HomeMy WebLinkAbout19-Parks and Recreation ORIGINAL
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
From: Kevin Hawkins, Director Subject: Resolution ratifying the submittal
of grant applications to US Soccer
Dept: Parks, Recreation and Foundation for the amount of$ 324,700 for
Community Services Dept. the purchase of maintenance equipment,
bleachers, benches, signage and synthetic
Date: November 5, 2009 turf field for the SB Soccer Complex.
M/CC Meeting Date: December 21, 2009
Synopsis of Previous Council Action:
N/A
Recommended Motion:
I
Adopt the Resolution
ign ture
Contact person: Robert Lennox Phone: 384-5031
Supporting data attached: staff report Ward: 7
FUNDING REQUIREMENTS: Amount: $324,700.00
Source: (Acct. No.) 134-462-5014
(Acct Description) Grant Revenues of
$324,700.00 with $5,600 city in-kind
Finance:
Council Notes: �5 --
Agenda Item No. I"1
12-2.1 -O
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution ratifying the submittal of three grant applications to US Soccer Foundation for
the total amount of $324,700 to purchase maintenance equipment, bleachers, benches,
signage and synthetic turf field and special programming at the San Bernardino Soccer
Complex.
Background:
The San Bernardino Soccer Complex services more than 500,000 residents and tourists
annually and is recognized as one of the premier soccer venues in Southern California.
Staff has dedicated much time and resources into improving the facility and amenities to
invite high profile competitions to San Bernardino. Additional improvements and
funding are needed for planned renovations to capture the attention of the most prominent
tournaments. The US Soccer Foundation provides annual grant opportunities for soccer
venues to enhance their amenities for the community at large. US Soccer Foundation
opened their application process on October 5th and applications were due on-line by
October 30th. Due to the brief application time period, staff was not able to prepare the
application prior to formally submitting to Mayor and Common Council or to Grants Ad-
hoc Committee. This limited staff from pre-filling out applications for earlier submission
to the City. The total amount requested is $324,700 for all three grant applications. Three
(3) grants were submitted, one (1) for Program, one (1) for Field and one (1) for
Synthetic Turf.
The Program Grant request is for $24,700 to assist with the 2°d Annual Independence
Cup held on the July 4th holiday weekend. The community fair/tournament is free to low-
income families and grant funding will cover the expense of advertising, t-shirts, medals,
trophies and balls for 1,500 youth.
The Field Grant request is for $30,100 for the purchase of a seeder/spreader, aerator and
workman utility truck for field maintenance; $63,100 for the purchase of four (4) sets of
bleachers, eight (8) in-ground benches, eight (8) portable benches and 34 igloos; $13,500
for wireless scoreboard to setup a stadium venue field with team benches on all lit fields;
and $6,800 for the purchase of additional catch basins needed for necessary water run-off
from the fields.
The Synthetic Turf Grant request is for $200,000 to be applied towards the cost of
installation and design of a synthetic turf field. The department will continue to apply for
grant funds for the additional dollars needed to complete this project. The total synthetic
field project is estimated at $605,600 and the grant is 33% of the total project amount.
The remaining funding will be derived from applications to the Community Development
Block Grant (CDBG) - $150,000, US Soccer Annual Planning Grant $10,000, CA Parks
Proposition 84 $200,000, existing CA State Parks grant $40,000, and city in-kind labor
for grading and field preparation from General Fund in the amount of$5,600. The grant
application does not require confirmed funding commitments in order to submit an
application. The application lists these funding sources as proposed and US Soccer
Foundation does not advertise a notification of award date or a time limit for expending
an award or completing grant funded projects.
Financial Impact:
All expenditures are covered by various proposed grant funds. There will be an additional
in-kind expense of approximately $5,600 from General Funds for the installation of the
irrigation catch basins, which would be completed by the Parks Department personnel.
Recommendation:
Adopt the Resolution.
