HomeMy WebLinkAbout2009-348
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RESOLUTION NO. 2009-348
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO APPROVING THE PROFESSIONAL SERVICES AGREEMENT BY
AND BETWEEN THE CITY OF SAN BERNARDINO AND AECOM TECHNICAL
SERVICES INC. FOR THE CREATION OF THE CITY'S ENERGY EFFICIENCY &
CONSERVATION STRATEGY AND CLIMATE ACTION PLAN.
WHEREAS, on February 17, 2009 President Barack Obama signed into law the
American Recovery and Reinvestment Act (ARRA) of 2009; and
WHEREAS, one of the new programs receiving funding from ARRA is the Energy
Efficiency & Conservation Block Grant (EECBG) Program to fund projects that reduce energy
use and fossil fuel emissions, and that improve energy efficiency; and
WHEREAS, the EECBG Program received $3.2 billion in nationwide funding; of that,
the City of San Bernardino is eligible to receive a direct allocation of $1 ,954,000; and
WHEREAS, a requirement for jurisdictions receiving over $250,000 IS the
development of an Energy Efficiency & Conservation Strategy to create an implementation
plan for achieving the goals and objectives, including new programs and/or projects funded by
the EECBG Program; and
WHEREAS, the City of San Bernardino is eligible to use up to $250,000 of the
allocated grant funds to hire a consultant to develop the Energy Efficiency & Conservation
Strategy; and
WHEREAS, per Resolution 2009-168, to secure the EECBG grant funds, the Mayor
and Common Council approved the submission of an application, attached as Exhibit "A", to
the Department of Energy assuring the development and submittal of an Energy Efficiency &
Conservation Strategy on June 15, 2009; and
October 29,2009
2009-348
,10
WHEREAS, on September 8, 2009 (award date), the Department of Energy notified
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the City of the previously mentioned application being approved and subsequently awarded the
City $250,000 on Award Number DE-SCOOOI924, attached as Exhibit "B"; and
WHEREAS, the City has 120 days from the award date to submit the Energy
Efficiency & Conservation Strategy to the Department of Energy; and
WHEREAS, the final Energy Efficiency & Conservation Strategy will be presented to
the Mayor and Common Council for approval before the strategy is submitted to the
Department of Energy.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The City Manager is hereby authorized and directed to execute on behalf
of the City, a Professional Services Agreement by and between the City of San Bernardino and
AECOM Technical Services, Inc. A copy of the Professional Services Agreement is attached
as Exhibit "C" and incorporated herein by reference.
SECTON 2. The City Manager, or his designee, is hereby authorized to execute in the
name of the City of San Bernardino all necessary forms and agreements for the purposes of
securing payments, to implement and carry out the purposes specified by the Department of
Energy, and provide information regarding this program to the Department of Energy upon
request.
SECTION 3. That the Mayor and Common Council of the City of San Bernardino
hereby authorize the City Manager, or his designee, to carry out the necessary actions to
successfully develop and implement the Energy Efficiency & Conservation Strategy and a
Climate Action Plan for the City of San Bernardino.
SECTION 4. The authorization to execute the above referenced Agreement is
rescinded if it is not executed by both parties within ninety (90) days of the passage of this
resolution.
October 29,2009
2009-348
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO APPROVING THE PROFESSIONAL SERVICES AGREEMENT BY
AND BETWEEN THE CITY OF SAN BERNARDINO AND AECOM TECHNICAL
SERVICES INC. FOR THE CREATION OF THE CITY'S ENERGY EFFICIENCY &
CONSERVATION STRATEGY AND CLIMATE ACTION PLAN.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a i oint regularmeeting thereof, held
on the 2nd day of November
Council Members: AYES
ESTRADA X
BAXTER X
-
BRINKER X
X
SHORETT
KELLEY X
-
JOHNSON X
MCCAMMACK X
, 2009 by the following vote, to wit:
NAYS
ABSTAIN ABSENT
~~~. ~
Rac el G. Clark, City Clerk
The foregoing resolution is hereby approved this L day of
November
, 2009.
Approved as to FORM:
By:
October 29,2009
?OOOl ":tlJ.~
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r:- GRANTS.GOV-
Grant Application Package
03/26/2009
06/25/2009
Sue Miltenberger
Contract Specialist
S-mail: EECBG@netl.doe.gov
~. Opportunity Title:
~Oft'ering Agency:
CFDA Number:
CFDA Description:
Opportunity Number:
Competition ID:
Opportunity Open Date:
Opportunity Clotse Date:
Agency Contact:
Recovery Act ? Energy Efficiency and Conservation Block
'National Enerqy Technology Laboratory I
81.128
Energy Efficiency , Conservation Block Grant Program
DE-FaA-0000013
This opportunity .. onl, 0"'. to otganlz8tlonl, .ppllcII.... who ... .ubmltUng grant .-ppUclltlons on behalf of a company, ..taW, local or
trlbl'govamment, academia. or other type of organization.
* Application Filing Name: t San Bernardino City EECBG Application
Manda Documents Mov. Form to
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~ Disclosure of LObbying Activities (SF-LLL)
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optIonat forma and the vier cannot .-r data In the.. fields..
. The forms lilted In the- "Man~ Documenta" box Ed "Optional DOCUI1'*Ita" may be pntdIftnlId forms, SYch .. SF....2". forms where. document needa to be elllChed.
laUch .. the PtCject Nwrative or. combNdJon of both. "MIInd8by Ooc:;uments" .. required for ilia application. "Optional DocumenIs" can be uled 10 JNovtde addltonal
wpport for this application or may tMI Mqund for .peclftc typM of grant actMty. RefenH'lr;le the application package JnllrLtCtiona for mare information Ngardlng "Optionsl
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for SubmiMion" bmc and h fom\ wll be automaticaUy tcldlJd to your application PMlkag.. To'liew the form, saoU down'" tcnen or I8IIc:t the tonn name and diet on the
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. You wll be liken \0 the applicllnt login page to enter your Gr1Ints.gov UHmaml and paaword. Follow Illl000000n instrudiana for $"-'mlulon.
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OMS NL.mber: 0104?-?oo4
ExpIration Dale: 01/3112009
Application for Federal Assistance SF-424 Version 02
.. 1. Type of Submil8lon: .. 2. Type of Application: .. If RlIWisIon. IeIed appropriate leU8r(a):
D ?reapplication l&l New I ,
Qg Application o Continuation · Other (Spedfy)
o ChangedlCorn5c1ed Application o Revision I I
.. 3. 0.,. Received: 4. "Applicant Identifier:
lCornpkleed boJ Grwa.gov~ IIUbrIQaion. t I I
5a. Federal Entity Identifier: · Sb. Federal AWIId Identifier.
I I I I
Statlt Use Only:
6. Date Received by State: I I 17. SI* Application ldentJfier: 1 I
8. APPUCANT tNFORMAnON:
.. a. Legal Name: ICity of San Berna.rdino I
.. b. EmpIoyedTaxpayer .dentificetlon Number (EINITIN): .. c. organizational DUNS:
195-6000772 I 10594 S2 636 I
d. Addrea: ..
· Strwt1 : 1300 N. D Street ,,' ~ f I
Street2: I , J
"City: Isan Bernardino I
County: I I
" State: J CA: c:..lifoJ:nia I
Province: I I
.. Country: I OSA: UNITED STATES I
.. Zip I Postal Code: 192418 I
e. Orpnlzltfona. Unit:
Department Name: DMlIon tame:
lei ty Manager' s Office I I I
f. Na... and ccmtact information of peraon to be contact8d on .....u.... involving WI IppRclltlon:
Prefix: IMrs. f .. First Name: Jeatherine I
Middle Name: I I
.. Last Name: IPri tchett I
Suffix: I I
Title: 'Management Analyst I
OrganiDtional Affiliation:
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.. Telephone Number. 1909-384-5122 I Fax Number: 1909-384-5138 1
.. Emall: IPritcbett_cdabcity.org I
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OMB Number. 404Q.0Q04
expiration Date: 01/31/2009
Application for Federal Anlstance SF-424 VersJon 02
I. Type of Applicant 1: Select Applicant Type:
Ie: City or Township Government I
Type of Applicant 2: Select Applicent Type;
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Type of Applicant 3: Select Appllcent Type:
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· Other (spec:ify):
, I
* 10. Name of Federal Agency:
INAtional Energy Technology Labor_tory I
11. catalog of Federal Dorne8tIG A......nce Number:
181.128 I
CFOA Title:
tEnergy Efficiency , Conservation Block Grant E?rogram.
* 12. Funding Opportunity Number:
ID&-FOA-0000013 I'
· Title: " J"
Recovery Act ? Energy Effieiency and Conservation BlOCk Grants ? Formula Grants
13. Competition Identification Numbtr:
I I
Title:
I I
14. Areas Affected by PreJect (CItIM, Counties. States, e1c:.):
1"1tY of San Bernardino I
* 15. "'ICI1ptfve TItle of Appllcant-' Project:
tnerqy Efficiency , Conservation Strategy (E:E:CS) Development
Attach eupportIr:ag documents 8S specified In agency Instruction,.
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2009-348
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OMS Number. <4040-0004
expiration Datv: 0113.1/2009
Application for Federal As.lstance SF-424 VeJ$ion02
16. Congre.alonal Dlstrict:t Of:
. a. Applic8nt ICA-042 I . b. Prognilm1PfOject 'CA-042 I
Attach an aclditianallist of Program/Project Cangres8lona1 0istr1cts if nMded.
