thc Mayor
joint
and Common Council of thc City of San Bernardino at a regular meeting thereof, held
day of February
, 20 I 0 by the following vote, to wit:
on the 1st
Council Members:
AYES
NAYS
ABSTAIN ABSENT
x
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
x
BAXTER
x
BRINKER
SHORETT
x
x
KELLEY
JOHNSON
x
x
MCCAMMACK
Q...wd /;J. ~<Ak
Ra~l;el G. Clark, City Clerk
The foregoing resolution is hereby approved this ~t:( day of
February
,2010.
~~
City of San Bernardino
Approvcd as to
FORM:
By:
9-.f~
S F. PENMAN,
Attorney
Jannary 26,2010
Application for Federal Assistance SF-424 Version 02
"1. Type of Submission: "2. Type of Application " If Revision, select appropriate letter(s)
D Preapplication D New
18I Application 18I Continuation "Other (Specify)
D Changed/Corrected Application D Revision
3. Date Received: 4. Applicant Identifier:
Sa. Federal Entity Identifier: "5b. Federal Award Identifier:
State Use Only:
6. Date Received by State: T 7. State Application Identifier:
8. APPLICANT INFORMATION:
"a. Legal Name: City of San Bernardino
"b. EmployerrTaxpayer Identification Number (EINrTlN): "c. Organizational DUNS:
95-6000772 059452636
d. Address:
"Street 1: 300 N. D Street
Street 2:
"City: San Bernardino
County:
"State: CA
Province:
.Country: U.S.S
"Zip t Postal Code 92418
e. Organizational Unit:
Department Name: Division Name:
City Manager's Office
f. Name and contact information of person to be contacted on matters involving this application:
Prefix: Mrs. "First Name: Debra
Middle Name:
"Last Name: Kurita
Suffix:
Title: Assistant City Manager
Organizational Affiliation:
"Telephone Number: 909-384-5122 Fax Number: 909-384-5128
"Email: Kurita_De@sbcity.org
OMS Numtx>r: 4040-0004
Expiration Date: 01/3 1/2009
OM B Number: 4040-0004
Expiration Date; 01/31/2009
Application for Federal Assistance SF-424 Version 02
"9. Type of Applicant 1 : Select Applicant Type:
C. City or Township Govemment
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
"Other (Specify)
"10 Name of Federal Agency:
Department of Energy
11. Catalog of Federal Domestic Assistance Number:
81.128
CFDA Title:
Enerav Efficiencv & Conservation Block Grant Proaram
"12 Funding Opportunity Number:
DE-FOA-0000013
"Title:
Recoverv Act: Enerav Efficiencv and Conservation Block Grants
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
City of San Bernardino
"15. Descriptive Title of Applicant's Project:
Implementation of the City of San Bernardino's Energy Efficiency & Conservation Strategy and its associated projects and
programs.
OMS J'lumber: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424 Version 02
16. Congressional Districts Of:
'a. Applicant: CA-043 'b. ProgramlProject: CA-043
17. Proposed Project:
'a. Start Date: March 1,2010 'b. End Date: March 31, 2012
18. Estimated Funding ($):
'a. Federal 1,704,600
'b. Applicant
'c. State
'd. Local
'e. Other
*f. Program Income
'g. TOTAL 1,704,600
'19. Is Application Subject to Review By State Under Executive Order 12372 Process?
0 a. This application was made available to the State under the Executive Order 12372 Process for review on _
0 b. Program is subject to E.O. 12372 but has not been selected by the State for review.
IZI c. Program is not covered by E. O. 12372
'20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes", provide explanation.)
DYes IZI No
21. 'By signing this application, I certify (1) to the statements contained In the list of certifications" and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances" and agree to comply
with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject
me to criminal. civil, or administrative penalties. (U. S. Code, Title 218, Section 1001)
IZI ., I AGREE
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or
agency specific instructions
Authorized Representative:
Prefix: Mr. 'First Name: Charles
Middle Name:
'Last Name: McNeelv
Suffix:
'Title: City Manager
'Telephone Number: 909-384-5122 I Fax Number:
'Email: McNeeILCh@sbcity.org
'Signature of Authorized Representative: I 'Date Signed: 1.27.2010
Authorized for Local Reproduction
Standard Fonn 424 (Revised 10/2005)
Prescribed by OMB Circular A-102
San Bernardino - Attachment D - Draft version 26 January 2010
1. Describe your government's proposed Energy Efficiency and Conservation Strategy. Provide a
concise summary of your measureable goals and objectives, which should be aligned with the
defined purposes and eligible activities of the EECBG Program. These goals and objectives should
be comprehensive and maximize benefits community-wide. Provide a schedule or timetable for major
milestones. If your government has an existing energy, climate, or other related strategy please
describe how these strategies relate to each other.
The City of San Bernardino has developed an Energy Efficiency and Conservation Strategy (EECS) that
builds directly on energy policies outlined in the Water and Conservation Element of the City's General
Plan, specifically under Goal 13.1 Conserve scarce energy resources. The EECS focuses on delivering
key short term goals relating to im proved energy efficiency and operation of City facilities as well as
establishing funded programs to enable the wider residential and commercial community to invest in and
receive long term energy savings. In addition, the EECS includes activities to develop a municipal
greenhouse gas (GHG) inventory and a Citywide Climate Action Plan (CAP) focusing on building energy,
transportation, waste, water and green infrastructure that will map out the delivery of the City's 2020
carbon reduction goals in line with the state of California's AB32 requirements.
Through the following four key goals and their associated measures, actions and key milestones,
the proposed EECS covers the following EECBG project activity areas: Technical Consultant Services:
Energy Efficiency Retrofits; Material Conservation Program; Residential and Commercial Building Energy
Audits; and On-site Renewable Energy Technology.
1. Goal: Improve the energy efficiency of existing buildings within the City of San Bernardino
1.1. Measure: Improve energy efficiency performance of municipal-owned and operated facilities
1.1.1. Action Item: Implement lighting retrofit measures in prioritized buildings: Summer 2010 -
Summer 2011
1.1.2. Action item: Implement agenda management software: Summer 2010
1.2. Measure: Promote community-wide building energy efficiency for residential buildings
1.2.1.Action Item: Develop a energy efficiency rebate and auditing program to supplement local
utility programs: Spring 2010- Develop program; Winter 2010- Begin accepting rebate
applications and conducting audits, and continue into 2012 until funds run out
1.3. Measure: Promote community-wide building energy efficiency for commercial buildings
1.3.1.Action Item: Develop a energy efficiency rebate and auditing program to supplement local
utility programs: Spring 2010- Develop program; Winter 2010- Begin accepting rebate
applications and conducting audits, and continue into 2012 until funds run out
1.4 Measure: Participate in a regional energy efficiency and renewable energy financing district
1.4.1 Action Item: Establish AB811 program in partnership with surrounding municipalities and San
Bernardino County: Spring 2010: Set up district: Fall 2010: Accept applications; Fall 2010-Fall
2012: Fully establish district.
2. Goal: Increase renewable energy capacity within the City of San Bernardino
2.1. Measure: Explore opportunities for increasing renewable energy capacity for municipal operated
and owned facilities and properties
1
2.1.1.Action Item: Through an RFP process, commission a PPA for PV installation on municipal-
owned buildings with roof area >10,000 square ft : Summer 2010
3. Goal: Improve energy performance of new development within the City of San Bernardino
3.1 Measure: Develop training and education for City staff on correct implementation of current green
building and energy codes
3.1.1 Action Item: Train existing staff in LEED and green building design: Fall 2011 - Fall 2012
4. Goal: Achieve AB 32 compliance by reducing GHG emission levels to 1990 levels by 2020
4.1 Measure: Develop a comprehensive strategy to achieve AB 32 compliance
4.1.1 Action Item: Participate in SAN BAG (County of San Bernardino) regional greenhouse
inventory and climate action plan project: Spring 201 O-Spring 2011
4.1.2 Action Item: Develop a San Bernardino specific city-wide Climate Action Plan and
supporting municipal GHG inventory: Spring 2010- Spring 2011
Projects funded through the EECS will help create long term energy savings and job retention for the City.
It is anticipated that 183 MT CO, will be saved in City owned properties as a result of the initial energy
efficiency retrofits implemented through the EECBG allocations with the capacity for a further 840 MT
CO, over time through installation of PV through a PPA agreement. Programs funded by the EECBG will
help stimulate jobs in the local economy and will increase the uptake of local utility incentive programs.
Furthermore, the entire community will directly benefit from financing for energy efficient and renewable
energy improvements to residential, commercial and industrial properties from audits and rebate
programs established with EECBG grant dollars.
2. Describe your government's proposed implementation plan for the use of EECBG Program funds
to assist you in achieving the goals and objectives outlined in the strategy described in question
#1. Your description should include a summary of the activities submitted on your activity
worksheets, and how each activity supports one or more of your strategy's goals/objectives.
The City's EECS is intentionally broad in scope to maximize the impact of its EECBG funding allocation,
to include short term energy efficiency gains in its municipal operations, and to establish programs to
support long term improvements in the wider community.
