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HomeMy WebLinkAbout2009-269 - RESOLUTION NO. 200Q-26Q 1 2 3 4 5 6 7 8 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A GRANT APPLICATION FOR THE FISCAL YEAR 2009 METROPOLITAN MEDICAL RESPONSE SYSTEM (MMRS) TO THE SAN BERNARDINO COUNTY FIRE DEPARTMENT OFFICE OF EMERGENCY SERVICES AND AUTHORIZING THE FIRE DEPARMENT TO ADMINISTER THE GRANT. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION l. The Mayor and Common Council hereby ratify the Fire Chicf's submittal 9 of the Fiscal Y car 2009 MMRS grant application in the total amount of $321 ,221. A copy of 10 the grant application is attached as Attachment "A", and incorporated herein by reference. 11 12 13 14 SECTION 2. The Mayor and Common Council hereby authorize the Fire Department to administer the grant. lIlt 15 lIlt 16 lIlt 17 lIlt 18 lIlt 19 lIlt 20 lIlt 21 lIlt 22 lIlt 23 lIlt 24 lIlt 25 lIlt 26 lIlt 27 ///1 28 lIlt 2009-269 1 2 3 4 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A GRANT APPLICATION FOR THE FISCAL YEAR 2009 METROPOLITAN MEDICAL RESPONSE SYSTEM (MMRS) TO THE SAN BERNARDINO COUNTY FIRE DEPARTMENT OFFICE OF EMERGENCY SERVICES AND AUTHORIZING THE FIRE DEPARMENT TO ADMINISTER THE GRANT. held on lhe 20th day of ,2009, by the following vote, to wit: July COUNCIL MEMBERS: AYES NAYS ABSTAIN ABSENT 9 10 11 12 BRINKER 13 SHORETT x ESTRADA x BAXTER x x 14 KELLEY x 15 JOHNSON x 16 17 18 19 20 21 22 23 24 25 Approved as to form: x MCCAMMACK U?:~ .k. C4Je Racliel G. Clark, City Clerk City of San Bernardino ~~ The foregoing Resolution is hereby approved this a,l ::-'day of July, 2009. 26 JAME F. 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" 0 Z C' <l> "0 0 a "0 z <l> W '0 Z <! 0 ::; 0 u; <l> '" '" '" '" '" '" .; "0 .c " Z g> ~ ~ ~ 11 11 11 11 <l> 0 '" en '" i;; '" " ID '5 '5 '5 3 5 5 5 > c x 0 x c X <l> X <l> X " X " X <l> X <l> X <l> X X '" x f!. <l> ctl oQ '" " '" " '" " '" " '" " '" " '" " '" 05 '" .<1 '" '" f- '" f- '" f- '" f- '" f- '" f- '" f- '" f- '" f- .~ f- f- '" ",,2 E E E E E E E '8 '" 0 '" '" '" '" '" '" '" '" 16 '" '" <l> ~ <l> C <l> :. <l> :. 2 :. 2 :. 2 :. " :. 2 :. <l> al <l> :. " ro C ~; ro.c ro.c '" .c '" .c '" .c ro.c '" .c ro ro ro 00 OOQ. OOQ. 00 Q. 00 Q. OOQ. OOQ. 00 Q. 00 00 00 Z 00 tl <l> . 'e'~ Q. 2009-269 o "! N '" .,; on N '" Attachment .B. SAN BERNARDINO COUNTY FIRE DEPARTMENT 2009-269 ~'C<JV~~P..RD..INO('OV.z. '<C -, V) .} -< FIRE DEPT COUNTY OF sAN BERNARDINO PUBLIC AND SUPPORT SERVICES GROUP OFFICE OF EMERGENCY SERVICES 1743 Mira way . mallo. CA 92376 (909) 356-3998 . Fu (909) 356.3965 PAT A. DENNEN Fire Chief County Fire Warden June 8, 2009 TO: SAN BERNARDINO COUNTY FIRE CHIEFS; SAN BERNARDINO COUNTY SHERIFF AND POLICE CHIEFS; SAN BERNARDINO COUNTY PUBLIC HEALTH OFFICER; SAN BERNARDINO COUNTY OPERATIONAL AREA COORDINATING COUNCIL (OACC) PRIMARY AND ALTERNATE REPRESENTATIVES AND OTHERS SUBJECT: FY 2009 HOMELAND SECURITY GRANT (HSGP) CALL FOR PROJECTS -TIME SENSITIVE- This correspondence contains critical and time sensitive information for the completion of the FY2009 Homeland Security Grant Application Process. Overview The State and Federal Guidance for this year's grant emphasizes regional and collaborative projects. The FY2009 HSGP will focus on the following eight (8) objectives and priorities: 1. Interoperable Communications' . Strengthen Information Sharing and Collaboration Capabilities and Law Enforcement Investigations 2. Catastrophic Planning . Enhance Catastrophic Incident Planning, Response, and Recovery Capabilities 3. Medical Surge . Enhance Medical and Pubiic Health Preparedness 4. Citizen Preparedness and Participation . Strengthen Citizen Preparedness and Participation 5. Mass Prophylaxis . Enhance Medical and Public Health Preparedness 6. Critical Infrastructure Protection . Enhance Critical Infrastructure and Key Resource Protection 7. Training for First Responders . Enhance Homeland Security Exercise, Evaluation & Training Program 8. Food and Agriculture Safety . Enhance Agriculture, Food Systems & Animal Health Preparedness FY2009 HSGP Application Timeline The Califomia Emergency Management Agency (CaIEMA) has indicated that the suballocations to the Operational Areas will not be available until June 26. Although we have not received the allocation amount, we anticipate that the FY2009 HSGP grant amount to be approximately the same amount as the FY2009 HOMELAND SECURITY GRANT June 8, 2009 Page 2 of 3 2009-269 FY2008 HSGP grant. Due to the short timeframe we ask that you begin developing your individual projects now using the FY2008 HSGP grant amount. . Regional Collaborative Proposals due to OES . Review Proposed Equipment, Exercise, Training, Planning Projects . Release of Sub-allocations from CalEMA . Grant Application due to State OHS June 19 June 25 - July 8 June 26 July 17 2009 Grant CateQories 1. Metropolitan Medical Response System (MMRSI As in prior years, the FY2009 HSGP grant contains an allocation for MMRS. The MMRS allocation is only applicable to the City of San Bernardino (City), therefore, we request that the City start developing their MMRS projects based on the FY2008 HSGP grant amount. Project submittal process and/or requirements are explained below. 