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Home My WebLink About25-Fire Department CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION pt: Fire Subject: Resolution authorizing the San Bernardino City Fire Department to apply for and administer the FY 2009 Staffing for Adequate Fire and Emergency Response (S.A.F.E.R.) grant submitted to the Department of Homeland Security Federal Emergency Management Agency. From: Michael 1. Conrad. Fire Chief Date: December I, 2009 MC/C Meeting Date: December 7, 2009 Synopsis of Previous Council Action: 06/14/05 Grants Ad Hoc Committee-Item recommended for approval. 06/20/05 Resolution #2005-221 authorizing the San Bernardino City Fire Department to apply for and administer the FY 2005 S.A.F.E.R. grant submitted to the Department of Homeland Security Federal Emergency Management Agency. 06/20/06 Grants Ad Hoc Committee-Item recommended for approval. 07/1 0/06 Resolution #2006-253 ratifYing submittal of an on-line grant application for the FY 2006 SAFER to the Department of Homeland Security Federal Emergency Management Agency. 12/01109 Grants Ad Hoc Committee-Item recommended for approval. 'COMMENDATION: Adopt resolution. ,- l/~ / /.d.c. , / (.. , ,;;;~/ Signature Contact Person: Michael J. Conrad, Fire Chief Phone: (909) 384-5286 Supporting data attached: Staff Report. Resolution. and Application Ward: Citywide FUNDING REQUIREMENTS: Amount: Source: $2.769.602 (over a 2-vear period) FEMA's Grant Funding Amount: Source: $283.557(overtime costs)-Citv Share To be determined upon award. Finance: Council Notes: Agenda Item No...2.s: I ~ 1 1~/7/ STAFF REPORT SUBJECT Resolution authorizing the San Bernardino City Fire Department to apply for and administer the FY 2009 Staffing for Adequate Fire and Emergency Response (S.A.F.E.R.) grant submitted to the Department of Homeland Security Federal Emergency Management Agency. BACKGROUND The Department of Homeland Security (DHS) has announced the availability of grant funding for Fiscal Year 2009 Staffing for Adequate Fire and Emergency Response (SAFER) Grant Program. The application period opened on November 16, 2009 and is scheduled to close on December 18,2009. DHS estimates that the grants will be awarded sometime in the late Summer of2010. SAFER grants provide financial assistance to help fire departments increase their cadre of frontline firefighters, or to rehire firefighters that have been laid off. The goal is to assist fire departments with staffing and deployment capabilities so that they may effectively respond to fires and fire related emergencies. This is the third time the City has applied for the highly competitive SAFER grant. The city was not awarded during these previous application attempts. Priority for SAFER grant applications is given to those Fire Departments who are seeking grant funding to achieve compliance with National Fire Protection Association (NFPA) 1710 industry standards of having a minimum of four-personnel staffing for the first arriving engine on a fire scene. Due to budget constraints, the City eliminated twelve firefighter positions over the last calendar year. This reduced staffing levels on four of Fire's engine companies from four-person to three. If awarded, the criteria for this year's the SAFER grant will allow us to rehire positions that were eliminated, or given notice to be eliminated, between January 1, 2008 and October 31, 2009. The twelve positions that the City eliminated fall within this timeframe. Significant changes in the SAFER grant requirements for 2009 makes the grant more practical for the department's needs and the City's available funding resources. The grant will now pay for 100% of all wages and benefits for a period of two years with no matching requirement. DHS has also waived the requirement to retain personnel hired through the grant for additional years beyond the period that the grant will fund. Therefore, the only significant cost associated with accepting the grant would be for overtime to backfill leave time for each position hired through the grant. This equates to approximately $283,557 over the two-year term of the grant. The SAFER grant requires that all positions hired through the grant remain employed by the grantee for the entire two-year term of the grant. Furthermore, the grant requires grantees to maintain their current emergency staffing levels as declared at the time of application, plus the new firefighter positions, throughout the two-year performance period. Therefore, the City may not reduce safety positions in the fire department for the two-year term of the grant if the grant is accepted. I The Fire Department is requesting