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Home My WebLink About07-City Manager a: lU Cl <( Z <( 2 ~ ' (3 .LNFIWJ07FIAFIU VUNFI9V 7I:JNflO:J A.LI:J NOI.LVNlmIOO:J S.LNnI9 A:JV:JOAUV FIAI.LV7S19FI7 7I:JNflO:J NOWWO:J UNV NOAVW FIH.L NOd .LNOJJflS A:JI70J UNV S.L:JFIfONJ 7VI:JFIJS S.LNFIW.LNV JFIU A.LI:J dO .LH9ISNFIAO UNV.LNFIWFI9VNVW NgDVNVW A~I:J I CITY MANAGER ACCOUNT NUMBER' 001-/00 FUND' GENERAL FUND I I ABOUT THE DEPARTMENT The City Manager is responsible for the day-to-day administration of City government, The City Manager provides overall management and supervision of all City departments, The City Manager's Office acts as the nexus for interaction, coordination, and communication among all City departments, Providing a sound fiscal direction for the City is the main goal of this department. The City Manager's Office IS responsible for managmg budget resources, carrymg out policy implementation, and providing analysis and recommendations to aid in policy development. The City Manager's Office, in addition to providing the lead role in policy formulation and budgetary management, focuses on special projects as directed by the Mayor and Common Council. This department performs the agenda development function for the Mayor and Common Council, administers the City's Employee' Rideshare Program and coordinates grant writing efforts, EXPENDITURES BY CATEGORY 2006-07 2007~8 2008-09 2009-10 CATEGORY ACTUAL ACTIJAL PROJECTED ADOPTED PERSONNEL 667,014 805,012 948, 113 1,140,600 MAINTENANCE & OPERA nON 31,330 27,533 16,163 34,600 CONTRACTUAL SERVICES 29,520 0 13148 6,000 INfERNAL SERVICE 24,592 15,202 13,998 14,100 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 526,992 536,688 991,422 1,195,300 57 CITY MANAGER'S OFFICE 2008-09 KEY ACCOMPLISHMENTS ./ Developed and implemented budget reduction strategies to address a 2008-09 and 2009-10 General Fund budget shortfall, ./ Worked with the Facilities Management Department to restructure the City's cell phone agreements, saving the City $100,000 per year, ./ Staff worked with the City's Economic Development Agency (EDA) in the transaction of CATV from the Information Technology Department to EDA ./ Completed a comprehensive study of user fees and updated the master fee resolution accordingly, ./ Worked with the Integrated Waste Management Division to begin collection of approximately $700,000 in past due accounts. ./ As part of the City's budget reduction strategy, staff worked with City's vendors to ask for a 5% reduction in the price of services provided to the City, resulting in a $125,000 savings for FY 2008-09, 2009-10 KEYGOALS ~ Continue to Work with each department to implement costs savings and efficiency measures. ~ Implement long term financial strategies to reduce the impact of the economic downturn, ~ Work cooperatively with state and federal jurisdictions and establish partnerships with other public agencies to secure funding for the City's needs through the American Reinvestment and Recovery Act of2009, ~ Assist City departments with securing funding from the American Reinvestment and Recovery Act of2009. ~ Explore the feasibility of placing several revenue enhancement measures for the November 2009 ballot. DID YOU KNOW? ~ SB Access Online will enable the City to track, address and resolve thousands of citizens and employee's complaints, questions and problems each year. 58 FUND 001 GBNERAL FUND ACCOUNT OBJECT &: TITLE EXPENDITURB BUDGET LINE ITEM DETAIL FISCAL YEAR 2009-2010 DIVISION 101 CITY HANAGER ACTUAL 2006-07 ACTUAL 2007-08 PROJECTED 2008-09 ADOPTED 2009-10 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PARTTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDI CARE TOTAL PBRSONNEL SBRVICES 5111 MATERIALS & SUPPLIES 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 OTHER OPERATING EXPENSES 5183 MANAGEMENT ALLOWANCE TOTAL MAINTBNANCB &: OPERATION 5502 PROFESSIONAL/CONTRACTUAL SVCS TOTAL CONTRACTUAL SBRVICBS 5604 IT CHARGES IN-HOUSE 5605 TELEPHONE SUPPORT TOTAL INTBRNAL SBRVICB CHARGES TOTAL 508,568 597,633 786,667 842,200 0 0 -250 0 9,600 12,000 7,125 13,200 1,430 5,847 12,361 3,000 7,629 8,011 0 0 76,287 117,898 86,036 169,200 55,388 53,940 43,443 98,500 1,318 1,579 2,014 2,200 6,793 8,104 10,716 12,300 667,014 805,012 948,113 1,140,600 3,665 1,963 1,278 4,000 4,255 4,652 665 4,000 10,451 6,897 1,763 6,500 103 185 0 1,000 0 14 0 0 5,186 3,955 2,313 5,000 1,411 755 782 2,500 2,039 7,046 7,849 7,000 4,221 2,067 1,514 4,000 0 0 0 600 31,330 27,533 16,163 34,600 29,520 0 13,148 6,000 29,520 0 13,148 6,000 20,900 12,400 12,200 12,300 3,692 2,802 1,798 1,800 24,592 15,202 13,998 14,100 752,455 847,747 991,423 1,195,300 59 BUDGET - JUSTIFICATION 101 CITY MANAGER 001 GENERAL FUND OBJ JUSTIFICATION 5111 PURCHASE OF ROUTINE OFFICE SUPPLIES 5122 DUES FOR INTERNATIONAL CITY MANAGEMENT ASSOCIATION, INLAND EMPIRE CITY MANAGERS ASSOCIATION, AMERICAN SOCIETY FOR PUBUC ADMINISTRATION; CCMF MEMBERSHIP,MMASC 513 2 PROVIDES FOR ATIENDANCE AT MEETINGS OF ICMA(TEXAS IN 2006), LEAGUE OF CALIFORNIA CITIES, INLAND EMPIRE MANAGERS ASSOCIATION, ASPA,MMASC. AND VARIOUS 011lER MEETINGS 513 3 SPECIAL EDUCUA TIONITRAINING NEEDS 5174 PRINTING CHARGES INCLUDING FORMS, COUNCIL AND GENERAL D1S1'R1BUTION ITEMS 5175 POSTAGE CHARGES FOR ROUTINE CORRESPONDENCE 5176 ROUTINE COPY MACHINE CHARGES AS WELL AS mE MONTIlLY PAYMENTS FOR NEW COPY MACHINE 5181 MISC OTHER OPERATING EXPENSES 5183 MANAGEMENT ALWWANCE 55 0 2 $6,000 FOR ANNUAL WORKSHOP WITH MAYOR AND COUNCIL 5604 TIlE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES cosrs (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUlPMNT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM TIlE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECQMMUNICA nONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 60