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Home My WebLink About02-Budget deliberation MAYOR & COMMON COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION MEETING BACKUP MEETING DATE: June 20, 2006 DEPUTY: Linda Sutherland ITEM NO, STATUS 2 Continued to June 29, 2006 3 Continued to June 29, 2006 . 'Updated 6/22/06 DRAFT CITY OF SAN BERNARDINO PROJECTED GENERAL FUND BALANCE FISCAL YEARS 2006-2007 and 2009-2010 PRELIMINARY PROJECTED PROJECTED PROJECTED BUDGET ESTIMATE ESTIMATE ESTIMATE DESCRIPTION FY 2006-2007 FY 2007 -2008 FY 2008-2009 FY 2009-2010 Estimated Revenues $122.817 ,200 . $125,537,200 $128,607,200 $135,277 ,200 Transfers In $ 8,915,500 $ 8,915,500 $ 8,915,500 $ 8,615,500 Other Sources-Bond Proceeds $ $ $ $ Total Available $131,732,700 $134,452,700 $137,522,700 $143,892,700 Estimated Expenditures $133,818,100 $140,497,400 $149,117,700 $153,429,100 Vacancy Savings (1,000,000) (1,000,000) (1,000,000) (1,000,000) Transfers Out 4,269,400 4,369,400 4,469,400 4,569,400 Total Expenses $137,087,500 $143,866,800 $152,587,100 $156,998,500 Excess/(Deficiency) of Available over Deduction $ (5,354,800) <!: (9,414,100) $ (15,064,400) $ (13,105,800) ~ Estimated Beginning Balance $ 14,342,500 $ 8,987,700 $ 7,698,200 $ 7,698,200 Estimated Ending Balance $ 8,987,700 $ (426,400) $ (7,366,200) $ (5,407,600) Budgeted Reserve Reserve for PERS Safety Cost: $ 1,261,000 $ $ $ General Budget Reserve $ 7,698,200 $ 7,698,200 $ 7,698,200 $ 7,698,200 Total Budget Reserve $ 8,959,200 $ 7,698,200 $ 7,698,200 $ 7,698,200 Budget Excess/(Deficiency) $ 28,500 $ (8,124,600) $ (15,064,400) $ (13,105,800) :/7- &120/o~ CITY OF SAN BERNARDINO GENERAL FUND PROJECTIONS FISCAL YEARS 2008 - 2010 REVENUES FY 06-07 Prelim. Budqet Revenue Proiections Increase Sales Tax Estimate UUT Additional Growth Increase Properly Tax Increase Prop Tx in Lieu Sales Tax Increase ProP Tx in Lieu VLF Business Reqistration Growth Misc. Other Revenue Increases CDBG (Remove one time $350,000 in FY 07\ TOTAL TRANSFERS - IN FY 06-07 Prelim. Budqet TSF-IN Proiections Reduce TSF from IT Fund TOTAL FY 07-08 $122,817,200 1,200,000 - 500,000 400,000 800,000 50,000 120,000 (350,000 - - - - - - - - $125,537,200 FY 07-08 $ 8,915,500 - - - - - $ 8,915,500 FY 08-09 $125,537,200 1,200,000 - 500,000 400,000 800,000 50,000 120,000 - - - - - - - - - $128,607,200 FY 08-09 $ 8,915,500 - - - - - $ 8,915,500 FY 09-10 $128,607,200 1,200,000 - 500,000 4,000,000 800,000 50,000 120,000 - - - - - - - - - $135,277 ,200 FY 09-10 $ 8,915,500 1300,000 - - - - $ 8,615,500 CITY OF SAN BERNARDINO GENERAL FUND PROJECTIONS FISCAL YEARS 2008 - 2010 EXPENDITURES FY 06-07 Prelim. Expenditure Budqet Election Costs Additional Safety Overlime Costs Safety Charler 186 Costs Increase for MOU costs- all groups Class and Comp Estimated Costs-all qroups Fire Charler Initiative Costs Internal Service Costs (Gas, Electric, IS, Fleet, etc. Safety PERS/POB added costs Misc. PERS added costs PO Hire Plan: - balance of costs FY 06-07 17 positions - add 24 positions in FY 07-08 - add 9 positions in FY 08-09 TOTAL TRANSFERS - OUT FY 06-07 Prelim. Budget TSF-OUT Projections Additional CATV, Library, and Animal Control TOTAL ) FY 07-08 $133,818,100 (200,000 400,000 1,600,000 720,000 - 450,000 200,000 1,360,000 - 632,300 1,517,000 - - - - - $140,497,400 FY 07-08 $ 4,269,400 100,000 - - $ 4,369,400 FY 08-09 $140,497,400 250,000 400,000 1,800,000 900,000 1,616,300 500,000 200,000 1,360,000 100,000 - 760,000 734,000 - - - - $149,117,700 FY 08-09 $ 4,369,400 100,000 - - $ 4,469,400 FY 09-10 $149,117,700 (250,000 400,000 2,000,000 - 1,511,400 - 200,000 50,000 100,000 - - 300,000 - - - - $153,429,100 FY 09-10 $ 4,469,400 100,000 - - $ 4,569,400 , FY 2006-2007 Summary of Program Change Requests General Fund: Department Division Program Change Request Cost Code Funding for 7 officers $ 386,400 Cou ncil Office Increase Printing Costs $ 1,000 Council Office Reclassify