Goal #1: Improve the energy efficiency of existing buildings within the City of San Bernardino
To improve the energy efficiency in municipal-owned and operated facilities, the City proposes to
implement energy retrofit measures for the following priority projects:
City Hall, Library and Police Lighting Upgrade Projects: all three projects will include retrofitting
existing T12 lamps and magnetic ballasts with new T8 fiuorescent lamps and electronic ballasts,
replacement of incandescent lamps / fixtures with new compact fluorescent lamps / fixtures,
replacement of exit signs, and installing occupancy sensors in selected areas.
City-Owned Parking Structure Lighting Upgrade Project: retrofitting existing T12 lamps and
magnetic ballasts with new T5HO or T8 fluorescent lamps and electronic ballasts, replacement of
incandescent lamps / fixtures with new compact fluorescent lamps / fixtures. A daylighting control
module will also be installed at the roof deck.
Purchase software that will significantly reduce paper consumption.
To improve the energy efficiency of existing buildings in the wider community, the City proposes to:
Set up a rebate and auditing program for home owners to supplement existing utility rebate
programs to increase the participation rate within the community
Set up a rebate and auditing program for commercial businesses to supplement existing utility
rebate programs
2
Establish an AB811 district program in partnership with surrounding municipalities and San
Bernardino County. This will authorize the City and participating jurisdictions to enter into
contractual assessment agreements with property owners to finance energy efficiency
improvements that are permanently fixed to property.
Goal #2: Increase renewable energy capacity within the City of San Bernardino
This goal will be supported by the City exploring opportunities for increasing renewable energy capacity
for municipal owned facilities. For the EECS, the City proposes to set up a Power Purchase Agreement
thorough an RFP process for installation of photovoltaic panels on roofs of municipal-owned buildings
larger than 10,000 sf.
Goal #3: Improve energy performance of new development within the City of San Bernardino
As a first step in delivering this goal, the City will train 10 City staff members in LEED certification to
enable them to achieve the 'LEED AP' with specialty accreditation.
Goal #4: Achieve AB 32 compliance by reducing GHG emission levels to 1990 levels by 2020
The City proposes to participate in the SANBAG (County of San Bernardino) regional greenhouse
inventory and climate action plan project which will provide a climate action plan tool to each participating
city government to develop its internal inventory and reduction plan: develop regional climate action
measures; and prepare an EIR for the Regional GHG reduction plan.
To supplement the regional CAP work, the City proposes to develop a San Bernardino specific city-wide
Climate Action Plan and supporting municipal GHG inventory which will include significant public
outreach, not included in the SAN BAG project. Development of this plan will allow the City to focus on
energy efficiency and renewable energy at the local level.
3. Describe how your government is taking into account the proposed implementation plans and activities
for use of funds by adjacent units of local government that are grant recipients under the Program
(response not mandatory for Indian Tribes).
The City of San Bernardino has a proven track record of leadership and cooperation with its neighboring
jurisdictions particularly on energy related issues and is an active member of the regional council of
governments in San Bernardino County known as SANBAG. Currently, in partnership with Redlands and
San Bernardino County, the City is working to create the San Bernardino Valley Clean Energy District
(SBVCED). This will result in a Joint Powers Authority (JPA) specifically created to finance energy
efficient, water conservation and renewable energy improvements to residential, commercial and
industrial properties under the authority of AB 811 throughout San Bernardino County. The creation of
SBVCED will allow any city within San Bernardino County to participate in the District and save significant
costs in program design, judicial validation, legal fees and administrative overhead. The program is
estimated to create over 450 new jobs throughout the region and save nearly g,OOO,OOO kWh over the life
of the grant. The total estimated cost of the program is $42,140,920. The City is proposing to use
$390,920 of its EECGB funds towards the development of SBVCED.
The City is also proposing to participate in the SAN BAG regional greenhouse inventory and climate action
plan project as described under question 2 and will therefore benefit from the economies of scale and
efficiency that will come about through a regional approach to GHG inventory calculation and reduction
plan development and associated EIR.
4. Describe how your government will coordinate and share information with the state in which you are
located regarding activities carried out with grant funds to maximize energy efficiency and
conservation benefits (response not mandatory for Indian Tribes).
3
The City has committed to posting details of its proposed EECBG funded projects with ongoing status
updates on progress and energy savings on dedicated pages on the City's website (<insert:weDlin~)1 An
EECBG contact email will be provided for interested parties to use to contact the City for further
information.
The City is planning to use EPA Portfolio Manager software to help monitor energy performance of its
buildings, starting with those proposed for lighting retrofits. Under the proposed the Residentiai Energy
Efficiency Retrofit Program and the Commercial Energy Efficiency Retrofit Program, the City will track the
amount and type of energy efficiency improvement rebate applied for by San Bernardino residents or
businesses. The City will also track the number of audits performed through the City's program. Program
results and best practices will be shared via SAN BAG regional databases. Since the City will be working
in partnership with Southern California Edison (SCE) program results will also reach the State via SCE
reports to the California Public Utilities Commission that usually include significant achievements in
energy savings.
Extensive public outreach is planned as part of the development of the City's Climate Action Plan,
including public meetings. The City will invite the California legislative delegation who represent the City
to these meetings so that they can learn more about what the City is doing at a local level, then share that
information with the State.
5. Describe how this plan has been designed to ensure that it sustains benefits beyond the EECBG
funding period.
The benefits derived from the energy efficiency and conservation activities implemented with EECBG
funding will extend long after the EECBG funding period has ended. For the municipal building portfolio, the
lighting retrofits will provide annual energy savings and will be the first in a long line of energy efficiency
improvements to be identified through staff training. Once energy savings have been realized, further
projects are planned through using SCE's on-bill financing program. The agenda management software,
once implemented, will also lead to significant yearly staff time and energy savings. Training for staff on
LEED and green building design will facilitate new construction in the City to achieve standards better than
required by Code (Title 24).
The energy efficiency rebate programs and proposed AB811 district will provide energy savings (and cost
savings) into the future. The EECBG funds will be used oniy to establish the AB 811 district. The program
will not be dependent on public funds once established. The AB811 program is structured to use bond
financing to fund loans for the energy efficiency retrofits, and a portion of the interest charged to the
property owner will go back into the operations and administration of the AB811 program. Therefore, the
portion of the EECBG funds that will be used for this effort are only to establish this district so that it will not
be dependent on public funds in the future.
The technical consultant services activity will include completion of a climate action plan (CAP) looking to
map a set route of how the City will achieve energy savings, job creation and carbon reductions between
now and 2020, thus looking beyond the EECBG timeframe.
6. The President has made it clear that every taxpayer dollar spent on our economic recovery must be
subject to unprecedented levels of transparency and accountability. Describe the auditing or
monitoring procedures currently in place or that will be in place (by what date), to ensure funds are
used for authorized purposes and every step is taken to prevent instances of fraud, waste, error, and
abuse.
City Management assumes full responsibility for the completeness and reliability of all financial
information. The Assistant to the Mayor and City Manager, in coordination with the City's Financial
Services office, will be responsible for the financial plan development and implementation and will
regularly present budget results to the Mayor and City Council. To facilitate transparency and
accountability, grant funds will be tracked in a segregated account.
4
The City's Financial Services Department has established a comprehensive internal control framework
that is designed both to protect the City's assets from loss, theft, or misuse and to compile sufficient
reliable information for the preparation of the City's financial statements in conformity with generally
accepted accounting principles (GAAP). All appropriations of monies require a budget adoption by the
City Council at a public meeting. In addition, an independent certified public accounting firm conducts
both a year-end audit and a single-audit in compliance with Federal and State regulations.
Other measures that will ensure the transparency and accountability of EECBG funding include the
project status updates on the City website, and all contract awards and expenditures being subject to
public Council Meetings.
5
EECBG Activity Worksheet
Date: 01/26/2010
Program Contact Email: dai ley _ca@sbcity.arg
Last Name: Dailey
Grantee: Ci ty of San Bernardino
DUNS #: 59452636
Program Contact First Name: Casey
Project Title: City Hall Lighting Upgrade Project
Activity: 5. Energy Efficiency Retrofits
Sector:
Public
If Other:
If Other:
Proposed Number of Jobs Retained:
198,192 kWh/annum
0.40
Proposed Number of Jobs Created: 2.90
Proposed Energy Saved andlor Renewabte Energy Generated:
Proposed GHG Emissions Reduced (C02 Equivalents): 44.740
$21,801.00
Proposed Funds Leveraged:
Proposed EECBG Budget: 300, 657 . 00
Projected Costs Within Budget: Administration:
Project Contact First Name: Tony
Metric Activity: Building Retrofits
$27,000.00
Revolving Loans:
SUbgrants:
Last Name: Frossard
Email: frassard _ to@sbcity.org
tfOther:
Project Summary: (limit summary to space provided)
EECBG Program funds, $270,000, will be used to undertake a lighting retrofit of the existing lighting
installation at the City of San Bernardino City Hall building. The scope of work includes retrofitting
existing T12 lamps and magnetic ballasts with new T8 fluorescent lamps and electronic ballasts,
replacement of incandescent lamps / fixtures with new compact fluorescent lamps / fixtures,
replacement of exist signs, and installing occupancy sensors in selected areas.
$27,000, 10% of the program capital cost, will be used towards administration for this project.
The selected contractor will provide, install and render fully operational all-control system
components, lighting fixtures, lamps, ballasts and fixture conversions. Additionally, they will also
clean all of the reflective surfaces and inside of the lenses of the fixtures.
The estimated savings are based upon the current and proposed Lighting Power Density within the
building and the existing building operational schedule.
