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Home My WebLink About15-Facilities Management . FACILITIES MANAGEMENT UTILITIES TELEPHONE CUSTODIAL MAINTENANCE BUILDING MAINTENANCE . PARKING CONTROL ." )> o ;= ::j ;;; '" I: )> z )> Cl m I: m z -l FACILITIES MANAGEMENT ACCOUNT NUMBER: 001-320 FUND: GENERAL FUND I ABOUT THE DEPARTMENT I Facilities Management provides building maintenance and custodial services for 142 City owned or leased buildings including: City Hall, Carousel Mall and the City Yards. The Department also enforces parking regulations, issuing over 30,000 citations annually. EXPENDITURES BY DIVISION 2006-07 2007-08 2008-09 2009-10 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 1,234,007 1,027,395 1,000,013 786,900 CUSTODIAL MAINTENANCE 1,107,172 1,104,571 1,058,223 1,015,900 BUILDING MAINTENANCE 1,577,341 1,429,095 1,039,488 1,143,200 PARKING CONTROL 366,560 432,956 368,645 427,700 VEHICLE ABATEMENT 0 0 0 0 TOTAL 4,285,080 3.9 94,ot 7 3,466,369 3,373,700 EXPENDITURES BY CATEGORY 2006-07 2007 -08 2008-09 2009-10 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,893,986 2,106,370 1,917,864 1,71 8,900 MAINTENANCE & OPERA nON 333,613 374,693 214,066 391,400 CONTRACTUAL SERVICES 701,155 530,271 439,380 496,800 INTERNAL SERVICE CHARGES 972,891 681,792 755,416 718,100 CAPITAL OUTLAY 284,753 203,987 42,739 0 DEBT SERVICE 96,905 96,905 96,905 48,500 CREDITS/BILLABLES 1,777 0 0 0 TOTAL 4,285,081 3,994,018 3,466,370 3,373,700 121 FACILITIES MANAGEMENT DIVISION 2008-09 KEY ACCOMPLISHMENTS '" Provided Project Management for the Fire Station 224 renovation. '" Replaced the HV AC units at the Central Police Station. '" Renovated the ceiling at Villasenor Library '" Continued to identify and implement energy savings projects. 2009-10 KEY GOALS ~ Develop "Green" cleaning program for Custodial Maintenance. ~ Develop Air Conditioning cycling program for more than 5000 sq. ft. sites. ~ Established the City as a partner for FY 09 Community Partnership program. DID YOUKNOW? ~ Facilities Management Division maintains 142 City owned facilities. ;.. Completes over 5,000 maintenance work orders per year. ;.. Issues over 30,000 parking citations annually. ;.. Has custodial crews working throughout the city seven days per week. 122 JrtT.ND 001 GBNBRAL FUND ACCOUNT OBJBCT & TITLE EXPENDITURB BUDGBT LINE ITEM DBTAIL FISCAL YEAR 2009-2010 DIVISION 321 PAC ADMIN/CITY HALL/HAL ACTUAL 2006-07 ACTUAL 2007-08 PROJECTBD 2008-09 ADOPTED 2009-10 5011 SALARIES PERM/FULLTIME 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PARTTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONNEL SBRVICBS 5111 MATERIALS & SUPPLIES 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5172 EQUIPMENT MAINTENANCE 5175 POSTAGE 5176 COPY MACHINE CHARGES TOTAL MAINTENANCE & OPBRATION 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES 5507 FACILITIES SERVICES TOTAL CONTRACTUAL SBRVICES 5604 IT CHARGES IN-HOUSE 5605 TELEPHONE SUPPORT 5606 ELECTRIC 5607 GAS 5608 WATER, SEWER, GEOTHERMAL TOTAL INTERNAL SERVICB CHARGBS 5706 ALTERATIONS & RENOVATIONS TOTAL CAPITAL OUTLAY 5952 BILLABLE TO ECONOMIC DEVELOP TOTAL LESS: CREDITS/BILLABLBS TOTAL 181,232 4,500 33,408 29,211 20,039 552 3,102 272,043 6,620 o 1,352 33 o 305 921 9,231 o 3,898 32,602 36,500 33,100 12,023 754,010 129 57,892 857,154 57,302 57,302 1,777 1,777 1,234,007 123 196,268 193,720 63,900 5,700 6,000 0 53,505 43,261 40,000 38,744 41,598 13,100 21,356 22,671 10,800 639 608 200 3,563 3,463 900 319,775 311,322 128,900 6,897 7,600 8,000 361 0 400 125 0 2,000 600 1,960 1,500 1,120 0 0 334 207 300 2,408 2,298 0 11,845 12,065 12,200 27,000 0 0 2,017 5,139 4,000 19,984 7,935 24,400 49,001 13,074 28,400 23,600 27,900 24,300 11,214 8,316 7,800 484,092 544,000 544,000 12. 