Senior Secretary to Administrative Operations Supervisor $ 5,700 Development Svcs Engineering Additional Senior Civil Engineer $ 114,100 Development Svcs Building Add 3 Building Inspector II's $ 238,000 Development Svcs 191 Misc.staff upgrades I $ 9,600 Development Svcs Admin Administrative Analyst I Position 1$ 61.900 Development Svcs Engineering Additional Engineering Associate position $ 78,200 Development Svcs Building Purchase IVR telephone system $ 59.000 Development Svcs Building Accela GIS software module for Permits Plus and server $ 38.500 Development Svcs Building Accela wireless computing module for field inspectors $ 162,000 Facilities Mgmnt Parking Structure Rehabilitation $ 110,000 Facilities Mgmnt Enhanced Building Maintenance $ 50,000 Facilities Mgmnt Custodial Maintenance $ 35,000 Facilities Mgmnt Electrician $ 55,000 Facilities Mgmnt Maintenance Mechanics (4) $ 121,600 Facilities Mgmnt Seismic Retrofit Study City Hall 1$ 40,000 Facilities Mgmnt Replace Shower Tiles (P.O.) $ 7,000 Facilities M!1mnt Sealing and Striping 3 Downtown Lots $ 60,000 Facilities Mgmnt Plaza Sealing and Caulking $ 180,000 Facilities Mgmnt Replace Boiler @ City Hall $ 180,000 Facilities Mgmnt IAQ Testing $ 24,000 Facilities Mgmnt Roof Restoration - Feldheym Library $ 224,000 Facilities Mgmnt Replace overhead doors at Fleet $ 60,000 Facilities Mgmnt Ceilin!;) Replacements @ City Hall $ 50,000 Facilities Momnt Electrical Switch!;)ear Maintenance- City Hall $ 30.000 Facilities Mgmnt Carpeting - City Hall $ 30,000 Facilities Mgmnt ADA Compliant restrooms - Cemetery $ 30,000 E:acilities Mgmnt ADA Compliant restrooms 1 drinking fountains RoweNillasenor Libraries $ 40,000 Facilities Mgmnt Gunite reflection pool- City Hall $ 25,000 Facilities Mgmnt ADA Compliant restrooms 4th floor City Hall $ 70,000 Facilities Mgmnt 311 Citizen Request Mgmt program $ 125,000 Facilities Mgmnt Roof Replacement Mill Center $ 78,000 Facilities M!1mnt Roof Replacement PIR Admin Building $ 105,000 Facilities Mgmnt Replace Emergency Lighting System - Library, Hernandez Center, CID $ 18,000 Facilities Mgmnt Light Fixture Replacement City Hall $ 30,000 Facilities Mgmnt Carpeting - Feldheym Library $ 60.000 Facilities Mgmnt Carpeting Fire Station 226,229,231 $ 60,000 Facilities M!;)mnt Exterior Paint - Fire Stations $ 60,000 Facilities Mgmnt Light Fixture Seismic Straps City Hall $ 20,000 Facilities Mgmnt Seal and Stripe Parking Lots - Metrolink and Stadium $ 150,000 Facilities Mgmnt Renovate Passport Acceptance Facility ,$ - 30,000 Facilities Mgmnt Replace Ceiling Tile - Rowe Library $ 30,000 Fire Operations Maintenance Upkeep for station grounds $ 15,000 Fire Dispatch Dispatch Personnel Services $ 51,100 Fire Vehicle Maint Equipment Mechanic I Position $ 47,200 Fire Operations 2006 Assistance to FF grant (City cost share) $ 123,300 Fire Vehicle Maint Fork Lift ,$ 22,000 Fire Vehicle Maint Vehicle Maintenance 1$ 15,000 City Manage~s Office 6/20/2006 :/:fz- 0/~() /06 , FY 2006-2007 Summary of Program Change Requests Department ID. . . IProgram Change Request Cost IVISlon Fire Rentallnsp Administrative Clerk II $ 35,500 Fire Dispatch Dispatch Center 9-1-1 Staffing $ 111,900 Library Restrooms and Custodial $ 124,600 Library 5 self-check stations and software $ 60,000 Library Increase book budget $ 100,000 Library Maintenance of technology $ 50,000 Library Rehab of restrooms at Feldheym Library 1$ 90,000 Library I Implement full-time custodial service at Feldheym Library $ 25,000 Parks and Rec Portable Video or Projector screen wi sound system $ 11,200 Saturday Operation of (4) Community Centers Converting (7) part time Parks and Rec Recreation coordinator positions to full time $ 80,300 Parks and Rec I Recreation Create a Police Athletic League at 4 sites $ 80,000 Additional marketing funds for mailerx, promotional materials in Spanish, other Parks and Rec Recreation promotional efforts $ 10,000 Police