The project will leverage the ongoing Southern California Edison (SCE) rebate program for energy
upgrades. Due to the City of San Bernardino being a "Silver" level of rebate user, they would receive
an enhanced additional rebate of $0.06/kWhr in addition to the base rebate of $0.05/kWhr, which
results in an incentive payment of approximately $21,000 towards this process.
The project will undergo the rebate verification process as required by SCE, which involves submittal
of the proposed equipment cut sheets and post installation inspections to verify completion of the
project and release of the rebate funds.
Proposed schedule: Project is ready as and when a contractor can be hired to carry out the work.
Monitoring: The City will use the industry recognized "Portfolio Manager" to assess the energy
performance, water efficiency, and carbon emissions of City Hall. The City will use Portfolio Manager
to:
. Track energy and water consumption
Set priorities
. Monitor progress
Verify improvements
. Receive EPA recognition
The City will utilize this tool to not only monitor the improvements resulting from this specific
EECBG project, but also assist in the identification of future projects to further improve the
facility's energy performance as part of the City's ongoing Climate Action Plan. A portion of the
EECBG funds allocated for this project, $3,657, will be spent towards the ongoing monitoring and
reporting efforts for these upgrades.
If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: ~OH-CITY-Columbus-
Project Activity page 1.pdf." HOH-CITY-Columbus-Project Activity page 2.pdf," and continue as needed.
AGENCY: City of San Bernardino
DATE: 01126/10
BUDGET JUSTIFICATION: City Hall Lighting Retrofit
The proposed EECBG task budget has been developed based upon a recent detailed survey and
subsequent contractor price proposal for the extensive update of the existing lighting system. The scope
of work includes retrofitting existing T12 lamps and magnetic ballasts with new T8 fluorescent lamps and
electronic ballasts, replacement of incandescent lamps / fixtures with new compact fluorescent lamps /
fixtures, replacement of exit signs, and installing occupancy sensors in selected areas. In addition to
undertaking the design and installation of the proposed upgrades, the contractor will also be responsible
for managing the Rebate submittal process. The quantities of fixtures associated with the proposed
scope are as noted below:
Budget to undertake Lighting Retrofit of City Hall
Task Total Cost
675 1/2 Lamp Electronic Ballast - Low Power Inc
205 3 Lamp Electronic Ballast - Low Power Inc
828 4 Lamp Electronic Ballast - Low Power inc
5028 T84' F032 Lamp 32 Watts Hi Lumen Inc
2 T83' F025 Lamp Inc
193 T82' F017 Lamp inc
10446 Bipin Sockets Inc
8 1SW BR30 reflector Inc
59 Reflector w/kit 2x2 White inc
11 12 Circuit Lighting Control Panel Inc
1 6 Circuit Lighting Control Panel Inc
1 Relay Sensing Module inc
1 Relay Sensing Module with Clock Inc
2 Stand Alone Circuit Control Module Inc
1 Override Switch inc
16 PW Wall Sensor Inc
29 W500A Ceiling Sensor Inc
4 WlOOOA Ceiling Sensor inc
1 W2000A Ceiling Sensor Inc
64 A277 / A120 Power Pack Master Inc
16 A277 / A120 Power Pack Slave Inc
Total Cost of project $291,801
Anticipated Rebates ($21,801)
Net Project Cost $270.000
Administration Costs (10% of $270,000) $27,000
Monitoring & Reporting $3,657
TOTAL EECBG PROJECT COST $300.657
1
EECBG Activity Worksheet
Date: 01/26/2010
Program Contact Email: dailey _ca@sbcity.org
Last Name: Dailey
Grantee: City of San Bernardino
DUNS #: 59452636
Program Contact First Name: Casey
Project Title: Parking Structure Lighting
5. Energy Efficiency Retrofits
Upgrade Project
Activity:
Sector:
If Other:
If Other:
Public
Proposed Energy Saved and/or Renewable Energy Generated:
48.760
Proposed Number of Jobs Retained:
216047 kWh/annum
0.20
Proposed Number of Jobs Created: 1.70
Proposed GHG Emissions Reduced (C02 Equivalents):
$23,765.00
Proposed Funds Leveraged:
Proposed EECBG Budget: 174,157.00
Projected Costs Within Budget: Administration:
Project Contact First Name: Tony
Metric Activity: Building Retrofits
Project Summary: (limit summary to space provided)
$15,500.00
Revolving Loans:
Subgrants:
Email: frossard_to@sbcity org
Last Name: Frossard
If Other:
EECBG Program funds, in the amount of $155,000, will be used to undertake a lighting retrofit of the
existing lighting installation at the 300 N "D" Street Parking Structure, owned by the City of San
Bernardino. The scope of work includes retrofitting existing T12 lamps and magnetic ballasts with new
T5HO or T8 fluorescent lamps and electronic ballasts, replacement of incandescent lamps / fixtures
with new compact fluorescent lamps / fixtures. A daylighting control module will also be installed at
the roof deck to control the roof deck lighting on light levels, maintaining a minimum of Sfc (foot
candles) at all times.
Ten percent, $15,500, of the project cost (15,500), will be used for administration purposes through
the implementation of this project.
The selected contractor will provide, install and render fully operational all-control system
components, lighting fixtures, lamps, ballasts and fixture conversions. Additionally, they will also
clean all of the reflective surfaces and inside of the lenses of the fixtures.
The estimated savings are based upon the current and proposed Lighting Power Density within the
building and the existing building operational schedule.
The project will leverage the ongoing Southern California Edison (SCE) rebate program for energy
upgrades. Due to the City of San Bernardino being a "Silver" level of rebate user, the City will
receive an enhanced additional rebate of $O.06/kWhr in addition to the base rebate of $0.05/kWhr,
which results in an incentive payment of approximately $24,000 towards this process.
The project will undergo the rebate verification process as required by SCE, which involves submittal
of the proposed equipment cut sheets and post installation inspections to verify completion of the
project and release of the rebate funds.
proposed schedule: Project is ready as and when a contractor can be hired to carry out the work.
Monitoring: The City will use the industry recognized "Portfolio Manager" to assess the energy
performance, water efficiency, and carbon emissions of this parking structure. The City will use
Portfolio Manager to:
. Track energy and water consumption
. Set priorities
. Monitor progress
. Verify improvements
. Receive EPA recognition
The City will utilize this tool to not only monitor the improvements resulting from this specific
EECBG project, but also assist in the identification of future projects to further improve the
facility's energy performance as part of the City'S ongoing Climate Action Plan. A portion of the
total EECBG funds allocated for this project, $3,657, has been designated for ongoing monitoring and
reporting.
If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: "OH-CITY-Co/umbus+
Project Activity page 1.pdf," HOH.CITY-Columbus+Project Activity page 2.pdf, H and continue as needed.
AGENCY: City of San Bernardino
DATE: 01/26/10
BUDGET JUSTIFICATION: City Hall Parking Structure Lighting Retrofit
The proposed EECBG task budget has been developed based upon a recent detailed survey and
subsequent contractor price proposal for the extensive update of the existing lighting system. The scope
of work includes retrofitting existing T12 lamps and magnetic ballasts with new T8 fluorescent lamps and
electronic ballasts, replacement of incandescent lamps / fixtures with new compact fluorescent lamps /
fixtures, replacement of exit signs, and installing occupancy sensors in selected areas. The quantities of
fixtures associated with the proposed scope are as noted below:
Budget to undertake Lighting Retrofit of Parking Structure
1802
40
1802
3604
20
3
1
1
1
2
1
Task
1/2 Lamp Electronic Ballast - Low Power
T5 F54 HO Lamp
T8 4' F032 Lamp 32 Watts Hi Lumen
Bipin Sockets
2L TS Pole Mount Fixture
12 Circuit Lighting Control Panel
10 Circuit Lighting Control Panel
Relay Sensing Module
Relay Sensing Module with Clock
Stand Alone Circuit Control Module& Photosensor
Override Switch
Total Cost of project
Anticipated Rebates
Net Project Cost
Administration cost (10% of project total $155,000)
Monitoring and reporting
TOTAL EECBG PROJECT COST
Total Cost
Inc
Inc
Inc
Inc
Inc
Inc
Inc
inc
Inc
Inc
inc
$178,765
($23,765)
$155.000
$15,500
$3,657
$174,157
In addition to undertaking the design and installation of the proposed upgrades, the contractor will also be
responsible for managing the rebate submittal process.
2
EECBG Activity Worksheet
Grantee: City of San Bernardino
DUNS #: 59452636
Date: 01/26/2010
Program Contact First Name: Casey
Project Title: Police Dept Lighting Upgrade Project
5. Energy Efficiency Retrofits
Program Contact Email: dailey _ca@sbcity.org
Last Name: Dailey
Activity:
Sector:
ffOther:
If Other:
Public
Proposed Number of Jobs Retained:
236,314 kWh/annum
0.20
Proposed Number of Jobs Created: 1.50
Proposed Energy Saved and/or Renewable Energy Generated:
Proposed GHG Emissions Reduced (C02 Equivalents): 53.340
Proposed Funds Leveraged: $25,994.00
Proposed EECBG Budget: 152,757.00
Projected Costs Within Budget: Administration:
Project Contact First Name: Tony
Metric Activity: Building Retrofits
$13,500.00
Revolving Loans:
Subgrants:
Last Name: Frossard
Email: frossard_to@sbcity.org
ffOther:
Project Summary: (limit summary to space provided)
EECBG Program funds, in the amount of $135,000, will be used to undertake a lighting retrofit of the
existing lighting installation at the City of San Bernardino Police Department building. The scope of
work includes retrofitting existing T12 lamps and magnetic ballasts with new T8 fluorescent lamps and
electronic ballasts, replacement of incandescent lamps / fixtures with new compact fluorescent lamps /
fixtures, replacement of exist signs, and installing occupancy sensors in selected areas.
