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RESOLUTION NO. 2009-270
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF TilE CITY OF SAi'\
BERNARDINO AUTHORIZING ACCEPTANCE OF A SELECTIVE TRAFFIC
ENFORCEMENT PROGRAM (STEP) GRANT FROM THE STATE OF CALI FORi'\IA
OFFICE OF TRAFFIC SAFETY (OTS) IN THE AMOUNT OF $222,034.
SECTION I:
The Mayor and Common Council of the City of San Bernardino
hereby authorize the Police Department 10 accepl the State of California Office of Traffic
Safety STEP Grant in the amounl of$222,034.
SECTION 2:
That the Mayor and Common Council of the Cily of San
Bernardino authorize the Police Department to obligate and expend the Office of Traffic Safety
STEP Grant funds in the amount of 5222,034, if awarded, as outlined in the attached grant
application and line-item budgel (Marked Exhibit "A").
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2009-270
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAl'\
BERNARDINO AUTHORIZING ACCEPTANCE OF A SELECTIVE TRAFFIC
ENFORCEMENT PROGRAM (STEP) GRANT FROM THE STATE OF CALIFORNIA
OFFICE OF TRAFFIC SAFETY (OTS) IN THE AMOUNT OF $222,034.
I HEREBY CERTIFY that the foregoing resolution was duly adopled by the Mayor and
Common Council of the Cily of San Bernardino at a joint regular
meeting thereof,
held on the 20th day of Julv
,2009, by lhe following vote, to wit:
Council Members Ayes Nays Abstain Absent
ESTRADA x
BAXTER x
X
BRINKER
SHORETT x
-
KELLEY x
X
JOHNSON
X
McCAMMACK
~J~
RacHel G. Clark, City Clerk
The foregoing resolulion is hereby approved this ~day of .1111 y
,2009.
Approved as to fonn:
.~
'ii 1es F. Penman, City Attorney
""'i.f&~ Stale of California
..11 ~- fJi.':J GRANT NUMBER
Illr~~~"I-:J
tll" . '" . ,. OFFICE OF TRAFFIC SAFETY
';li:~iil!5~~JY PTl 012
"\~"t$""';~~s- ::;0 GRANT AGREEMENT
I'AGE I (To be completed by applicant Agency)
I. GRANT TITLE
SELECTIVE TRAFFIC ENFORCEMENT PROGRAM
2. NAME OF API'UCANT AGEI"CY 4. GRAI"T PERIOIl
CITY OF SAN BERNARDINO Month - Day. Year
3. AGENCY UNIT TO IIANDLE GRANT From: 10/0112009
SAN BERNARDINO POLICE DEPARTMENT To: 09/30/2010
5. GRANT DESCRII'T10;\/ (Provide an overview of the grant activities that will address the problem statement, in approximately 100
words. Space is limited to six lines.)
The STEP program provides funding on an overtime basis to employ enforcement and innovative strategies to
reduce persons killed and injured in traffic collisions. The funded strategies include DUI/Driver's License
checkpoints and DUI roving patrols. This program will also develop a 'Hot Sheet' program to notify patrol and
lraffic officers to be on lhe lookout for identified repeat DUI offenders with suspended or revoked licenses as a
result ofDUI convictions. Enforcement operations will target red light runners, aggressive speeders, drivers with
vehicles equipped with illegal street racing equipment, and unbelted vehicle occupants. Additionally,
enforcement operalions will be directed to intersections with disproportionate numbers of traffic crashes. The
STEP program will seek voluntary compliance wilh lraffic laws by generating publicity throughout the grant
period.