Investigations Reconfigure detective bureau to accommodate personnel $ 53,200 Replace worn carpeting in Detective Bureau (work stations, chairs, Police Investigations phoneldata lines) $ 45,000 Crossing guards - add additional guards, intersections covered, and hours Police Traffic worked $ 34,000 Police Admin Replacement of Motorola Radios $ 26,500 Police Jail Inmate property bags $ 11,600 Police Support svcs Building repairs and maintenance $ 30,000 Police P&T Increase Department's reserve unit by 10 officers $ 61,800 Police Admin Replace specialized static guard carpeting in City's 911 Dispatch Room $ 40,800 Police Admin Station-wide camera surveillance system replacement $ 52,000 Police Admin Replace security glass at station 1$ 10,000 Police P&T Landscaping Maintenance for police range 1$ 10,000 Police Patrol Equipment, supplies and materials for Rapid Deployment Force 1$ 15,000 Implement Phase I of digital voice recorder program - purchase 45 additional Police Patrol recorders $ 25,900 Police Jail Lock Replacement at City Jail $ 7,000 Police P&T Badges for Citizen Patrol Volunteers $ 3,000 Police P&T Increase in supply of training and duty ammunition $ 15,000 Police Command Funding for maintenance of the Mobile Command Post $ 2,500 Police Investigations Dvehicle Painting and detailing $ 5,300 Police Traffic Replace regular duty Motorcycles $ 162,000 Police Investigations Less Lethal Weapons for the Investigations Division $ 6,000 Police Investigations Cell Phones for Detectives Better contact on field 27 phones $ 17,600 Public Services Streets Increase overtime budget for Streets Division $ 25,400 Public Services Streets Overtime - tree section $ 6,700 Public Services Streets Part-time salaries - right-of-way section $ 21,200 Public Services Streets Overtime - traffic signalsllighting section $ 27,100 Public Services Streets !Additional materials, supplies for traffic signalslstreet lighting section $ 202.200 ITotal General Fund: $ 5,310,900 I City Manager's Office 6/20/2006 FY 2006-2007 Summary of Program Change Requests Department Division Program Change Request Cost Other funds: IT Email Software Upgrade - City Wide $ 103,000 IT System area network backup system $ 28,000 IT Document Imaging System Expansion $ 50.000 IT Upgraded all PC's to Office Professional 2007 $ 77,000 IT 800 MHZ radio dead zone coverage-2nd transmission site $ 300,000 IT Uninterruptible Power Supply Units Replaced $ 80,000 Public Services Fleet Additional services worker 1$ 36,400 Public Services Fleet Mechanic I Position $ 45,900 Public Services Fleet Upgrade senior parts specialist pay range $ 1,900 Public Services Fleet Parts Specialist $ 42,400 Public Services Refuse New billing/dispatch software for Refuse $ 123,000 Total other funds: $ 887,600 City Manager's Office 6/20/2006 w 1;; ~ 0 cr ~ 0: ~ e> 0 ro ~ U E ro a, e "'- a ~ ro E E 0 "' ~ 0 0 N - I '" 0 I 0 N >- I "- L , , I I , I ~ I € ~ I I ~ ~ ~, o ~ o I N' C'\.!. 1'1 ~ ~' It; I I ;....i Ii Iii '" ro Ii i ~ I I I I I~o I~I I I I~ _ D ,iil I I I I 1 ,- :~ ~I I i I~I I I I 1 I I I : I II IS I~.I' I 1 III I 6 i I I IJ I I I '''1 I I II Ii I~ I..: :: I ~ I I 1 I ~I t: . u~' I " ~ ~.:= ~ I Q ~ '- I ~ Igl~l~ ai' I ~ ~ 11"3 U)IC~I~~ I" ~," lli ~I~'~ jl~ I 1'ril~I~ ~~ ~ w I.~ ;1, ~I ~ ll~ ~I EIJII~I~ =1~1~lg = ~I~ ~IIJ=I= ~I~'= = =I~,I!I~!= [I~ ~,~I ~lil~l~ Ole: w 1/)(1) -I III I --,-rn-occol->--rnromw<:p~romC:,"" "(tIwrnro- (l)-!llUl" ::li:6.,g ~I ~ al ~ 5'21~ lij al:r:'~I1"I~:I: ~~I~I:CJ:i:r:,Ulw:r:I:r:c3(f) ~1:r:=6ii5U5I~1 C3 w:ii Q) -.c u _ '-..... 0......1'0 CILL.LL.~r::: ~ r::::1~LLI'O C:Z'.2':'>->-::= >>>->-_u ......2':'-1(1) Q)LL. >-3:1- > ~:~ &. ,~I ~1~ J'J'l3jc3 ~ <t6lc3 8 8 0~~~+-c3~0 04-6l5'& B (j (j ~ g:1~;c3 ~ ~t'~ < ~ ~ 8 _! 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I " '0 .c >..0 N 0 1Il 0 0> ~I ~~I<f)'.9I-gI~ -Ie {'!.. I~I 00", ~I co ;; 000 0.!!1g'11Il1(l) 0 Kl 0 00, B ::;", C> ::J i.- b 'O:1l. o:E a.: 00' I~ e l~ ~1g>"'-QI3~lllQi1!