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Home My WebLink About35-Fleet Services . FLEET SERVICES ." ~ m m -t CITY VEHICLES COMPLIANT WITH EPA AND CARB REGULATIONS REHABILITATE CITY VEHICLES PREVENTIVE MAINTENANCE INSPECTIONS PURCHASES NEW/REPLACEMENT CITY VEHICLES FLEET SERVICES ACCOUNT NUMBER: 635-34/ FUND: FLEET I ABOUT THE DIVISION I Under the direction of the Public Services Director, the Fleet Division is responsible for acquisition, service and maintenance for the City's vehicle and equipment fleet comprised of approximately 841 items. Fleet procures all City vehicles and equipment through the development of technical specifications. Final selection is based on life cycle costing and user requirements. EXPENDITURES BY CATEGORY 2006-07 2007-08 2008-09 2009-10 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 2,090,741 2,372,918 2,130,261 2,006,200 MAINTENANCE & OPERA TION 4,312,852 5,441,175 3,861,341 4,279,800 CONTRACTUAL SERVICES 10,084 13,192 14,240 22,500 INTERNAL SERVICE 254,855 259,609 275,600 242,500 CAPITAL OUTLAY 843,201 731,670 378,035 3,200 DEBT SERVICE 557,928 616,834 747,554 1,082,400 TOTAL 8,069,662 9,435,398 7,407,031 7,636,600 298 FLEET DIVISION 2008-09 KEY ACCOMPLISHMENTS ,/ Completed a parts mark-up that reflects the true cost of providing part services. This was completed by implementing the Administrative Fee to Fleet's monthly charge backs. This was a Management Partners recommendation #71. ,/ Completed a sublet mark-up that reflects the true cost of providing sublet services. This was completed by implementing the Administrative Fee to Fleet's monthly charge backs. This was a Management Partners recommendation #75. ,/ Fleet staff was awarded a $390,000 grant from MSRC to purchase 12 LNG refuse vehicles. 2009-10 KEY GOALS ;.. Complete construction/removal of shop modifications to allow LNG vehicles to be repaired inside the enclosed equipment bays. ;.. Secure Grant funding to offset increased equipment costs associated with the purchase of LNG/CNG vehicles. ;.. Complete the process to claim the $0.50 per gallon, IRS tax rebate for the Liquefied Natural Gas (LNG) and Compressed Natural Gas (CNG) pumped at the City's new LCNG Fuel Station. DID YOU KNOW? ;.. The Fleet division delivered a total of 877,874 gallons of fuel to city departments during FY 07-08. ;.. The Fleet Division generated over 10,593 service orders. ~ It takes 1.17 gallons of Liquefied Natural Gas (LNG) to make one gallon of Compressed Natural Gas. ?q~j PUND 635 PLBBT SBRVICBS PUND ACCOUNT OBJBCT &; TITLB BXPENDITURB BUDGBT LINE ITBM DBTAIL FISCAL YEAR 2009-2010 DIVISION 341 PLBBT SBRVICBS ACTUAL 2006-07 ACTUAL 2007-08 PROJECTBD 2008-09 ADOPTBD 2009-10 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONNEL SERVICES 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5113 MOTOR FUEL & LUBRICANTS 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5173 OUTSIDE VEHICLE MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5179 DUMP/WASTE FEES 5181 OTHER OPERATING EXPENSES 5188 CITY IN-HOUSE SERVICES TOTAL MAINTBNANCB &; OPBRATION 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SBRVICES 5601 GARAGE CHARGES 5602 WORKERS COMPENSATION 5603 LIABILITY 5604 IT CHARGES IN-HOUSE 5605 TELEPHONE SUPPORT 5606 ELECTRIC 5607 GAS 5608 WATER, SEWER, GEOTHERMAL 5610 COMMUNICATION SHOP 5612 FLEET CHGS - FUEL TOTAL INTBRNAL SERVICE CHARGBS 5701 MOTOR VEHICLES 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT 5706 ALTERATIONS & RENOVATIONS 1,397,086 4,238 3,300 69,486 188,983 642 216,490 185,894 4,159 20,463 2,090,741 1,036,993 9,831 2,386,527 4,406 2,120 9,558 34,128 12,214 761,741 654 516 1,042 22,548 5,376 25,200 4,312,852 8,799 1,285 10,084 33,076 56,400 23,900 12,500 12,044 71,072 23,215 3,842 5,400 13,407 254,855 810,664 o 23,281 9,257 300 1,526,816 4,400 3,900 123,434 194,305 1,151 295,357 195,610 4,635 23,311 2,372,918 1,146,665 8,648 2,967,521 4,760 260 9,796 40,018 10,017 