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HomeMy WebLinkAbout2009-282 - RESOLUTION NO. 2009-282 1 2 3 4 5 6 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF AN BERNARDINO RATIFYING SUBMITTAL OF THE 2009/10 USED OIL AND IL TER RECYCLING BLOCK GRANT APPLICATION FOR GRANT FUNDS FROM HE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY F SAN BERNARDINO AS FOLLOWS: WHEREAS, the State of California Oil Recycling Enhancement Act provides 7 unds to cities and counties for establishing and maintaining local used oil collection 8 9 10 11 rograms that encourage recycling of used motor oil and filters; WHEREAS, the California Integrated Waste Management Board has been elegated the responsibility for the administration of the program with the State, setting 12 p necessary procedures governing applications of cities and counties under the 13 rogram; 14 WHEREAS, the City of San Bernardino, as applicant, will enter into the 15 16 Used Oil Recycling Program that offers used oil and filter recycling opportunities for 17 greement with the State of California for the implementation and maintenance of a 18 residents and encourages the proper disposal of used motor oil and filters; 19 20 21 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY F SAN BERNARDINO AS FOLLOWS: SECTION 1. That the Mayor and Common Council of the City of San Bernardino 22 alify the submittal of an application to the California Integrated Waste Management 23 24 25 26 27 Board for the 2009/10 Used Oil Recycling Block Grant, a copy of which is attached hereto as Exhibit "A". The City Manager, or his designee, is hereby authorized to xecute in the name of the City of San Bernardino all necessary contracts, payment requests, agreements, and amendments herelo for the purposes of securing grant 28 unds to implement and carry out the purposes specified in the grant application. - 2009-282 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING SUBMITTAL OF 2009/10 USED OIL AND 1 FILTER RECYCLING BLOCK GRANT APPLICATION FOR GRANT FUNDS FROM THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD. 2 3 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the joint 4 Mayor and Common Council of the City of San Bernardino at a regular 5 6 meeting thereof, held on the 3rd day of August , 2009, by the following vote, to wit: 7 Council Members: 8 ESTRADA 9 BAXTER 10 11 BRINKER 12 SHORETT 13 KELLEY 14 JOHNSON 15 MCCAMMACK 16 17 18 19 AYES NAYS ABSTAIN ABSENT x x x x x x x Q~/;J,~ Rachel G. Clark, City Clerk 20 The foregoing resolution is hereby approved this August 2009. 6th day of 21 22 23 ~ Approved as to Form: 24 25 26 By: 27 28 STATE OF CALIFORNIA 2009-282 CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD GRANT APPLlCA nON FORM CIWMB 243 (Rev. 6/09) Exhibit "A" USED OIL RECYCLING BLOCK GRANT PROGRAM - UBG15 (FY 2009/10) Complete and submit all sections. .;", ,~", '101"'- ';,;;,.._il,;,__. > .~~::;;.,; /' " ,~ -r--.w. ';"" ~ if;, ,., ,,"'~ APPLICANT I ORGANIZATION INFORMATION ,.., , APPLICANT NAME (MUST MATCH RESOLUTION): REQUESTED GRANT City of San Bernardino AMOUNT: PARTICIPATING JURISDICTIONS (FOR REGIONAL PROGRAMS ONLY): (ROUND AMOUNTS TO THE NEAREST WHOLE DOLLAR) $30,000 MAILING ADDRESS: 300 North "D" Street CITY: San Bernardino COUNTY: ZIP CODE: San Bernardino 92418 PRIMARY CONTACT NAME: SIGNATURE AUTHORITY NAME: (AS AUTHORIZED IN RESOLUTION) Deborah Allen Ken Fischer TITLE: TITLE: Environmcntal Proiects Manal!cr Director of Public Services TELEPHONE NUMBER: TELEPHONE NUMBER: 909-384-5549 909-384-5140 FAX NUMBER: FAX NUMBER: 909-384-5190 909-384-5190 E-MAIL ADDRESS: E-MAIL