~, ~o . _N ~ rn 00 E =I'O.c (l) Il. Clrn:'01 I~ uiD , 0 ~ Q)'- <<llrn~ 1Il_ Q)'-:_ E io @Ig al'::; 21~.~ ~ ~I~I e V) E E 'O,I Qj 0 fij '0'(1),:= Ii C> 1= (l) :J ~I~ -!E ~ ~I 1Il1.c \ rn in 0 C) .5,'0 0 C):t:: ~ ~I IE >.0 o.g cl'O Q)!0.1 <<l,(l) .0 'W'V)'OI:J,~ J'~,~ J Il.!Z .. . . i . ~ noR iv ~~ Employee referrals - could apply to any City of San Bernardino employee. f'1.-- Employee would receive $500 upon appointment of referred Police Officer and an 0 0 r \ additional $500 after referred Police Officer passes probation. r 10 referrals = $10,000 25 referrals = $25,000 POLICE OFFICER RECRUITMENT INCENTIVES . Signing bonuses for lateral Police Officers - Upon appointment, Police Officer would receive bonus of$2000 and another $3000 upon successful completion of probation. If employee stays less than 3 years, the amount must be refunded to the City. Could consider additional bonus amounts for laterals with bilingual skills and education. Another option is a larger bonus spread out over three years of employment. 10 lateral hires = $50,000 25 lateral hires = $125,000 . Signing bonuses for new recruits - Upon appointment, they would receive a bonus of$1250 and another $1250 upon successful completion of probation. If employee stays less than 3 years, the amount must be refunded to the City. 10 lateral hires = $25,000 25 lateral hires = $62,500 . Relocation expenses for laterals and new recruits - Offer potential employee $2000 to relocate to the City of San Bernardino. Relocation expenses must be repaid if Police Officer fails probation or leaves City employment within 2 years. 10 relocation incentives = $20,000 25 relocation incentives = $50,000 . Provide immediate sick and vacation leave balances for new recruits - upon appointment the City would provide himlher the equivalent of six month's leave accruals for immediate use. 40 hrs vacation leave per 10 employees = $13,896 48 hrs sick leave per 10 employees = $16,675 Total soft cost for 10 employees = $30,571 . 40 hrs vacation leave per 25 employees =$34,740 48 hrs sick leave per 25 employees = $41,688 Total soft cost for 25 employees = $76,428 Allmilateral employees to receive 100 hours ofskkleave balance upon hire \.A" _/ ~ ~ Accelcl{Itell sickttnd vacatio!lleave accr~als -tat~al Pohi:e~ffic'ers' leave accruals W~OUld be based on years of service as a Polic(}.(~ffieer wlt~he ;;ge~ they leave. '" ~ ~ "'- "- "'" 1~ &j.L8/'()b . I . Maximum cost oj all incentives Jor J 0 hires = $135,57 J Maximum cost oj all incentives Jor 25 hires = $338,928 12/01/05 City of San Bernardino San Bernardino Police Department Interoffice Memorandum To: Patrick J. Morris, Mayor Fred Wilson, City Manager From: Michael Billdt, Chief of Police Subject: Combined Hiring Plan to Enhance Police Staffing (Revised) Date: June 15, 2006 Copies: Members of the City Council At the June 8, 2006 City Council budget meeting the Council requested that I project a timeline needed to hire the 50 additional police positions (40 sworn + 10 non-sworn) tentatively approved at the January 9, 2006 City Council meeting. In response to this request my staff has revised the Combined Hiring Plan to reflect the additional 17 police positions (14 sworn + 3 non-sworn) contained in the City's Preliminary Budget for FY 2006-07, with the remaining positions added over the next two budget years. The revised plan projects the additional costs of personnel, equipment and administrative suppOrl needed to implement the plan. We are confident that all 50 additional positions will be filled over a 30-month period, July 1, 2006 through December 31, 2008. Our hiring timelines are detailed in Schedule "A" of the repOrl and take into account attrition due to retirements, injuries and other reasons. For example, in FY 2006-07 we will need to hire a total of 34 new police officers to fill the additional 14 sworn positions and the 20 existing positions we project