Ten percent, $13,500, of the project cost ($135,000) has been allocated for administration costs.
The selected contractor will provide, install and render fully operational all-control system
components, lighting fixtures, lamps, ballasts and fixture conversions. Additionally, they will also
clean all of the reflective surfaces and inside of the lenses of the fixtures.
The estimated savings are based upon the current and proposed Lighting Power Density within the
building and the existing building operational schedule.
The project will leverage the ongoing Southern California Edison (SCE) rebate program for energy
upgrades. Due to the City of San Bernardino being a "Silver" level of rebate user, the City will
receive an enhanced additional rebate of $0.06/kWhr in addition to the base rebate of $O.05/kWhr,
which results in an incentive payment of approximately $26,000 towards this process.
The project will undergo the rebate verification process as required by SeE, which involves submittal
of the proposed equipment cut sheets and post-installation inspections to verify completion of the
project and release of the rebate funds.
Proposed schedule: Project is ready as and when a contractor can be hired to carry out the work.
Monitoring: The City will use the industry recognized "Portfolio Manager" to assess the energy
performance, water efficiency, and carbon emissions of City Hall. The City will use Portfolio Manager
to:
Track energy and water consumption
Set priorities
. Monitor progress
Verify improvements
. Receive EPA recognition
The City will utilize this tool to not only monitor the improvements resulting from this specific
EECBG project, but also assist in the identification of future projects to further improve the
facility's energy performance as part of the City's ongoing Climate Action Plan. A portion of the
total EECBG allocated funds for this project, $4,257, has been allocated for ongoing monitoring and
reporting costs.
If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: "OH-CITY-Columbus-
Project Activity page 1.pdf," "OH-CITY-Columbus-Project Activity page 2.pdf," and continue as needed.
AGENCY: City of San Bernardino
DATE: 01/26/10
BUDGET JUSTIFICATION: Police Department Lighting Retrofit
The proposed EECBG task budget has been developed based upon a recent detailed survey and
subsequent contractor price proposal for the extensive update of the existing lighting system. The scope
of work includes retrofitting existing T12 lamps and magnetic ballasts with new T8 fluorescent lamps and
electronic ballasts, replacement of incandescent lamps / fixtures with new compact fluorescent lamps /
fixtures, replacement of exit signs, and installing occupancy sensors in selected areas. The quantities of
fixtures associated with the proposed scope are as noted below:
Budget to undertake Lighting Retrofit of Police Department . ,
Task
1/2 Lamp Electronic Ballast - Low Power
3 Lamp Electronic Ballast - Low Power
4 Lamp Electronic Ballast - Low Power
T5 F54 HO Lamp
T8 4' F032 Lamp 32 Watts Hi Lumen
T8 2' F017 Lamp
Bipin Sockets
60W Compact Fluorescent
Reflector w/kit 2x2 White
2LT5 Pole Mount Fixture
12 Circuit Lighting Control Panel
6 Circuit Lighting Control Panel
Relay Sensing Module
Relay Sensing Module with Clock
Stand Alone Circuit Control Module
Override Switch
Total Cost of project
Anticipated Rebates
Net Project Budget
Administration Cost (10% of net project cost $135,000)
Monitoring and reporting
TOTAL EECBG PROJECT COST
Total Cost
Inc
Inc
inc
Inc
Inc
inc
Inc
Inc
inc
Inc
Inc
Inc
inc
Inc
Inc
inc
$160,994
($25,994)
$135.000
$13,500
$4,253
$152,757
In addition to undertaking the design and installation of the proposed upgrades, the contractor will also be
responsible for managing the Rebate submittal process.
4
EECBG Activity Worksheet
Date: 01(26(2010
Program Contact Email: dailey_ca@sbcity.org
Last Name: Dailey
Grantee: City of San Bernardino
DUNS #: 59452636
Program Contact First Name: Casey
Project Title: Library Lighting Upgrade Project
Activity: 5. Energy Efficiency Retrofits
Sector: Public
If Other:
If Other:
Proposed Number of Jobs Retained:
160537 kWh/annum
0.20
Proposed Number of Jobs Created: 1.80
Proposed Energy Saved and/or Renewable Energy Generated:
Proposed GHG Emissions Reduced (C02 Equivalents): 36.240
Proposed Funds Leveraged: $17,659.00
Proposed EECBG Budget: 185,157.00
Projected Costs Within Budget: Administration:
Project Contact First Name: Tony
Metric Activity: Building Retrofits
Project Summary: (limit summary to space provided)
$16,500.00
Revolving Loans:
Subgrants:
Last Name: Frossard
Email: frossard_to@sbcicy org
If Other:
EECBG Program funds, in the amount of $165,000, will be used to undertake a lighting retrofit of the
existing lighting installation at the City of San Bernardino Library building. The scope of work
includes retrofitting existing T12 lamps and magnetic ballasts with new T8 fluorescent lamps and
electronic ballasts, replacement of incandescent lamps / fixtures with new compact fluorescent lamps /
fixtures, replacement of exist signs, and installing occupancy sensors in selected areas.
Ten percent of the project capital cost, $16,SOO will be spent on grant administration for this
project.
The selected contractor will provide, install and render fully operational all-control system
components, lighting fixtures, lamps, ballasts and fixture conversions. Additionally, they will also
clean all of the reflective surfaces and inside of the lenses of the fixtures.
The estimated savings are based upon the current and proposed Lighting Power Density within the
building and the existing building operational schedule.
The project will leverage the ongoing Southern California Edison (SeE) rebate program for energy
upgrades. Due to the City of San Bernardino being a llSilver" level of rebate user, the City will
receive an enhanced additional rebate of $0.06/kWhr in addition to the base rebate of $O.OS/kWhr,
which results in an incentive payment of approximately $17000 towards this process.
The project will undergo the rebate verification process as required by SCE, which involves submittal
of the proposed equipment cut sheets and post installation inspections to verify completion of the
project and release of the rebate funds.
Proposed schedule: Project is ready as and when a contractor can be hired to carry out the work.
Monitoring: The City will use the industry recognized "Portfolio Manager" to assess the energy
performance, water efficiency, and carbon emissions of the library. The City will use Portfolio
Manager to:
. Track energy and water consumption
. Set priorities
. Monitor progress
. Verify improvements
. Receive EPA recognition
The City will utilize this tool to not only monitor the improvements resulting from this specific
EECBG project, but also assist in the identification of future projects to further improve the
facility's energy performance as part of the City's ongoing climate Action Plan. A portion of the
total EECBG allocated funds for this project, $3,657, will be spent on monitoring and reporting.
If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: "OH-CITY-Columbus-
Project Activity page 1.pdf," "OH-CITY-Columbus-Project Activity page 2.pdf, ~ and continue as needed.
AGENCY: City of San Bernardino
DATE: 01/26/10
BUDGET JUSTIFICATION: Library Lighting Retrofit
The proposed EECBG task budget has been developed based upon a recent detailed survey and
subsequent contractor price proposal for the extensive update of the existing lighting system. The scope
of work includes retrofitting existing T12 lamps and magnetic ballasts with new T8 fluorescent lamps and
electronic ballasts, replacement of incandescent lamps / fixtures with new compact fluorescent lamps I
fixtures, replacement of exit signs, and installing occupancy sensors in selected areas. The quantities of
fixtures associated with the proposed scope are as noted below:
Budget to undertake Lighting Retrofit of Library
Task Total Cost
1/2 Lamp Electronic Ballast - Low Power Inc
3 Lamp Electronic Ballast - Low Power Inc
4 Lamp Electronic Ballast - Low Power inc
T84' F032 Lamp 32 Watts Hi Lumen Inc
T82' F017 Lamp inc
Bipin Sockets Inc
lSW BR30 reflector Inc
16W G30 Globe Inc
60W Compact Fluorescent Inc
Reflector w/kit 2x2 White inc
12 Circuit Lighting Control Panel Inc
6 Circuit Lighting Control Panel Inc
Relay Sensing Module inc
Relay Sensing Module with Clock Inc
Stand Alone Circuit Control Module Inc
Override Switch inc
PW Wall Sensor Inc
WSOOA Ceiling Sensor Inc
WlOOOA Ceiling Sensor inc
W2000A Ceiling Sensor Inc
A277 / A120 Power Pack Master Inc
A277 / A120 Power Pack Slave Inc
Total Cost of project $182,659
Anticipated Rebates ($17,659)
Net Project Cost $165.000
Administration Cost (10% of $165,000) $16,500
Monitoring and Reporting $3,657
TOTAL EECBG PROJECT COST $185,157
In addition to undertaking the design and installation of the proposed upgrades, the contractor will also be
responsible for managing the Rebate submittal process.