ADDRESS: Allen de\a)sbcitv.orl' Fischer ke\a)sbcity.orl! AUTHORIZED DESIGNEE NAME: I CONTRACTOR CONTACT NAME: I (IF APPLICABLE, AS AUTHORIZED IN LETTER OF DES1GNA nON [LOO]) Charles E. McNeelv I TITLE: II TITLE: I City Manager TELEPHONE NUMBER: TELEPHONE NUMBER: 909-384-5122 FAX NUMBER: FAX NUMBER: 909-384-5138 I E-MAIL ADDRESS: I E-MAIL ADDRESS: McNeely Ch@sbcity,org INDICATE WHICH TYPE OF ENTITY YOU ARE (CHECK ONLY ONE): [8J CITY o COUNTY 0 CITY & COUNTY o OTHER (LIST TYPE) LEGISLATIVE DISTRICT NU MBERS (TO FIND YOUR DISTRICT. I FEDERAL TAX IDENTIFICATION NUMBER: USE MAILING ADDRESS ABOVE AND GO TO www.ciwmb.ca.aov/Profiles/Juris/) Used 011 Recycling Block Grant Program (FY 2009/10) 2009-282 ASSEMBL v: 62 and 63 SENATE: 31 and 32 95-6000772 Used Oil Recycling Block Grant Program (FY 2009/10) 2 2009-282 ,;, , f'>.','- ~ ;';".x.;' - .'. .' ...'-"', " '. " ,"-<,,,,,. """"",,,...-.-' "''''''F'-''<':;~i~' ;;I)]' ADVANCE PAYMENT OPTION , f, H- -, --'-~,". For Grantees receiving $20,000 or less, and multijurisdictional and regional grantees whose individual jurisdictions would have received $20,000 or less had they applied individually - advance payment may be available at CIWMB Grant' r discretion. , , ,ChecK b'ox. :1::" ",' 0 I Request Advance Payment Option. . '" '11\ ,~," " -, PERMITS & LETTERS OF AUTHORIZATION CERTIFICATION , -,.,-", '''',' ~ Applicable permits and letters of authorization may be necessary to cany out collection activities funded by the Used Oil Recycling Block Grants. Your jurisdiction has or will obtain all the necessary permits for Used Oil Recycling Block Grant funded activities or those entities with which you contract for collection activities have the applicable permits. If requested, these documents must be made available for review. I_'~~sj~ljeck:box,,; ~.._ ~___.,'_~';~~':.Hr:;.;.,;W';U""'''\''''~~'''- "., ,t . ,;;....,_...._,.......".;.;~....w.-.. ,.... ",-1M.'" .. [81 We acknowledge that our organization will obtain the necessary permits and letters of authorization to carry out collection activities. ," ;" ENVIRONMENTAL JUSTICE CERTIFICATION ~,-,'~' ~'. ,~ . CIWMB Grantees must in the performance of the Grant Agreement conduct their programs, policies, and activities that substantially affect human health or the environment in a manner that ensures the fair treatment of people of all races, cultures, and income levels, including minority populations and low,income populations of the State. (Govt. Code f 65040. 12(e) and Public Resources Code f 7111 O(a)) Must'checK box.., 'i , ' , " c:: "'"'" . [81 We acknowledge that our organization will comply with these principles of Environmental I Justice. I ..-". '" ., . ,~---,.. ".,' h ,_4"'''"'' RESOLUTION REQUIREMENT .. "", Submit an approved Resolution, valid up to 5 years, with your application or the following acknowledgement (If applicable. submit a current Letter of Designation (LOD) for signature designee) Must cheClt , -- ~~" _.. ............,....<,."" .. .-~~. --~"' ...,,-- ~,~~.,"-, _~W",-'"'~""~-~" " See Used Oil Rec}ding Block Grant Supplemental Information and Application. (]uidelilles & Instructions for , one ,,,,,,.,,, .. R,~~?{~,tio,!_a1lt!.!:.e,perpIP_~sign,ation .r~Ol?) inff!rn}at!~o'!:,and exa,!/ples. ~ ,- I We acknowledge that an approved Resolution and, if applicable, LOD designating I 0 _<l~~iti~n3'Ls}ll!:a_l?!~_<l'!~I!~ti_l)'Js__e.~~I()_~e.d._il1_tl1~_<lppl~"-<l,ti()I1~_m__.___m___'_.______m._________m__- I We acknowledge that our approved Resolution must be received by the CIWMB no later [81 than August 31, 2009. We further acknowledge that if our Resolution is received after this I date, our application will be disqualified. ")'.'