6. FEDERAL FUNIlS ALLOCATEIl UNDER TillS AGREEME;\/T SIIAU. NOT EXCEEIl: $ 222,034.00
7. AI'PROV AL SIGI"A HIRES
A. GI{A:>oIT DIREcrOR B. AUTIIOIUZING OFFICIAL OF AI'I'L1CA:>oIT AGEI"CY
NAME: Richard Lawhead PIIONF.: 909-384.5738 NA:\IE: Kcith L. Kilmcr PIIONE:909-384-5610
TITLE: Sergeant FAX: 909.388-4902 TITLE: Chief of police FAX: 909-388-4950
ADDRESS: 710 N. D Street ADDRESS: 710 N. D Street
San Bernardino, CA 9240 I San Bernardino, CA 9240 I
E-J\IAIL: lawhead _ri@sbcity.org E-1\1AIL: kilmer_ke@sbcity.org
(Signalure) (Dale) (Signature) (Dale)
C. FISCAL OR ACCOllNTll"G OFFICIAL D. OFFICE AUTIIORIZED To RECEIVE PA VMENTS
NA:\U:: Barbara Pachon PIIONE: 909-384-5242 NA:\IE: Finance Department
TITI.E: Director of Finance FAX: 909-384-5043
AUllRESS: 300 N. D Street AnURESS: 300 N. D Street
San Bernardino, CA 92401 San Bernardino, CA 92401
E-I\IAII.: pachon_ba@sbcity.org
(Signatllre) (Dale)
2009-270
EXHIBIT A .
OTS-38 (Rev. 6/06)
2009-270
GRANTS MADE EASY - STEP
O\"crtimc
SCHEDULE B - PAGE I
DETAILED BUDGET ESTIMATE
GRANT NO. I'Tl012
FISCAL YEAR ESTIMATES
COST CATEGORY FFY-I
10/112009 TOTAL COST
Thru TO GRANT
A. PERSONNEL COSTS 9/30/2010
Overtime
DUI/DL Checkpoints $69,092.10 $69,092.10
DUI Saturation Patrols 80,153.00 80,153.00
Special Enforcement Operations 35,626.50 35,626.50
Court Stings 14,178.40 14,178.40
Overtime Benefits @ 1.70% 3,384.00 3,384.00
Cate~orv Sub-Total $202,434.00 $202.434.00
B. TRAVEL EXPENSE
In State $2,500.00 $2,500.00
0.00
Cate~orv Sub-Total $2.500.00 $2,500.00
C. CONTRACTUAL SERVICES
Law Enforcement Medical Service(LEMS $5,000.00 $5,000.00
Catceorv Sub-Total $5,000.00 $5,000.00
OTS-38d GME STEP Overtime
(Rev. 11/07)
2009-270
GRANTS MADE EASY - STEP
Overtime
SCHEDULE 11- PAGE 2
DETAILED BUDGET ESTIMATE
GRANT NO. TBD
FISCAL YEAR ESTIMATES
COST CATEGORY FFY - I
10/1/2009 TOTAL COST
Thru TO GRANT
D. EQUIPMENT 9/30/2010
None SO.OO
0.00
0.00
0.00
0.00
Category Sub-Total $0.00 $0.00
E. OTHER DIRECT COSTS
Radar Devices SI0,000.00
SIO,OOO.OO
Office Supplies SI,500.00 1,500.00
PAS Mouthpieces 600.00
S600.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Category Sub-Total $12,100.00 $12,100.00
F. INDIRECT COSTS
None SO.OO SO.OO
Category Sub-Total $0.00 SO.OO
GRANT TOTAL $222,034.00 $222,034.00
OTS-38e GME STEP Overtime
(Rev. 10/08)
2009-270
GRANTS MADE EASY - STEP
Overtime
SCHEDULE A
GRANT No: PTl012
GRANT DESCRIPTION
Page I
GRANT TITLE: SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP)
AGENCY: SAN BERNARDINO POLICE
PROPOSED BEGINNING DATE: 10/1/09 PROPOSED ENDING DATE: 9/30/10
PROBLEM STATEMENT:
Using local data (not OTS Rankings or SWITRS) complete the table below.