4
1 RESOLUTION NO. COPY
2 RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYING THE
3 SUBMITTAL OF GRANT APPLICATIONS TO THE US SOCCER
FOUNDATION FOR FUNDING IN THE AMOUNT OF $324,700 FOR THE
4 PURCHASE OF MAINTENANCE EQUIPMENT, BLEACHERS, BENCHES,
SIGNAGE, AND A SYNTHETIC TURF FIELD FOR THE SAN BERNARDINf
5 SOCCER COMPLEX.
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
7 THE CITY OF SAN BERNARDINO AS FOLLOWS:
g SECTION 1. That the Mayor and Common Council hereby ratify the submittal
9 of grant applications to the US Soccer Foundation, copies of which are attached hereto,
10 marked Exhibit "A" and incorporated herein by reference as fully as though set forth at
11 length; and
12
13 SECTION 2. If awarded, that the grant amounts totaling $324,700 be accepted.
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1
RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYING THE
2 SUBMITTAL OF A GRANT APPLICATIONS TO THE US SOCCER
3 FOUNDATION FOR FUNDING IN THE AMOUNT OF $324,700 FOR THE
PURCHASE OF MAINTENANCE EQUIPMENT, BLEACHERS, BENCHES,
4 SIGNAGE, AND SYNTHETIC TURF FIELD FOR THE SAN BERNARDINO
SOCCER COMPLEX.
5
6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
7 Mayor and Common Council of the City of San Bernardino at a
8 meeting thereof, held on the day of
9 , 2009,by the following vote, to wit:
10 Council Members: AYES NAYS ABSTAIN ABSENT
11 ESTRADA
12
BAXTER
13
BRINKER
14
15 SHORETT
16 KELLEY
17 JOHNSON
18 MC CAMMACK
19
20
21 City Clerk
The foregoing resolution is hereby approved this day of
22 2009.
23
24 Patrick J. Morris, Mayor
25 City of San Bernardino
Approved to
26 `
By:
27 Ja es Penman, City Attorney
28
i
j US Soccer Foundation
Grant Application—Field Grant
City of San Bernardino Soccer Complex
ORGANIZATION INFORMATION
1. Give a brief description of organization.
The Parks, Recreation and Community Services Department Creates Community
through People, Parks & Programs. The department provides a diversified system
of parks and open spaces, recreation centers, programs and community services to
meet social and leisure needs and enhance the quality of life for all City residents.
The Soccer Complex provides tournaments annually consisting of the Barcelona
Cup, Spring Cup, Mountain View Classic, Arrowhead Cup, Cal Cup and Celtic
Cup just to name a few.
The San Bernardino Soccer Complex 2009/10 key goals are to successfully
complete a renovation project to include access road from parking lot level to
vendor food court; retrofitting of the north and south concession buildings to full
food prep kitchens, slurry and stripe the parking lot, and construction of a paint
equipment cleaning station. To identify funding for new goals, nets, and trash
receptacles. To procure three (3) national competitions: Cal-South National Cup,
National Ultimate Frisbee, US Soccer National Camps. To host 2nd Annual
Independence Cup in July and to seek Commercial Sponsorship and grant
opportunities to enhance amenities for the complex. Capital improvements
include synthetic turf fields, additional field lighting, and field maintenance
equipment.
The City was founded on May 20, 1810 and the department was founded in 1905.
City population in San Bernardino is 198,580. The City provides Parks,
Recreation and Community Service programs for youth ages 3 and up and adults
of all ages. Racial demographics in entire City of San Bernardino is as follows:
57.2% Hispanic or Latino of any race, 28.23% Non-Hispanic White, 18.41%
African American, 4.19% Asian, .37% Pacific Islander, 1.40% American Indian
or Alaska Native, 27.12% from other races, and 5.28% from two or more races.
The Soccer Complex is 47 acres with 17 fields, 4 of which are lighted. The
Complex has two (2) concession stands, administrative office and team room, two
garage facilities, food court area and two (2) restroom buildings. The total
population within this Project Service Area is 5,319. More than 1,947 of the
families fall below the poverty level with the median household income of
$ 30,488.00.