208
82
681
3313
21
6668
59
18
24
7
5
1
1
1
2
1
27
4
19
15
54
14
3
EECBG Activity Worksheet
Program Contact First Name:
Project Title: Residential
Casey
Date: 01/26/2010
Program Contact Email: Dailey _Ca@sbcity.org
Last Name: Dailey
Grantee: City of San Bernardino
DUNS #: 59452636
Energy Efficiency Retrofit Program
Activity: 4. Financial Incentive Program
Sector: Residential
If Other:
If Other:
Proposed Number of Jobs Created: 1.20
Proposed Energy Saved and/or Renewable Energy Generated:
Proposed GHG Emissions Reduced (C02 Equivalents): 12.700
Proposed Funds Leveraged:
Proposed EECBG Budget: 113,657.00
Proposed Number of Jobs Retained:
55,800 kWh/year
Projected Costs Within Budget: Administration:
Project Contact First Name: Casey
Metric Activity: Building Retrofits
Project Summary: (limit summary to space provided)
$10,000.00 Revolving Loans:
Last Name: Dailey
Subgrants:
Email: dailey_ca@sbcity.org
If Other:
The City of San Bernardino has designated $100,000 to this EECBG program cost, and $10,000 (10% of
$100,000) to corresponding administration costs. A portion of the EECBG funds, $3,657, have been
allocated within this program cost as an estimated amount for the City to provide the necessary
monitoring, evaluation and reporting per the EECBG grant requirements.
The City will work with the utility companies (Southern California Edison and Southern California Gas
Company) and the Community Energy Partnership (CEP) to offer a comprehensive energy efficiency
retrofit program that includes home auditing services and rebates for energy efficiency improvements.
This program will also tie closely with the proposed AB 811 District program to be established with a
portion of the City's EECBG funds. In looking more closely at the relationship between the ABSll
program and the residential energy efficiency retrofit program, it is anticipated that an audit would
be performed before AB 8ll-financed improvements are installed. Also, the rebate could be applied to
the improvement financed through AB 811, reducing the total cost for the homeowner. The final details
of the Energy Efficiency Retrofit program will be determined over the next year.
The City's auditing and rebate program will be established in conjunction with the utility companies
to ensure the program is complementary with existing programs. In combination with the rebates and
incentives already offered by the utility companies, the City's rebates will further incentive the
installation of costly energy efficient improvements, such as new windows, insulation, air
conditioners, furnaces, heat pumps and boilers. The maximum rebate amount offered by the City will be
up to $2,500 per household.
In order to increase San Bernardino resident participation, a portion of the grant funding will be
spent on advertising the City's rebate program and the auditing program. The City may work with the
utility companies to determine the best means to advertise. Possibilities include notices with
residents' utility bills, citywide post card mailings, advertisements on Omnitrans, newspaper
advertisements, press releases, and web postings.
To calculate the energy saved and GHG emissions reduced from this program, the following assumptions
were made:
the average annual residential energy consumption is 18,000 kWh per year (electricity equivalent),
the improvements achieved through this program will reduce participants' energy use by 10 percent,
31 households will participate and will receive the maximum rebate amount of $2,500.
There are numerous opportunities to leverage additional funding through this program. In additional to
the City's rebates, residential customers will be able to apply the utility company rebates and
Federal tax incentives to many energy efficiency improvement projects. As the rebate amounts vary by
the type of improvement, the amount of funding leveraged is unable to be determined at this time but
will be calculated and reported to the State and Federal government after commencement of the program.
This program's rebate application will require participants to report other funding applied for in
order to receive the City's rebate.
If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: ~OH-CITY-Columbus-
Project Activity page 1.pdf," ~OH-CITY-Columbus-Project Activity page 2.pdf," and continue as needed.
AGENCY: City of San Bernardino
DATE: 1/26/10
BUDGET JUSTIFICATION: Residential Energy Efficiency Retrofit Program
EECBG Program funds will be used to establish a residential energy efficiency retrofit program. The
primary purpose of this program will be to provide energy efficiency rebates to residents to reduce the
cost energy efficiency improvements and to establish a residential auditing program. The total cost for
this program Is estimated to be $113,657. The table below displays the distribution of these funds.
Energy Efficiency Retrofit Program - Residential
Administration (10% of primary program cost $100,000)
Monitoring & Reporting
Auditing Services
Marketing
Energy Efficiency Rebates
Total
$10,000
$3,657
$15,000
$ 7 ,500
$77,500
$113,657
The auditing services allocation will include coordination with the utility companies to ensure the City's
auditing program is complementary to their existing services and may also be spent on conducting energy
efficiency audits (depending on the program developed).
The majority of the funding for this program will fund energy efficiency rebates for San Bernardino
residents. In combination with the rebates and incentives already offered by the utility companies, the
City's rebates will further incentive the installation of costly energy efficient improvements, such as new
windows, insulation, air conditioners, furnaces, heat pumps and boilers. The maximum rebate amount
offered by the City will be $2,500 per household.
In order to maximize San Bernardino resident participation in the rebate and auditing program, a portion
of the grant funding will be spent on advertising or program outreach. The $7,500 marketing budget
included for this activity will advertising techniques such as a citywide post card mailings, advertisements
on Omnitrans, newspaper advertisements, press releases, and web postings.
6
EECBG Activity Worksheet
Grantee: City of San Bernardino
Date: 01/26/2010
DUNS #: 59452636 Program Contact Email: dailey _ca@sbcity.org
Program Contact First Name: Casey Last Name: Dailey
Project Title: San Bernardino County Regional Greenhouse Gas Inventory Reduction Plan and EIR Participation
Activity: 2. Technical Consultant Services If Other:
Sector: All Sectors
Proposed Number of Jobs Created: 0.50
If Other:
Proposed Number of Jobs Retained: 0.20
Proposed Energy Saved and/or Renewable Energy Generated: not quantified at this time
Proposed GHG Emissions Reduced (C02 Equivalents):
Proposed Funds Leveraged: $0.00
Proposed EECBG Budget: 60, 857 . 00
Projected Costs Within Budget: Administration:
Project Contact First Name: casey
Metric Activity: Technical Assistance
$5,200.00
Revolving Loans:
Subgrants:
Email: dailey_ca@sbcity org
Last Name: Dailey
If Other:
Project Summary: (limit summary to space provided)
The jurisdictions in San Bernardino County face a demanding challenge to meet the targets established
by the State of California to address global warming, through the requirements of AB 32 and $B 375. In
response to these initiatives, an informal partnership, including San Bernardino Association of
Governments (SANBAG), many of the cities in San Bernardino County, and San Bernardino County, is in
the process of contracting with consultant ICF to develop a regional greenhouse gas (GHG) inventory
and reduction plan to achieve a GHG reduction target of 1990 levels by 2020. Certain sectoral
reduction strategies (including energy efficiency and renewable energy) can be addressed through local
city action, but may be able to be more efficiently implemented with regional cooperation. Specific
sectors (i.e., water, transportation, goods movement, waste, and stationary fuel combustion) may be
more effectively addressed through a combination of local and regional GHG reduction measures. These
measures require the cooperation of numerous public agencies and may address emissions that span
multiple cities and jurisdictions within the County. Consultant PBS&J has been contracted to prepare
an Environmental Impact Report (EIR) for the regional GHG reduction plan once complete.
The City of San Bernardino wishes to participate in this project and benefit from the economies of
scale and efficiency that will come about through a regional approach to GHG inventory calculation and
GHG reduction plan development and associated EIR. The contribution required for the City to
participate is $52,000. The contract will be managed through SANBAG.
The overall objectives of the project are:
. Provide a climate action plan tool to each city government to develop its internal inventory and
reduction plan; provide technical and decision-making support for this tool as needed.
. Develop regional and local climate action measures for the following sectors: building energy water,
transportation, goods movement, waste, and stationary fuel combustion.
. Develop external climate action plans for each jurisdiction participating as individual components
of a regional (County-wide) climate action plan
. Prepare an EIR for the Regional GHG reduction plan.
Since the project has not yet been started and the City does not yet have a municipal GHG inventory in
place, it is not possible to quantify the GHG reductions that will result, but the outcome of the
project will be a city-wide inventory and climate action plan that will put in place a road map to
help the City achieve 1990 GHG emission levels by 2020, in line with requirements of AB32.
A 10% administration cost of $5,200 and a contribution towards monitoring and reporting costs of
$3,657 for a total project budget of $60,857.
If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: "OH-CITY-Columbus-
Project Activity page 1.pdf, ~ "OH-CITY-Columbus-Project Activity page 2.pdf." and continue as needed.
AGENCY: City of San Bernardino
DATE: 01/26/10
BUDGET JUSTIFICATION: San Bernardino County Regional Greenhouse Gas Inventory, Reduction
Plan and EIR Participation
EECBG Program funds will be used to enable the City of San Bernardino to participate in the SAN BAG
(San Bernardino Association of Governments) organized Regional Greenhouse Gas Inventory and
Reduction Plan and associated EIR project. The total budget for this SAN BAG led project is
approximately $864,399.00. SAN BAG is contributing 25% and the remainder is being split between the
cities by a formula proportionate to population. The population of San Bernardino is about 11% of total
population of incorporated cities.
A 10% administration cost is being applied across all projects as well as a $3657 cost for monitoring and
reporting requirements (equal fee split across all projects).