Collision Tvpe 2005 2006 2007
Collisions Victims Collisions Victims Collisions Victims
Fatal 22 25 22 26 25 28
lniury 1392 1420 1181 1202 1513 1544
Fatal Iniurv Killed Iniured Fatal Injury Killed Inj ured Fatal Injurv Killed Iniured
Alcohol Involved 4 84 6 140 8 81 II 126 II 140 14 134
Hit & Run 2 161 2 235 0 127 0 154 I 138 1 174
Nighttime 5 526 6 526 8 403 10 403 5 146 6 182
(2100-0259 hours)
Please provide detailed answers to the following questions as part of the Problem Statement:
I. How many sobriety checkpoints did your department conduct between October 1,2007 and
September 30, 200S'! (Include checkpoints from all funding sources, i.e. OTS grants or mini-grants,
and department funded)
OTS Grant #: PT073 1 ; # of Checkpoints: )L(No! A VOlD)
OTS Grant #: _; # of Checkpoints: _ (Not A VOlD)
Mini-Grant #: SC08360; # of Checkpoints: :1
# of A VOID Supported Checkpoints: ~ (In Your Jurisdiction)
# of Department Funded Checkpoints: 0 (Not OTS Funded)
Additional Information:
2. What is the average number of DUI arrests and vehicles impounded per checkpoint?
We averaged 3.58 DUI arrests and 30.58 impounds per checkpoint.
3. Does your agency participate in an A VOID program'! Yes
. A VOID the 25 DUI Campaign in San Bernardino County
4. What percent of your total DUI arrests between October 1,2007 and September 30, 200S were made
as a result of a collision?
Approximately 34 - 35 percent of the DUI arresls during this time period were made as a result of a
collision.
OTS-38b GME STEP Overtime
(Rev. 10108)
2009-270
GRANTS MADE EASY - STEP
Overtime
SCHEDULE A
GRANT No: I'Tl012
GRANT DESCRIPTION
5. What percent of your total fahtl and injury collisions October 1, 2007 and September 30, 2008
occurred at intersections?
Page 2
Approximately 50 %.
6. Describe the problem caused by red light running in your city.
Red light violations are historically among the top "Primary Collision Factors" responsible for collisions in
our community. We currently employ photo/video camera enforcement at six key intersections. There are
two more scheduled to be deployed during 2009. The intersections where the camera enforcement has been
deployed have demonstrated a noticeable decline in traffic collisions.
7. Is illegal street racing a problem in your city'! If illegal street racing is a problem in your city, has
your department received training through San Diego Policc Dcpartment's "DragNet" program on
how to conduct inspcctions of vehicles suspected of being cquipped with illegal street equipment'!
We have not experienced enough street racing activity to allow us to declare it a problem. Fortunately we do
not have any locations that would be desireable for street races to take place on any large scale. We have
experienced an occassional collision that we feel might be related to street racing. These instances involved
excessive speed and vehicles equipped with modifications usually associated with streel racers. To date we
have not received training from the San Diego Police Departmenl "Drag Net" program. Some of our officers
have received training from the Bureau of Automotive Repair in recognizing and addressing illegal
modification violations.
8. What are your primary collision factors?
Historically, the majority of our primary collision factors involve speed, redlight/stopsign and right of way
violations. Excessive speed can be listed as associated in many of these collisions.
9. Seat belt citations make up what percent of all hazardous citations issucd?
Seal belt violations account for about 10% of all hazardous citations issued.
10. What is your currcnt administrativc rccovery fce for vehiclcs impounded for up to 30 days and how
much of thc fec gocs to the Gencral Fund vs. a spccial Traffic Offendcr account? How is it used'!
Our current administrative recovery fee for vehicles impounded for up to 30 days is $215.00. Of that fee,
$55.00 is set aside in a special account designated to continue our grant goals and objectives from past
grants. The remaining $160.00 is placed into the city's general fund.
PERFORMANCE MEASURES:
Goals: Goals serve as the foundation upon which the grant is built. Goals are what you hope to accomplish by
implementing a traffic safety grant program.
I. To reduce the number of persons killed in traffic collisions.
2. To reduce the number of person injured in traffic collisions.
OTS-38b GME STEP Overtime
(Rev. 10/08)
2009-270
GRANTS MADE EASY - STEP
Overtime
SCHEDULE A
GRANT No: PTIOI2
GRANT DESCRIPTION
Page 3
3. To reduce the number of persons killed in alcohol-involved collisions.
4. To reduce the number of persons injured in alcohol-involved collisions.
5. To reduce the number of mol or cyclists killed in trat1ic collisions.
6. To reduce the number of motorcyclists injured in traffic.
7. To reduce the number ofmotorcyc1ists killed in alcohol-involved collisions.
8. To reduce the number of motorcyclists injured in alcohol-involved collisions
9. To reduce hit & run fatal collisions.
10. To reduce hit & run injury collisions.
I!. To reduce nighttime (2100 - 0259 hours) fatal collisions.