will be vacated due to attrition. Similar hiring scenarios will occur in years two and three of the plan and are detailed in Schedule "A ". The revised annual costs to implement the Combined Hiring Plan over the next three fiscal years (Schedules "B" through "G" are as follows: . $1,447,691 for FY 06-07 . $3,577,174 for FY 07-08 . $4,885,946 for FY 08-09 tt;,y00 TIlE SHPD IS CO;\IMITrED TO PROVIDING: PRO(iRESSIVE QUAUIY POIJCE SERVICE; :\ SAFE ENVIRONl\IENT TO IMPROVE TI m QUALITY or LIFE; A REDUCTION IN CRIl\lE TIJROUGI [PROHLEM RECOGNITION AND PROHI.EM SOLVING The Combined Hiring Plan Hiring and Budget Planning Document Overview At the January 9, 2006, City Council meeting Chief of Police Michael A. Billdt presented the Police Department's Proposal to Increase Police Staffing that was developed at the request of the Ways & Means Committee. This proposal included two staffing enhancement options, the /6 Police Officer Plan and the Patrol Beat Plan. After discussion, the council ratified a motion to combine and approve both plans (hereafter the Combined Hiring Plan) in concept. The Combined Hiring Plan provides the Police Department with the following additional positions: 31 police officers, four detectives, five sergeants, and lOnon-sworn support staff (various classifications). Additionally, the plan provides funding for completing background investigations as well as the following equipment: required safety equipment, 40 portable radios, eight fully equipped police units, two fully equipped sergeant's units, and two fully equipped detective units. The Department recognizes that the recruitment and hiring process to add 50 additional employees will take more than one year. Members of our Personnel & Training Unit met to develop this Combined Hiring Plan that projects all 50 positions will be filled over a 30-month period, July I, 2006 to December 31, 2008. This plan factors in recruitment and hiring timelines, as well as attrition (separations due to retirements, injuries and all other reasons). Personnel, equipment and administrative costs were projected for the next three fiscal years to aid in budget planning. As of June 15,2006, the Police Department has three sworn vacancies (1 Assistant Chief, I Captain, I Sergeant) and eight non-sworn vacancies (2 Dispatchers, 3 Community Service Officers, I Rangemaster, I Police Records Technician, I Police Records Technician Trainee). Over the next three fiscal years we project 58 police officers (all ranks) will leave the department due to various reasons. Attrition has been factored into the hiring schedule and determination of costs. The attrition rate was calculated by averaging the total number of separations over the past five years. Hiring Timelines Our usual rate of hiring police officers is two per month. [n 2004, we hired 23 police officers. In 2005, our Personnel & Training Unit successfully processed 36 police officers for hiring. This extraordinary effort was achieved by utilizing police officers to complete background investigations as a temporary duty assignment. We will continue to be aggressive in recruiting and hiring police officers utilizing additional background investigation resources requested in our proposal to increase police staffing. Our goal will be to hire 2-3 police officers each month to fill new positions and attrition (retirements, injuries and other separations). Our projected hiring schedule for police officers for the next three fiscal years is detailed in Schedule "A". We will need to hire a total of 98 police officers to fill the 40 additional positions plus those vacated due to projected attrition. We will need to identify and process approximately 9,800 to 10,000 applicants in order to hire the 98 officers. Additionally, we will need to hire 30 non-sworn employees to fill the 10 new positions, current vacancies and vacancies due to attrition. In FY 2006-07 we are projecting