~ '11" ~.., .,". ~ _. "".' ,.'.' ~'A'__ " " =A .-,p '.'" ", ACCEpTANCE OF GRANT PROVISIONS -A By checking this box, Applicant acknowledges that submittal of this application constitutes [81 acceptance of all Grant Agreement provisions as contained in the Terms and Conditions and Procedures and Requirements. To download these documents see: www.ciwmb.ca.<>ov!UsedOil!Grants/Block!1 5 thCvc Ie! default. htm Used Oil Recycling Block Grant Program (FY 2009/10) 3 2009-282 .~ > , ',- ,-,- h' .. ,'."," !it ;!~,t "ENVIRONMENT ALLY PREFERABLE PURCHASES AND PRACTICES POLICY ~,'/< ;::.: l!, !i'li' "dACKNOWLEDGEMENT _. ~p- - - if}! ~__ :t 'd];: ~ "i<,:1);;,;f /,,, ,-...-.\i\(.};. ___ "'",."'-"'""",,,. ".", ',' !~-'." '"~.,!",.,, Acknowledgement that your organization has an Environmentally Preferable Purchases & Practices Policy M~stctleckqrie. " ,,' 'ICp'~~, " "" ,".,:'" "'I' :::.<.::', W "iI ",." , 0 Yes, our organization has an Environmentally Preferable Purchases and Practices Policy. Date adopted: ~ No, our organization does not have an Environmentally Preferable Purchases and Practices I Policy. I , ",!~j, ~:~.-i_~"---~" ,~__"",,,,,,,,,,-"J.~r-~-,'_,d...4'-_'~'",'::1:1:"::::"'";:",-' - " '",' -,70,,,,,,, "Z,,,, "",-,- '..... j I APPLICATION CERTIFICATION Certification: I declare, under penalty of perjury under the laws of the State of California, that I have read all information in the Application Guidelines and Instructions and that all information submitted for the CIWMB's consideration for award of grant fund rue and accurate to the best of my knowledge. . ;""",,,,, """rl.~, "",,;,"~ ,,, R"oJ,,""" '" 2(IY) Authorized Desigllee - as authorized in submitted Letter of Designation Ken Fischer Print Name Director of PUblicserVic~~ Print Title I Used Oil Recycling Block Grant Program (FY 2009/10) 4 2009-282 APPLICATION CHECKLIST This application checklist is provided for your convenience and is not intended to be all inclusive. Prior to submitting your application, check the Used Oil Recycling Block Grant website at htto:l/www.ciwmb.ca.gov/UsedOil/Grants/BlocklI5thCvcJe/ for additional information. You are 'bl Ii I . resoonsl e or completml! and submitting all reauired documentation. ..... '-/"~' .q .. ~< - ~"'~ "<; ":KC--"'" --:~;ll~ Grant Application Form (CIWMB 243) , lll",;(j;" "j "".~,,'__' " _.""""" _; ...." "',-.,"m," .._..H+....... ..w.._.d ,) ". [8] All applicable information and documents are provided; applicable boxes are checked. [8] Application Certification is signed by the: I) Signature Authority as authorized in Resolution, or 2) Authorized Designee. Authorized Designee may sign only if the Letter of Designation has been submitted to the CIWMB. h' --' , ",,- ,Advan~e Payment Option 0 Box is checked, if applicable. _'~ """U_." _~m""",;, ,,,"',''''''''.'~__',_' ~ , =._~''"~.:__,,___,... OM -'~--'k~ -''''-''~ ~~~-""'JW "_'P';:,-,';:l'\i!F" -~'" ......_",.,~_?"."'~"'" ~,___ ~.~__ ~..-_>M,~..;, 7j l'Permits & Letters of Authorization Certifieation .,,"'" "',' ,'",'" 'F' ~, , [8] Box is checkcd. i , ., '" _ _b~ c Environmental Justice Certification [8] Box is checked. .F'~""'c_" ,~ "-"~'~'-'" . ~ ...-., c,.,.,,-- ~,_.,-" .,_._., ".,~.."""""..c",_.,_- "'1 Resolution Letter of Authorization or Letter of Designation Requirement ' . See Used Oil Recycling Block Grant Supplemental InJormation and Application Guidelines & Instructions Jor Resolution and Letter oj ,J Designation (LOD) informa~jon and examples " ,_., .,. ....."." '<. ,'n ...,."