12. To reduce nighttime (2100 - 0259 hours) injury collisions.
13. To reduce fatal collisions at intersections.
14. To reduce injury collisions at intersections.
15. To reduce fatal collisions involving red light runners.
16. To reduce injury collisions involving red light runners.
17. To reduce fatal collisions where unsafe speed was the primary collision factor.
18. To reduce injury collisions where unsafe speed was the primary collision factor.
19. To increase seat belt use.
Objectives: Objectives are the tasks or activities undertaken during the granl period to make the goals a reality.
Objectives are designed to move you closer to achieving your overall goals. Objectives are used 10 measure a
grantee's slIccess.
I. To issue a press release announcing the kick-off of the grant by November 15,2009. The press releases
and media advisories, alerts, and materials must be forwarded to the OTS Public Information Officer at
OTS-38b GME STEP Overtime
(Rev. 10/08)
2009-270
GRANTS MADE EASY - STEI'
Overtime
SCHEDULE A
GRANT No: PTl012
GRANT DESCRIPTION Page 4
piolalots.ca.gov and copy the OTS Coordinator for approval 14 days prior to the issuance date of the
release.
2. To use the following standard language in all press. media, and printed materials: "Funding for this
program was provided by a grant from the California Office of Traffic Safety, through the National
Highway Traffic Safety Administration."
3. To email a draft of all grant-related media releases, media advisories, alerts and materials to the OTS
Public Information Officer at piolalots.ca.gov and copied to your OTS Coordinator for approval 14-days
prior to the issuance date of the release (media communications reporting the results of grant activities
such as checkpoints and saturation patrols are exempt from this requirement).
4. To submit applications for the California Law Enforcement Challenge
(http://www.chp.ca.gov/features/clec.html)bythe deadlines of March 26, 2010 to OTS and:
California Law Enforcement Challenge
P.O. Box 942898
Sacramento, CA 94298-0001
Attention: Special Projects Section (052)
5. To conduct seat belt usage surveys during September 2010. (A pre-agreement survey will be required to
determine the base year seat belt use rate. Go to http://www.ots.ca.gov/Grants/tiles/pdf/seatbeltlbelt.pdf
for survey methodology and forms.)
6. To conduct Standardized Field Sobriety Testing (SFST) training for 15 officers by March 31, 2010.
7. To conduct 2 DUIIDL checkpoints by September 30, 20 I O.
Note: For combination DUIIDL checkpoints, departments must issue press releases that mention DL's
will be checked at the DUIIDL checkpoint. Also, according to the Attorney General's Office all
DUIIDL checkpoint operations must have signs reading "DUI/Driver's License Checkpoint Ahead."
To maximize effectiveness, it may be necessary to conduct a checkpoint operation at more than one
location on any given day/ night. Each checkpoint should be highly publicized and visible. No
occupant restraint citations will be issued at the checkpoints. OTS does not fund or support
independent DL checkpoints. Only on an exception basis and with OTS pre-approval, will OTS
fund checkpoint operations that begin prior to 1800 hours.
8. To conduct 12 (11 grant funded and Ion regular duty not requiring overtime funds) DUI saturation
patrols by September 30. 2010.
OTS-38b GME STEP Overtime
(Rev. 10/08)
2009-270
GRANTS MADE EASY - STEP
Overtime
SCIIEDULE A
GRANT No: I'Tl012
GRANT DESCRIPTION Page 5
9. To conduct 6 highly publicized special motorcycle safety enforcement operation(s) in areas or during
events with a high number of motorcycle incidents or collisions resulting from unsafe speed, DUI,
following too closely, unsafe lane changes, improper turning and other primary collision factor
violations by motorcyclists and other drivers by September 30,20_.