to hire 34 police officers. This will be sufficient to fill 14 new positions as well as 20 existing positions that are projected to become vacant due to attrition. Weare projecting to fill the three new non-sworn positions plus the five current vacancies and five projected vacancies due to attrition. The projected personnel, equipment and administrative costs in FY 2006-07, are estimated to be approximately $1,447,691 {Schedules "B" alld "C'? In FY 2007-08 we are projecting to hire 36 police officers. This will be sufficient to fill 17 new positions as well as 19 existing positions that are projected to become vacant due to attrition. We are projecting to fill the remaining seven new non-sworn positions plus five existing non-sworn positions projectcd to become vacant due to attrition. The projected personnel, equipment and administrative costs in FY 2007-08, are estimated to be approximately $3,577,174 (Schedules "D" alld "E'? This total includes the additional positions added in FY 2006-07. In the FY 2008-09 we are projecting to hire 27 police officers. This will be sufficient to fill the last nine new positions as well as 19 existing positions that are projected to become vacant due to attrition. The nine new positions should be filled by December 31, 2008. We are projecting to fill five existing non-sworn positions projected to become vacant due to attrition. The projected personnel, equipment and administrative costs in FY 2008-09, are estimated to be approximately $4,885,946 {Schedules "P" alld "G'? This total includes those additional positions added in FY 2006-07 and FY 2007-08. The cumulative cost of fully implementing the Com billed Hirillg Plall with required equipment and administrative support over three years is estimated at $9,910,811. In FY 2009/t 0 we project total additional annual personnel costs for this plan to grow to approximately $5,10 1,888 due to paying salary and benefits for positions filled in FY 2008-09 for the full year, step increases and a projected 4.5% Charter Section 186 raise for sworn officers. Sergeants and detective promotions to fill new positions will occur as follows. . One sergeant will be promoted in July 2006. . One detective will be promoted in October 2006. . Three sergeants will be promoted in July 2007. . One detective will be promoted in July 2007; . Two detectives will be promoted in October 2007; . One Sergeant will be promoted in July 2008. Additional Recruitment and Hiring Costs Police Backgroulld Expellditures - A minimum of 30 to 45 hours of investigative work is needed to thoroughly complete one background investigation on a police applicant. We project that 198 sworn and non-sworn backgrounds will need to be completed during the next three years to fill the 50 additional positions (sworn and non-sworn) as well as vacancies caused by attrition. We estimate that in-house background investigators will be able to complete 107 sworn and non-sworn backgrounds over the next three fiscal years. Additionally, they will be required to complete background investigations on reserve police officers and citizen volunteer applicants. Weare proposing to use one or more private background investigation services on a contractual basis to augment in-house staff, to complete the additional background investigations. The average rate for private investigative contractors to complete background investigations is approximately $1,000 per background. The vendors that we contacted charge $50 per hour for travel time over 50 miles away from the contracting agency. They also charge $0.35 per mile. Bid specifications have been developed and will be released to potential vendors as part of the FY 2006-07 budget year. Polygraph examillatiolls - Polygraph examinations are completed on police officer applicants who successfully pass the written and oral examinations. They are performed under contract at a cost of $125 per exam (new cost