HomeMy WebLinkAbout13-Common Council
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COMMON COUNCIL
ELECTED BY WARD
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SETS POLICY FOR THE CITY
COMMON COUNCIL
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ABOUT THE DEPARTMENT
The Common Council is an elected body with legislative powers to enact ordinances,
resolutions, policies, and enforcement, and funding actions to enhance the social and economic
well being of the City and its citizens, Residents within their respective wards elect the seven
members of Council to four-year terms. The seven Council members serve at various times on a
number of sub-committees including Personnel Committee, Ways & Means, and Legislative
Review,
Support personnel, funding and equipment is necessary to accomplish the goals, strategies, and
objectives of this body,
EXPENDITURES BY CATEGORY
2006 -07 2007-08 2008-09 2009-10
CATEGORY ACTUAL ACTUAL PROJECTEI ADOPTED
PERSONNEL 445,044 452,568 431,286 486,300
MAINTENANCE & OPERA TION 31,425 36,634 33,946 40,700
CONTRACTIJAL SERVICES 0 0 4,478 0
INfERNAL SERVICE 30,3 56 18,115 16,100 15,600
CAPITAL OUTLAY 5,2 50 431 4,672 0
DEBT SERVICE 0 0 0 0
TOTAL 512,076 507,747 490,482 542,600
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COUNCIL OFFICE
2008-09 KEY ACCOMPLISHMENTS
v' The Council Office continues to be committed to providing excellent customer service to the
citizens of the City of San Bernardino,
v' The Council Members prepared for and attended the following regularly scheduled meetings:
· Council Meetings/Community Development Commission
. Legislative Review Committee Meetings
. Personnel Committee Meetings
. Ways & Means Committee Meetings
. Redevelopment Committee Meetings
. Grant Ad Hoc Committee Meetings
v' Due to the uniqueness of the operational status of the Council Members, many additional
hours were expended in attending several outside Committee and community meetings and
functions, investigating and solving problems and generally supporting complaints that occur
in various Wards ofthe City.
v' Staff, at times, worked extended hours, as required, in support of Council activities, This
was to insure that all programs and requirements of the Council Office were accomplished in
the most professional manner possible,
2009-10 KEYGOALS
);. To assist the Council in the implementation of their goals and objectives for the City and
respective wards,
);. To maintain excellent working relations with all City departments.
);. To provide our City residents with excellent customer service,
DID YOU KNOW?
~ The Council Office is open five days a week, 9 hours a day, Monday - Thursday,
~ There are three (3) support positions in the Council Office,
);. Council Office Staff is available four days per week to facilitate the scheduling of meeting
and appointments with the Council Members,
);. Council Office Staff processes approximately 5,500 requests for service a year, including
telephone calls and counter visits from constituents,
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PUND 001 GENERAL PUND
ACCOUNT OBJECT << TITLE
5011 SALARIES PERM/FULLTIME
5013 AUTOMOBILE ALLOWANCE
5014 SALARIES TEMP/PARTTIME
5026 PERS RETIREMENT
5027 HEALTH & LIFE INSURANCE
5028 UNEMPLOYMENT INSURANCE
5029 MEDICARE
TOTAL PBRSONNEL SBRVICES
5111 MATERIALS & SUPPLIES
5122 DUES & SUBSCRIPTIONS
5141 LOCAL TRAVEL & MEETINGS
5142 MEETINGS & CONFS-WARD 1
5143 MEETINGS & CONFS-WARD 2
5144 MEETINGS & CONFS-WARD 3
5145 MEETINGS & CONFS-WARD 4
5146 MEETINGS & CONFS-WARD 5
5147 MEETINGS & CONFS-WARD 6
5148 MEETINGS & CONFS-WARD 7
5171 RENTALS
5172 EQUIPMENT MAINTENANCE
5174 PRINTING CHARGES
5175 POSTAGE
5176 COPY MACHINE CHARGES
5186 CIVIC AND PROMOTIONAL
TOTAL MAINTENANCE &. OPBRATION
5505 OTHER PROFESSIONAL SERVICES
TOTAL CONTRACTl1AL SERVICBS
5601 GARAGE CHARGES
5604 IT CHARGES IN-HOUSE
5605 TELEPHONE SUPPORT
5608 WATER, SEWER, GEOTHERMAL