10. To conduct 2eon regular dutv not requiring overtime funds) special enforcement operations targeting red
light running enforcement by September 30,2010.
11. To conduct 2eon regular dutv not requiring overtime funds) special enforcement operations at or near
intersections with a disproportionate number of traffic collisions by September 30, 2010.
12. To conduct:1. special enforcement operations targeting drivers exhibiting excessive speed by September
30,2010.
13. To increase total department-wide seat belt citations as a percent of total hazardous or moving citations
issued by ~ percentage points from the FFY 2008 base year rate (October 1,2007 - September 30, 2008)
of!! % to 16 % by September 30, 20 I O.
14. To develop a "Hot Sheet" program to notify patrol and traffic officers to be on the lookout for identified
repeat DUI offenders with a suspended or revoked license as a result of DUI convictions by December
31,2009. Updated Hot Sheels will be distributed to patrol and traffic officers every three to four weeks.
15. To conduct 6 "Court Sting" operations to cite individuals driving from court after having their license
suspended or revoked by September 30,2010.
16. To increase the total department-wide number of vehicles impounded (30 day holds) by;l % from the
FFY 2008 base year total (October 1,2007 - September 30, 2008) of 3606 t03714 by September 30,
2010.
17. To increase the Department's enforcement index 6 points from the FFY 2008 base year rate (October 1.
2007 - September 30, 2008) of31 to 33 by September 30, 2010.
Note: To determine your department's appropriate hazardous citation level analyze your traffic
enforcement index (total hazardous citations divided by fatal and injury collisions). Northwestern
University teaches that a minimum traffic enforcement index of 25 is required to reach the citation
threshold of effectiveness in reducing traffic collisions. If your city has a large number of out-of-town
drivers, a traffic enforcement index in the 25-35 range may be more desirable. Oul-of-town drivers are
generally not reached through education and voluntary compliance programs. The recommended tratlic
enforcement index is a guide and not necessarily a rule.
NOTE: Nothing in this "agreement" shall be interpreted as a requirement,formal or informal, that a
particular police officer issue a specified or predetermined number of citations in pursuance l!fthe
goals and objectives hereunder.
OTS-38b GME STEP Overtime
(Rev. 10/08)
2009-270
GRANTS MADE EASY - STEP
Overtime
SCHEDULE A
GRANT No: I'T1012
GRANT DESCRIPTION
Page 6
METHOD OF PROCEDURE:
Phase I: Proeram Preparation, Traininl!, and Implementation (October 1,2009 - December 31,2009)
. The police department will develop operational plans to implement the "best practice" strategies
outlined in the objectives section.
. A draft news release will be submitted to OTS to announce the grant program.
. [fnecessary, an ordinance or resolution will be submitted to allow for the establishment of the "Vehicle
Impound Program" administrative tow fee.
. All training needed to implement the program will be conducted this quarter.
. All grant related purchases needed to implement the program will be made this quarter.
. A seat belt survey will be conducted in October to determine the base year seat belt use rate.
. In order to develop the "Hot Sheets", research will be conducted to identify the "worst of the worst"
repeat DUl offenders with a suspended or revoked license as a result of a DUI conviction. The Hot
Sheets may include the driver's name, last known address, DOB, description, current license status, and
the number of times suspended or revoked for DUI. Hot Sheets will be updated and distributed to traffic
and patrol officers every three to four weeks.
. The police department will meet with appropriate court personnel to help develop an operational plan to
conduct court stings.
. Implementation of the STEP program will be accomplished by deploying on an overtime basis personnel
at high collision locations. DUI/Driver's License checkpoint site locations will have a history of
significant alcohol involved collisions and/or DUI arrests.
Phase II: Community Awareness (Throughout Grant Period)
. The police department will work to create media opportunities throughout the grant period to call
attention to the innovative program strategies and outcomes.
Phase III: Data Gatherine and Analvsis (Throughout Grant Period)
. The police department will submit a Quarterly Performance Report (QI'R) and Quarterly Evaluation
Data Form, Schedule C, within 30 days following each calendar quarter.
