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Home My WebLink About18-Human Resourcesi ORIGINAL CITY OF SAN BERNARDINO-REQUEST FOR COUNCIL ACTION From: Linn Livingston Subject: 2009 and 2010 Holiday Closure Days Dept: Human Resources Date: December 3, 2009 M/CC Meeting Date: December 7, 2009 Synopsis of Previous Council Action: December 1, 2008: The Mayor and Common Council approved the 2008 and 2009 holiday closure requiring affected employees to take off Friday, December 26, 2008, using their own accrued leave, and requiring similarly affected employees to take off Friday, January 2, 2009, using their own accrued leave. Recommended Motion: That the Mayor and Common Council authorize the closure of City Hall for the Christmas Eve/Christmas Day on Wednesday, December 23, 2009 and Thursday, December 24, 2009; and New Year's Eve/New Year's Day on Wednesday, December 30, 2009 and Thursday, December 31, 200 . A Signature Contact person: Livingston Phone: 384-5161 Supporting data attached: Yes Ward: FUNDING REQUIREMENTS: Amount:_ Cost Savings of$1,400.00. Source: (Acct. No.) (Acct. Description) Finance: Council Notes: Agenda Item No. /� 12- 1-6) Y CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subiect• 2009-2010 Holiday Closure Days Background: This year the Christmas and New Year's holidays fall on Thursdays and Fridays (December 24/25 & December 31/January 1, 2009/10). Due to the Friday furloughs, staff is recommending that the holidays that fall on Fridays be observed on Wednesdays (December 23 and December 30, 2009). This schedule change will allow most employees to use their holiday time instead of accruing unspent holiday time. City Hall will still be open for business on the Monday and Tuesday of each holiday week. It is anticipated that there will be little public traffic on these days. Human Resources Department staff met and conferred with SBPEA, the recognized representative for the General and Mid-Management employees, and the Confidential/Management group regarding the closure dates. Most of the employees in these groups are on a reduced work week with Fridays off, and moving the observance of the holidays to Wednesdays will provide an anticipated cost savings to the City of$1,400.00 in utility costs. This closure does not impact Police or Fire operations, or any other critical operations. Attached is a listing of departmental availability during Holiday Closure 2009 & 2010. The miscellaneous bargaining units (General, Mid-Management and Confidential/Management and Unclassified) concur with the above recommendations. Financial Impact: Anticipated cost savings is $1,400.00 in utility costs. Recommendation: That the Mayor and Common Council authorize the closure of City Hall for the Christmas Eve/Christmas Day on Wednesday, December 23, 2009 and Thursday, December 24, 2009; and New Year's Eve/New Year's Day on Wednesday, December 30, 2009 and Thursday, December 31, 2009. Attachments: Holiday Operations 2009 2009-2010 Holiday Closure Calendar with designated days off Holiday Operations 2009-2010 City Hall will be closed Wednesday through Friday, both the week of Christmas and the week of New Year's (December 23, 24, 25, 30, 31, 2009 and January 1, 2010). The following departments will remain open during the Holiday closure: Police Fire Note: Emergency Services and Response remains open; Administrative Office and Fire Prevention Bureau will observe City Hall closure schedule. The following departments will be open with certain conditions: Animal Control The Animal Shelter will be closed to the public during the Holiday closure but will be open on the following Saturdays. Animal Control Officers will be working all days, and on-call all nights. City Attorney's Office This office will observe the Holiday closure on December 25`h and January Is', but will be open on December 24`h and December 31 Development Services Development Services will follow the Holiday closure. Building and Public Works development- related inspections may be provided as determined on a case-by-case basis. Public Works utility and/or capital projects inspections may be provided as determined on a case-by-case basis. Economic Development Agency The Economic Development Agency offices will be closed from Thursday, December 24`h through Friday, January 1. Facilities Management The various divisions of Facilities Management will be available as follows: Building Maintenance - On-call for emergencies only; please call Fire Dispatch at 384-5777. Custodial Maintenance - Will continue in full operation to Carousel Mall and Central Police Station. Downtown Security - Not available Office Staff - Not available Parking Control - Not available Finance Department Print Shop and Mail Service will follow the Holiday closure. Holiday Operations 2009-10 Page 2 of 2 Library The Feldheym Central Library will be closed Thursday-Saturday during the two weeks of the holidays,December 24-26 and December 31-January 2. Parks, Recreation and Community Services The Parks, Recreation and Community Services Main Office will be closed according to the Holiday closure. The Parks Division will be closed during the Holiday closure, except for limited park maintenance at Littlefield/Shultis Park, Hudson Park, Perris Hill Park, Wildwood Park, Seccombe Lake Park, and Lytle Creek Park. Cemetery employees will be off during the Holiday closure; however, the grounds will remain open for visitors on those dates. Recreation Division Centers will be closed for the Holiday closure. Hours of operation during the balance of the holiday season are as follows: Hernandez Center 8 am to 8 pm (Children's hours 1-8 pm) Campos Center 8 am to 8 pm (Children's hours 1-8 pm) Lytle Creek Center 9 am to 8 pm (Children's hours 1-8 pm) Nicholson Center 10 am to 8 pm(Children's hours 1-8 pm) Perris Hill and 5th Street Senior Centers and CID will be closed in accordance with the Holiday closure. Public Services Integrated Waste Management employees will observe the December 25th and January 1St holidays only. Residential and commercial customers will be one day late on receiving services after the Friday holidays. All other crews will be off unless on standby(sewer crew). Water Department City Hall and Water Reclamation Plant offices will be closed on December 24th, 25th, 31St and January 1 st. Twenty-four hour crews will be available for emergencies. 2009-2010 HOLIDAY CLOSURE DECEMBER 2009 S M T W T F S 1 , 2' 3', 4 5 i 'CLOSED 6 _ 7 81 9 10' 11 12 Council CLOSED Meeting 13 14 15 16 17~ 18 19 CLOSED 20 21 22: 24' 25 26 Council i Holiday Holiday CLOSED Meeting 27 28 2930 5 Holiday Holiday I I' JANUARY 2010 S M T W T F S 1 2 CLOSED 3 4 5 6 7 8I 9 Council CLOSED Meeting 10 11 12 13 14 15 16 CLOSED 17, 18 19 20 21 22 23 Holiday Council CLOSED Meeting 24'.,,, - 25 26 27 28 29 30 CLOSED -_ 31 -- Offices open 7:30 a.m. - 5:30 p.m. Monday-Thursday