2. TraininQ The FY2009 HSGP is requiring that 10% of the total grant funds be used for eligible training program activities. Training on new equipment will be allowed as part of the 10%. If the jurisdiction is requesting overtime andlor backfill reimbursements from the training category, please make sure that this is "clearly" identified on the training project form (Attachment A). Include a narrative of each of your training project proposals (Attachment E) that addresses a performance gap identified through an After Action Report/Improvement Plan (AARlIP) and/or contribute to a building capability that will be evaluated through an exercise. All information requested on the training roster must be provided in order to obtain additional approval from the CalEMA Training and Exercise Unit. Failure to do so may result in the disallowance of your proposed training project. 3. Exercise The FY2009 HSGP does not require a percentage allocation for exercise projects, but this category is still encouraged and recommended based on the needs of the Operational Area. Use Attachment B, if requesting funding for an exercise. If the jurisdiction plans on hiring full or part-time staff, contractors or consultants, or incur overtime and backfill to support exercise activities, the costs for these activities must be clearly identified in the project requesl Use Attachment E to describe the exercise project in detail. Exercise projects require that the After Action Report and Improvement Plan must be posted within 60 days to the Corrective Action Plan System (CAPS) following the completion of each exercise. 4. EQuipment If requesting equipment, please use Attachment C to list the items being requested and Attachment E to describe each project in detail. It is very important that you provide the correct "Authorized Equipmeriq..1st" (AE1Lriitimlle~jandIAEL title!' Failure to do so may result in the .101 disallowance of your proposed project. The Authorized Equipment List can be obtained at the Responder Knowledge Base website www.rkb.us. Please remember to separate tax and shipping charges. 5. Plannina/Personnel Costs All planning and personnel-related requests must be submitted using Attachment D. Please use Attachment E to provide a detail description of each of your planning/personnel projects and how FY2009 HOMELAND SECURITY GRANT June 8, 2009 Page 3 of 3 2009-269 it supports the HSGP priorities. To qualify for this project, the jurisdiction must have a final product. Project Narrative (Attachment El As indicated above, please use Attachment E to describe each of your proposed projects. A separate form must be completed for each proposed project. The project narrative must include the following information: 1. A detailed description of your proposed project and how it supports the state priority indicated. 2. A detailed description on how the jurisdiction plans to manage the project. 3. A detailed description of the jurisdiction's performance timeline. Please make sure to factor in your planning document, your individual jurisdiction's purchasing policy and requirements. The timeline you proposed for your project will be reviewed and evaluated by the State for reasonableness. Hence, we suggest that you plan accordingly. Examoles of timeline: a. On (month, day, year), the jurisdiction will be requesting approval from the Board for accepting the grant award. b. On (month, day, year), mail out an RFP document to solicit vendor proposals. c. On (month, day, year), the jurisdiction will review all qualified bids and select a vendor. d. On (month, day, year), the jurisdiction will award the bid and procure the item, etc. 4. Indicate if your project will include a Sole Source and/or is an EOC Project. As a reminder, all sole source procurements and EOC projects require additional approval from the State. Please indicate in your project narrative and your project request worksheet if this is the case. And also contact our OES Grants Unit so they can provide you the "required" forms to be completed and submitted to the State for the additional approval. Please submit your project request to Yolanda Daugherty, Administrative Supervisor I, at vdauahertv(1ilsbcfire.ora, no later than June 19, 2009, at 5:30 pm, Please note that project proposals received after this date will not be accepted. Further detail of the application process can be obtained at the California Emergency Management Agency's home page www.homeland.cav.aov, under Grants Management. As always, I am also available to address any questions or concerns. Sincerely, ~~;;z. ~/L-- DENISE L. BENSON, Division Manager San Bernardino County Fire Protection District Office of Emergency Services DLB:es:yd:kC Attachments cc: Homeland Security Approval Authority Yolanda Daugherty, Administrative Supervisor, San Bernardino County Fire Dept., OES <( - c::: ell E .l: U co ~ I- Z w ::!: I- ~ <( 0.. 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