HomeMy WebLinkAbout18-Police Department
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL
ACTION
Dept: Police Department
Subject: Resolution by the Mayor and
Common Council to enter into a contract for
Crossing Guard Services with All City
Management Services for a crossing guard
position at Victoria Elementary School
(Redlands Unified School District) and to
amend the budget to transfer funds.
Meeting Date: December 21, 2009
From: Keith L. Kilmer, Chief of Police
Date: December 17, 2009
Synopsis of Previous Council Action
Resolution # 2009-27, adopted February 19,2009, School Crossing Guard Prograrn- All CityMgt.
Resolution # 2008-10, adopted January 10, 2008, School Crossing Guard Program - All City Mgt.
Resolution # 2008-11, adopted January 10, 2008, School Crossing Guard Program - Redlands.
Resolution # 2008-402, adopted October 20,2008, School Crossing Guard Program - Redlands.
Recommended Motion:
1. Adopt Resolution
2. Authorize the Director of Finance to amend the FY 09-10 budget to increase Police Reserve
Account 001.000-4740 by $5,100; increase Police Expenditure Account 001.217-5505 by
$10,300; and, decrease Police Expenditure Account ljJ:,$5':~
KEITH L. KILMER, a-IIEF OF POLICE
388-4830
Ward: 3
Amount: $5,150.00 net cost
Source: 001-217-5505 - $10,300 cost
001.000.4740 - $5,150 revenue
Contact person: Jill Fonzi
Supporting data attached: Yes
FUNDING REQUIREMENTS:
Council Notes:
Finance
Agenda Item No.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution by the Mayor and Common Council to enter into a contract for Crossing Guard
Services with All City Management Services for a crossing guard position at Victoria
Elementary School (Redlands Unified School District) and to amend the budget to transfer funds
to pay for these services.
BACKGROUND
The Police Department - Traffic Unit currently manages all crossing guards in the City of San
Bernardino for the San Bernardino Unified School District elementary schools (38 positions).
The cost of services is shared between the City of San Bernardino and the San Bernardino
Unified School District (50% each).
Victoria Elementary School is located at 1505 S. Richardson Avenue in San Bernardino.
Although this school is located within the city limits of San Bernardino it is a Redlands Unified
School District school. At the December 7, 2009 meeting council approved an agreement with
Redlands Unified School District to share the cost of crossing guards at the school.
All City Management Services (ACMS) is a private vendor that provides crossing guard services
for several communities throughout California. This vendor also provides services for other
schools in the Redlands Unified School District. ACMS is fully insured, accepts general
liability, recruits, hires, equips and trains their Crossing Guards. ACMS will handle the day to
day operations of providing a guard at this school location including both supervision and
staffing for a rate that is very close to what the city is currently paying to manage the program
through the Police department. The benefit to using ACMS is the better infrastructure in place to
substitute guards when needed for constant staffing, closer supervision and liability protection.
ACMS is the only company that was found in Southern California to provide these specific
services.
ACMS has provided a quote to the Police Department to provide one guard position at a rate of
$14.28 an hour at 4 hours per day. This rate is competitive to what the department is paying to
provide these services (not including administrative costs). These positions are sometimes
difficult to fill and even more difficult to maintain a substitution list; therefore, some schools are
at times without an active crossing guard. The use of ACMS would likely alleviate this problem
and they guarantee that they will be able to fill the position at this competitive rate.
This matter requires that the City of San Bernardino enter into a Memorandum of Understanding
(MOU) with All City Management Services and with the Redlands Unified School District
(separate MOU's) to provide these services.
FINANCIAL IMPACT
The Police Department's adopted budget for FY 2009/2010 does not include contractual funds
for this MOU. It is estimated that costs associated with providing contract crossing guard
services at this location will be $10,300. Redlands Unified School District will reimburse the
City for 50% of the actual costs so the net cost to the City is estimated to be $5,150. A budget
amendment will be needed to move funding to contractual services to pay for the crossing guards
through All City Management and increase revenues by $5,100.
RECOMMENDA nONS
1. Adopt Resolution
2. Authorize the Director of Finance to amend the FY 09-10 budget to increase Police Reserve
Account 001-000-4740 by $5,100; increase Police Expenditure Account 001-217-5505 by
$10,300; and, decrease Police Expenditure Account 001-217-5014 by $5,200.
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RESOLUTION NO.
RESOLUTION BY THE MAYOR AND COMMON COUNCIL TO EXECUTE
AMENDMENT NO.2 TO THE AGREEMENT FOR CROSSING GUARD SERVICES
WITH ALL CITY MANAGEMENT SERVICES FOR A CROSSING GUARD
POSITION AT VICTORIA ELEMENTARY SCHOOL (REDLANDS UNIFIED
SCHOOL DISTRICT).
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The City Manager is hereby authorized and directed to execute
Amendment No.2 to the Agreement with All City Management Services, approved on January
10, 2008, by Resolution No. 2008-11, to provide a crossing guard at Victoria Elementary
School in the City of San Bernardino, a copy of which is attached hereto as Exhibit "A," and
incorporated herein by this reference.
