HomeMy WebLinkAbout15-Parks and Recreation
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: December 7, 2009
Subject: Resolution of the Mayor and Common Council
of the City of San Bernardino authorizing the
execution of an Agreement and issuance of a
Purchase Order in theamonnl of $70,600 with
three (3) one-year extensions at the City's
option between the City of San Bernardino and
Inland Empire Landscape, Inc. for landscape
maintenance SCJVices as needed throughout the
Citv of San Bernardino.
MICC Meeting Date: December 21,2009
From: Kevin Hawkins, Director
Dept: Parks, Recreation & Community
Services Department
Synopsis of Previous Council Action:
Recommended motion:
Adopt Resolution.
Contact person:
Robert Lennox
Phone: 384-5031
Supporting data attached Staff Reoort, Resolution,
Vendor Service Aareement and
Attachment "1" and "2"
Ward: ALL
FUNDING REQUIREMENTS:
Amount: $70,600
Source: $10,000 (133-461-5506)
$10,000 (106-441-5506)
$18,600 (001-382-5506)
$33,000 (001-382-5505)
Finance:
Council Notes:
Agenda Item No,
/5
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIl.. ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
execution of an Agreement and issuance of a Purchase Order in the amount of $70,600 with
three (3) one-year extensions at the City's option between the City of San Bemardino and
Inland Empire Landscape, Inc. for supplemental as needed landscape maintenance services
throughout the City of San Bemardino,
Background:
The Parks, Recreation and Community Services Department, Parks Division is responsible for
maintaining more than 550 acres of green space citywide. The goal of the Parks Division is to
keep all city-owned and maintained areas in working and presentable condition for residential
passive and active recreation. The Department utilizes City crews and supplemental volunteer
services to handle all park maintenance, '
In February 2009, the Mayor and Common Council authorized the transfer of twelve Park
Maintenance Workers to the maintenance of Assessment Districts as a budget saving strategy.
That left twelve remaining staff with volunteers to complete the same volume of maintenance in
all city parkland areas. Despite the excellent work of the park maintenance staff, as part of this
strategy, the Department anticipated the need for both extensive volunteer and supplemental
(contract) maintenance in order to address the significant increase in maintenance workload,
while maintaining the requisite budget savings,
On November 14, 2009 a formal bid proCess was initiated to solicit bids for supplemental as
needed landscape maintenance services. Notices of bids were mailed to the Chamber of
Commerce and eleven (11) vendors, The bid documents requested labor rates for typical
landscape maintenance services such as costs per hour for irrigation repair, masonry, mowing,
and weed abatement, but did not guarantee a total amount of work,
The vendor, business location, and landscape maintenance services prices are listed below:
Vendor
Inland Empire Landscape
Master
Ability Counts
Marina
Pinnade
Midori
Service Scape
Orozco
Rancho Verde
Mariposa
DLS
C&D
Location Maintenance Services Cost {total/hourI
San Bernardino Co. $ 190.95
Westminister
Corona
Anaheim
Santa Ana
Santa Ana
Alta Loma
Pomona
Redlands
lwindale
Redlands
San Bemardino
$ 278,00
$ 147.50
$ 355,50
$ 212.00
$ 409,75
$ 174.33
$1,045.00
$ 701,00
$ 873,00
$ 362,15
NO BID
A complete bid summary sheet is attached (See Attachment "2"), Following a full evaluation of
all submittals, which induded local vendor consideration and any previous experience (pro/con)
with the City/Department Inland Empire Landscape, Inc. is determined to have submitted the
lowest responsible bid. Staff recommends that Council authorize the exewtion of an agreement
and purchase order in the amount of $70,600 to Inland Empire Landscape, Inc, for
supplemental as needed landscape maintenance services throughout the City of San
Bernardino,
Financial Impact:
As part of the budget savings proposal, funds were set asideJbudgeted for supplemental
maintenance needs in the following FY 09-10 contract services accounts: Account No, $10,000
(133-461-5506), $10,000 (106-441-5506), $18,600 (001-382-5506), $33,000 (001-382-5505),
Recommendation:
Adopt Resolution.
.