I I ')~}"'~" ',~lm~ Jr:'ij''!!i'<:~~rM~~ I~~.q
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17. Proposed Project:
* 8. Start Date: 108/25/20091 .. b. End Date: 112/25/20091
18. EatimlIted Funding ($):
.. a. Federal 250,OOO.()OI
.. o. Applicant o . (l01
· c. State 0.001
· d. Local 0.001
.. e. Other 0.001
· f. Ptogram Income J 0.001
· g. TOTAL I 250,000.001
· 19. Is Appl5tetlon Subject to Review By State Und.r executive Ordtr 12372 Proceu?
o a. 1lU application was made available to the State under the Executive On:fei"12372 Process for review on I ,.
o b. P~ram is subject to E.O. 12372 but has not been selec:leCt by the State for review.
I8J c. Progr~m is not covered by E.O. 12372.
* 20. Is the AppUcant Delinquent On Any Federal Debt? (If *tn-. provide nplafllltlon.)
Dyes [8] No l~~t~
21. -sy ....nlne thfa appllcdon, I certify (1) to the.......rdII contained In the .lIt of ctrtllcdona'" and (2) th.... ataten......
he...ln are true, 'Campi.. and aCCUrII18 to .... bill of my knowledg_. I allo prwlde 1M .wqulred Uturtftcet**. and av... to
comply with any ....ultlng..mw If a accept an award. lam..... that any fa.... flCUtlout, or fraudulent atttements or clan rrwy
subject me to crfmlna~ civil, or admlnl8tratIYt .,.n.lUII. (U.s. Code, Tille 218, Section 1001)
I2Sl ... l AGREE
.. The list of certificatbns and assurances. or an internet site where you may obtain this list, is 'contained i,:, the announcement or .~cy
spec:ific inItrucIiona.
Authorized Re"....m.lIYe:
Pl1lflX: (Mr. I * First Name: ICharlu I
Middle N8me: I I
.. Last Name: ~C::NeelY J
SUt'fix: I I
· TItle: ICity Manager 1
~Telephone Number. 1909-384-5122 I Fax Number. r 1
.. Email: ~CNeelY_ Ch@sbei ty. org ,
· Signature oK AuthoriZed Representative: JCompI,," bJ Gran"'p~ tutmuIon. I ,. Dale Signed: lCompleMd by Gl'antI.gov IIIIOIl atmlllon. I
Alihorized for local Reproduction
S1andard Fotm <424 (Revised 1012005)
PrescrI>ecI by OMS Circular A-102
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OMS Number: 4040-0004
expiration Date: 01/31/2009
Application for Federal Assistance SF-424 Version 02
· Applicant Federal Debt Dellnqutnc, explanation
The following field should contain an explanation If the Applicant organization Is delinquent on any Federal Debt. Maximum number of
characters thl.t CIIn be entered is 4.000. Tf)' and avoid extra spaces and canillge returns. to maximize the availability of space.
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Other Attachment File(s)
· Mandatory Other Attachment Filename: J
: I
1).M(4~l,).~i?~' lllei-"uari~~~m8fit' f~~~~~1
To add more -Other Attachment" attactwnents. please use the attachment buttons below. .
I iIli.l' ~.o:t' ................,....,.,.~ 1.;W~i..;,..:...~...... ... '~~1 t":r~;'~ .~.". ~.'iitla'~;.&'i'1
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Proj tJP~'" Site Pri Lo--61o 0 I am submitting 8n applcaUon 81 an individual, and not on behalf ofa company, state,
8C vnonnance mary --. n Iocat or tribal govemment, academia, or other type of organization.
Organization Name: lei ty of San Bernardino I
DUNS NLmber: 10594526360000 I
.. Street1: 1300 N. 0 Street
Street2: I
.. City: Isan Bernardino
.Stme: leA: California
Province: I
,. Country: IUSA: UNITED STATES
,. ZIP J Postal Code: {92418-0001
'}(\09 '2 A ~
ProJectlPerfonnance Site Locatlon(s)
OMB Number: 4040-0010
Expiration Date: 0813112011
I Coooly: I
I
- Plojedl P8fformance Site Congressional Dia1rid: ICA-O 42
ProjectlPerfotmance SIte Location 1
Organization Name: I
DUNS Number: I
.. Street1:
-cowmy.tUSA: UNITED STATES
- ZIP i Postal Code: 1
Street2;
.. City:
.. State;
Province:
o I am submitting an application as an IndIVidual, end not on behalf of.. c:cmPanv. state,
local or tribal govemment. academia, or other type of organization.
I
County: I
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.. Projectl Perfonnance Site Congrusion.1 District: I
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. eeCBG Activity Worksheet
Grantee: City of San Bernardino
DUNS #: 59452636
Date: 05/04/2009
Program Contact Email: Pritchett_Ca.sbcity.org
Last Name: Pritchett
Program Contact First Name: Catherine
Project Title: Energy Eft iciency & Conservation- Strategy
Activity: 1. Energy Efficiency and Conservation Strategy
Sector: Public
Proposed Number of Jobs Created: 2. 70
Proposed Energy Saved andfor Renewable Energy Generated:
Proposed GHG Emissions Reduced (C02 Equivalents):
Proposed Funds leveraged: $0.00
Proposed EeCBG Budget: 250, 000.00
Projected Costs Within Budget Administration:
Project Contact First Name: Cathedne
Metric ActIVity: Technical A..ist-.nce
Project Summary: (limit summary to space provided)
If Other:
If Other.
Proposed Number of Jobs Retained:
Unknown at this time
Subgranls:
Emall: pritchett_e...belt.y . erg
Revolving Loans:
last Name: pritchett
If Other:
This activity will consist of the development of the City's Energy Efficiency & Conservation Strategy
(EEeS). The City of San Bernardino will select a professional consultant to assist in the development
of appropriate programs and projects that will achieve long term and sustainable energy efficiencies
and conserVation. Some of the specific tasks the consultant will perform will include: quantification
of citywide energy usage (electricity, gas, water, etc.) and greenhouse gaB emission levels. The
identification of the current levels of the above referenced criteria will allow the City to track its
effectiveness of the programs and projects developed under EECBG. The City will use this process of
developing the EEes to create realistic goals and objectives for overall energy reduction and
greenhouse gas emission levels. .
The development of the BECS will be a public process and public input will be solicited to ensure this
strategy is not developed in a vaCUUTll. . ·
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Project ActMIy pap f.pdf, · "O~CITY.cofumbu,..p",ject ActIvJty ~ !.pdt. .. and continue N needed.
2009-348
S-xh"\b\t 6
NOT SPECIFIED IOTHER
ASSISTANCE AGREEMENT
1. Award No.
DE-SC0001924
5. Awarded To
SAN BERNARDINO, CITY OF
Attn: Casey Dailey
Assistant to the Mayor
300 N. D Street
San Bernardino CA 92418
2. Modification No. 3. Effective Date
09/08/2009
6. Sponsoring Office
EERE ( FORS )
U.S. Department of Energy
Office of Energy Efficiency &
Forrestal Building
1000 Independence Avenue, SW
Washington DC 20585
4. CFDA No.
81.128
7. Period of Performance
Renew
09/08/2009
through
09/07/2012
8. Type of Agreement
00 Grant
D Cooperative Agreement
o Other
11. Remittance Address
9. Authority
Energy Independence and Security Act
(EISA) of 2007
10. Purchase Request or Funding Document No.
09SC005207
SAN BERNARD.~O,~ITY OF
Attn: casey~ailey
Assistant to the Mayor
300 N. D Street
San Bernardino CA 92418
12. Total Amount
Govt. Share: $1,954,600.00
Cost Share $0.00
Total $1,954,600.00
13. Funds Obligated
This action: $250,000.00
Total : $250,000.00
14. Principal Investigator
Casey Dailey
909-384-5133
15. Program Manager
Martha J. Kass
Phone: 865-576-0717
16. Administrator
Oak Ridge
U.S. Department of Energy
P.O. Box 2001
Oak Ridge TN 37831
17. Submit Payment Requests To
OR for Oak Ridge/OSTI
U.S. Department of Energy
Oak Ridge Office
Oak Ridge Financial Service Center
P.O. Box 6017
Oak Ridge TN 37831
20. Accounting and Appropriation Data
Block Grant
18. Paying Office
19. Submit Reports To
See Reporting Requirement
Checklist
21. Research Tille and/or Description of Project
ENERGY EFFICIENCY & CONSERVATION BLOCK GRANT PROGRAM
For the Recipient
ure of Person Authorized to Si n
For the United States of America
25. Signature of Grants/Agreements Officer
--s~~. ~~
24. Date Signed 26. Name of Officer
C;/ I Y t:::11 BEVERL Y HARNESS
27. Date Signed
09/08/2009
NOT SPECIFIED IOTHER
2009-348
NOT SPECI FIED laTHER
REFERENCE NO. OF OOCUMENTaEING CONTINUED
CONTINUATION SHEET DE-SC0001924
NAME OF OFFER.OF{OFrCONTAAcTO~
SAN BERNARDINO, CITY OF
ITEM NO.
(A)
SUPPLIES/SERVICES
(3)
DUNS Number: 059452636
TAS::89 033l::TAS RecoveryRecovery Act Block
Grant for ARRA Funding New award for City of
San Bernardino, CA.