......., . . ""'.. ,~...,-; 0 Approved Resolution is included with Application; box is checked, or I [8] If applicable, approved Resolution is not submitted with Application but will be submitted to the I CIWMB for receipt by August 31, 2009; box is checked. 0 For Regional Applicants, Letters of Authorization are included with Application; box is checked, or 0 If applicable, Letters of Authorization is not submitted with Application but will be submitted to the I CIWMB for receipt by August 3 I, 2009; box is checked. If applicable, Letter of Designation (LOD) is included with Application. 0 A LOD is not required to be submitted with the Application; however, it must be submitted prior to Designee's exercise of his/her authority. if.. '.,,"~, ~...,.. "~"... '" " - ~"'.-". ~Ae~EllJt~nce of,c:>.rantProvision;; .... , I [8] Box is checked. .. "u Environmen!ally ~referable Purch,ases and Practi,ces Poli<::y ,- ... [8] Appropriate box is checked. i '.' ':"'-.'c"'<--'" . ,"'. :......".:". ~. "';-;1" rUsed Oil Block Grant FundsLprojected ExpenditurEls(CIIJIJMB 644A) ~ [8] I Box is checked. ~ I Used Oil Recycling Block Grant Program (FY 2009/10) 5 2009-282 ":~p'plication Fri~mat ll.. Submittal l8J Copies: One application with original signature (blue ink preferred) l8J Paper: 8Y, X II, printed double-sided, single spaced, on 100% post consumer fiber, and numbered consecutively l8J Font: Comparable to 12 pI. Times New Roman l8J Addressed to the appropriate mailing address as follows: For delivery by the U.S. Post Office: California Integrated Waste Management Board Alln: Jo Glenn Financial Assistance Division, MS 9A Used Oil Recycling Block Grant FY 2009/10 (15th Cycle) P.O. Box 4025 Sacramento, CA 95812-4025 For hand delivery and common carrier: California Integrated Waste Management Board Alln: Jo Glenn, MS 9A Used Oil Recycling Block Grant FY 2009/10 (15th Cycle) 1001 I Street Sacramento, CA 95814-2828 Used Oil Recycling Block Grant Program (FY 2009/10) 6 . ' 2009-282 STATE OF CALIFORNIA CIWMB 644A (Revised 5/08) CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD Used Oil Block Grant Funds: Projected Expenditures in FY 2009/10 Grantees are required to submit projected expenditures for the activities to be conducted the upcoming Fiscal Year. The projected expenditure calculations document is part of the Used Oil Recycling Block Grant (UBG or Block Grant) 14th cycle application. It provides an evaluative tool for program staff assigned to manage the grant. 1. Grantee/Jurisdiction: 2. Active Grant Funds To Be Expended From: 13th Cycle: UBG- 0614th Cycle: UBG- 0715th Cycle: UBG- 08 $30,000 3, Expected Expenditures From July 1, 2009 through June 30, 2010 Estimate expenditures in both dollars and percentages of the total for each activity that applies to your program. Include staff costs iu total dollars spent. PROGRAM EXPENDITURES (a) Certified Collection Centcr (CCe) Support $ 1.500 % [8J Site Visits 0 CCC Employee Training 0 Abandoned Oil Interventions o Other: (b) Oil Collection Events: Total Events: _ Total allendecs: [8J Oil Collection Containers [8J Oil/Filter Coupons [8J Oil Funnels/ Oil Rags $ 15.000 % [8J Events wi filter: o Even1s w/o filter: (c) Used Oil Hauling/Collection Cost: [8J Cerlified Collection Cenlers 0 HlIW Permanent Facility / ABOPS [8J Residential Curbside Route o Door-to-doorlOn-call 0 Agricultural Colleclion 0 Non-Certified Collection Centers (Non-Ag) $0 % [8J Temoorarv I Mobile Events 0 Small Ouantitv Generators 0 Aimorts 0 Marinas 0 Other: (d) Used Oil Filter Hanling/Collection Cost [8J Certified Collection Centers [8J HHW Permanent Facility / ABOPS [8J