2. Has your organization previously received funding from foundation? No
1
PROJECT INFORMATION
1. What type of grant are you applyin g for? Field Grant
2. A. What is the total amount of funding that your organization is requesting?
$100,000
B. What percentage of your total budget is this amount? Project: 44%
3. Describe the need for this program/project and how it coincides with the
1
goals and mission of the U.S. Soccer Foundation.
1
In July of 2009, the City eliminated from general fund support, 13 Park
Maintenance employees and 6 full time program positions due to budget cuts. As a result
of these cuts and as a strategy to retain positions, the City canceled an agreement with the
landscape contractor and transferred a full time Park Maintenance employee from the
General Fund to the Soccer Complex. The previous landscape contractor owned all the
equipment used to maintain the fields. Currently staff is required to walk all 47 acres to
get day-to-day maintenance completed. The City is requesting funding for an aerator,
seeder/spreader, and Workman utility vehicle.
The fields at this location are also subject to frequent flooding and over saturation
because of proximity to the San Bernardino Mountains. Consequently, fields have to be
closed until they dry and allow the natural turf to recover. Overplay of natural turf,
especially on over saturated soil, destroys the playing surface. Additional catch basins are
needed at 12 locations throughout the Complex. At present the complex has several catch
basins but the drainage pipes are 2 1/2 inch. This makes for very poor run-off. The City is
requesting funding for 12 additional catch basins.
To date the City has not been able to procure several State and National
tournaments due to our inability to provide a stadium field, team benches and igloos. As
+ such our goal is to make one of the existing fields a stadium venue for playoff games.
The ideal field would be synthetic turf with bleachers and a scoreboard sign. This would
help the Complex to attract larger tournaments to the area and further promote soccer and
healthy life styles. We are requesting funding for four (4) sets of bleachers, (8) in-ground
team benches for the lit fields, eight (8) portable benches for additional fields and (34)
4
igloos.
The City's goal is to secure supplemental funding to enhance amenities for the
complex: synthetic turf fields, additional field lighting, and field maintenance equipment.
We are seeking funding to purchase maintenance equipment, irrigation supplies, signage,
bleachers, benches and igloos. With these new amenities the Soccer Complex can attract
a higher quality of tournaments to the City of San Bernardino, to increase field
s
2
3
availability to youth and adult soccer teams, increase youth participation in sport
activities and provide a safe place to play.
4. Check the services that your program provides.
Violence/Gang Prevention—Yes
Substance Abuse Prevention—Yes
Health Issues—Yes
Service Learning—Yes
Mentoring/Turtoing - Yes
5. Succinctly outline the program/project for which you are seeking funds.
Maintenance Equipment - In July of 2009, the City eliminated the
landscape maintenance contractor for the Soccer Complex. The contractor owned all the
equipment used to maintain the fields. The 47 acres of turf requires automated equipment
for cost and time efficiency. We are requesting funding for an aerator, seeder/spreader,
and Workman utility vehicle. Estimated costs:
$ 30,000.00.
l
Irrigation - The fields at this location are prone to flooding and over saturation..
Catch basins are needed at 12 locations throughout the Complex. The complex has
several drains but the run-off pipes are only 2 1/2 inch diameter. The City is requesting
funding for 12 additional catch basins. Estimated costs: $6,800.00. Installation will be
completed in-house by Parks Department at a cost of$3,500.00.
Signage—The City would like to place a scoreboard on a stadium field for playoff
games. This would help the Complex to bring in more National and State tournaments to
the area and provide additional opportunities for local sponsorships promoting soccer.
We are requesting funding for a scoreboard. Estimated costs: $13,500.00.
Field Equipment — To complement a stadium field, the City would like to add
team benches, bleachers and igloos. The City has not been able to procure several
tournaments due to not being able to provide these items. We are requesting funding for
four(4) sets of bleachers, (8) in-ground team benches, eight (8) portable benches and (34)
igloos. Estimated costs: $49,600.00.
These new amenities help with maintaining the fields, provide drainage for safer play and
additional field availability for practices. The City anticipates an increase in the size and
quality of tournaments and in practice usage. The added benefit to the community would
be to allow the City's youth sports programs free access to the fields daily.