ASAP: Yes Ext€nt Competed: NOT AVAIL FOR COMP
Delivery Location Code: 00522
Oak Ridge Office
U S. Department of Ener<;iy
Oak Ridge Office
230 Warehouse Road
Oak Ridge TN 37830
QUANTITY UNll
(Cl (D)
Payment:
OR for Oak Ridge/OSTI
U.S Department of Energy
Oak Ridge Financial Service Center
P.O. Box 6017
Oak Ridge TN 37831
Fund; 05796 Appr Year: 2009 Allottee: 30 Report
Eptity:471999 Object Class: 41000 Program:
1005115 Project: 2004350 WEO: 0000000 Local Use:
0000000 TAS AgencY: 89 TAS Account: 0331
NOT SPECIFIED /OTHER
UNIT PRICe
tE)
AMOUNT
(It)
July 2004
2009-348
PROFESSIONAL SERVICES AGREEMENT
Exhibit "C"
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This Agreement is entered into this 2nd day of November, 2009 by and between
AECOM Technical Services, Inc. ("CONSUL T ANT") and the City of San Bernardino
("CITY" or "San Bernardino").
WITNESSETH:
WHEREAS, a requirement for jurisdictions receIvIng over $250,000 is the
development of an Energy Efficiency & Conservation Strategy to create an implementation
plan for achieving the goals and objectives, including new programs and/or projects funded by
the EECBG Program; and
WHEREAS, the EECBG Program received $3.2 billion in nationwide funding; of that,
the City of San Bernardino is eligible to receive a direct allocation of $1 ,954,000; and
WHEREAS, The City of San Bernardino is eligible to use up to $250,000 of the
allocated grant funds to hire a consultant to develop the Energy Efficiency & Conservation
Strategy; and
WHEREAS, the Mayor and Common Council have determined that it is advantageous
and in the best interest of the City of San Bernardino to engage a professional consultant to
develop the Energy Efficiency & Conservation Strategy; and
WHEREAS, it has been determined that CONSULTANT is the most qualified to
perform said services and that CONSULTANT warrants that they are qualified and will
perform the work in a timely fashion.
NOW, THEREFORE, the parties hereto agree as follows:
1. SCOPE OF SERVICES
For the remuneration stipulated, San Bernardino hereby engages the CONSULTANT to
provide those services as set forth in Attachment "A", which is attached hereto and
incorporated herein by. this reference.
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2009-348
Exhibit "C"
PROFESSIONAL SERVICES AGREEMENT
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2. COMPENSATION AND EXPENSES
a. For the services delineated above, the CITY shall pay the CONSULTANT an amount
not to exceed $152,550.
b. Upon request by the City Manager, CONSULTANT may perform the additional work
needed, as described in the Scope of Services (Attachment "A") of the Agreement as Task 4:
Citywide Climate Action Plan; the total cost for these additional services will not exceed
$97,100.
c. In no case shall the total cost of the services delineated above exceed $249,650. No
other expenditures made by CONSULTANT shall be reimbursed by CITY.
3. TERM
The services set forth in Attachment "A" shall be for a period of 24 months,
commencing on November 2, 2009, and terminating on November 1, 2011, unless previously
modified, amended or cancelled by the written mutual consent of both parties.
This Agreement may be terminated at any time by thirty (30) days written notice by
either party.
4. INDEMNITY
CITY agrees to indemnify and hold harmless CONSULTANT, its officers, designated
agents and volunteers from any and all claims, actions, or losses, damages and/or liability
resulting from CITY's negligent acts or omissions arising from the CITY's performance of its
obligations under the Agreement.
CONSUL T ANT agrees to indemnify and hold harmless the CITY, its officers,
designated agents, and volunteers from any and all claims, actions, or losses, damages, and/or
liability resulting from CONSUL T ANT's negligent acts or omissions arising from the
CONSULTANT's performance of its obligations under the Agreement.
2
2009-348
Exhibit "C"
PROFESSIONAL SERVICES AGREEMENT
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While not restricting nor limiting the foregoing, during the term of this Agreement,
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9 CONSUL T ANT shall maintain in effect policies of comprehensive public, general and
10 automobile liability insurance, in the amount of $1,000,000.00 combined single limit, and
11 statutory worker's compensation coverage, and shall file certificates evidencing coverage with
12 the CITY'S Risk Manager prior to undertaking any work under this Agreement. CITY shall be
13
set forth as an additional named insured in each policy of insurance provided hereunder. The
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_ Certificate of Insurance furnished to the CITY shall require the insurer to notify CITY of any
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16 change or termination in the policy.
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In the event the CITY and/or the CONSULTANT is found to be comparatively at fault
for any claim, action, loss, or damage which results from their respective obligations under the
Agreement, the CITY and/or CONSULTANT shall indemnify the other to the extent of its
comparative fault.
5.
INSURANCE
6.
NON-DISCRIMINATION
In the performance of this Agreement and in the hiring and recruitment of employees,
CONSULTANT shall not engage in, nor permit its officers, employees or agents to engage in,
discrimination in the employment of persons because of their race, religion, color, national
origin, ancestry, age, mental or physical disability, medical condition, marital status, sexual
gender or sexual orientation, or any other status protected by law.
7.
INDEPENDENT CONTRACTOR
CONSUL T ANT shall perform work tasks provided by this Agreement but for all intents
and purposes, CONSUL T ANT shall be an independent contractor and not an agent or
employee of the CITY. CONSULTANT shall secure, at its expense, and be responsible for any
and all payment of Income Tax, Social Security, State Disability Insurance Compensation,
3
2009-348
Exhibit "C"
PROFESSIONAL SERVICES AGREEMENT
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Unemployment Compensation, and other payroll deductions for CONSULTANT and its
officers, agents, and employees, and all business licenses, if any are required, in. connection
with the services to be performed hereunder.
8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS
CONSUL T ANT warrants that it possesses or shall obtain and maintain a business
registration certificate pursuant to chapter 5 of the Municipal Code, and any other license,
permits, qualifications, insurance and approval of whatever nature that are legally required of
CONSULTANT to practice its profession.
9. NOTICES.
Any notice to be given pursuant to this Agreement shall be deposited with the United
States Postal Service, postage prepaid and addressed as follows:
TO THE CITY:
City Manager's Office
300 North "D" Street
San Bernardino, CA 92418
Phone: (909) 384-5122
TO THE CONSULTANT:
Eric Wilson
AECOM Technical Services, Inc.
150 Chestnut Street
San Francisco, CA 94111
10. ATTORNEYS' FEES
In the event that litigation is brought by any party in connection with this agreement, the
prevailing party shall be entitled to recover from the opposing party all costs and expenses,
including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of
its rights or remedies hereunder or the enforcement of any of the terms, conditions or
provisions hereof. The costs, salary and expenses of the City Attorney and members of his
office in enforcing this Agreement on behalf of the City shall be considered as "attorneys' fees"
for the purposes of this paragraph.
4
2009-348
PROFESSIONAL SERVICES AGREEMENT
Exhibit "C"
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11. ASSIGNMENT
CONSULTANT shall not voluntarily or by operation of law assign, transfer, sublet or
encumber all or any part of the CONSULTANT's interest in this Agreement without CITY's
prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be
void and shall constitute a breach of this Agreement and cause for the termination of this
Agreement. Regardless of CITY's consent, no subletting or assignment shall release
CONSUL T ANT of CONSULTANT's obligation to perform all other obligations to be
performed by CONSULTANT hereunder for the term of this agreement.
12. VENUE
The parties hereto agree that all actions or proceedings arising in connection with this
Agreement shall be tried and litigated either in the State courts located in the County of San
Bernardino, State of California or the U.S. District Court for the Central District of California,
Riverside Division. The aforementioned choice of venue is intended by the parties to be the
mandatory and not permissive in nature.
15. HEADINGS
The subject headings of the sections of this Agreement are included for the purposes of
convenience only and shall not affect the construction or the interpretation of any of its
prOVISIons.
III
5
2009-348
PROFESSIONAL SERVICES AGREEMENT
Exhibit "C"
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16. SEVERABILITY
If any provision of this Agreement is determined by a court of competent jurisdiction to
be invalid or unenforceable for any reason, such determination shall not affect the validity or
enforceability of the remaining terms and provisions hereof or of the offending provision in any
other circumstance, and the remaining provisions of the Agreement shall remain in full force
and effect.
17. REMEDIES; WAIVER
All remedies available to either party for one or more breaches by the other party are
and shall be deemed cumulative and may be exercised separately or concurrently without
waiver of any other remedies. The failure of either party to act in the event of a breach of this
Agreement by the other shall not be deemed a waiver of such breach or a waiver of future
breaches, unless such waiver shall be in writing and signed by the party against whom
enforcement is sought.
17. ENTIRE AGREEMENT; MODIFICATION
This Agreement constitutes the entire agreement and the understanding between the
parties, and supersedes any prior agreements and understandings relating to the subject manner
of this Agreement. This Agreement may be modified or amended only by a written instrument
executed by all parties to this Agreement.
III
III
III
6
2009-348
Exhibit "C"
PROFESSIONAL SERVICES AGREEMENT
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IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and
date set forth below.
Date: November 5 , 2009
By:
APPROVED AS TO FORM:
Dated: November _, 2009
AECOM Technical Services, Inc.
~
Eric Wilson
Vice President
By:
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SCOPE OF WORK
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Following the City's RFP, the EDAW AECOM approach and
methodology to this project is designed to deliver a compre-
hensive and implementable EECS within the proposed budget
and schedule:
TASK 1: EECBG Activity
Selection Assistance
Our team will work seamlessly with City representatives to cull
through the broad categories and competing energy efficiency
and conservation initiatives to identify priorities and select the
EECBG activities. Through this effort, we believe it is important
to fin~ a balance between short-and long.;.term goals, while
fOCUSing on some critical highlights of this effort, such as:
· Reflecting priorities according to San Bernardino's base-
line energy and GHG inventory
· Use EECBG funds that optimize and anticipate other
funding sources, such as competitive grants .