· The final QPR, Schedule C, and Executive Summary are due to OTS by October 31,2010.
· Reports shall be completed in accordance with OTS requirements specified in lhe Grant Program
Manual, Chapter 7, and submitted in compliance with the signed Acceptance of Conditions and
Certifications (OTS-33) included within this agreement.
METHOD OF Ev ALUA TION:
OTS-38b GME STEP Overtime
(Rev. 10108)
2009-270
GRANTS MADE EASY - STEP
Ovcrtimc
SCIIEDULE A
GRANT No: PTI012
GRANT DESCRIPTION
Page 7
The Office of Traffic Safety will use the QPR data to determine whether the grant was successful. OTS
will also select grants for monitoring reviews to ensure the accuracy of claimed costs. For example, OTS
will review claimed costs to ensure they are supported by time sheets, vouchers, invoices, purchases, etc.
ADMINISTRATIVE SUPPORT:
This program has full support of the San Bernardino Police Department / City of San Bernardino, effort will
be made to continue the activities after the grant conclusion. The city council has endorsed this grant by
resolution.
OTS-38b GME STEP Overtime
(Rev. 10/08)
2009-270
GRANTS MADE EASY - STEP
Overtime
SCHEDULE B-1
GRANT No. PT1012
BUDGET NARRATIVE
Page I
PERSONNEL COSTS:
Overtime
Budgeted grant activities will be conducted by agency personnel on an overtime basis. Grant funded
operations may be conducted by personnel such as an Officer, Lieutenant, Sergeant, Corporal, Deputy,
Community Services Officer, Dispatcher etc., depending on the titles used by the agency. Personnel will be
deployed as needed to accomplish the grant goals and objectives.
Costs are estimated based on an overtime hourly rate range of $26. 76/hr to $80.l6/hr[mml]. Overtime
reimbursement (OT hourly rate and benefit) will reflect actual costs of the personnel conducting the
appropriate operation up to the maximum range specified.
Maximum Overtime Benefit RaterOTS21
Workers Comoensation
Medicare
Total Benefit Rat~
.250/.
1.450/.
1.70%
(Overtime benefits are usually between 9% - 18% of the hourly overtime rate)
TRAVEL EXPENSE:
In-State
Costs are included for appropriate staff to attend conferences and training events supporting the grant goals
and objectives and/or traffic safety. Funds may be used to attend OTS approved training, conferences, or
events that include local mileage for grant activities, and meetings. All conferences, seminars or training /lot
specifically identified i/l the SCH BI budget, must be approved by Ors. All travel claimed would be at the
agency approved rate. Per diem may not be claimed for meals provided at conferences when registration
fees are paid with ors grant fill/lis.
CONTRACTUAL SERVICES:
Law Enforcement Medical Services (LEMS) - Costs include blood draws for additional evidence
gathering to support DUI enforcement activities associated with the grant.
EQUIPMENT:
None
OTHER DIRECT COSTS:
Radar Device - &. radar units will be purchased to transmit microwave energy, monitor the reflected signal
from moving vehicles within the microwave beam, process the doppler shift of the reflected signal to display
the speed of the vehicle that is being tracked, and if applicable, the speed of the patrol vehicle and the
direction of the target vehicle. These devices are used for speed enforcement.
OTS-38fGME STEP Overtime
(Rev. 10/08)
.
2009-270'
GRANTS MADE EASY - STEP
Overtime
SCHEDULE B-1
GRANT No. PTI012
BUDGET NARRATIVE Page 2
Office Supplies - Funding is provided for standard office supplies to support grant related activities, grant
monitoring and reporting. Office supplies typically include paper and desk top supplies (pens, pencils,
binders, folders, clips, etc.)
(PAS) Mouthpieces - Preliminary Alcohol Screening device mouthpieces will assist officers in enhanced
enforcement efforts related to DUl. Mouthpieces are essential and must be replaced after each use.
[mm3]
INDIRECT COSTS:
None
PROGRAM INCOME:
There will be no program income generated from this grant.
[OTS4]
OTS-38fGME STEP Overtime
(Rev. 10/08)