The addition of these items will increase overall participation in soccer while acting as a
vehicle for social change. It will provide youth a safe place to play and develop skills,
offer youth the opportunity to engage in positive sports, fight obesity and guide youth
away from negative influences such as gangs, drugs and violence. All fields will benefit
3
from this grant, be more personalized for the teams and have a quality playing surface
with amenities.
The City has the support of the California Youth Soccer Association— South (Cal-South),
American Youth Soccer Organization (AYSO), Southern California Youth Soccer
Organization (SCYSO) and many other teams that host tournaments at this location.
Timeline: Jan. 15 —Prepare Bid and Council Action
Feb. 1 — Prepare purchase orders for all equipment
Prepare letter/brochure insert of new amenities
Feb 25 —Put together and install bleachers and benches
Mail out letters/brochure insert
Begin irrigation work
Mar. 1 —Irrigation work completed
6. Please provide us with the following numbers for player and participant
involvement. Total participant's is a sum of all players, coaches, referees, etc.
Total Current Youth Players—350,000 annually
Total Current Adult Players— 15,000 annually
Total Current Participants—365,500 annually
Total Increase in youth players if funded— 70,000 annually
Total Increase in adult players if funded— 1,500 annually
Total increase in participants if funded—71,600 annually
I
7. How many hours of instruction and physical activity does your program
typically provide during each session?
Clubs that practice on-site have 2—3 hour blocks. During those hours, youth receive
basic instruction on technique, skill development and lots of physical activity. Annual
practice use is 500 hours.
8. How many days each week is program in operation?
Clubs typically practice on Tuesday, Wednesday and Thursday nights, with
Tournament play weekends, all day long into early evening. Once field recovery time
is reduced, we anticipate increasing practice availability to 684 hours per year during
the bad weather months.
4
EVALUATION
1. Explain your specific goals for the program/project and what tools will be used
to objectively monitor and measure the program/project.
A. The Soccer Complex goal is to increase youth participation in sport activities and
field availability to youth and young adult soccer players by 30% and to attract
State and National competitions. The program would be measured by the increase
in field reservations, players using fields for training and number of hours used
for practice. A monthly log of field usage would be kept. The City would also
compare the quantity and quality of tournaments relative to previous years.
B. How will you know whether the program demonstrated success?
A monthly log will be kept and compared to previous year's log to determine if
there was an increase in number of teams for practice, names of teams, days and
times of practice. The benchmark of success will be an increase of 30% or more
in participation. A monthly log of field usage and availability (hours per
participant) would be kept. The Soccer Complex would also compare the quantity
and quality of tournaments relative to previous years. The City will know we were
successful when we see the State and National Cups come to the City of San
Bernardino.
FINANCIAL INFORMATION
1. Provide a reasonable plan for financial sustainability of the program/project.
Indicate other sources that you have already secured funding from or will be
seeking funding from, how much, and for how long.
The City will apply for additional funding from the US Soccer Foundation in
2010/2011 for field lighting to further expand hours of use. Solicitation of
sponsorships from local business's for other equipment will continue. The soccer
complex budget incorporates maintenance and breakage of equipment and
materials and supplies.
PROPOSED PROJECT BUDGET
See attached page
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US Soccer Foundation
Grant Application—Program Grant
City of San Bernardino Soccer Complex
ORGANIZATION INFORMATION
1. Give a brief description of organization.
The Parks, Recreation and Community Services Department Creates Community
through People, Parks & Programs. The department provides a diversified system
of parks and open spaces, recreation centers, programs and community services to
meet social and leisure needs and enhance the quality of life for all City residents.
The Soccer Complex provides 45 tournaments annually consisting of the
Barcelona Cup, Spring Cup, Mountain View Classic, Arrowhead Cup, Cal Cup
and Celtic Cup just to name a few.