· Focus on DOE principle priorities: Jobs created, energy
~aved, funds levera~ed, cost savings, renewable energy
Installed, and GHG reduced/mitigated
· Meet transparency and reporting expectations
· Anticipate future regulatory changes
This task will provide a strategic foundation for Task 2: Energy
Efficiency and Conservation Strategy (EECS), by develo'pmtJ a
comprehensive and achievable project list for use of the City's
EECBG grant funds. Following DOE guidelines and req~ire-
ments, the EECS will incorporate critical input from local
resources and stakeholders, and leverage team expertise to
define obtainable goals and implementable actions. Through-
out, consideration will be given to maximizing outcomes and
benefit potentials through EECBG funds.
!.'~ ('~jnnC ;.. :ltak2ltcdder FJartic~pation
Based on similar project experience, we believe that the suc-
cessful development and execution of San Bernardino's EECS
will benefit from meaningful public and stakeholder involve-
ment. The team will therefore work with the City to identify and
organize key stakeholders (see below), participate in up to two
public workshops, and present EECS updates at up to two
City Council meetings, as directed. Stakeholders may include
participants in the City's Downtown Vision and Action Plan,
such as members of the San Bernardino Chamber of Com-
merce, Downtown Business Association, Convention & Visitors
Bureau, San Bernardino County Board of Supervisors, and the
San Bernardino Association of Government; other local groups
active in these issues may also be included.
The formation of a small, invested Stakeholder Committee
with a diverse membership can be instrumental in assisting
the team with a streamlined EECS planning process. Stake-
holder knowledge, combined with EDAW AECOM's experi-
ence of successful delivery of similar projects, will ensure a
representative leadership team for the San Bernardino EECS.
CITY OF SAN BERNARDINO ENERGY EFFICIENCY CONSULTING I 7
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An example of a well-rounded stakeholder composition can
be found with our work for the City of Seattle; committee size
would be scaled for San Bernardino:
http://www.seattle.gov/environmentlGBtaskforce.htm .
For Sub-Task 1.1, EDAW AECOM recommends conduct-
ing one (1) Stakeholder Committee meeting and (1) public
workshop at the outset of the work program to scope relevant
issues and opportunities. The team assumes that City staff
will coordinate the composition of the public outreach, secure
meeting times and locations, publicize meetings, and provide
printe~ materials. EDAW AECOM will provide an agenda,
presentation, and written summary of each meeting.
,.1-:2 identify Eligible EECS Projects
Our approach will focus on programs that are eligible for
EECBG funding, but will also r~comfT1end projects that could
be funded using other resources; including public-private
partnership ,opportunities. Reviewoft~e City:~ currentGHG
Inventory Will help focus on the sectors contnbut:ing the largest
proportion of emissions~ We will also build on the City's current
energy efficiency efforts, such as its LEED-certified Inter-
change Business Center, promotion of the California Building
Industry Institute's California Green Builder program, etc. It wilt
also be important to make sure that the EECS development
i~ ~oordinated with the state, county, and other neighboring
Cities; the County recent related work includes conversion of
tra~~ signals, to LED, energy-efficient lighting retrofits, green
bUilding reqUirements, and waste reduction measures.
Based on our knowledge of San Bernardino, and feasible
projects in other California cities, EDAW AECOM will work with
the City to develop Energy Efficiency Conservation Strategies
that align with the project activity model worksheets submitted
in the City's EECBG application. We expect this list will reflect
programs and projects at both the municipal and community
level. We will then work with staff and key stakeholders to
identify and prioritize these potential projects for inclusion in
the EECS. Drawing on both team expertise and stakeholder
input, a key work element wilt be a rigorous gap analysis of
existing programs (in San Bernardino and neighboring jurisdic.
tions) that can be built upon, and new programs that could be
funded by EECBG within its 12 approved categories:
EDAW AECOM EXEMPLARY ENVIRONMENTS
. .
2009-348
· Energy audits and retrofits of residential and
commercial buildings
· Development and implementation of advanced building
codes and inspections
· Creation of financial incentive programs for energy
efficiency improvements
· Transportatiofl programs that conserve energy;
· Projects that reduce and capture greenhouse
gas emissions
· Renewable energy installation on government buildings
· Energy efficient traffic signals and lights
· Deployment of combined heat and power, and district
heating and cooling systems.
Interviews with Town .staff and regional agencies will help
clarify the successes and failures of any existing policies and
identify associated lessons learned for the EECS. The team
will further prioritize potential new projects that may .result in
GHG reductions, with cost and benefit information for mea-
sures such as criteria pollutant reduction, health, and quality
of life (e.g., reductions in traffic congestion). Given the current
economic climate, priority is likely to be given to programs
and actions that have proven practice, or those that comple-
ment, expand, or strengthen a program or policy already in
place. Emphasis will be placed on those that are technically
and logistically feasible in the short-term, and general steps for
implementation will be defined.
Building Energy Efficiency
For existing building energy efficiency retrofit analysis, we
can carry out detailed audits using our proprietary holistic
energy auditing software, SSIMe Audit. The matching of actual
demand profiles to primary energy consumption is at the core
of the energy audit process and SSIMe Audit allows us to not
only calibrate the process but to also advise on the most effec-
tive energy upgrade solutions for long term running cost, en-
ergy and carbon savings operation. Please see the Appendix
for more detail on our energy auditing and advanced building
engineering capabilities.
Greenhouse Gas Emissions Reduction Quantification
EDAW AECOM's approach to quantification of GHG emis-
sion reduction measures involves extreme diligence to ensure
that the EECS is of the highest, most implementable quality.
Evidence (literature, academic research, scientific studies) in
CITY OF SAN BERNARDINO ENERGY EFFICIENCY CONSULTING I 8
support of emission reduction performance is requisite for
the team to report the performance of any GHG reduction
strategy or program. We have developed an evidence library
to substantiate GHG emission reductions attributable to
EECS measures.
Our approach also emphasizes transparency in the assump-
tions used to develop emissions reduction calculations. EDAW
AECOM's high standards and philosophy to EECS develop-
ment are unique in the marketplace. Existing methods for
quantifying GHG emission reduction measure performance in-
clude top-down and bottom-up calculations. A top-down calcu-
lation begins with the City operations and/or community-wide
GHG emissions inventory. For example with a community-
wide emissions inventory, a particular GHG emission reduction
measure (e.g., energy efficiency) targets a certain emission
sector (e.g., natural gas, electricity), emissions sub-sector
(e.g., residential, commercial), and portion thereof (e.g., space
heating, water heating, air conditioning). Thus, EDAW AECOM
scales the emissions inventory according to the applicability of
the EECS measure being evaluated.
We would work closely with the City to develop reasonable
assumptions for participation rates (Le., portion of the City /
community that would participate in an EECS, percent of City
employees that would use a carpool or transit subsidy
program, residential units that would implement energy ef-
ficiency improvements, etc.). EDAW AECOM would then
convert the effectiveness of a GHG emission reduction
strategy into metric tons (MT) of carbon dioxide equivalent
(G02e) reduced. This approach would achieve the City's GHG
reduction target and withstand scrutiny. In contrast, a bottom-
up approach to GHG emissions reduction quantification starts
with a GHG reduction strategy (e.g., installation of photovoltaic
panels). If the strategy is assumed to reduce electricity de-
mand by a certain number of kW-hours, this can be converted
to GHG emission reduction by an emission factor for electricity
generation. However, it is critical that the assumed emission
factor be the same factor that was used to calculate GHG
emissions from electricity generation in the GHG emissions
inventory.
Our approach to quantifying GHG reduction potential of vari-
ous EECS measures also relies on key input from City staff
early in the process to assist in prioritizing measures offering
greatest feasibility at lowest cost. Thus, we are able to focus
limited project resources documenting the GHG reduction
potential of those measures most likely to be implemented.
Economic Analysis
EDAW AECOM would develop an order-of-magnitude estimate
of mitigation program cost per CO2 reduced. We have found
that local policy makers use this information to prioritize poli-
cies where reduction measures can be phased in over time.
In some cases, cost data would be aggregated as certain poli-
cies would draw from the same resources, be it for additional
staff or community information campaigns. Recommended
GHG reduction measures can vary considerably both in their
ease of implementation and their cost per ton of CO2 reduced.
By contrasting policy creation and implementation costs, as
well as the availability of funding sources, with the GHG
EDAW AECOM EXEMPLARY ENVIRONMENTS
2009-348
reduction capacity of each strategy, the City would be able
to prioritize measures and policies while ensuring that the
EECS is both effective and financially viable.
Determining the accurate costs of EECS measures can be
a difficult exercise, as policies are enacted city-wide and/or
community-wide, while the capital expenditure or staff time
required to implement a policy fluctuates on a project-by-proj-
ect basis. EDAW AECOM is particularly well-suited to tackle
this challenge. Through our prior climate action work in other
California cities, we have collected data on the typical range
of costs to create and implement GHG reduction policies. The
final product would include the average cost associated with
each measure as a percentage of the City's Capital Improve-
ment Plan or appropriate City department's budget, as well as
a simplified cost (high, medium, or low) for each strategy.
While the cost to create and implement GHG reduction
measures can be substantial, numerous funding sources and
strategies are available. EDAW AECOM would evaluate the
relevance of state and federal grants to the proposed EECS
measures and would recommend the most feasible grants to
pursue for each measure. We are also well-versed in existing
programs throughout the region and would identify partner-
ship opportunities for San Bernardino to reduce costs. Finally,
EDAW AECOM would identify self-financing measures wher-
ever feasible; if structured appropriately, some EECS strate-
gies could contribute to both the City's General Fund and its
GHG reduction target.