3,800 3,800 31,084 37,500 37,500 550,114 621,516 617,400 96,661 42,037 0 96,661 42,037 0 0 0 0 0 0 0 1,027,395 1,000,013 786,900 BUDGET - JUSTIFICATION 321 FAC ADMIN/CITY HALL/MAL 001 GENERAL FUND OBJ JUSTIFICATION 5014 PARKING SECURITY OFFICERS WHO USED TO BE PAID FROM TIlE PARKING DISTRICT HAVE BEEN MOVED TO TIlE GENERAL FUND SINCE THE PARKING DISTRICT HAS ENDED 5111 OFFICE SUPPLIES TO MEET NEEDS OF ALL AREAS IN COST CENTER 320 5122 SUBSCRIPTIONS AND DUES FOR AMERICAN PUBLIC WORKS ASSOCIATION, PUBLIC PARKING ASSOCIATION, ETC. 5132 CONFERENCE COSTS IN THE AREAS OF ENERGY MANAGEMENT, PARKING CONTROL AND BUILDING MAINTENANCE. 5133 DEPARTMENTAL TRAINING EXPENSES 5175 POSTAGE FOR CORRESPONDANCE 5 5 0 5 LEASE FOR COPIER AND MISC. PROFESSIONAL SERVICES 5 5 0 7 MONIES FOR VARIOUS SMALL PROJECTS LIKE WINDOW WASHING; STATUE MAINT; INTERIOR PLANT MAINT; AIR CONDIITONING; ETC. 5 6 04 THE PORTION OF mE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMNT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMJ\.1UNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE.BACKS BASED ON ACTIJAL COSTS INCURRED). 5606 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (BASED ON ACTUAL COSTS INCURRED). 5607 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5608 CHARGES FROM THE CITY'S lITILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION'S WATER, SEWER AND GEOTIIERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 124 FOND 001 GENERAL FOND ACCOUNT OBJBCT & TITLE EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2009-2010 DIVISION 324 CUSTODIAL MAINTBNANCE ACTUAL 2006-07 ACTUAL 2007-08 PROJECTED 2008-09 ADOPTED 2009-10 5011 SALARIES PERM/FULLTIME 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDI CARE TOTAL PERSONNBL SBRVICES 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5171 RENTALS TOTAL MAINTBNANCE &, OPBRATION 5507 FACILITIES SERVICES TOTAL CONTRACTUAL SERVICES 5601 GARAGE CHARGES 5612 FLEET CHGS - FUEL TOTAL INTERNAL SBRVICB CHARGBS 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL 359,993 373,276 438,826 437,107 4,047 2,823 1,521 4,037 67,914 84,841 67,586 68,067 2,012 2,044 8,102 8,216 950,000 980,410 49,957 67,735 863 1,499 16,805 16,289 67,625 85,523 61,070 3,966 61,070 3,966 7,732 22,470 8,800 9,676 16,532 32,146 11,944 2,526 11,944 2,526 1,107,172 1,104,571 125 353,839 344,300 414,538 430,000 2,172 3,000 5,019 0 90,160 70,700 69,137 63,400 1,940 900 7,929 5,000 944,732 917,300 53,722 62,000 1,209 1,500 15,680 16,500 70,611 80,000 4,680 4,000 4,680 4,000 29,400 8,600 8,800 6,000 38,200 14,600 0 0 0 0 1,058,223 1,015,900 BUDGET - JUSTIFICATION 324 CUSTODIAL MAINTENANCE 001 GENERAL FUND OBJ JUSTIFICATION 5111 CUSTODIAL MATERIALS & SUPPLIES, SUCH AS PAPER PRODUCTS, CLEANING MATERIALS, ETC. 5112 SMALL TOOLS AND EQUIPMENT 5171 UNIFORM RENTAL 5507 SWEEPING SERVICE CONTRACT FOR THE FIVE LEVEL PARKING STRUCTURE 56 01 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED mE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN TIllS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 126 FUND 001 GBNERAL FUND ACCOUNT OBJECT & TITLE BXPBNDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2009-2010 DIVISION 325 BUILDING MAINTENANCE ACTUAL 2006-07 ACTUAL 2007-08 PROJECTED 2008-09 ADOPTED 2009-10 5011 SALARIES PERM/FULLTIME 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PERSONNEL SERVICBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5181 OTHER OPERATING EXPENSES TOTAL MAINTENANCE &: OPERATION 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES 5506 LANDSCAPE CONTRACTS 5507 FACILITIES SERVICES TOTAL CONTRACTUAL SERVICES 5601 GARAGE CHARGES 5606 ELECTRIC 5607 GAS 5608 WATER, SEWER, GEOTHERMAL 5612 FLEET CHGS FUEL TOTAL INTERNAL SERVICE CHARGES 5704 MISCELLANEOUS EQUIPMENT 5706 ALTERATIONS & RENOVATIONS TOTAL CAPITAL OUTLAY 5803 LEASE PAYMENTS TOTAL