The San Bernardino Soccer Complex 2009/10 key goals are to successfully
a complete a renovation project to include access road from the parking lot level to
{ vendor food court; retrofitting of the north and south concession buildings to full
food prep kitchens, slurry and stripe the parking lot, and the construction of a
paint equipment cleaning station. To identify funding for new goals, nets, and
trash receptacles. To procure three (3) national competitions: Cal-South National
Cup,National Ultimate Frisbee, US Soccer National Camps. To host 2"d Annual
Independence Cup in July and to seek Commercial Sponsorship and grant
opportunities to enhance amenities for the complex. Capital improvements
include synthetic turf fields, additional field lighting, and field maintenance
equipment.
The City was founded on May 20, 1810 and the department was founded in 1905.
City population in San Bernardino is 198,580. The City provides Parks,
Recreation and Community Service programs for youth ages 3 and up and adults
of all ages. Racial demographics in entire City of San Bernardino is as follows:
57.2% Hispanic or Latino of any race, 28.23% Non-Hispanic White, 18.41%
African American, 4.19% Asian, .37% Pacific Islander, 1.40% American Indian
or Alaska Native, 27.12% from other races, and 5.28% from two or more races.
The Soccer Complex is 47 acres with 17 fields, 4 of which are lighted. The
Complex has two (2) concession stands, administrative office and team room, two
garage facilities, food court area and two (2) restroom buildings. The total
population within this Project Service Area is 5,319. More than 1,947 of the
families fall below the poverty level with the median household income of
$ 30,488.00.
2. Has your organization previously received funding from foundation? No
1
PROJECT INFORMATION
1. What type of grant are you applying for? Program Grant
2. A. What is the total amount of funding that your organization is requesting?
$24,700.00
B. What percentage of your total budget is this amount? Project: 37.3%
3. Describe the need for this program/project and how it coincides with the
goals and mission of the U.S. Soccer Foundation.
The Soccer Complex goal is to provide the opportunity for local clubs from low-income
families to participate in a community tournament at no cost to the team or participant.
All families that fall below the poverty line will receive free registration. The cost of
participating in a well-managed community sports program is $400 - $600. An average
youth club soccer player pays $1,250 to play in one season, not including the cost of
travel, gas, food, and tournament play. An average youth player in recreation soccer pays
$90 per season, plus the cost of travel, gas, food and tournament play. Lower income
families are virtually excluded from tournament play due to the additional costs involved.
Our end goal is to increase the interest among low-income families to participate in local
tournaments, provide them a safe place to play, keep them healthy and active and to
guide them away from negative influences such as gangs and violence.
4. Check the services that your program provides.
Violence/Gang Prevention—Yes
Substance Abuse Prevention—Yes
Health Issues—Yes
Service Learning—Yes
Mentoring/Tutoring - Yes
5. Succinctly outline the program/project for which you are seeking funds.
The Soccer Complex project goals for the Tournament and Community Fair is to solicit
sponsorship and locate a benefactor from a local club to host the 2nd Annual
Independence Cup. The objective is to increase the interest among low-income families
to participate in local tournaments, keep them healthy and active, and to guide them away
from negative influences such as gangs, drugs and violence. Activities include a full day
of competition for youth and young adults, community booths from local grass-root
organizations and a representative from the Parks & Recreation department's Nutrition
Network to provide ideas for healthy living and eating through the Network for Healthy
California grant.
AOMK
2
The Soccer Complex anticipates that 50% of the teams that register will come from low-
income families and communities. These teams cannot usually afford to participate in
tournaments outside of local league play due to the high cost. We believe collaborating
with a local team, to act as a benefactor and host the event, will maximize our
opportunity for success.
In addition to providing the free healthy community fair and tournament for low-income
families, the City aims to increase overall participation and introduce to low-income
families and players the next step of soccer play, outside of league play, and to enhance
their skill playing with club teams. This will act as a vehicle for social change because it
will provide youth a safe place to play and help develop skills and offer youth the
opportunity to engage in positive sport activities, fight obesity and guide youth away
from negative influences such as gangs and violence.