Coordination with State and Regions; Governments
and Utilities
Many of the opportunities for state and regional cooperation
through this program will come about under the use of state
programs like the Renewable Energy Tax Credit and Property
Tax Abatement for Solar Electric Systems. We would look to
build upon programs that the state has already begun under
through its energy office where we align objectives coming out
of the Town of Chapel Hill EECS particularly for facilities and
to share with the state methods at which we arrive for even
better thresholds of energy performance.
We will also look expansively to leverage the relationships with
the state and the region through a strategic coordination of
transportation. While much of the local transportation improve-
ment plan funding comes through the federal system, state
funding also plays a critical role in a locality's ability to manage
air quality, development patterns and other energy-related
CITY OF SAN BERNARDINO ENERGY EFFICIENCY CONSULTING I 9
impacts. We will explore the data and input to determine the
opportunities to establish a more effective strategy for the
regional transportation plan, typically one of the most constant
forums for local, regional and state interaction.
Utility coordination with the plan will be critical for its cred-
ibility and success. Our process will examine the potential
coordination of energy efficient utility installation with other
public enhancements or revitalization efforts across the City's
neighborhoods and special districts.
- - .
Deliverables: One publIC workshop. one sl[]keholder
meetmg, and assocwled meetll7g matena/s,
and an EECBG Project PriontlZatlofl SUrTlmalY
(proVIded in dIgital format and one set of hClId copies)
TASK 2: Energy Efficiency and
Conservation Strategy (EECS)
The development of a viable EECS to guide the use of the
City's EECBG grant funds is essential for securing future
energy excellence in San Bernardino. Strategies set forth in an
EECS lend themselves well to the development of long-term
goals which can then be incorporated into a Climate Action
Plan, for example (see Optional Task 3).
2.1 Establisl1 Em~r~]y Cons~~(vatjonJ Efficiency, +
:: ~!n!~,:::~i{-,nF:edl.!ction Goais
EQAW AECOM will identify measurable goals (quantitative
· -and qualitative) and objectives for energy conservation, ef-
ficiency, and emission reductions, including deployment of re-
newable technologies, where feasible. We anticipate that due
to the time scale associated with EECS preparation, EECS
goals and objectives will focus upon programs with a shorter-
term horizon, which can be scheduled within 18 months and
delivered with grant money spent within 36 months. Longer-
term strategies that may be attractive for a variety of reasons
will remain within a longer-term plan. Given the current eco-
nomic climate priority is likely to be given to actions that are
a proven practice or complements, expands, or strengthens
a program or policy already in place; the action is technically
and logistically feasible in the short term and the general steps
required for implementation can be defined. The City and
community representatives must account for and prioritize a
number of factors when setting conservation, efficiency, and
emission reduction goals, including:
· Energy efficiency potential/GHG reduction potential
· Renewable energy capacity increased
· Jobs created
· Funding opportunities beyond EECBG funds
. Return on investment for the City's capital costs
· Technical feasibility
· Community interest/political will
· Ease of implementation
· Outreach requirements
EDA W AECOM E X EM PLAR Y E NV I RONM EN T5
2009-348
· Time frame (short-, medium-, long-range)
· Other co-benefits (e.g., air quality improvements, public
realm improvements)
· Environmental/ NEPA requirements (or lack thereof)
Understanding and prioritizing these factors will help us iden-
tify priority projects for the EECS; high potential projects will
incorporate a number of factors.
- --
Deliverables: Memorandum summarizing selected
energy conservation, efficiency, and emissIOn reduction
goals and associated metrics for City staff reView.
(provided 117 digital fOJnwt l1nd one set of hard copies) ,
- - - - - -
2.2 Evaluation, Monitoring, and Verification Plan
DOE requires communities who apply and use EECBG al-
located funds to report their energy efficiency savings and
approach on a continual basis, during the 36-month grant
period. Once San Bernardino's goals have been identified,
we will work with the City to outline an Evaluation, Monitoring,
and Verification Plan that meets the transparency reporting
requirements set forth by the DOE for EECSG allocations and
awards. Furthermore, this plan will assist the City in keeping
an organized and efficient approach to maintaining tracking
and reporting documentation that is essential to ensuring
successful implementation of EECBG funds (please see Op-
tional Task 4 for implementation information) of the following
required items, at a minimum:
_' J f
· Jobs created / retained
Energy saved
· Renewable energy capacity installed
· Greenhouse gas emissions reduced
Funds leveraged
'.
Our past project experience indicates that many local govern-
ments find it necessary to appoint either a Technical Advisory
Committee (TAC) or City staff person whose objective is to
maintain, track, and report progress on these programs. Such
an appointment would ensure objective reporting and track-
ing, combined with necessary technical experience, ownership
and maintenance. For example, a full-time energy coordinator
could focus on local government operations where significant
programs could be implemented to control and reduce
energy costs.
Ongoing monitoring and reporting may also be conducted
through the implementation of tools whose standard is to
measure and verify energy consumption and efficiencies.
For example, we worked with the City of Oceanside to utilize
EPA's Portfolio Manager concurrently with its local utility
provider. This tool allowed the City to upload benchmark data
through its local utility provider, and into the EPA's Portfolio
Manager that then generates a report based on its energy ef-
ficiency efforts.
Informed by our past work with other local communities and
familiarity with local government standardization of these tools,
CITY OF SAN BERNARDINO ENERGY EFFICIENCY CONSULTING I 10
EDAW AECOM will work with the City to determine what re-
porting system and tools best fit its needs; information on the
following page outlines our approach.
Jobs Created/Retained
The City can take several approaches to tracking employ-
ment growth and retention. One mechanism would be to use
the federal standard of $92,OOO/job as provided by the DOE.
Another option (please see proposed budget) would be to
use the Implan model to estimate direct, indirect, and induced
job generation based on the type of activity proposed. This
would provide a general estimate of the impact, but would also
demonstrate how the investments would resonate through the
economy. It could also include economic impacts and job gen-
eration resulting from household energy savings, which boosts
discretionary spending.
Energy Saved
Energy savings can be tracked in collaboration with the South-
ern California Gas Company, and the public works or facilities
management personnel responsible for the City operations in
terms of kWh/annum saved. On a technical level, power me-
ters can be attached to the existing incoming mains and tied
into the building management system. The information that
they feed back to the Building Management Systems (BMS) is
real time power consumption and can be trended / recorded
over time. This also gives SoCalGas, and the user, a greater
understanding of how and where energy is being used within a
facility.andcreates a baseline for any rebates.
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Renewable Energy Capacity Instal/ed
Renewable energy capacity would be tracked in terms of kW
per technology type installed through the local utility provider
(where appropriate), or through solar installers (rigorous
reporting requirements would be required for any project that
received EECBG funding through the City).
Funds Leveraged
EDAW AECOM will draw from national, statewide, regional,
and city-specific sources to identify additional funding sources
beyond the EECBG for proposed projects. With the recent
political and fiscal climate, there are $456 million in solicited
funds that will be made available as part of the ARRA oppor-
tunities. These may include Clean Renewable Energy Bonds
(CREBs), Qualified Energy Conservation Bonds (QECBs),
Residential Energy Efficiency Tax Credits, and Residential
ED A W AECOM E X E M P L A R 'r E ',J V I RON M E H T S
2009-348
CITY OF SAN BERNARDINO ENERGY EFFICIENCY CONSULTING I 11
Renewable Energy Tax qredits from the federal government.
We will alsoresearch the applicability of state tax credits, such
as the Renewable Energy Tax Credit, Property Tax Abatement
for Solar Electric Systems, and others. In addition, a number
of local alternative energy and energy efficiency programs can
be developed to create long-term finance mechanisms, includ-
ing district-level financing, on-bill financing, power purch~"siqg
agreements with private vendors, and carbon offsets ~Eirtified
through the Climate Action Registry and traded through volun-
tary programs such as the Chicago Climate Exchange. ..
As part of this process, a finance plan would be developed
which will assess a range of parameters, including: grantee
eligibility, application timelines, competitiveness, and avail-
ability of funds; and available financing terms and structures.
The finance plan will conclude with an action plan for pursuing
identified funds, and opportunities for setting up structures that
will allow the City to continue supporting proposed programs
beyond the duration of the financing/grant period.
2 '3 :.lreparc Draft + Final EECS ror Submittal to DOE
Generally, we have learned that organization and efficiency is
critical to developing a successful EECBG application given
the limited window of opportunity for the application process
and the detailed requirements for submission. EDAW AECOM
will work with the City to establish mechanisms for ensuring a
successful process. In this task, we will develop a proposed
EECS outline and work with City staff to determine the best
document structure.
Incorporating City comments, EDAW AECOM will synthesize
the work and associated memoranda described above into
a concise and comprehensive strategy document for San
Bernardino that tightly follows DOE requirements from the
EECBG Funding Opportunity Announcement Attachments C
and 0, as well as the specific requests of the City, such as:
· Measurable goals and objectives
· Implementation plan
:.~ "Expected outcomes and benefits
· ~ Cooperation strategy (with adjacent municipalities)
. .: Evaluation, monitoring, and verification plan
All products will incorporate graphics (e.g., charts, diagrams,
and tables) to convey critical information in the most user-
friendly manner feasible. The Draft EECS will be distributed
to City staff for review following the agreed-upon schedule;
further distributions (e.g., stakeholder committee, public at
large, etc.) will be guided by staff. EDAW AECOM assumes
that all comments will be provided in a single consolidated set
for response.
