HomeMy WebLinkAbout2009-269
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RESOLUTION NO. 200Q-26Q
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO RATIFYING THE SUBMITTAL OF A GRANT APPLICATION FOR
THE FISCAL YEAR 2009 METROPOLITAN MEDICAL RESPONSE SYSTEM
(MMRS) TO THE SAN BERNARDINO COUNTY FIRE DEPARTMENT OFFICE OF
EMERGENCY SERVICES AND AUTHORIZING THE FIRE DEPARMENT TO
ADMINISTER THE GRANT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION l. The Mayor and Common Council hereby ratify the Fire Chicf's submittal
9 of the Fiscal Y car 2009 MMRS grant application in the total amount of $321 ,221. A copy of
10 the grant application is attached as Attachment "A", and incorporated herein by reference.
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SECTION 2. The Mayor and Common Council hereby authorize the Fire Department
to administer the grant.
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2009-269
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO RATIFYING THE SUBMITTAL OF A GRANT APPLICATION FOR
THE FISCAL YEAR 2009 METROPOLITAN MEDICAL RESPONSE SYSTEM
(MMRS) TO THE SAN BERNARDINO COUNTY FIRE DEPARTMENT OFFICE OF
EMERGENCY SERVICES AND AUTHORIZING THE FIRE DEPARMENT TO
ADMINISTER THE GRANT.
held on lhe 20th
day of
,2009, by the following vote, to wit:
July
COUNCIL MEMBERS:
AYES
NAYS
ABSTAIN ABSENT
9
10
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12 BRINKER
13 SHORETT
x
ESTRADA
x
BAXTER
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x
14
KELLEY
x
15
JOHNSON
x
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25 Approved as to form:
x
MCCAMMACK
U?:~ .k. C4Je
Racliel G. Clark, City Clerk
City of San Bernardino
~~
The foregoing Resolution is hereby approved this a,l ::-'day of July, 2009.
26
JAME F. PENMAN, City Attorney
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Attachment .B.
SAN BERNARDINO COUNTY
FIRE DEPARTMENT
2009-269
~'C<JV~~P..RD..INO('OV.z.
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FIRE DEPT
COUNTY OF sAN BERNARDINO
PUBLIC AND SUPPORT
SERVICES GROUP
OFFICE OF EMERGENCY SERVICES
1743 Mira way . mallo. CA 92376
(909) 356-3998 . Fu (909) 356.3965
PAT A. DENNEN
Fire Chief
County Fire Warden
June 8, 2009
TO: SAN BERNARDINO COUNTY FIRE CHIEFS; SAN BERNARDINO COUNTY
SHERIFF AND POLICE CHIEFS; SAN BERNARDINO COUNTY PUBLIC
HEALTH OFFICER; SAN BERNARDINO COUNTY OPERATIONAL AREA
COORDINATING COUNCIL (OACC) PRIMARY AND ALTERNATE
REPRESENTATIVES AND OTHERS
SUBJECT: FY 2009 HOMELAND SECURITY GRANT (HSGP)
CALL FOR PROJECTS
-TIME SENSITIVE-
This correspondence contains critical and time sensitive information for the completion of the FY2009
Homeland Security Grant Application Process.
Overview
The State and Federal Guidance for this year's grant emphasizes regional and collaborative projects.
The FY2009 HSGP will focus on the following eight (8) objectives and priorities:
1. Interoperable Communications'
. Strengthen Information Sharing and Collaboration Capabilities and Law Enforcement
Investigations
2. Catastrophic Planning
. Enhance Catastrophic Incident Planning, Response, and Recovery Capabilities
3. Medical Surge
. Enhance Medical and Pubiic Health Preparedness
4. Citizen Preparedness and Participation
. Strengthen Citizen Preparedness and Participation
5. Mass Prophylaxis
. Enhance Medical and Public Health Preparedness
6. Critical Infrastructure Protection
. Enhance Critical Infrastructure and Key Resource Protection
7. Training for First Responders
. Enhance Homeland Security Exercise, Evaluation & Training Program
8. Food and Agriculture Safety
. Enhance Agriculture, Food Systems & Animal Health Preparedness
FY2009 HSGP Application Timeline
The Califomia Emergency Management Agency (CaIEMA) has indicated that the suballocations to the
Operational Areas will not be available until June 26. Although we have not received the allocation
amount, we anticipate that the FY2009 HSGP grant amount to be approximately the same amount as the
FY2009 HOMELAND SECURITY GRANT
June 8, 2009
Page 2 of 3
2009-269
FY2008 HSGP grant. Due to the short timeframe we ask that you begin developing your individual
projects now using the FY2008 HSGP grant amount.