The City has the support of the California Youth Soccer Association—South (Cal-South),
American Youth Soccer Organization (AYSO), Southern California Youth Soccer
Organization (SCYSO), Inland Empire Soccer Organization, Arsenal Soccer Club,
Corinthians Soccer Club, Premier Soccer League of San Bernardino, San Bernardino
Convention & Visitor's Bureau, Celtic Soccer Club, Chivas Academy, American Sports
University, Coronita Soccer Club, Barcelona Academy, LA Galaxy, Titans Club, San
Gorgonio High School, Young Champions and various other organizations as frequent
users of the complex.
Timeline - January 1 Tournament organizer secured
Seek sponsorships for printing of goody bags &t-shirts
January 15 Registration forms and advertisements distributed
Design tournament logo for goody bags and t-shirts
Post information on web-site, registration begins
March 15 Contact community organizations to setup booths
May 1 Order balls, t-shirts and goody bags
June Review registration, order trophies
June 15 Close registration, do matrix of teams & game brackets
6. Please provide us with the following numbers for player and participant
involvement. Total participant is a sum of all players, coaches, referees, etc.
Total Current Youth Players—350,000 annually
Total Current Adult Players— 15,000 annually
Total Current Participants— 365,500 annually
Total Increase in youth players if funded— 1500 event
Total Increase in adult players if funded— 0
Total increase in participants if funded— 1,600 event
3
7. How many hours of instruction and physical activity does your program
typically provide during each session?
Clubs that practice on-site have 2 - 3 hour blocks. During those hours, youth receive
basic instruction on technique, skill development and lots of physical activity.
Annual practice use is 500 hours.
8. How many days each week is program in operation?
Practices are held Tuesday, Wednesday and Thursday nights, with Tournament play
weekends, all day long into early evening. The Independence Cup will be a two (2)
day tournament.
EVALUATION
1. Explain your specific goals for the program/project and what tools will be used
to objectively monitor and measure the program/project.
A. For this Tournament, the City's goal is to increase youth participation from low-
income areas by 50%. These teams cannot usually afford to participate in
tournaments outside of league play due to the high cost. Tools used to monitor
and measure program/project would be to monitor the registration and have an
area on the registration form to list number of family members and monthly
income.
B. How will you know whether the program demonstrated success?
A log of registering teams, number of family members and monthly income to
determine if we were successful. The City will know we were successful when we
see that 50% or more qualify as low-income. Last year 55 teams participated in
this event.
FINANCIAL INFORMATION
1. Provide a reasonable plan for financial sustainability of the program/project.
Indicate other sources that you have already secured funding from or will be
seeking funding from, how much, and for how long.
A typical tournament, is run by an organization or club team whereas, this
program will be offered by the City. The City will solicit sponsors to cover all
registration fees for the 3rd Annual Mayor's Independence Cup. Priority
registration will be provided to those that fall below the poverty level. The City
will also solicit sponsor's for the goody bags, balls and t-shirts.
4
Last year the event partnered with the Mayor's Office, Pacific Heritage
Construction Company, Empire Soccer Shop, California Ramp Works, Operation
Phoenix, and various grass-root organizations for a skate park ground-breaking
ceremony which was held at adjacent Speicher park. The grand opening was for a
skate park, and the future addition of two (2) natural turf soccer fields, new
restroom facilities and parking lot. After the ground breaking ceremony, the
entertainment moved over to the soccer complex where California Ramp Works
had setup portable ramps for skate demonstrations and give-aways. Empire
Soccer shop hosted the tournament, the cities Operation Phoenix program
supplied all the refreshment and games, Pacific Heritage designed the Skate Park
and the Mayor's office hosted the demonstration.
PROPOSED PROJECT BUDGET
See attached sheet
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US Soccer Foundation
Grant Application— Synthetic Turf Grant
City of San Bernardino Soccer Complex
ORGANIZATION INFORMATION
1. Give a brief description of organization.
P g
The Parks, Recreation and Community Services Department Creates Community
through People, Parks & Programs. The department provides a diversified system
of parks and open spaces, recreation centers, programs and community services to
a
meet social and leisure needs and enhance the quality of life for all City residents.