Prepare Final EECS
EDAW AECOM will prepare a Final EECS for submission to
DOE, which will meet all specific DOE requirements and will
incorporate revisions confirmed from the Draft EECS. We will
ensure that the final product accurately represents the City's
feedback and stakeholder comments, as appropriate.
EDAW AECOM EXE MP LAR i ENVIRONMEN TS
2009-348
CITY OF SAN BERNARDINO ENERGY EFFICIENCY CONSULTING I 1
EECS Add ServIce Option 1
TASK 3EO
MUNICIPAL CLIMATE ACTION PLAN
3.1 Establish' GHG Inventory for
Municipal Emissions
AECOM will prepare a baseline year 2008 municipal GHG
inventory for San Bernardino, using ICLEl's Clean Air and
Climate Protection (CACP) software. The inventory will be de-
veloped following the LGOP protocol. It will include those City
operations with emissions for the following local government
sectors defined in the LGOP:
· Buildings and other municipal-owned, operated facilities
· Streetlights and traffic signals
· Water delivery facilities
· Vehicle fleet
· Transit fleet
· Power generation facilities
· Solid waste facilities
· Wastewater facilities
· Other processes and fugitive emissions
In addition, and based upon available information, indirect. '.
emissions from electrical power consumption by City ope~~-; .
tions will be included in the inventory. If desired, and b~sed
upon available information, the inventory may include indirect
emissions from City employee commuting. If desired, we will
make a best estimate of commuting emissions based on the
data provided by the City.
Data. Collection
To support the GHG inventory, San Bernardino will supply
AECOM with the following data for inventory year 2008 (or as
close as possible) to the best of its ability. The data to be col-
lected must meet the LGOP.
· Buildings: Kilowatt hours and therms of natural gas per
year consumed by City-owned and operated buildings.
· Water: million gallons/year influent of City-owned/operat-
ed waste water treatment facilities and biological oxygen
demand (BOD) for each facility in milligrams/Liter
· Streetlights/traffic signals: electricity consumed (KWh/yr)
to operate streetlights and traffic signals
· City fleet vehicles: fuel consumed annually by City
vehicles and/or annual vehicle miles traveled by City
vehicle fleet.
· Employee commute: number of City employees
· Waste (as applicable): tons of solid waste landfilled in
City-owned/operated facilities
Aviation (as applicable): facility, ground support vehicles,
and aircraft fuel usage and type (MMBTU/year)
If certain components of the requested data are not available,
AECOM will coordinate with City staff on alternatives for devel-
oping representative proxy data through assumptions.
Projections
AECOM will forecast the City's business-as-usual operational
GHG emissions for year 2020. Our approach to estimating
the City's projected municipal GHG emissions in future years
uses historical trends to establish a basis for measuring the
effectiveness of proposed reduction measures. Sources of
information on projected and historical growth and consump-
tioo~ trends that may be relied upon to develop emissions
projections could include, but are not limited to, demographic
data from the California Department of Finance or the South-
ern California Association of Governments (SCAG), con-
sumption data from the California Energy Commission (CEC)
and Energy Information Administration (U.S. Department of
Energy), efficiency factors, energy consumption data from the
Energy Information Administration, The Gas Company, and
Southern California Edison, California electrical utility Renew-
able Portfolio Standard (RPS) requirements, and vehicle travel
activity data.
Our goal is to assist the City in selecting appropriate, de-
fensible GHG reduction targets for its operations that would
further the goals identified by the State in AB 32 and Executive
Order S-3-05 (i.e., reducing total statewide GHG emissions to
1990 levels by 2020 and to 80% below 1990 levels by 2050).
Our recommendations will be consistent with guidance offered
in the ARB AB 32 Scoping Plan which recommends that local
jurisdictions achieve at least a 15 percent reduction in GHGs
relative to current conditions to support reductions needed at
the statewide level. Some cities are setting targets beyond
this, of 25 and 30 percent.
-IVJEEi.iNGS ....OELfVERABL€S:
AECOM will prepare .0 technical memorandum
,presenting the 20DB municipal .emission inventory
~1.l1d 2020 GHG emissions forecast for distribution 10
:City staffand revjew with the Sfakel1oldergroup.
E n A W A E COM E }:. E M P L /. R '{ EN\! I R 0 r~ M E r.1T S
2009-348
, .
3.2 Gap Analysis (link to EECS Task 1.2)
This piece of work will essentially be a review and update of
the work carried out for the Energy Efficiency Conservation
Strategy (EECS) to ensure the consultant team understands
the full range of existing activities in the City having an impact
on GHG emissions.
We will identify a long list of Climate Action Plan (CAP) mea-
sures (beyond those established as short term priorities for the
EECS) that may be appropriate for City operations. Alongside
this preliminary list we will also develop a set of initial criteria
for prioritizing measures including GHG reduction potential,
cost to City, staffing levels required, ease of implementation,
secondary beneficial impacts (such as local air quality im-
provements), visibility, educational impact. The criteria will be
refined asa result of feedback from the public process.
fIlJEET/NGS + CJELfVER1!BLES:
,. Up to four interviews (by phone)
2. Summary of GAP analysis review
i3nd long list of CAP measures
3.1nitia! ftameworl< of crilBlia for prioritizing measures
3.3 Hold Two Stakeholder Meetings
AECOM proposed two stakeholder meetings that will include
the stakeholder group formed for the development of the
EECS. We recommend that this group act as a sounding
board during the development of the municipal CAP and also
as ambassadors to their respective departments I communi-
ties. At these meetings, we will present the issue areas being
covered by the CAP as well as review of the draft and final
CAP documents.
fVJEETlNGS <+ fJELfITERJJ.BLES:
1. TWD meetings Witl1 117e slakel101de! group
2.lVleeting minutes
CITY OF SAN BERNARDINO ENERGY EFFICIENCY CONSULTING I 2
3.4 Prepare Preliminary List of Implemen-
tation Measures (link to EECS Task 2.1)
AECOM will develop a preliminary list of CAP implementa-
tion measures building from the EECS to meet City emissions
reduction goals. AECOM will prepare this preliminary list of
potential reduction measures along with initial cost and benefit
information as a starting point for the draft CAP. The list will
be based on review of AECOM current lists of CAP measures,
other community data sources, and best practices advocated
by such organizations as the California Air Pollution Control
Officers Association (CAPCOA), the Attorney General, IClEI,
EPA Climate Communities, and best management practices
from other counties and cities throughout the nation.
Programs may include (but are not limited to):
Energy efficiency and conservation programs
for City buildings and facilities
Development and implementation of
transportation programs
Green fleet management
Commuting programs
Waste and recycling programs
Water efficiency
Green procurement
· Building codes and enforcement
.- E-nergy distribution technologies
Traffic signals and street lighting
Renewable energy technologies
Staff education programs
Dedicated energy I climate coordinators
Based on feedback from the stakeholder group and in con-
sultation with City staff, we will prepare a list of prioritized
reduction measures for the draft CAP along with more detailed
cost and benefit information including co benefits of measures
such as criteria pollutant reduction, other quality of life benefits
(such as reduction in traffic congestion).
Given the current economic conditions, climate priority is likely
to be given to actions that are a proven practice or comple-
ments, expands, or strengthens a program or policy already
in place; the action is technically and logistically feasible in
the short term and the general steps required for implementa-
tion can be defined. GHG reduction potential of the various
measures will be identified as percent-reductions relative to
the City's reduction target of achieving 1990 levels by 2020,
and potential costs of measures will be identified using a low-
medium-high cost approach tied to their relationship to either
the City's Capital Improvement Program or departmental
operating budgets.
EOA'l1 AECOM EXEMF'UIRY ENVIROI'JI,^Ef'H-S
2009-348
3.5 Prepare Draft Municipal Climate Action
Plan (link to EECS Task 2.2)
AECOM will complete a draft CAP for City staff. Prior to pre-
paring the draft, AECOM will provide the City with a detailed
annotated outline of the proposed contents of the CAP for
review and approval. The CAP's primary objective will be to
reduce total greenhouse gas (GHG) emissions in municipal
operations. At the same time, the CAP will provide an overview
of available funding options and financing strategies for future
implementation of recommended procedures and programs.
The CAP will make use of graphics, including charts, dia-
grams, and tables to convey key information. The document
will convey reduction measures along with associated costs,
benefits, implementation strategies, and forecasted reduc-
tions, incorporating only a minimal amount of background
information.
CAP chapters will be provided to City staff for review. We pro-
pose that the draft CAP be organized as follows:
Chaptet'1. Clima{e Change and the City of
San Berna.l'dino.
The first chapter of the CAP will outline the City's rationale
and motivation for addressing climate change and develop-
ing and implementing the Municipal CAP. The chapter will
provide a brief overview of the science behind climate change,
de~cribe the potential impacts climate change may create in
San Bernardino, outline State policy mandates to reduce GHG
emissions, and review the economic and energy conservatipn
objectives.'....
C luqJier ?, Ba~eline GHG Emissiom~ !nvf-:onlCJI )'
;:, nd Forec~sL
This chapter will present a summary of the City's Municipal
GHG emissions inventory and projections under a business as
usual scenario, and will describe the GHG reductions neces-
sary to achieve the City's adopted target
Chaptl:H 3, GHG Emissions Reduction Measures.
This chapter will describe the implementation measures nec-
essary to reduce GHG emissions in the City and achieve the
reduction target. Each measure will be enforceable, include a
timeline, describe costs and financing mechanisms, document
progress toward GHG reduction, job creation/retention, energy
conservation, and deployment of renewable technology goals,
and assign responsibility to relevant City agencies and
depa rtme nts.