Residenlial Curbside Roule o Door-to-door/On-call 0 Agricultural Collection 0 Non-Certified Colleclion Centers (Non-Ag) $ 9.000 % o Temnorarv / Mobile Events 0 Small Ouantilv Generators 0 Aimorts 0 Marinas 0 Other: (e) Equipment Purchasc and Facility Construction/Expansion: o Oil Tank 0 Filter Crusher 0 OillFilter Drums 0 Contaminaled Oil Delection Kits $0 % o Facilitv Construction 0 Facilitv Exoansion 0 Other EQuiomeot (I) Oil Use Rcduction Program: $0 % o Extended Oil Chan.e Education 0 Other: (g) Storm Water Mitigation Program: o Storm Drain Marking 0 Storm Drain Stenciling 0 Debris Screen o Catch Basin Inlet Insert 0 Vertical Drop-In Parking Lol Inlet Insert $0 % o Publicitv and Educalion 0 Auto En~ine Leak/Drip Prevenlion 0 Other: (h) Grant Planning and Management- Staff time related costs billed 10 the grant only. Program- related section such as surveys, program evaluation, and annual report preparation should not be billed to $ 500 % this section. (Please include in-kind slaff contribution costs on Da~e 3 onl~) (i) Other Grant-Related Expenses not included above: Please explain $0 % 2009-282 Dollars Spent PUBLICITY AND EDUCATION EXPENDITURE MASS MEDIA OJ MEDIA TYPE: LANGUAGES used for mass media advertising/outreach: OUTREACH: o Radio IZI English OTV o Cambodian IZI Newspaper o Chinese IZI Newsletter o Hmong IZI PennySaver o Korean o Post Card / Direct Mail o Punjabi o Poslers / Flyers o Russian IZI Utilily Bill Inserts IZI Spanish IZI Billboards o Tagalog o Website o Viemamese o Other: o Other: $ 2.000 % PERSON TO (k) TARGET AUDIENCES Venue / Methods LANGUAGES used for PERSON FOR PERSON TO IZI Point of Purchase Advertising personalized outreach: OUTREACH: PERSON OUTREACH: o English As Second Language IZI English o Innnigrants Classes o Cambodian o Ethnic Group(s) IZI Auto Parts Store Collection o Chinese IZI Shade Tree Mechanics Event o Hmong IZI Auto Enlhusiasts IZI Car Club/Aula Events o Korean o Boaters o Boaler Shows/Meeting o Punjabi o Agriculture / Growers o Driver Training! Auto Shop o Russian o Truckers Classes IZI Spanish o AgriculturaVSmall Grower o Fleet Managers Meetings o Tagalog o Small Businesses IZI Environmental Events o Vietnamese OOlher: o Cullural Events o Other: IZI Olher Route 66 Rendezvous Behavior-Change Outreach Strategies: o Personal Pledges o Premium or Sign Prompts o Community Member Endorsements [gJ Persuasive Messages $ 2000 % o Other: (I) K-12 School Outreach: o Classroom Presentation (Curriculum) 0 School Presentation $0 % o Disney's Environmentality Challenge (Slh Graders) 0 Other: (m) Premiums: (Non-oil collection related - should be kept to minimum) $0 % TOTAL ESTIMATED EXPENDITURES: July 1, 2009 - .June 30, 2010 (May include $ 30.000 % rnore than one Block Grant Cycle) 2 " 2009-282 ESTIMATE OF IN-KIND CONTRIBUTIONS Specify type (e.g. prinling, staff time, etc.,) source and dollar amount: 1) Type: from for $ 2) Type: from for $ 3) Type: from for $ 4) Type: from for $ $0 % 5) Type: from for $ Instructions for Completing Projected Expenditure for July 1, 2009-June 30,2010 Work Completed From July 1, 2008 - June 30, 2009: This section contains a breakdown of funds to be expended during the next fiscal year from one or more active block grants. Its categories may vary from those that appear on the EIS documents. This section will give program staff improved data to identify potential areas for development. PLEASE PROVIDE DOLLAR AMOUNTS AND PERCENTAGE OF TOTAL ESTIMATED EXPENDITURES FOR EACH LINE ITEM. (a) Certified Collection Center (CCC) Support: Report all expenses and check boxes related to Site Visits, CCC