DEBT SERVICE TOTAL 318,704 374,575 280,368 257,600 0 -2,050 0 0 1,675 227 110 1,000 1,632 1,726 5,700 0 49,666 72,054 60,344 52,900 42,792 46,888 41,950 33,900 805 936 716 600 4,062 4,823 3,504 3,700 419,338 499,180 392,692 )49,700 139,166 160,533 118,060 180,000 932 1,152 6 1,000 1,791 1,568 908 1,400 1,854 4,806 2,233 5,000 100,000 100,000 0 100,000 243,744 268,060 121,207 287,400 10,432 0 0 0 145,597 175,298 152,168 147,400 0 1,650 0 0 377 ,527 234,324 216,214 257,000 533,557 411,273 368,382 404,400 9,192 7,591 8,000 6,400 37,323 33,006 31,400 31,400 5,971 5,825 4,200 4,200 1,422 1,564 1,700 1,700 14,384 16,581 14,300 9,500 68,292 64,566 59,600 53,200 2,703 0 702 0 212,803 89,111 0 0 215,506 89,111 702 0 96,905 96,905 96,905 48,500 96,905 96,905 96,905 48,500 1,577,341 1,429,095 1,039,488 1,143,200 127 BUDGET - JUSTIFICATION 325 BUILDING MAINTENANCE 001 GENERAL FUND OBJ JUSTIFICATION 5111 MAINTENANCE MATERIALS & SUPPLIES, SUCH AS HARDWARE, LUMBER, WIRING. PLUMBING, ETC. 5112 SMALL TOOLS AND EQUIPMENT 5171 UNIFORM & EQUIPMENT RENTAL 5172 MAINTENANCE ON VARIOUS EQUIPMENT ITEMS FOR DIVISION. 5181 CITY'S SHARE OF SANTA FE DEPOT OPERATING COSTS 55 0 5 METROLINK AND LmRARY SECURITY COSTS 5 5 0 7 CONTRACT SERVICES - MAINTENANCE OF ELEVATORS, ESCALATORS, COOLING TOWERS, Am FILTERS, PEST CONTROL, PAINTING OF CITY FACILITIES AND OTHER SERVICES ON AN AS-NEEDED BASIS. ALSO INCLUDED ARE FUNDS FOR VARIOUS SMALL PROJECTS AS NEEDED ON CITY BUILDINGS 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5606 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTIJAL COSTS INCURRED). 5607 CHARGES FROM THE CITY'S lITILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 56 0 8 CHARGES FROM TIlE CITY'S UTILITIES DIVISION (INCLUDING Sf AFF TIME AND OVERHEAD) FOR THIS DIVISION'S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5612 CHARGES FROM TIlE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5803 FINAL LEASE PAYMENT OF COSTS ASSOCIATED WITH RENOVATION OF CAT ROOM AT ANIMAL CONTROL; FIRE ST A nON ROOF REPAIRS; FIRE STATION AIR CONDITIONING; "8" BUILDING ROOF REPAIRS (POLICE DEPT.) 128 PUND 001 GENBRAL nnrn ACCOUNT OBJBCT << TITLE BXPBNDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2009~2010 DIVISION 326 PARKING CONTROL ACTUAL 2006-07 ACTUAL 2007-08 PROJECTED 2008-09 ADOPTED 2009-10 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PERSONNEL SERVICBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5132 MEETINGS & CONFERENCES 5171 RENTALS 5174 PRINTING CHARGES 5175 POSTAGE TOTAL MAINTENANCE << OPERATION 5502 PROFESSIONAL/CONTRACTUAL SVCS TOTAL CONTRACTUAL SBRVICES 5601 GARAGE CHARGES 5612 FLEET CHGS - FUEL TOTAL INTERNAL SERVICB CHARGES 5702 COMPUTER EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL 151,257 209,760 171,914 194,400 50 0 0 0 47,870 29,220 32,947 50,000 1,934 1,017 0 0 22,938 35,959 39,471 39,900 25,652 27,512 21,298 35,400 502 600 512 500 2,403 2,937 2,975 2,800 252,606 307,004 269,118 323,000 4,605 2,864 3,970 4,600 0 34 0 0 948 0 0 0 1,522 1,893 1,185 1,400 4,609 3,795 4,644 3,800 1,328 680 385 2,000 13,012 9,265 10,183 11,800 70,028 66,031 53,244 60,000 70,028 66,031 53,244 60,000 15,214 14,074 19,300 14,200 15,700 20,892 16,800 18,700 30,914 34,966 36,100 32,900 0 15,690 0 0 0 15,690 0 0 366,560 432,956 368,645 427,700 129 BUDGET - JUSTIFICATION 326 PARKING CONTROL 001 GENERAL FUND OBJ JUSTIFICATION 5111 MATERIALS AND SUPPLIES-OFFICE SUPPLIES FOR ADJUDICATION OF CITATIONS AND FIELD SUPPLIES FOR PARKING ENFORCEMENT 5171 UNIFORM RENTAL 5174 PRINTING CHARGES FOR PARKING TICKETS AND CITATION PROCESSING FORMS 5175 POSTAGE FOR ADMINISTRATIVE REVIEWS, CITATION PROCESSING REQUIRED BY AB 408 5 5 0 2 COSTS PAID FOR ADMINISTRATION AND PROCESSING OF PARKING CITATIONS. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 130