HomeMy WebLinkAbout38-Print Shop
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PRINT SHOP
I BUSINESS CARDS I
I CITY LETTERHEAD I
I FLYERS I
FORMS
I MAIL ROOM I
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PRINT SHOP
I ACCOUNT NUMBER: 621-123 FUND: CENTRAL SVCS I
ABOUT THE DIVISION
Under the direction of the Purchasing Manager, the Print Shop operates as an internal service
fund; it provides printing services and covers its operational costs in charge-backs to City
Departments. The Print Shop is responsible for providing support related to various printed
products including business cards, letterhead, flyers and forms. In addition, the Print Shop is
responsible for all sorting, distribution and stamping of all outgoing mail and sorting and
distribution of inter-office mail.
EXPENDITURES BY CATEGORY
2006~7 2007-08 2008-09 2009-10
CATEGORY ACTUAL ACfUAL PROJECTED ADOPTED
PERSONNEL 116,748 126,237 127,409 123,000
MAINTENANCE & OPERATION 137,529 120,826 109,789 126,2 00
CONTRACTUAL SERVICES 3,491 4,417 2,868 5,000
INfERNAL SERVICE 6,023 5,239 5,100 4,100
CAPITAL OUTLAY 0 0 0 0
DEBT SERVICE 0 0 0 0
CREDIT/BILLABLES 0 0 0 0
TOTAL 263,791 256,719 245,166 258;300
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PRINTSHOP
2008-09 ACCOMPLISHMENTS
./ Increased black & white copy output by 15%.
2009-10 KEY GOALS
)> Provide full mail, printing and copier services to all City Departments.
)> Research best option for City to upgrade existing equipment.
)> Network Printshop equipment to accept jobs digitally from user departments.
)> Investigate new types of printing services (ie. graphic design).
)> Actively market Print Shop capability and services to City Departments.
)> Install typesetting program to offer form and template services.
DID YOU KNOW?
~ Printshop staff process approximately 1,000 pieces of mail daily.
~ The Printshop averages 350,000 copies per month.
~ The Printshop prints approximately 7,000 business cards per month.
~ The Printshop offers these services:
Typesetting
Budget Books.
Large projects.
~1fi
1"UND 621 CENTRAL SBRVICBS 1"UND
ACCOUNT OBJECT & TITLB
BXPENDITURB BUDGBT LINK ITEM DBTAIL
PISCAL YEAR 2009-2010
DIVISION 123 FINANCE-PRINT SHOP
ACTUAL 2006-07 ACTUAL 2007-08 PROJECTBD 2008-09 ADOPTED 2009-10
5011 SALARIES PERM/FULLTIME
5026 PERS RETIREMENT
5027 HEALTH & LIFE INSURANCE
5028 UNEMPLOYMENT INSURANCE
5029 MEDICARE
TOTAL PBRSONNBL SBRVICBS
5111 MATERIALS & SUPPLIES
5112 SMALL TOOLS & EQUIPMENT
5122 DUES & SUBSCRIPTIONS
5171 RENTALS
5172 EQUIPMENT MAINTENANCE
TOTAL MAINTENANCE & OPERATION
5505 OTHER PROFESSIONAL SERVICES
TOTAL CONTRACTUAL SBRVICBS
5601 GARAGE CHARGES
5602 WORKERS COMPENSATION
5603 LIABILITY
5605 TELEPHONE SUPPORT
5612 FLEET CHGS FUEL
TOTAL INTERNAL SERVICB CHARGBS
TOTAL
92,220 96,794 95,804 89,200
14,706 19,113 20,528 18,300
8,793 9,256 10,016 14,000
230 242 239 200
799 832 821 1,300
116,748 126,237 127,409 123,000
71,688 67,536 55,210 65,000
967 0 0 0
150 150 179 200
2,452 4,324 5,592 6,000
62,273 48,815 48,808 55,000
137,529 120,826 109,789 126,200
3,491 4,417 2,868 5,000
3,491 4,417 2,868 5,000
541 0 0 0
4,400 4,400 3,800 3,000
1,000 BOO BOO BOO
0 39 500 300
82 0 0 0
6,023 5,239 5,100 4,100
263,791 256,718 245,167 258,300
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BUDGET - JUSTIFICATION
123 FINANCE-PRINT SHOP
621 CENTRAL SERVICES FUND
OBJ JUSTIFICATION
5111 COPIER SUPPLIES, PAPER, TAPE BINDER, DUPW MACHINE SUPPLIES
5122 ANNUAL DUES SUBSCRIPTION TO FRANKLIN OFFSET PRINTING CATALOG
5171 UNIFORM RENTAL FOR EMPWYEES AND POSTAGE MACHINE RENTAL
5172 EQUIP:MENT MAINTENANCE FOR XEROX EQUIPMENT AND POSTAGE/MAIL EQUIPMENT
5505 NUMBERING, DIE CU'ITING, SPECIAL ARTWORK, MAIL SERVICE, ETC.
5602 mE PORTION OF mE CITY'S TOTAL WORKER'S COMPENSATION COSTS (INLCUDING STAFF TIME) RELATED TO mIS FUND
BASED ON LOSS HISTORY AND INDUSTRY STANDARDS.
5603 mE PORTION OF mE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY
INSURANCE PREMllJMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO mIS FUND. BASED ON WSS
HISTORY AND INDUSTRY STANDARDS.
5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS
DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED).
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