Cfli.;.pft'l::L 13(-;n(~flmad~s C'nd !~(~y.i Steps.
This chapter will identify benchmarks, monitoring procedures
and other steps needed to ensure the City achieves its GHG
reduction, protection, and adaptation goals.
fl/JEETiNGS +f)EUVERABLES: :
Draft Municipal CAP (electronicriocament)
, . ,
CITY OF SAN BERNARDINO ENERGY EFFICIENCY CONSULTING I 3
3.6 Prepare Final Municipal Climate Action
Plan (CAP)
Following comments from the City and the Stakeholder group
on the Municipal CAP, AECOM will prepare the final CAP. For
budget purposes, AECOM assumes that no new information
will be raised in the comments that require substantive revi-
sions to the CAP, and that comments received require only
minor adjustments to or clarification of concepts contained
within the draft. If the volume or complexity of the comments
requires additional effort, an adjustment to the work plan and
budget may be needed.
Following public hearings, AECOM will prepare a Final CAP
that incorporates appropriate revisions to the text of the Draft
CAP in consideration of all comments.
flJJEErtNGS of- fJELfVERIlBLES: ,
Final Municipal CAP (electronic document) .
EIJAW AECOM EXEMPLAF(Y ENVII'<ONr...iEHl S
2009-348
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CITY OF SP,N BERNARDINO ENERGY EFFICIEr~CY CONSULTING I 4
c~ e~ ~- f"\l [~ C:., ''"- E<~ C.-) ('r.). t [ () [r'l 2
\.,,) f. d<~_
TASK 4mO
CITYW[DE (COMMUNITY + MUNlCIPAL) CLIMATE A.CTION PLAN
4.1 Establish GHG Inventory for
Community-Wide Emissions
AECOM will prepare a comprehensive baseline GHG emis-
sions inventory for community-wide (including the physical
geographic incorporated boundaries of San Bernardino and
municipal) emissions sources within the City's jurisdiction for
the following sectors:
· On-road transportation (based on vehicle miles traveled
and vehicle trip data to be supplied by the City's trans-
portation consultant),
Energy (based on consumption data and fuel type to
be supplied by the applicable utility provider),
· Solid waste (based on total waste generation and
allocation to the various waste management agencies
serving the City
· Waste water (based on process information
[biological and chemical oxygen demand] to be
supplied by the City).
AECOM may also include other sectors as identified peculiar
to the City at the onset of this task. Where this information ,i~ I
unavailable, AECOM will coordinate with the City to de~e1.cm I
an alternative approach to developing this data. The pyrpose
of the inventory is to assist the City in targeting emission
sectors for GHG reduction policies and plans, and measure
performance toward achieving the reduction target in the Ac-
tion Plan. The majority of available data on GHG generation
focuses on carbon dioxide (C02), The emissions inventory will
focus on CO2 generation as a suitable indicator of overall GHG
emissions, and will include contributions from other GHGs
where emissions data and calculation methodology is avail-
able. Where possible, the emissions inventory will distinguish
between contributions to the inventory from community-gen-
erated emissions and City-controlled emissions (i.e., facilities
over which the City has direct financial or operational control).
Development of the emissions inventory will be based on
information, methodologies, protocols, and emission factors
from the International Panel on Climate Change (IPCC), The
Climate Registry (TCR), IClEI, and the U.S. Environmental
Protection Agency (EPA). Other may include the California Cli-
mate Action Registry (CCAR) and the California Air Resources
Board (ARB).
City staff could provide assistance in obtaining the following
information for the community-wide GHG inventory:
· Transportation
)) Community-wide, local annual vehicle miles traveled
(VMT), not including pass-through VMT
· Electricity
)) Residential, commercial, and industrial electricity
consumption (KWh/year) from local utility
· Natural Gas
)) Residential, commercial, and industrial natural gas
consumption (therms/year or MMBTU/year) from
local utility
· Solid Waste
)) If available, tons of solid waste disposed of and
diverted (recycled)
)) Character of waste (e.g., paper, food, plant, wood)
)) If City-specific data are not available, AECOM will as-
sume national average factors for waste consumption
· \Neste Water
)) Facility name(s)
)) Treatment type(s) (e.g., secondary, tertiary)
)) Influent (million gallons per day)
)) Influent biological oxygen demand (BOD) (mg/l)
El11i~;sions ProjeeHons
AECOM will forecast the City's business-as-usual operational
GHG emissions for year 2020. Our approach to estimating
the City's projected municipal and community GHG emissions
in future years uses historical trends to establish a basis for
measuring the effectiveness of proposed reduction measures.
Sources of information on projected and historical growth and
consumption trends that may be relied upon to develop emis-
sions projections could include, but are not limited to, demo-
graphic data from the California Department of Finance or the
Southern California Association of Governments (SCAG), con-
sumption data from the California Energy Commission (CEC)
and Energy Information Administration (U.S. Department of
Energy), efficiency factors, energy consumption data from the
Energy Information Administration, The Gas Company, and
Southern California Edison, California electrical utility Renew-
able Portfolio Standard (RPS) requirements, and vehicle travel
activity data. Our goal is to assist the City in selecting appro-
priate, defensible GHG reduction targets for its operations that
would further the goals identified by the state in AB 32 and
Executive Order S-3-05 (Le., reducing total statewide GHG
emissions to 1990 levels by 2020 and to 80 percent below
1990 levels by 2050). Our recommendations will be consis-
tent with guidance offered in the ARB AS 32 Scoping Plan
which recommends that local jurisdictions achieve at least a
15 percent reduction in GHGs relative to current conditions to
support reductions needed at the statewide level.
En A W A E C (I ME:>: E r.'t P L.~, R Y [N V I RON I,j E In E,
2009-348
CITY OF SAN BERNARDINO ENERGY EFFICIENCY CONSULTING I 5
4.2 GAP Analysis (link to EECS Task 1.2)
The gap analysis review will ensure the consultant team un-
derstands the full range of existing activities in the City having
an impact on GHG emissions, including the update to General
Plans, in addition to the work done for the EECS (at this point
provisionally identified as the AB811 district and TOO over-
lay). This task would include liaison with the County and other
appropriate regional agencies as well as desk top revie~ of '
existing plans and policies across the main sectors of resIden-
tial, commercial/industrial, waste, transportation, and land use
such as green building standards. The review will also incor-
porate an assessment of efficacy of the outreach / communi-
cation channels being used for those policies. Interviews with
City staff and regional agencies will help clarify the successes
and failures of these policies and identify associated lessons
learned for the CAP.
We will identify a long list of measures that may be appropri-
ate for San Bernardino. Having carried out this exercise for
a number of other CAPs within in the California, considering
best practices advocated by such organizations as the Califor-
nia Air Pollution Control Officers Association (CAPCOA), the
Attorney General, ICLEI, and ABAG we are positioned to do
this in an efficient and swift manner.
Alongside this preliminary list we will also develop a set of
initial criteria for prioritizing measures including GHG reduc-
tion potential, cost to county, cost to residents / businesses,
staffing levels required, ease of implementation, secondary
beneficial impacts (such as local air quality improvements),
visibility, educational impact. The criteria will be refined as a
result of feedback from the public process.
:fVJEETINGS +DELfVERJU3LES:
'f. (JpfofDllrinterviews (by phone)
2. .summary vf GAP analysis review
Bnd/ong list of CAP measures
3.lnitialtramework Df criteria for prioritizing measures
4.3 Inclusive Stakeholder + Public Process
4.3.1 CAP Web Pages
AECOM will develop content for a CAP section of the San Ber-
nardino website so that it is an effective communication tool
about the CAP. It will contain materials relating to meetings,
links to"the on-line survey etc. AECOM will manage content for
the pages throughout the project and the website will provide a
repository and clearinghouse for all project documentation.
Email blasts with website links will be conducted at the time
of the page launch and when significant new files are posted
throughout the project.
*VJEErlNGS + VEUVERABLES:
,. Vlfeb pages establis1Jed t"/ith project information
End Dutreach opportunities description
2. Web page maintenance throughouttlw project
inclUding emai/ blasts tl'vJW/7 significant
new information is posted
4.3.2
Media OufTeach
This subtask combines traditional media outreach to local
papers, such as the Inland Empire Weekly, Press Enterprise,
and San Bernardino County Sun, and innovative new methods
of social networking, such as Facebook. We will work with City
staff to prepare a media strategy that fully conveys information
regarding the CAP to targeted audiences. We will achieve the
right tone, use accurate and consistent information and create
well-balanced media designs. The intention of this material
is to highlight the CAP and create simple, informative, and
educational material.
E n A \'i! A E COM [: 1-: E M P L ,; F Y E H 'J II~ 0 I'Jr\" E r.)1 [:
2009-348
Media and Social Networking. The traditional media will
be vital in communicating with the public about the CAP. In
many cases, they may be the single most effective conduit for
initially reaching some people; therefore, the message must
be clear and concise. We will work with City staff to prepare a
comprehensive list of local radio and newspapers to be issued
press releases, notices and interviews.
According to a recent marketing study, 72 percent of internet
users under the age of 35 visit social network sites such as
Facebook, including to keep in touch with NGO events. There
is a specific demographic group that will follow this type of
public outreach program: individuals who know how to use
computers and/or cell phones, have access to computers
and/or cell phones, and have time to visit websites. AECOM
will use Facebook (and / or other social networking media) to
keep users informed of the CAP and upcoming workshops
and hearings.
Community Groups. Those groups known to the City and to
AECOM will be contacted both with the survey and details of
the public forums.