5612 FLEET CHGS - FUEL
TOTAL INTBRNAL SERVICE CHARGES
5702 COMPUTER EQUIPMENT
5704 MISCELLANEOUS EQUIPMENT
TOTAL CAPITAL OUTLAY
TOTAL
EXPENDITURE BUDGET LINE ITEM DETAIL
7ISCAL YEAR 2009-2010
DIVISION 021 COMMON COUNCIL
ACTUAL 2006-07 ACTUAL 2007-08 PROJECTED 2008-09 ADOPTED 2009-10
284,751
25,875
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37,622
93,573
777
2,447
445,044
8,660
277
11,162
115
1,231
979
621
-120
406
4,208
698
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1,583
422
1,056
128
31,426
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20,800
9,557
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30,356
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5,250
5,250
512,077
97
256,347
34,200
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50,801
107,161
726
3,333
452,568
5,323
569
7,872
35
200
1,390
2,594
4,980
3,413
463
391
145
1,158
755
6,716
630
36,634
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96
6,800
9,272
1,600
347
18,115
o
431
431
507,747
239,234
37,250
2,820
47,443
100,478
699
3,364
431,286
5,799
433
3,819
50
170
335
4,005
6,577
1,114
3,263
o
70
907
306
6,518
580
33,946
4,478
4,478
100
7,300
8,400
o
300
16,100
1,938
2,733
4,672
490,482
242,700
44,100
26,200
50,600
117,900
700
4,100
486,300
5,700
600
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3,700
3,700
3,700
3,700
3,700
3,700
3,700
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400
900
800
5,800
600
40,700
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100
6,700
8,400
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400
15,600
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542,600
BUDGET - JUSTIFICATION
021 COMMON COUNCIL
001 GENERAL FUND
OBJ JUSTIFICATION
5111 OFFICE SUPPLIES, SPECIAL COUNCIL SUPPLIES, PHOTO & RECORDING SUPPLIES, PLAQUES, COUNCIL MEMBERS PHOTOS,
ENGRAVING. MAILGRAMS, TELEGRAMS, ETC.
5122 SUBSCRIPTIONS TO mE SUN NEWSPAPER, PRESS ENTERPRISE NEWSPAPER, CALIFORNIA JOURNAL, CALIFORNIA &
WASHINGTON KIPLINGER REPORTS.
5142 WARD 1: MEETINGS & CONFERENCES. TRANSPORTATION. FOOD. WDGING & REGISTRATION EXPENSES DURING our OF
TOWN MEETINGS.
5143 WARD 2: MEETINGS & CONFERENCES - TRANSPORTATION, FOOD. WDGING & REGISTRATION EXPENSES DURING OUT OF
TOWN MEETINGS.
5144 WARD 3, MEETINGS & CONFERENCES - TRANSPORTATION, FOOD, LODGING & REGISTRATION EXPENSES DURING OUT OF
TOWN MEETINGS.
5145 WARD 4: MEETINGS & CONFERENCES - TRANSPORTATION. FOOD, LODGING & REGISTRATION EXPENSES DURING OUT OF
TOWN MEETINGS.
5146 WARD 5: MEETINGS & CONFERENCES - TRANSPORTATION, FOOD, WDGING & REGISTRATION EXPENSES DURING OUT OF
TOWN MEETINGS.
5147 WARD 6: MEETINGS & CONFERENCES - TRANSPORTATION, FOOD, WDGING & REGISTRATION EXPENSES DURING OUT OF
TOWN MEETINGS,
5148 WARD 7: MEETINGS & CONFERENCES - TRANSPORTATION, FOOD, WDGING & REGISTRATION EXPENSES DURING OUT OF
TOWN MEETINGS.
517 2 EQUIPMENT MAINTENANCE, MAINTENANCE CONTRACTS FOR TYPEWRITERS, TRANSCRIBER, CASSEITE RECORDER, CASSEITE
DUPLICATOR, TIME CLOCK.
5174 PRINTING OF LETTERHEAD, ENVELOPES, BUSINESS CARDS, MEETING NOTICES, FLYERS AND OTHER VARIOUS DOCUMENTS.
517 5 COUNCIL OFFICE MAILING AND CORRESPONDANCE
517 6 COPY MACHINE LEASE
5186 CIVIC/PROMOTIONAL, EXPENSES FOR CIVIC & PROMOTIONAL PROJECTS SUCH AS PICTURES, PLAQUES, CERTIFICATES,
PINS, & HOSTING OF VISITING DIGNITARIES.
5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND
OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.)
5604 THE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO
THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMNT, SOFIWARE AND SUPPORT UTILIZED BY DEPARTMENT.
5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS
DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE~BACKS BASED ON ACTUAL COSTS INCURRED).
5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO
MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED).
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