SAN BAG GHG inventory, reduction plan and EIR participation
City of San Bernardino Contribution
Administration (10%)
Monitoring
Total
$52,000
$5,200
$3,657
$60,857
11
EECBG Activity Worksheet
Grantee: City of San Bernardino
DUNS #: 59452636
Program Contact First Name: Casey
Project Title: Energy Efficiency &
Date: 01/26/2010
Program Contact Email: dailey _ca@sbcity.org@sbcity.org
Last Name: Dai ley
Conservation Strategy and Climate Action Plan
Activity: 1. Energy Efficiency and Conservation Strategy
Sector: Public
Proposed Number of Jobs Created: 2.80
If Other:
If Other:
Proposed Number of Jobs Retained:
Proposed Energy Saved and/or Renewable Energy Generated: Unknown at this time
Proposed GHG Emissions Reduced (C02 Equivalents):
Proposed Funds Leveraged: $0.00
Proposed EECBG Budget: 253,657.00
Projected Costs Within Budget: Administration:
Revolving Loans:
Subgrants:
Email: dailey _ca@sbcity.org
Project Contact First Name: Casey
Metric Activity: Technical Assistance
Last Name: Dailey
If Other:
Project Summary: (limit summary to space provided)
The City of San Bernardino has allocated $250,000 towards the development of the City'S Energy
Efficiency & Conservation Strategy (EECS). The City of San Bernardino will select a professional
consultant to assist in the development of appropriate programs and projects that will achieve long
term and sustainable energy efficiencies and conservation. Some of the specific tasks the consultant
will perform will include: quantification of citywide energy usage (electricity, gas, water, etc.) and
greenhouse gas emission levels. The identification of the current levels of the above referenced
criteria will allow the City to track its effectiveness of the programs and projects developed under
EECBG. The City will use this process of developing the EECS to create realistic goals and objectives
for overall energy reduction and greenhouse gas emission levels.
The development of the EECS will be a public process and public input will be solicited to ensure this
strategy is not developed in a vacuum.
A portion of the EECS funding will be used to develop a Climate Action Plan for San Bernardino. This
will build on the short term strategies developed for the EECS to develop route map to achieve a GHG
reduction target of at least 1990 levels by 2020, in line with AB 32.
Tasks are to include:
. Additional stakeholder meetings
. Public workshops/forums
. GHG inventory peer review
. Development of recommended GHG reduction measures, with GHG quantification and economic analysis,
action steps and performance indicators
. Development of administrative and public review drafts of CAP
. Attendance at public hearings / council meetings.
The total includes a contribution towards monitoring and reporting costs of $3,657.
If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: "OH-CITY-Columbus.
Project Activity page 1.pdf," "OH-CITY.Columbus-Project Activity page 2.pdf," and continue as needed.
AGENCY: City of San Bernardino
DATE: 1/246/10
BUDGET JUSTIFICATION: Energy Efficiency Conservation Strategy and Climate Action Plan
EECBG Program funds will be used to develop an EECS to work out how to spend San Bernardino's
EECBG on the most cost effective energy saving projects, split across municipal and residential projects.
A Climate Action Plan is also to be developed with these funds, which will have a longer time frame than
the EECS, laying out a route map for GHG reductions between now and 2020. EECS strategies will inform
the short term actions of the plan. The total cost is estimated to be $250,000 plus a $3,657 cost for
monitoring and reporting. The table below displays the distribution of these funds.
Energy Efficiency Conservation Strategy and Climate Action Plan
EECS and CAP development
Monitoring and Reporting costs
Total
$250,000
$3,657
$253,657
12
EECBG Activity Worksheet
Grantee: Ci ty of San Bernardino
DUNS #: 59452636
Program Contact First Name: Casey
Project Title: Agenda Management Software
Activity: 10. Material Conservation Program
Sector: Public
Proposed Number of Jobs Created: 0.50
Proposed Energy Saved and/or Renewable Energy Generated:
Proposed GHG Emissions Reduced (C02 Equivalents): 0.070
Proposed Funds Leveraged: $0.00
Proposed EECBG Budget: 58, 657 .00
Date: 01/26/2010
Program Contact Email: Dailey_Ca@sbcity.org
Last Name: Dailey
If Other:
If Other:
Proposed Number of Jobs Retained:
264.6 kWh/Energy Saved Annually
0.10
Projected Costs Within Budget: Administration:
Project Contact First Name: Casey
$5,000.00 Revolving Loans:
Last Name: Dailey
Subgrants:
Email: dailey_ca@sbcity org
Metric Activity: Government, School, Institutional Procurement
If Other:
Project Summary: (limit summary to space provided)
The City of San Bernardino is proposing to spend $50,000 of EECBG funds on the purchase and
implementation of an agenda management software system, and an estimated $3,657 on monitoring and
reporting per the EECBG grant requirements. Ten percent of the primary program cost, $5,000, has also
been identified as part of the total EECBG budget for City grant administration for this project.
Through the City's effort to conserve energy and reduce waste, the City of San Bernardino has
determined that if they replace their current City Council agenda printing practices with an agenda
management software package which enables them to send and receive agenda packet materials digitally
to staff and City Council members for review, then they will contribute significant reductions to the
City's energy and paper consumption. This project activity directly addresses the stated EECBG Program
Principles by 1) reducing energy use 2) creating a material conservation program initiative; and 3)
maintaining a substantial reduction in energy consumption and costs beyond the initial grant program.
Currently, the City Council holds 28 meetings annually and the City Clerk's office is responsible for
producing the agenda packet material for both the draft and final formats. The supporting
documentation for the agenda packet material is printed by the City's print shop. With the
implementation of an agenda management software, the City Clerk's office anticipates printing no more
than 2 full copies of the agenda packet material per City Council meeting, approximately 400 pages,
thus resulting in significant paper and energy consumption reductions.
Since 2006, paper consumption for the printing of City Council agendas has contributed to the
consumption of 1,172,916 sheets of paper. Using the Environmental Defense Fund's paper calculator
(www.papercalculator.org), which measures savings in terms of pre-consumer paper production for wood,
water, energy, pollution and solid waste, the City has determined that their total annual consumption
of paper produced for agenda production from 2006-2009 has led to the loss of 506 trees, the
expenditure of 252,627.273 kilowatt hours in energy to produce the paper used, 426,485 gallons of
wastewater, and 50,811 tons of solid waste.
Currently, the City Clerk's office uses a large work group printer/copier to produce the draft and
final agenda packet materials for the City Council meetings. This printer/copier uses 28KWh on an
annual basis and prints/copies 19,255 sheets of paper resulting in .21 MT of C02 emitted. All
supporting documentation for the City Council agendas is printed/copied by another large work group
printer at the City'S print shop. This printer/copier uses 264.6 Kwh annually to produce 221,816
pages for the City Council agendas. With the implementation of the agenda management software, the
City Clerk's office proposes that they will no longer need to print at the City's print shop therefore
reducing both their paper and energy consumption thus eliminating a significant portion of the energy
consumed and paper used for the City Council agenda production.
While the energy consumption reductions and GHG savings resulting from reduced printing efforts by the
City Clerk's office for the agenda packet materials are not largely significant, the digital agenda
system will massively reduce the consumption of paper for the City as a whole. More importantly, this
effort will save the City energy in both the procurement of paper and electricity usage from the
printing process on an annual basis. Savings will be earned both from the reduced procurement of paper
and energy consumed in preparing the agenda packets. The City currently spends $295,104 annually on
the labor, production, paper and energy costs associated with the production of draft, final and
supporting documentation for the City Council agenda packet material. purchasing this software will
save the City approximately $109,027 annually, with a five year payback of $545,135.
It is the City'S hope that this improvement will be the first of many establishing a precedence for
energy efficiency practices to be carried out through all of their government procurement and
operations.
If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: ~OH-CITY-Columbus-
Project Activity page 1.pdf," ~OH-CITY-Columbus-Project Activity page 2.pdf. ~ and continue as needed.
AGENCY: City of San Bernardino
DATE: 1/26/10
BUDGET JUSTIFICATION: Agenda Management Software
EECBG Program funds will be used to purchase an agenda management software package. This system
will enable the City of San Bernardino to send agenda packet materials digitally to staff and City Council
members for review, significantly reducing the City's energy and paper consumption as well as their
procurement and operating costs.
Currently, the City Clerk's office uses a large work group printer/copier to produce the draft and final
agenda packet materials for the 28 City Council meetings held throughout the year. This printer/copier
uses 28KWh and prints/copies 19,255 sheets of paper resulting in .21 MT of CO, emitted on an annual
basis. All supporting documentation for the City Council agendas is printed/copied by another large
work group printer at the City's print shop. This printer/copier uses 264.6 KWh annually to produce
221,816 pages for the City Council agendas. With the implementation of the agenda management
software, the City Clerk's office proposes that they will no longer need to print at the City's print shop,
reducing both the energy consumed and paper used for the City Council agenda production.
The City currently spends $295,104 annually on the labor and production costs associated with creating
City Council agenda packets. Purchasing this software will save the City approximately $109,027
annually.