Employee Training, Abandoned Oil Intervention, and Other Related Activities. (b) Oil Collection Events: Report all expenses and check boxes related to Oil Collection Containers, Oil/Filter Coupons, Oil Funnels/Oil Rags, Events w/filter and Events w/o filter. Also include the total number of events in which you participated and the estimated total number of attendees at the events. (c) Used Oil Hauling/Collection Costs: Report all expenses and check boxes related to Certified Collection Centers, HHW Permanent Facility/ABOPS, Residential Curbside Route, Door-to-door/On- call, Agricultural Collection, Non-Certified Collection Centers (Non-Ag), Temporary/Mobile Events, Small Quantity Generators, Airports, Marinas and Other Related Activities. (d) Used Oil Filter Hauling/Collection Cost: Report all expenses and check boxes related to Certified Collection Centers, HHW Permanent Facility/ABOPS, Residential Curbside Route, Door-to-door/On- call, Agricultural Collection, Non-Certified Collection Centers (Non-Ag), Temporary/Mobile Events, Small Quantity Generators, Airports, Marinas and Other Related Activities. (e) Equipment Purchase and Facility Construction/Expansion: Report all expenses and check boxes related to the purchase of eligible equipment and the construction or expansion of facilities related to Oil Tank, Filter Crusher, Oil/Filter Drums, Contaminated Oil Detection Kits, Facility Construction, Facility Expansion and Other Equipment. (f) Oil Use Reduction Program: Report all expenses related and check boxes related to Extended Oil Change Education and Other Related Activities. (g) Storm water Mitigation Program: Report all expenses and check boxes related to Storm Drain Marking, Storm Drain Stenciling, Debris Screen, Catch Basin Inlet Insert, Vertical Drop-In Parking Lot Inlet Insert, Publicity and Education, Auto Engine Leak/Drip Prevention and Other Related Activities. (h) Grant Planning and Management: Report all expenses of staff time related costs billed to the grant only. Program-related cost related to Surveys, Program Evaluation and Annual Report Preparation should not be billed to this section. 3 2009-282 (i) Other Grant-Related Expenses not included above: Report all estimated expenses not covered in one of the categories listed above. Publicity and Education Expenditure (i) Mass Media Outreach: Report all expenses related to mass media outreach and check all boxes that describe your efforts regarding target audiences, media type, and languages utilized. (k) Person to Person Outreach: Report all expenses related to your efforts at personal contact with individuals from target audiences. Check off boxes that describe your efforts during the past fiscal year. Comrnunity Based Social Marketing (CBSM) or Behavior-Modification Tools Used during outreach: Check boxes that describe your efforts, if any, during the past fiscal year. (I) K-12 School Outreach: Report all expenses related to school outreach and check appropriate boxes. For more information about Disney's Environmentality Challenge, a public/private partnership between the State of California and the Walt Disney Company, visit htlp://disney.qo.com/environmentality/dec/discover. html. (m) Premiums: (Non-oil related): Report all estimated expenses related to the design, purchase, and dissemination of premiums not previously included in section 3b. These should be kept to a minimum. Estimate of In-Kind Contributions Estimate of In-Kind Contributions: List type of in-kind service, the source for it (such as, city funds, volunteers, donations, etc.) and the estimated value in dollars. 4