SECTION 2. That the implementation date of Amendment No.2 to Agreement is July
1, 2009; therefore, any action taken between July 1, 2009 and the date that this Resolution is
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adopted is hereby ratified.
SECTION 3. The authorization to execute the above referenced Agreement IS
rescinded ifit is not executed within sixty (60) days of the passage of this Resolution.
III
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22 Patrick J. Morris, Mayor
City of San Bernardino
RESOLUTION BY THE MAYOR AND COMMON COUNCIL TO EXECUTE
AMENDMENT NO.2 TO THE AGREEMENT FOR CROSSING GUARD SERVICES
WITH ALL CITY MANAGEMENT SERVICES FOR A CROSSING GUARD
POSITION AT VICTORIA ELEMENTARY SCHOOL (REDLANDS UNIFIED
SCHOOL DISTRICT).
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof,
held on the
day of
,2009, by the following vote, to wit:
Council Members
Navs
Abstain
Absent
Aves
ESTRADA
BAXTER
BRINKER
SHORETT
KELLEY
JOHNSON
McCAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
,2009.
23 Approved as to form
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AMENDMENT NO.2 TO THE CROSSING GUARD SERVICES AGREEMENT
BETWEEN THE CITY OF SAN BERNARDINO AND ALL CITY MANAGEMENT
SERVICES EXHIBIT A
This Agreement is made and entered into this _ day of , 2009 by and
between All City Management Services, hereinafter referred to as the "Vendor" with its principal
place of business at 1749 S. La Cienega Blvd., Los Angeles California 90035, and the City of San
Bernardino - Police Department, hereinafter referred to as the "City" having a business address at
710 North 'D' Street, San Bernardino, California 92401.
WHEREAS, the City and All City Management Services previously entered into an
Agreement to provide crossing guard services to Victoria elementary School, which was
approved by the City's Mayor and Council on January 10,2008, by resolution No. 2008-11; and,
WHEREAS, the parties wish to amend Paragraphs I and V;
NOW, THEREFORE, the parties agree to amend the Agreement as folIows:
I. TERM OF AGREEMENT
A. This Agreement is effective beginning July 1, 2009, and continuing through June
30,2010. The school year is from July 1 to June 30 of each succeeding year.
B. This Agreement may be terminated at any time by thirty (30) days written notice
by either party. The terms of this Agreement shall remain in force unless
mutually amended. The duration of this Agreement may be extended with the
written consent of both parties.
V. CITY'S FEE AND PAYMENT THEREOF
A. The actual costs of the services for the 2009-2010 school year are estimated to be
$10,300.00. The cost for the crossing guards is estimated to be $14.28 per hour,
including benefits, 4 hours per day, 180 school days. Invoices are submitted
quarterly (three months).
All other terms and conditions will remain the same.
IN WITNESS THEREOF, the parties have executed this Agreement as set forth below.
Dated:
,2009
Dated:
,2009
CITY OF SAN BERNARDINO
ALL CITY MANAGEMENT SERVICES
By:
Charles McNeely-City Manager
Approved as to Form
JAMES F. PENMAN, City Attorney
By:
EXHI!3JT '}:J H
AMENDMENT NO.2 TO THE CROSSING GUARD SERVICES AGREEMENT
BETWEEN THE CITY OF SAN BERNARDINO AND ALL CITY MANAGEMENT
SERVICES
This Agreement is made and entered into this _ day of , 2009 by and
between All City Management Services, hereittafter referred to as the "Vendor" with its principal
place of business at 1749 S. La Cienega Blvd., Los Angeles California 90035, and the City of San
Bernardino - Police Department, hereinafter referred to as the "City" having a business address at
710 North 'D' Street, San Bernardino, California 92401.
WHEREAS, the City and All City Management Services previously entered into an
Agreement to provide crossing guard services to Victoria elementary School, which was
approved by the City's Mayor and Council on January 10,2008, by resolution No. 2008-11; and,
WHEREAS, the parties wish to amend Paragraphs I and V;
NOW, THEREFORE, the parties agree to amend the Agreement as follows:
I. TERM OF AGREEMENT
A. This Agreement is effective beginning July 1, 2009, and continuing through June
30,2010. The school year is from July 1 to June 30 of each succeeding year.
B. This Agreement may be terminated at any time by thirty (30) days written notice
by either party. The terms of this Agreement shall remain in force unless
mutually amended. The duration of this Agreement may be extended with the
written consent of both parties.
V. CITY'S FEE AND PAYMENT THEREOF
A. The actual costs of the services for the 2009-2010 school year are estimated to be
$10,300.00. The cost for the crossing guards is estimated to be $14.28 per hour,
including benefits, 4 hours per day, 180 school days. Invoices are submitted
quarterly (three months).
All other terms and conditions will remain the same.
IN WITNESS THEREOF, the parties have executed this Agreement as set forth below.
Dated:
,2009
Dated:
,2009
CITY OF SAN BERNARDINO
ALL CITY MANAGEMENT SERVICES
By:
Charles McNeely-City Manager
Approved as to Form
JAMES F. PENMAN, City Attorney
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