1,194,522 1,011 646 5,342 20,656 6,112 25,200 5,441,175 11,550 1,642 13,192 32,360 63,900 18,200 9,800 14,975 67,750 23,196 4,503 8,400 16,525 259,609 700,235 3,417 26,135 1,883 1,486,591 4,920 4,200 2,231 79,774 3,687 320,426 204,290 3,953 20,189 2,130,261 1,018,492 9,132 2,322,163 4,000 o o 35,614 22,059 392,101 552 358 5,428 20,571 5,672 25,200 3,861,341 8,630 5,610 14,240 56,600 71,900 18,700 12,000 13,000 66,000 18,000 3,400 6,000 10,000 275,600 290,897 o 5,838 81,300 1,404,400 11,500 4,500 o 80,000 o 290,900 190,700 3,600 20,600 2,006,200 1,116,300 12,000 2,478,300 5,000 3,000 o 40,400 29,500 530,000 1,000 500 5,600 25,000 8,000 25,200 4,279,800 15,000 7,500 22,500 26,700 71,900 18,700 10,000 13,000 66,000 18,000 3,400 4,000 10,800 242,500 o 1,000 2,200 o FUND 635 FLBBT SBRVICBS FUND ACCOUNT OBJBCT & TITLB BXPBNDITURB BUDGBT LINE ITEM DBTAIL FISCAL YBAR 2009-2010 DIVISION 341 FLBBT SBRVICBS ACTUAL 2006-07 ACTUAL 2007-08 PROJBCTBD 2008-09 ADOPTED 2009-10 TOTAL CAPITAL OU'l'LAY 5802 DEBT SERVICE INTEREST 5803 LEASE PAYMENTS TOTAL DBBT SERVICE TOTAL 843,201 731,670 44,110 513,818 o 616,834 557,928 616,834 8,069,662 9,435,398 301 378,035 45,875 701,679 747,554 7,407,031 3,200 44,200 1,038,200 1,082,400 7,636,600 BUDGET - JUSTIFICATION 341 FLEET SERVICES 635 FLEET SERVICES FUND OBJ JUSTIFICATION 5111 TIRES. MEA VY EQUIPMENT PARTS, REFUSE BODIES, LIGHT EQUIPMENT PARTS, HYDRAULICS PARTS, STREET SWEEPER PARTS, MOTORCYCLE PARTS. TURF EQUIPMENT PARTS. SUPPLIES 5112 MOll TOOL ALLOWANCE, MISCELLANEOUS SMALL TooLS,BA IT JUMP START BOXES, Sl'EP LADDERS, BAIT. LOAD TESI'ER. Ale LEAK DETECTOR. 5113 DIESEL FUEL, UNLEADED FUEL, LUBRICANTS, HIGH OCTANE MOTORCYCLE FUEL, CNG, LNG. PROPANE, CREDIT CARDS (OUT OF AREA FUEL) 512 2 ASSOCIA TIQN FEES. TECHNICAL PUBLICA nONS. BLUE BOOKS, CUMMINS SOFTWARE SUBSCRIPTION RENEWAL, WORLD TRANSPORTATION SUBSCRIPTION, FLEET COUNSELOR, ALL DATA SUBSCRIPTION. 5132 VEHICLE MAINTENANCE MGMT. CONFERENCE 5171 UNIFORMS, PARrS CLEANING MACHINES 5172 SHOP EQUIPMENT MAINTENANCE, FUELS SYSI'EMS, TRUCK AND CAR WASH, WATER SOFrENER; SANTA FE WHISTLE MAINTENANCE; OVERHEAD CRANE INSPECTIONS. 5173 MEA VY EQUIPMENT MAINTENANCE. LIGHT EQUIPMENT MAINTENANCE, HYDRAULICS MAINTENANCE, GLASS, TOWING, & INSTALLATION OF 4 DIESEL PARTICULATE FILTERS PER CARD RULE CCR TITLE 13 SECTION 2022 & 2022.1. 5174 STATE MANDATED FORMS AND MANUALS 5175 UPS, FEDEX, AND POSTAGE 517 6 COPIER MAINTENANCE AND SUPPLIES 517 9 CLARIFIER PUMPING, ANTIFREEZE RECYCLING, OIL FILTER RECYCLING, WASTE OIL RETRIEVAL 5181 OXYGEN & ACETHYLENE, FIRE EXTINGUISHERS, MANUALS 5188 FACILITIES, BUILDING MAINTENANCE, AND VECTOR CONTROL 5 5 0 2 GAS r AX REVENUE SERVICES 550 5 HIGH TECH SECURITY SysrnMS FOR FLEET OFFICES, DMV PHYSICALS 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5 6 02 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION COSTS (INLCUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5603 THE PORTION OF THE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMNT, SOFfWARE AND SUPPORT UTILIZED BY DEPARTMENT. 302 BUDGET - JUSTIFICATION 341 FLEET SERVICES 635 FLEET SERVICES FUND OBJ JUSTIFICATION 56 0 5 CHARGES FROM THE CITY'S TELECOMMUNICA nONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE.BACKS BASED ON ACTUAL COSTS INCURRED). 56 0 6 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 56 0 7 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5608 CHARGES FROM TIlE CITY'S UTILITIES DIVISION (INCLUDING SrAFF TIME AND OVERHEAD) FOR TIllS DIVISION'S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5 61 0 TIlE PORTION OF THE CITY'S OVERALL RADIO COMMUNICA nONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT'S OPERATIONS. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 57 0 1 CITY VEHICLE REPLACEMENT 57 0 2 UPGRADES TO FLEET TRACKING SYSTEM 5704 VARIOUS GARAGE EQUIPMENT REPLACEMENT/UPGRADES AS NEEDED. 5802 FUEL STArlON DEBr SERVICE PAYMENT 5803 POUCE VEHICLE LEASE PAYMENTS 303