Agenda Management Software Purchase and Implementation
Software purchase and Implementation Cost
Monitoring & Reporting
Administration Cost (10% of primary project cost
$50,000)
Total
$50,000
$3,657
$5,000
$58.657
5
EECBG Activity Worksheet
Grantee: City of San Bernardino
DUNS #: 59452636
Program Contact First Name: Casey
Project Title: Commercial Building
Date: 01/19/2010
Program Contact Email: Dai ley _Ca@sbcity.org
Last Name: Dai ley
Energy Efficiency Retrofit Program
Activity: 4. Financial Incentive Program
If Other:
If Other:
Proposed Number of Jobs Retained:
unknown
Sector:
Commercial
Proposed Number of Jobs Created: 1.20
Proposed Energy Saved andlor Renewable Energy Generated:
Proposed GHG Emissions Reduced (C02 Equivalents):
Proposed Funds Leveraged:
Proposed EECBG Budget: 113,657.00
Projected Costs Within Budget: Administration:
Project Contact First Name: Casey
Metric Activity: Building Retrofi ts
$10 I 000.00 Revolving Loans:
Last Name: Dailey
Subgrants:
Email: Dailey_Ca@sbcity org
If Other:
Project Summary: (limit summary to space provided)
The City will work with the utility companies (Southern California Edison and Southern California Gas
Company) to offer a comprehensive energy efficiency retrofit program that includes business auditing
services and rebates for energy efficiency improvements. This program will also tie closely with AB
811 District program in that an audit would be performed before AB Sll-financed improvements are
installed. Also, the rebate could be applied to the improvement financed through AB 811, reducing the
total cost for the business owner. The final details of the Energy Efficiency Retrofit program will be
determined over the next year.
The City's auditing and rebate program will be established in conjunction with the utility companies
to ensure the program is complementary with existing programs. In combination with the rebates and
incentives already offered by the utility companies, the City's rebates will further incentivize the
installation of costly energy efficient improvements. The maximum rebate amount offered by the City
will be up to $5,000 per business. Therefore, a minimum of seventeen (17) businesses will receive
rebates.
The City of San Bernardino was recently awarded a Compass BluePrint award from Southern California
Association of Governments (SCAG) to create a profile of all the properties in the region based upon
location, size, and age. The City will use these property profiles to target businesses for auditing
and improvements based upon the likelihood of making transformational changes in their energy
consumption. The rebates will be available to these businesses, as well as other interested and
eligible parties, to encourage them to make improvements.
As commercial properties can vary widely in their size and energy consumption, it is impossible to
estimate the GHG emissions reduced/energy saved through this program. The City anticipates that
participating businesses will reduce their energy use between 10 and 20 percent.
A portion of the EECBG funds, $3,657, have been allocated within this program cost as an estimated
amount for the City to provide the necessary monitoring, evaluation and reporting per the EECBG grant
requirements.
If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: "OH-CITY.Columbus.
Project Activity page 1.pdf, H "OH.CITY.Columbus-Project Activity page 2.pdf, H and continue as needed.
AGENCY: City of San Bernardino
DATE: 1/26/10
BUDGET JUSTIFICATION: Commercial Buildings Energy Efficiency Retrofit Program
EECBG Program funds will be used to establish a commercial building energy efficiency retrofit program.
The primary purpose of this program will be to provide energy efficiency rebates to targeted commercial
businesses to reduce the cost energy efficiency improvements and to establish a commercial auditing
program. The total cost for this program is estimated to be $113,657. The table below displays the
distribution of these funds.
Energy Efficiency Retrofit Program - Commercial
Administration (10% of primary program cost $100,000)
Monitoring & Reporting
Auditing Services
Energy Efficiency Rebates
Total
$10,000
$3,657
$15,000
$85,000
$113.657
The auditing services allocation will include coordination with the utility companies to ensure the City's
auditing program is complementary to their existing services. The majority of the funding for this program
will fund energy efficiency rebates. In combination with the rebates and incentives already offered by the
utility companies, the City's rebates will further incentive the installation of costly energy efficient
improvements. The maximum rebate amount offered by the City will be $5,000 per business.
7
EECBG Activity Worksheet
Grantee: City of San Bernardino
DUNS #: 59452636
Program Contact First Name: Casey
Project Title: A8 811 District Establishment
Activity: 4. Financial Incentive Program
Sector: All Sectors
Proposed Number of Jobs Created: 4.20
Date: 01/26/2010
Program Contact Email: Dailey_Ca@sbcity.org
Last Name: Dailey
and Start-Up
If Other:
If Other:
Proposed Number of Jobs Retained:
2,084,000 kWh
0.50
Proposed Energy Saved and/or Renewable Energy Generated:
473.000
Proposed GHG Emissions Reduced (C02 Equivalents):
Proposed Funds Leveraged: $7,500,000.00
Proposed EECBG Budget: 433, 669 . 00
Projected Costs Within Budget: Administration:
Project Contact First Name: Casey
$39,092.00 Revolving Loans:
Last Name: Dailey
Subgrants:
Email: dailey _ca@sbcity.arg
Metric Activity: Financial Incentives: E Efficiency & Covered Investments
If Other:
Project Summary: (limit summary to space provided)
EECBG Program funds, in the amount of $390,920, will be used to establish an Energy Efficiency and
Renewable Energy Financing District (authorized by AB 811) within the San Bernardino Valley.
A 10% administration cost of $39,092 and a contribution towards monitoring and reporting costs of
$3,657 has been added for a total project budget of $433,669. This district will authorize the City
and participating jurisdictions to enter into contractual assessment agreements with property owners
to finance the installation of energy efficiency improvements and renewable energy technology that are
permanently fixed to real property. The up-front cost of the improvements is typically paid through
the issuance of bonds, and the property owner repays the government through an assessment on their
property tax bill.
The development of an Energy Efficiency and Renewable Energy Financing District program is a complex
undertaking that includes the following activities:
. Define Partners and Establish Contractual Assessment Authority: The City will partner with numerous
communities within the San Bernardino Valley. Those cities (or county) that agree to participate will
need to adopt a resolution to authorize the placement of a tax lien for the purpose of this program.
. Establish a Separate Legal Entity: The participating jurisdictions (with legal council) will
establish a separate legal entity, such as a Joint Powers Authority, to operate this program
collectively and to function as a pooling vehicle for debt issuance.
. Define Program and Prepare Documentation: The City, participating jurisdictions, and financial
advisors will define the projects to be funded through the program, as well as document the processes,
procedures, baseline guidelines, standards, and loan agreements to be met by all current and future
program participants. Financing partners and loan procedures will also be established.
. Legal Validation of Documentation, Procedures, and Lien Placement: Legal council will be retained to
establish the validity of the documentation, contracts, and procedures for lien establishment,
priority of lien, and use of debt type.
. Create Marketing and Educational Materials for Program Outreach: The City will hire a marketing
consultant to plan/run program outreach, including meetings and webinars to educate staff, interested
vendors, and residents. when the program is ready to launch, the consultant will create a website, and
the City will open an office to accept applications. The City and consultant will also partner with
utility companies to include a program advertisement with applicable residents' utility bills.
The City anticipates that the development of the program will take 8 or 9 months and plans to begin
accepting applications in late fall of 2010. The City also expects to use a pooled financing model
where applications are taken before bonds are issued. The City aims to finance (through the issuance
of bonds) over $7.5 million in energy efficiency and renewable energy projects during the first round
of applications. The City is also pursuing a SEP grant to fund ongoing costs, interim financing,
interest rate buy-down, or property owner rebates.
In order to track the energy saved through the program and the savings per dollar invested, the City
will ask each program participant to sign a utility bill release and provide utility bill information.
An energy audit will also be required of program participants to ensure the property maximizes energy
efficiency opportunities before renewable energy technology is installed.
The GHG emissions reduced (C02e) estimate is reported in metric tons and is based on the assumption
that 60% of projects financed will be for energy efficiency (avg. project cost: $13,000; 0.82 MT C02e
GHG emission savings per project) and 40% of projects will be solar installations (avg. project cost:
$22,000i 4 kW system; $5.50/watt installed cost) _ Savings estimates are for one year.
If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: "OH-CITY-Columbus-
Project Activity page 1.pdf. ~ "OH-CITY-Cofumbus-Project Activity page 2.pdf, ~ and continue as needed.
AGENCY: City of San Bernardino
DATE: 01/26/10
BUDGET JUSTIFICATION: AB 811 District Establishment and Start-Up
We acknowledge that no more than 20 percent of the total EECBG grant dollars can be assigned to this
project activity. Therefore, $390.920 is the total budget available to establish the Energy Efficiency and
Renewable Energy Financing District and start-up the program (i.e. project costs). As shown in the table
below, an additional $42,749 has been included for grant administration and activities related to grant
reporting and monitoring.
Budget to Establish and Start-Up AB 811 District
Task
Administration (10% of primary program cost $390,920)
Monitoring & Reporting
Subtotal
Define Partners /Establish Contractual Assessment Authority
Establish a Separate Legal Entity
Define Program and Prepare Documentation (staff time)
Define Program and Prepare Documentation (financial advisors)
Legal Validation of Documentation, Procedures, and Lien Placement
Create Marketing and Educational Materials for Program Outreach
Subtotal
Total Cost
Total Cost
$39,092
$3,657
$42,749
$38,420
$52,500
$20,000
$100,000
$100,000
$80,000
$390,920
$433,669
The majority of costs associated with this activity are contractual costs, as legal counsel and financial
advisors are required to establish the validity of the program. The creation of marketing and educational
materials is also a core component of the start-up of the district and ample budget is allocated towards
this task. Marketing will include the creation of a program brochure, press releases, a news conference,
websites, informational meetings and webinars, and outreach to community groups: it is assumed a
marketing professional or firm will be hired to accomplish these tasks. A portion of the grant dollars
($58,420) will also fund City of San Bernardino staff time to work with legal, financial, and marketing
consultants, as well as establish partnerships with participating jurisdictions.