IJ/JEETlNGS + OELfVERABLES:
1. Tradilionafmedia outreach (press releases).
2. Gathering of City email distribution lists rmd
otl1ercontacts with community groups
3. Ongoing .social networking presence on i.1
social l1etwork portals (e.g., F8cebook,)
. .
It ,:L:~ Online Survey
AECOM will create an easily understood, effective online sur-
vey as a component of the project website. The goal will be to
survey as many people as possible, making them aware of the
survey through advertisements in newspapers, in stakeholder
meetings, and on the website, AECOM will draft the survey,
including questionnaire design and refinement, conducting
quality control checks throughout the data collection period,
processing and analyzing survey results, and preparing and
presenting a summary of the findings.
4.3.4 Conduct Community Meetings (Z)
AECOM recommends a combination "open-house" and "town-
hall meeting" format for the meetings, lasting approximately
two (2) hours.
The first portion of the workshop will consisted of an overview
presentation and facilitated question and answer session. The
second portion will allow participants to visit up to three (3)
"stations" describing groups of related GHG reduction mea-
sures, along with the rationale for their recommendation, effec-
tive contribution toward the GHG reduction target, economic
trade-offs, and associated day-to-day lifestyle changes. Op-
portunities for one-on-one dialogue with staff and consultants
will be offered and public comments/input will be recorded at
each station. Following the workshop, the boards and displays
prepared for each station may be used by the City as "static"
displays that can be assembled at City buildings, public librar-
ies, community centers or other public spaces to encourage
further input.
CITY OF SAN BERNARDINO ENERGY EFFICIENCY CONSULTING I 6
, .
Community Meeting #1: It is suggested that the first meeting
should occur in the new year and will include provide back-
ground on why San Bernardino is developing a CAP and with
progress to date, with examples of the types of measures that
could be included. A key objective will be to promote input
into the plan. The workshop will focus on getting participants
engaged in the conversation. In addition to the comments
received at the workshop, comments from people who can't
attend the meeting will be solicited and encouraged; an opt-
in e-mail list of interested parties will be created; and City
website pages will provide public information about the project.
This meeting will likely be held at the City facilities, but could
be.host~d at another location of the City's choosing. It is as-
sumecfthat the City will cover costs (if any) of the venue and
also the provision of light refreshments (coffee, fruit, cookies)
Community Meeting #2. The second meeting will be con-
ducted once a draft CAP has been completed. It will follow a
similar 2 stage process to allow for a presentation of the draft
CAP and proposed strategies, followed by an opportunity for
community members to provide feedback on specific mea-
sures proposed within the plan.
IV/EEf/NGS + DELfVER~BLES:
1. Presentation Bnd up to 4.boardsfol
2 community meetings
2. Facilitation for two community meetings
3. Workshop summary memorandum for each meeting
(electronic docLlment)
4.3,5 Hold Four Stakeholder Meetings
AECOM will also coordinate with the stakeholder group
formed for the development of the EECS who we recommend
also to act as sounding board during the development of the
CAP and also as ambassadors to their respective communities
in addition to the public meetings. These meetings will also
presentation of the key issue areas being covered by the CAP
as well as review of the draft and final CAP documents.
" ~ .vJEET/NGS" VELflfERABLES: ~
, FDurmeetings with stakelmldergroup :'
EDAW AECOM EXEMPU\RY EH\!IROIH,1Et.JTS
2009-348
4.4 Prepare Preliminary List of Implementa-
tion Measures (link to EECS Task 2.1)
AECOM will develop a preliminary list of CAP implementation
measures to meet City emissions reduction goals. AECOM will
prepare this preliminary list of potential reduction measures
along with initial cost and benefit information as a starting
point for the draft CAP. It will include any community measures
that form part of the EECS. The list will be based on review of
AECOM current lists of CAP measures, other community data
sources, and best practices advocated by such organizations
as the California Air Pollution Control Officers Association
(CAPCOA), the Attorney General, ICLEI, and best manage-
ment practices from other counties and cities throughout the
nation.
Consistent with SB 375 requirements, AECOM will propose
policy options to reduce VMT, based on traffic analysis of trip
ends, and VMT within City-responsible areas, as noted in Task
1.2. We will also evaluate land use tools available reduce VMT
and GHG emissions from the transportation sector.
Our approach will look at programs that may include:
Building energy audits
Financial incentive programs
Energy efficiency and conservation programs
for City buildings and facilities
Development and implementation of
transportation programs
Building codes and enforcement
Energy distribution technologies
Traffic signals and street lighting
Renewable energy technologies
Local foods programs
Improving urban forestry
Encouraging water sensitive design practices
within new development;
Public education programs
Modifying City service provision practices
AB 811 District formation
TOD Overlay District
,. 'f
,. j f
. .
Based on feedback from the public consultation process and
in consultation with Staff, we will prepare a list of prioritized
reduction measures for the draft CAP along with more detailed
cost and benefit information including co benefits of measures
such as criteria pollutant reduction, other quality of life benefits
(such as reduction in traffic congestion). Given the current
economic climate priority is likely to be given to actions that
are a proven practice or complements, expands, or strength-
ens a program or policy already in place; the action is techni-
cally and logistically feasible in the short term and the general
steps required for implementation can be defined. GHG reduc-
tion potential of the various measures will be identified as
percent-reductions relative to the City's 30 percent reduction
target of achieving 1990 levels by 2020, and potential costs of
measures will be identified using a low-medium-high cost ap-
proach tied to their relationship to either the County's Capital
Improvement Program or departmental operating budgets.
CITY OF SAN BERNARDINO ENERGY EFFICIENCY CONSULTING I 7
4.5 Prepare Draft Citywide Climate Action
Plan (link to EECS Task 2.2)
AECOM will complete an Administrative Draft CAP for City
staff and public review. Prior to preparing the draft, AECOM
will provide the City with a detailed annotated outline of the
proposed contents of the CAP for review and approval. The
CAP's primary objective will be to reduce total greenhouse gas
emissions in the City. At the same time, the CAP will provide
an overview of economic growth opportunities afforded by
climate actions, and available funding options and financing
strategies.
The CAP will make substantial use of graphics, including
charts, diagrams, and tables to convey key information. The
document will convey reduction measures along with associ-
ated costs, benefits, implementation strategies, and forecasted
reductions, incorporating only a minimal amount of back-
ground information.
CAP chapters will be provided to City staff for review prior to
publication of the public review draft. We propose that the draft
CAP be organized as follows:
Chapter 1. Climate Cha.nge. and the City of
San B~rnardino
The first chapter of the CAP will outline the City's rationale
and motivation for addressing climate change and developing
and implementing the CAP. The chapter will provide a brief
ovefrview of the science behind climate change, describe the
potential impacts climate change may create in San Bernar-
dino, outline state policy mandates to reduce GHG emissions,
and review the economic and energy conservation objectives.
GhHpter 2. Bcrsefine GHG Emissions Invf.mtory
p, nd Forecast
In this chapter, the City will present a summary of the GHG
emissions inventory and projections under a business as usual
scenario, and will describe the GHG reductions necessary to
achieve the City's adopted target
Ch~pter 3. GHG Emissions Reducfion Meas ures
This chapter will describe the implementation measures nec-
essary to reduce GHG emissions in the City and achieve the
reduction target. Each measure will be enforceable, include
a timeline, describe costs and financing mechanisms, docu-
ment progress toward GHG reduction, job creation/retention,
energy conservation, and deployment of renewable technol-
ogy goals, and assign responsibility to relevant City agencies
and departments.
Chc:pter l'!. Benr;.llrnarks and hfe-xt Steps.
This chapter will identify benchmarks, monitoring procedures
and other steps needed to ensure the City achieves its GHG
reduction, protection, and adaptation goals.
. _.'t'.~_1 ......-. - ~ -'~- -.". - .. ~
fIlJEET/NGS *,DEUVER1U3LES: ";
~rJminislr81iveDraft Citywide CAP(electronicdocument) :
EO A \'II' A E COM L: Y. E M P L ,^, R. '{ !:' N V IRe, I'J tv; E r.J r s
2009-348
CITY OF SAN BERNARDINO ENERGY EFFICIEr~CY CONSULTING I 8
,. oJ f
4.6 Prepare Public Review Draft Citywide
Climate Action Plan
Following receipt of City staff comments, AECOM will make
revisions to the Administrative Draft CAP to produce a Public
Review Draft Citywide CAP. AECOM assumes a single set of
consolidated staff comments on each chapter of the adminis-
trative draft will be provided. AECOM assumes that City staff
will develop an appropriate distribution list, and circulate the
Draft Citywide CAP to the public, applicable agencies, and
interest groups.
AECOM recommends a 3D-day formal public review period
during which comments on the Draft CAP will be accepted.
fVJEET/NGS -+ fJELfVERIJ.BLES: '
Pl1b1ic Review Draft Citywide CAP(electronic document)
4.7 Prepare Final Citywide Climate
Action Plan
At the conclusion of the public review period on the Draft CAP,
AECOM will provide a brief summary characterization of the
nature of public comments for staff consideration prior to pre-
paring the Final Citywide CAP.
For budget purposes, AECOM assumes that no new informa-
tion will be raised in the comments that require substantive
revisions to the CAP, and that comments received require only
minor adjustments to or clarification of concepts contained
within the draft. If the volume or complexity of the comments
requires additional effort, an adjustment to the work plan and
budget may be needed.
Following public hearings, AECOM will prepare a Final City-
wide CAP that incorporates appropriate revisions to the text of
the Draft CAP in consideration of public comments.
IVlEETINGS... DELfVERABLES: '
Fina! Citywide CAP(electronicdocument)
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