The San Bernardino Soccer Complex 2009/10 key goals are to successfully
complete a renovation project. Project to include an access road from parking lot
level to vendor food court: retrofitting of the north and south concession buildings
to full food prep kitchens; slurry and stripe the parking lot; and construction of a
paint equipment cleaning station. To identify funding for new goals, nets, and
trash receptacles. To procure three (3) national competitions: Cal-South National
Cup, National Ultimate Frisbee, US Soccer National Camps. To host 1St annual
Mayor's Independence Cup in July and solicit sponsorship for the event and to
seek Commercial Sponsorship and grant opportunities to enhance amenities for
the complex: synthetic turf fields, additional field lighting, and field maintenance
equipment.
The City was founded on May 20, 1810 and the department was founded in 1905.
City population in San Bernardino is 198,580. The City provides Parks,
Recreation and Community Service programs for youth ages 3 and up and adults
of all ages. Racial demographics in entire City of San Bernardino is as follows:
57.2% Hispanic or Latino of any race, 28.23% Non-Hispanic White, 18.41%
African American, 4.19% Asian, .37% Pacific Islander, 1.40% American Indian
or Alaska Native, 27.12% from other races, and 5.28% from two or more races.
The Soccer Complex is 47 acres with 17 fields, 4 of which are lighted. The
Complex has two (2) concession stands, administrative office and team room, two
garage facilities, food court area and two (2) restroom buildings. The total
population within this Project Service Area is 5,319. More than 1,947 of the
families fall below the poverty level with the median household income of
$ 30,488.00.
2. Has your organization previously received funding from foundation? No
PROJECT INFORMATION
1. What type of grant are you applying for? Synthetic Field
1
2. A. What is the total amount of funding that your organization is requesting?
$200,000
B. What percentage of your total budget is this amount? Project: 33%
3. Describe the need for this program/project and how it coincides with the
goals and mission of the U.S. Soccer Foundation.
1
Field availability is the greatest problem facing youth sports in Southern
California. In San Bernardino, the soccer market is growing along with the steady
increase in Latino residents that enjoy soccer. Other sports compete for field time,
creating a dilemma for local governments. The demand for field space out weighs current
availability. The cost of participating in well-managed community sports programs is
high and the lower income family is virtually excluded as a result of limited availability.
The City is requesting this grant to assist with the renovation of one (1) natural field to
synthetic turf to help meet the needs of the youth in this area. There is currently only one
(1) other synthetic soccer field available in the area which is reserved consistently for
team practices, leagues and activities. Having the availability of a synthetic lit field is
very important to year-round soccer clubs since they require practice after dusk half the
year as a result of limited daylight hours after school and work.
The parks are operating at full capacity, thereby limiting many children from
playing sports. The Complex is centrally located in a low income area immediately
adjacent to San Gorgonio High School and Emmerton Elementary School. The fields at
this location are subject to flooding and over saturation due to proximity to the San
Bernardino Mountains. Consequently, fields are closed until they dry and allow the
natural turf to recover. Overplay of natural turf, especially on saturated soil, destroys the
playing surface thereby limiting exercise and social contact in a structured environment.
In addition, the soccer field is lit allowing more nighttime participation. A synthetic field
will allow expanded playing time by as much as 30%. This will provide youth a safe
place to play and develop skills and offer youth the opportunity to engage in positive
sport activities, fight obesity and guide youth away from negative influences such as
gangs, drugs and violence.
4. Check the services that your program provides.
Violence/Gang Prevention—Yes
Substance Abuse Prevention—Yes
Health Issues— Yes
Service Learning—Yes
Mentoring/Tutoring - Yes
5. Succinctly outline the program/project for which you are seeking funds.
2
The City's project goals for 2009/10 were to identify funding and apply for a grant to
assist with the renovation of one (1), natural turf soccer field to synthetic turf. This
project is for the rehabilitation of approximately 85,000 square foot existing natural
soccer field that was installed in 1996 and is in need of renovation. Scope of work in the
renovation of the soccer field includes: removing 8 inches of dirt from the field, grading
the field, filling the graded area with a mixture of crushed stones and recycled rubber
particles, remove existing irrigation, install drainage, and place the synthetic turf on top
of the prepared surface. The City has also secured another $145,000 grant from the
California State Parks to assist with the development of soccer fields of which
$40,000 of this grant will be used towards this project.