for FY 2006-07). Our emphasis on recruiting applicants at basic police academies throughout California will increase the number of polygraph exams performed each year. We project that 75 additional polygraph exams will be performed each year at a cost of$9,375 each year. Psychological Examillatiolls - Psychological exams are completed on police officer applicants who have successfully passed their polygraph exam. They are completed under a contract at the cost of $266 per applicant. Costs for psychological exams are included in the Civil Service Department's budget. We project that 264 psychological exams will need to completed to fill the 40 additional police officer positions as well as vacancies caused by attrition. Civil Service should budget sufficient funds to cover 88 psychological exams each year for the next three years. Physical Examillatiolls - Physical exams are completed on police officer applicants who have successfully passed their background investigation. They are completed under a contract at the cost of $145 per applicant. Costs for physical exams are included in the Civil Service Department's budget. We project that 186 physical exams will need to completed to fill the 40 additional police officer positions as well as vacancies caused by attrition. Civil Service should budget sufficient funds to cover 62 physical exams each year for the next three years. Recruitmellt advertisillg/travel- The Personnel & Training Unit will need to increase the resources dedicated to identify and recruit qualified police office applicants. They will emphasize recruitment at basic police officer academies throughout California, military bases, and colleges and universities. Recruiters will also attend recruitment fairs in central and southern California. The department will increase advertisements in newspapers, trade magazines and other publications. This focused effort is projected to cost an additional $39,000 in FY 2006-07, $34,000 in FY 2007-08, and $34,000 in FY 2008-09. Hiring & recruitment incentives - On December 1,2005, the City Council, in concept, approved hiring incentives for police officers. When implemented these incentives will include $2,000 for relocation expenses, $2,500 for signing bonuses for LET and pre- service applicants, $5,000 for signing bonuses for lateral police officers, and $1,000 for city employees referring applicants who are subsequently hired. These incentives are projected to cost S 117,500 in FY 2006-07, $133,000 in FY 2007-08 and $105,500 in FY 2008-09. Basic police academy costs - Law Enforcement Trainees (LETs) attend the basic police academy and are paid for their meals and travel in addition to their salary. In FY 2006/07, we project LETs will fill 12 of the 14 additional police positions that are filled. In FY 2007/08, 14 of the 17 will be LET's. In FY 2008/09, seven of the nine will be LETs. Schedule "A" Police Officer Hiring Schedule FY 2006/07 Through FY 2008/09 Current New Starting Plus Positions Positions Ending MonthlYear Vacancies Attrition Filled Filled Vacancies Hirino Notes July 1, 2006 40 1 -1 -2 38 2 Seroeants promoted AUQust 1, 2006 38 2 -2 -1 37 September 1, 2006 37 1 -1 -2 35 October 1, 2006 . 35 2 -2 -2 33 2 Detectives oromoted November 1, 2006 33 1 -1 -1 32 December 1, 2006 32 3 -3 0 32 Januarv 1, 2007 32 1 -1 -2 30 February 1, 2007 30 2 -2 0 30 March 1. 2007 30 1 -1 -1 29 April 1, 2007 29 2 -2 -2 27 May 1,2007 27 1 -1 -1 26 June 1, 2007 26 3 -3 0 26 FY 2006/07 Totals 20 -20 -14 26 July 1, 2007 26 1 -1 -3 23 2 Seraeants oromoted August 1,2007 23 2 -2 0 23 September 1, 2007 23 1 -1 -2 21 October 1, 2007 21 2 -2 -2 19 2 Detectives oromoted November 1, 2007 19 1 -1 -1 18 December 1, 2007 18 3 -3 0 18 Januarv 1, 2008 18 1 -1 -3 15 February 1, 2008 15 2 -2 -1 14 March 1, 2008 14 1 -1 -1 13 April 1, 2008 13 2 -2 -2 11 May 1, 2008 11 1 -1 -1 10 June 1, 2008 10 2 -2 -1 9 FY 2007/08 Totals 19 -19 -17 9 July 1, 2008 9 1 -1 -3 6 1 Detective oromoted Auoust1,2008 6 2 -2 0 6 September 1, 2008 6 1 -1 -2 4 October 1, 2008 4 2 -2 -2 2 November 1, 2008 2 1 -1 -1 1 December 1, 2008 1 2 -2 -1 0 January 1. 