. Regional Collaborative Proposals due to OES
. Review Proposed Equipment, Exercise, Training, Planning Projects
. Release of Sub-allocations from CalEMA
. Grant Application due to State OHS
June 19
June 25 - July 8
June 26
July 17
2009 Grant CateQories
1. Metropolitan Medical Response System (MMRSI
As in prior years, the FY2009 HSGP grant contains an allocation for MMRS. The MMRS
allocation is only applicable to the City of San Bernardino (City), therefore, we request that the
City start developing their MMRS projects based on the FY2008 HSGP grant amount. Project
submittal process and/or requirements are explained below.
2. TraininQ
The FY2009 HSGP is requiring that 10% of the total grant funds be used for eligible training
program activities. Training on new equipment will be allowed as part of the 10%. If the
jurisdiction is requesting overtime andlor backfill reimbursements from the training
category, please make sure that this is "clearly" identified on the training project form
(Attachment A). Include a narrative of each of your training project proposals (Attachment E)
that addresses a performance gap identified through an After Action Report/Improvement Plan
(AARlIP) and/or contribute to a building capability that will be evaluated through an exercise. All
information requested on the training roster must be provided in order to obtain additional
approval from the CalEMA Training and Exercise Unit. Failure to do so may result in the
disallowance of your proposed training project.
3. Exercise
The FY2009 HSGP does not require a percentage allocation for exercise projects, but this
category is still encouraged and recommended based on the needs of the Operational Area. Use
Attachment B, if requesting funding for an exercise. If the jurisdiction plans on hiring full or
part-time staff, contractors or consultants, or incur overtime and backfill to support
exercise activities, the costs for these activities must be clearly identified in the project
requesl Use Attachment E to describe the exercise project in detail. Exercise projects require
that the After Action Report and Improvement Plan must be posted within 60 days to the
Corrective Action Plan System (CAPS) following the completion of each exercise.
4. EQuipment
If requesting equipment, please use Attachment C to list the items being requested and
Attachment E to describe each project in detail. It is very important that you provide the correct
"Authorized Equipmeriq..1st" (AE1Lriitimlle~jandIAEL title!' Failure to do so may result in the .101
disallowance of your proposed project. The Authorized Equipment List can be obtained at the
Responder Knowledge Base website www.rkb.us. Please remember to separate tax and
shipping charges.
5. Plannina/Personnel Costs
All planning and personnel-related requests must be submitted using Attachment D. Please use
Attachment E to provide a detail description of each of your planning/personnel projects and how
FY2009 HOMELAND SECURITY GRANT
June 8, 2009
Page 3 of 3
2009-269
it supports the HSGP priorities. To qualify for this project, the jurisdiction must have a final
product.
Project Narrative (Attachment El
As indicated above, please use Attachment E to describe each of your proposed projects. A separate
form must be completed for each proposed project. The project narrative must include the following
information:
1. A detailed description of your proposed project and how it supports the state priority indicated.
2. A detailed description on how the jurisdiction plans to manage the project.
3. A detailed description of the jurisdiction's performance timeline. Please make sure to factor in
your planning document, your individual jurisdiction's purchasing policy and requirements.
The timeline you proposed for your project will be reviewed and evaluated by the State for
reasonableness. Hence, we suggest that you plan accordingly.
Examoles of timeline:
a. On (month, day, year), the jurisdiction will be requesting approval from the Board for
accepting the grant award.
b. On (month, day, year), mail out an RFP document to solicit vendor proposals.
c. On (month, day, year), the jurisdiction will review all qualified bids and select a vendor.
d. On (month, day, year), the jurisdiction will award the bid and procure the item, etc.
4. Indicate if your project will include a Sole Source and/or is an EOC Project.
As a reminder, all sole source procurements and EOC projects require additional approval
from the State. Please indicate in your project narrative and your project request worksheet if
this is the case. And also contact our OES Grants Unit so they can provide you the "required"
forms to be completed and submitted to the State for the additional approval.
Please submit your project request to Yolanda Daugherty, Administrative Supervisor I, at
vdauahertv(1ilsbcfire.ora, no later than June 19, 2009, at 5:30 pm, Please note that project
proposals received after this date will not be accepted.
Further detail of the application process can be obtained at the California Emergency Management
Agency's home page www.homeland.cav.aov, under Grants Management. As always, I am also
available to address any questions or concerns.
Sincerely,
~~;;z. ~/L--
DENISE L. BENSON, Division Manager
San Bernardino County Fire Protection District
Office of Emergency Services
DLB:es:yd:kC
Attachments
cc: Homeland Security Approval Authority
Yolanda Daugherty, Administrative Supervisor, San Bernardino County Fire Dept., OES
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