The City's objective is to increase field availability and participation in sport activities,
for youth and adult soccer teams, for practices by 30% (500 hours). Weekday Soccer
Practice activities from local clubs include warm-up exercises, drills and skill
development. The anticipated outcome is to overcome the challenges in unplayable
conditions and issues with darkness, thereby expanding places to play and playing time
during the week by as much as 30%. Due to the low cost of maintaining a synthetic turf
field, we will be better able to collaborate with some of our local clubs to provide
practice fields at extended hours and frequency. The added benefit to the community
would be to allow the City's youth sports programs free access to the fields.
The addition of a synthetic turf field will increase afternoon, evening and night use for
practices. It will act as a vehicle for social change because it will provide youth a safe
place to play and develop skills and offer youth the opportunity to engage in positive
sport activities, fight obesity and guide youth away from negative influences such as
gangs and violence.
The City has the support of the California Youth Soccer Association— South (Cal-South),
American Youth Soccer Organization (AYSO), Southern California Youth Soccer
Organization (SCYSO), Inland Empire Soccer Organization, Arsenal Soccer Club,
Corinthians Soccer Club, Premier Soccer League of San Bernardino, San Bernardino
Convention & Visitor's Bureau, Celtic Soccer Club, Chivas Academy, American Sports
University, Coronita Soccer Club, Barcelona Academy, LA Galaxy, Titans Club, San
Gorgonio High School, Young Champions and various other organizations.
Timeline:
Dec. 1 — Secure additional grant funding of$360,000 to complete the project
(see budget).Economic Development Agency (EDA), US Soccer
Annual Planning Grant and State of California Prop 84 Grant
Feb. 1, 2010—Conduct a survey, make a design, hold community meetings,
start BID contract
Feb. 15, 2010—Bid Selection Process
March , 2010—Begin construction
August, 2010 - Renovation Completed
6. Please provide us with the following numbers for player and participant
involvement. Total participants is a sum of all players, coaches, referees, etc.
Total Current Youth Players—350,000 annually
Total Current Adult Players— 15,000 annually
Total Current Participants—365,000 annually
Total Increase in youth players if funded— 70,000 annually
Total Increase in adult players if funded— 1,500 annually
Total increase in participants if funded—71,600 annually
7. How many hours of instruction and physical activity does your program
typically provide during each session?
Clubs that practice on-site have 2 —3 hour blocks. During those hours, youth receive
basic instruction on technique, skill development and lots of physical activity. Annual
practice use is 500 hours.
d
8. How many days each week is program in operation?
Clubs typically practice Tuesday, Wednesday and Thursday nights, with Tournament
play weekends, all day into early evening. We are seeking to increase practices to
afternoons, evenings and nights, Monday —Friday.
EVALUATION
1. Explain your specific goals for the program/project and what tools will be used
to objectively monitor and measure the program/project.
A. The Soccer Complex goal is to increase youth participation in sport activities and
field availability to youth and young adult soccer players for practice by 30%. The
program would be measured by the increase in field reservations, players using
the field for training, number of hours used for practice. Users will be tracked
utilizing a monthly log of field usage.
B. How will you know whether the program demonstrated success?
The benchmark of success will be an increase of 30% or more in participation.
4
FINANCIAL INFORMATION
1. Provide a reasonable plan for financial sustainability of the program/project.
Indicate other sources that you have already secured funding from or will be
seeking funding from, how much, and for how long.
The City currently has received a grant from California State Parks for $145,000
towards the development of fields. Of the $145,000, $40,000 is eligible for this
project. The City will continue to secure additional funding for the $360,000
needed to complete this project through State of California Department of
Recreation Prop 84 office of grants and local services (OGALS), US Soccer
Foundation Annual Planning Grant and the Community Development Block
Grant (CDBG). The City's goal is 24 months for project completion. With a
synthetic turf field, the City will be able to save costs for irrigation and day-to-day
mowing and maintenance of the field.
P
PROPOSED PROJECT BUDGET
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