2009 0 1 -1 0 0 Februarv 1, 2009 0 2 -2 0 0 March 1, 2009 0 1 -1 0 0 April 1, 2009 0 2 -2 0 0 May 1, 2009 0 1 -1 0 0 June 1, 2009 0 3 -3 0 0 FY 2008/09 Totals 19 -19 -9 0 lD ..... c:> CIl co :; c:> "C c:> CIl N .s:: >- u en LL >- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C"l ..... 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C C..Q e aU) ~ e'.!ti~ ~~cntiQ.C C~t- ~!:ljl~~~~~itif&1~~~~~ Schedule "F" FY 2008 - 09 Hired FY 08/09 - Current Costs NO. of SALARY BENEFITS COST FOR POSITIONfTlTLE POSITIONS PER EMPLOYEE PER EMPLOYEE FY 2008-09 SERGEANT (P-3) -12 months 1 $ 104,784.00 $ 44,700.00 $ 149,484.00 OFFICER (P-1) -12 months (step1-6mo/step2-6mo) 2 $ 63,030.00 $ 28,848.00 $ 183.756.00 OFFICER (P-1) -10 months 2 $ 52.096.00 $ 24.042.00 $ 152,276.00 OFFICER (P-1) - 9 months 2 $ 46,629.00 $ 21,639.00 $ 136,536.00 OFFICER (P-1) - 8 months 1 $ 41,162.00 $ 18,716.00 $ 59.878.00 OFFICER IP-1) -7 months 1 $ 35,695.00 $ 16,381.00 $ 52.076.00 TOTAL 9 $ 505,151.00 $ 228,855.00 $ 734,006.00 HIRED FY 07108 . Ongoing Costs NO. of SALARY BENEFITS COST FOR POSITIONfTlTLE POSITIONS PER EMPLOYEE PER EMPLOYEE FY 2008-09 SERGEANT (P-3) -12 months 3 $ 104,784,00 $ 44.700.00 $ 448,452.00 DETECTIVE (P.2) -12 months 3 $ 93,120.00 $ 40.944.00 $ 402,192.00 OFFICER (P-1) -12 months step 2) 5 $ 65,604.00 $ 29,436.00 $ 475,200.00 OFFICER P-1) -12 months step 1-1mo/step 2-11mol 1 $ 65,175.00 $ 29.338.00 $ 94,513.00 OFFICER P-11 -12 months step 1-2mo/step 2.10mo) 1 $ 64,746.00 $ 29,240.00 $ 93.986.00 OFFICER P-1) -12 months step 1-3mo/step 2-9mo) 2 $ 64,314.00 $ 29,142.00 $ 186.912.00 OFFICER P-1) -12 months step 1-4mo/step 2-8mo) 1 $ 63,888.00 $ 29,044.00 $ 92,932.00 OFFICER IP-1) -12 months step 1-5mo/step 2-7mo) 1 $ 63,459.00 $ 28,946.00 $ 92,405.00 DISPATCHER 1-12 months step 3-8mo/step4-4mo) 1 $ 40,464.00 $ 10,802.23 $ 51.266.23 DISPATCHER 1-12 months step2-1mo/step3-11mo) 1 $ 39.645.00 $ 10,699,45 $ 50,344,45 DISPATCHER 1-12 months step2-5mo/step3-7mol 1 $ 40.164.00 $ 10,764.58 $ 50.928.58 TRANSCRIBER -12 months ste03-9mo/step4-3mo) 1 $ 34.011,00 $ 9,992.38 $ 44,003.38 FORENSIC TECHNICIAN 11I-12 months(step3-7mo/step4-5mo) 1 $ 56,458.00 $ 15,089.48 $ 71,547,48 FORENSIC TECHNICIAN 11-12 months (step2-2mo/step3-10mo 1 $ 49,416.00 $ 11.925.71 $ 61.341.71 FORENSIC TECHNICIAN 11-12 months (step2-4mo/step3-8mo) 1 $ 49,020.00 $ 11.876,01 $ 60.896.01 TOTAL 24 $ 1,616,806.00 $ 660,113.84 $ 2,276,919.84 HIRED FY 06/07 . Ongoing Costs NO. of SALARY BENEFITS COST FOR POSITIONfTlTLE POSITIONS PER EMPLOYEE PER EMPLOYEE FY 2008-09 SERGEANT {P-31-12 months 1 $ 100,272.00 $ 43.356.00 $ 143,628.00 DETECTIVE (P-21 .12 months 1 $ 89,112.00 $ 39.756.00 $ 128,868.00 OFFICER P-1) -12 months step2-12mo) 7 $ 62,784.00 $ 28,620.00 $ 639.828.00 OFFICER P-1) -12 months step1-1 mo/step2-11 mOl 1 $ 62,373,00 $ 28,526,00 $ 90,899.00 OFFICER P-1 - 12 months step1-2mo/step2-10mol 1 $ 61,962.00 $ 28,432.00 $ 90.394.00 OFFICER P-1 - 12 months step1-3mo/step2-9mo 1 $ 61.551.00 $ 28.338.00 $ 89.889.00 OFFICER P-1 -12 months step1-4mo/step2-8mo 1 $ 61.140.00 $ 28,244.00 $ 89.384.00 OFFICER P-1 -12 months Istep1-5mo/step2-7mo 1 $ 60.729.00 $ 28,150.00 $ 88.879.00 RECORDS TECHNICIAN -12 months(step2-10mo/step3-2mo) 1 $ 30.262.00 $ 9,521,88 $ 39,783.88 TRANSCRIBER -12 months (step2-9mo/step3-3mol 1 $ 30,993.00 $ 9,613.62 $ 40,606.62 PROPERTY TECHNICIAN 1-12 months (step 2) 1 $ 37,560.00 $ 10,437.78 $ 47,997,78 TOTAL 17 $ 1,035,442.00 $ 454,715.28 $ 1,490,157.28 Total Cost for FY 08/09 $4,501,083.12 ~ ~ ::l "C CIl .c o en m ?- m o () w > ~ ?- m - z ::E c <t C z <t I- Z w ::E a. :J o W "'en 0101- "dz'" ~z:J o N >- U. o o 1-0 en CO O~ 0(') ...J ~ o I- !:::g ztri :Jg: o::.j W c.. 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