After the district is established and the program launched, additional funding will need to be leveraged to
finance the energy efficiency and renewable energy improvements and to pay for the administration of the
program. Though the details will be established during district establishment and start-up, we anticipate
that the district will use a pooled financin9 model where applications are taken before bonds are issued.
Based on the experience of Boulder County, Colorado, it is our aim that the program finances (through
the issuance of bonds) over $7.5 million in energy efficiency and renewable energy projects after the
close of the first round of applications. The City and participating jurisdictions are also pursuing a SEP
grant to fund ongoing costs, interim financing, interest rate buy-down, or property owner rebates. An
application fee andlor an addition to the interest rate may also be charged to the participating property
owner to cover the ongoing administrative costs of the program.
8
EECBG Activity Worksheet
Grantee: City of San Bernardino Date: 01/26/2010
DUNS #: 59452636 Program Contact Email: Dailey_Ca@sbcity.org
Program Contact First Name: Casey Last Name: Dailey
Project Title: Staff Training in Energy Efficiency and Green Building through LEED
Activity:
Sector:
14. Other
If Other:
If Other:
Public
Proposed Energy Saved and/or Renewable Energy Generated:
Proposed GHG Emissions Reduced (C02 Equivalents):
Proposed Funds Leveraged: $0.00
Proposed EECBG Budget: 21, 257 . 00
Projected Costs Within Budget: Administration:
Not
Proposed Number of Jobs Retained:
quantifiable
0.20
Proposed Number of Jobs Created: 0.00
Project Contact First Name:
Metric Activity: workshops,
Casey
$1,600.00 Revolving Loans:
Last Name: Dai ley
Subgrants:
Email: dailey _ca@sbcity.org
Training. and Education
If Other:
Project Summary: (limit summary to space provided)
Through multiple personnel interviews and rigorous review of the current staff capabilities and
resources, it has been determined that the Development Services City staff, who work directly with the
building and development community, need to be trained in measuring the performance of buildings and
increasing energy efficiency throughout the community. The $16,000 budget allocated for this activity
would be for approximately 10 City staff members, which would include key Development Services City
Staff. The training cost per staff has been determined to be approximately $1,600. An estimated
$3,657 will be allocated towards monitoring and reporting requirements for the EECBG grant and $1,600
(10% of the primary program cost) has been included in for grant administration. Both of these costs
have been added to the total EECBG budget as shown above.
The U.S. Green Building Council's Leadership in Energy and Environmental Design (LEED@) credential is
the most notable training and certification that the Staff members could achieve at this time. The
LEED@ accreditation program provides assurances of an individual's current level of competence and is
the mark of qualified, educated, and influential green building professionals in the marketplace.
Further, the LEED professional credentialing program is independently administered under the Green
Building Certification Institute (GCBI) that provides a balanced, objective management of the
credentialing program including exam development, application, registration, and delivery. All City
Staff who proceed with LEED accreditation training will need to enroll with GCBI and follow their
recommended guidelines for achievement of this professional assurance.
Funding spent towards training would consist of exam preparation, such as the purchase of a study
guide, additional practice questions for the exam and attendance at a one-day exam preparation
workshop, payment for the exam, as well as ongoing credit management and accreditation through GBCl.
If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: "OH-CITY-Columbus-
Project Activity page 1.pdf, H "OH-CITY-Columbus-Project Activity page 2.pdf, H and continue as needed.
AGENCY: City of San Bernardino
DATE: 1/26/10
BUDGET JUSTIFICATION: City Staff Training in Energy Efficiency & Green Building Through
LEED@
Through multiple personnel interviews and rigorous review of the current staff capabilities and
resources, it has been determined that City staff who work with the building and development
community need to be trained in measuring the performance of buildings and in techniques that
increase energy efficiency throughout the community. As such, the U.S. Green Building Council's
Leadership in Energy and Environmental Design (LEED~) credential provides assurances of an individual's
current level of competence and is the mark of a qualified, educated, and influential green building
professional in the marketplace.
The LEED professional credentialing program is independently administered under the Green Building
Certification Institute (GCBI). GCBI provides a balanced, objective management of the credentialing
program including exam development, application, registration, and delivery. The following budget
identifies the cost per staff person that is recommended for this training effort.
Budget for LEED Accreditation (AP)
Task
LEED Exam
Study Guide
Exam Questions for Practice
CMP' through Green Building Certification Inst.(30 hrs assumed-2yrs)
1 Day LEED Exam Workshop
Total Cost per Stoff Person
Total Cost for 10 City Staff
Grant Administration (10% of primary program cost $16,000)
Monitoring and Reporting for EECBG requirements
Total Program Cost
Total
Cost/person
$400
$150
$50
$500
$500
$1,600
$16,000
$1,600
$3,657
$21,257
. The CMP maintenance program (Credentialing Maintenance Program), which supports the LEED AP and LEED
Green Associate credentials, ensures that LEED professionals in the field are up to date with the most relevant and
useful information by requiring a commitment to ongoing participation in green building project, learning and
service activities.
10
EECBG Activity Worksheet
DUNS #: 59452636
Program Contact First Name: Casey
Date: 01/26/2009
Program Contact Email: dailey_ca@sbcity.org
Last Name: Dai ley
Grantee: City of San Bernardino
Project Title: Energy Efficiency & Conservation Strategy
Activity: 13. Ousite Renewable Technology
Sector: Public
If Other:
If Other:
Proposed Number of Jobs Created: 0.80
Proposed Energy Saved and/or Renewable Energy Generated:
Proposed GHG Emissions Reduced (C02 Equivalents): 840.400
Proposed Funds Leveraged: $0.00
Proposed EECBG Budget: 86,465.00
Proposed Number of Jobs Retained:
3,722,589 kWh/annum
0.10
Projected Costs Within Budget: Administration: $7,528.00
Revolving Loans:
Subgrants:
Email: dailey_ca@sbcity.org
Project Contact First Name: Casey Last Name: Dailey
Metric Activity: Renewable Energy Market Development
If Other:
Project Summary: (limit summary to space provided)
EECBG Program funds, in the amount of $75,280, will he used to procure power purchase agreements (PPA)
with specialist PPA providers. Ten percent, $7,528, of this direct program cost has been allocated
for administration purposes and a portion of EECBG funds, $3,657, has been allocated for the ongoing
monitoring and reporting of this project.
Through PPA's the City will be able to install photovoltaic (PV) panels on the roofs of municipal
buildings throughout the City. Outline assessment of the available roof area on municipal buildings
throughout the City indicates that a total of around 400,000 sq ft of roof area is available on which
to locate PV. Based on established spacing criteria, it is estimated that this would be sufficient
for around 2.5MW of PV, which it is calculated would generate around 3,700 MWh of renewable
electricity per year and offset around 840 MT C02e annually.
A PPA is a long term contract to buy power between a renewable energy producer (in this case a solar
provider) and an energy consumer (the City of San Bernardino). The energy producer would finance and
install the PV system and then sell the energy produced back to the City over a fixed period of time
at a lower price than the City currently pays for grid sourced electricity. By implementing this
process the City is able to take advantage of both the federal tax credits and the rebates available
through the California Solar Initiative (CSI).
The development of a PPA can be a complex activity. For the size of project envisaged for the City of
San Bernardino, it would be typical to hire an external consultant to draft the PPA request for
proposals (RFP). This would typically include the following activities:
- Site Surveying. A survey of proposed sites would be undertaken to determine the suitability of each
for the installation of photovoltaics and to make more detailed assessment of the total capacity that
could be installed at each installation.
- Design Review. Following receipt of PPA proposals the consultant would undertake a design review of
each proposal and make appropriate recommendations to the City as to the preferred provider.
- Contract Development. Following selection of the PPA provider, the consultant would be retained to
develop the necessary contractual and legal documentation on behalf of the City.
In addition to the costs associated with hiring an external consultant to negotiate and set up the PPA
agreement, City staff would also be required to establish the validity of the documentation, contracts
and procedures, as well as to negotiate and agreeing the terms of the PPA contract.
Once implemented, the energy savings associated with the project would be tracked through sub metering
of each PV installation.
If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: ~OH-CITY-Columbus-
Project Activity page 1.pdf. ~ ~OH-CITY-Columbus.Project Activity page 2.pdf. ~ and continue as needed.
AGENCY: City of San Bernardino
DATE: 01126/09
BUDGET JUSTIFICATION: Solar (Photovoltaic) Power Purchase Agreement (PPA)
The majority of costs associated with this activity are for the hiring of an external consultancy to develop
the PPA request for proposals. The consultancy would be hired to undertake a range of activities
including site surveying and design review, as well as contract development, negotiation and
implementation. The grant dollars will also fund City of San Bernardino staff time to work the consultants
to negotiate and set up the PPA agreement. City staff would also be required to establish the validity of
the documentation, contracts and procedures, as well as to negotiate and agreeing the terms of the PPA
contract.
Budget to Establish a PV Power Purchase Agreement
Task
City staff administration time
External consultancy fees for establishment of the PPA
Monitoring and Reporting
Total Cost
Total Cost
$7,528
$75,280
$3,657
$86,465
9