authorization to submit an application to rehire twelve (12) positions through the SAFER grant. The performance period for the grant will start when the grant is awarded and will end two years after the performance period begins. FINANCIAL IMPACT The Federal share of salaries/benefits for twelve (12) positions is estimated be $2,769,602 over the two-year grant performance period. The City will be obligated to pay the costs for backfill at time and a half of each employee's base pay rate when employees in these positions use elective leave time or injury time per the firefighter's MOU. This cost is estimated to be $283,557 over the two year term of the grant. The total estimated amount needed to fund all twelve firefighter positions for the two-year period, including both the City's overtime obligation and the Department of Homeland Security's grant contribution is detailed below: U.S. Department of Homeland Security Grant Contribution City Overtime Contribution Year One Year Two $1,322,006 $1,447,596 $133,566 $149,990 TOTAL: $2,769,602 $283,557 These figures include step raises that will occur during the newly hired employee's first two years of employment, and an estimated 4% increase annually for charter section 186 salary tncreases. RECOMMENDATION Adopt resolution. 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE SAN BERNARDINO CITY FIRE DEPARTMENT TO APPLY FOR AND ADMINISTER THE FY 2009 STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (S.A.F.E.R.) GRANT SUBMITTED TO THE DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor and Common Council hereby authorize the City Manager or his designee to submit the on-line grant application to the Department of Homeland Security for the 2009 Staffing for Adequate Fire and Emergency Response Grant in the amount of $2,769,602. A copy of the grant application is attached as Attachment "A", and incorporated herein by reference. SECTION 2. The Mayor and Common Council hereby authorize the City Manager or his designee to administer the grant. III1 I1II IIII IIII IIII IIII I1II IIII /:J - 7- DJ IIII -dJa-5 IIII 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE SAN BERNARDINO CITY FIRE DEPARTMENT TO APPLY FOR AND ADMINISTER THE FY 2009 STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (S.A.F.E.R.) GRANT SUBMITTED TO THE DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of ,2009, by the following vote, to wit: COUNCIL MEMBERS: ABSTAIN ABSENT AYES NAYS ESTRADA BAXTER BRINKER SHORETT KELLEY JOHNSON MCCAMMACK Rachel G. Clark, City Clerk City of San Bernardino The foregoing Resolution is hereby approved this day of ,2009. Patrick J. Morris, Mayor City of San Bernardino Approved as to form: JAMES F. P MAN, City Attorney By: , 2 Preparer Information Overview IIttachme.nt 6116 Page 1 of 1 . Are you a member, or are you currently involved in the management of the fire department or organization applying for this grant with this application? Yes, I am a member/officer of this applicant If you answered No, please cornplete the information below and press the Save and Continue button. If you answered Yes, please do not complete the inforrnation requested below and press the Save and Continue button. Note: If you answered No to the above question, the fields marked with an . are required. Preparer Information , Preparer's Name . Address 1 Address 2 . City . State 'Zip . Is there a grant-writing fee associated with the preparation of this request? If you answered yes above, what is the fee? $ https:lleservices.fema.govlF emaFireGrant/firegrant/jsp/safer20091 application/new_overview.j sp ?view=pr... 12/1/2009 Contact Information Contact Inforrnation 'Title Prefix , First Name Middle Initial , Last Name , Business Phone 'Home Phone Mobile Phone/Pager Fax 'E-mail 'Title Prefix , First Name Middle Initial , Last Name , Business Phone 'Home Phone Mobile Phone/Pager Fax 'E-mail Page 1 of 1 Alternate Contact Information Number 1 Emergency Services Manager N/A Donald R Feser 909-384-5115 Ex!. 909-985-8180 Ex!. 909-938-0939 909-384-7237 feser_do@sbcity.org Alternate Contact Information Number 2 Deputy Chief NIA Mat Fratus 909-384-5286 Ex!. 909-384-5286 Ex!. 909-384-5281 fratus _ ma@sbcity.org https:lleservices.fema.govlFemaFireGrant/firegrant/j spl safer20091 application/contact _ info.j sp ?view=print... 12/1/2009 Applicant Information Applicant Inforrnation , Organization Name - What kind of organization do you represent? If you answered combination, above, what is the percentage of career members in your organization? - Type of Jurisdiction Served If other, please enter the type of Jurisdiction - In what county/parish is your organization physically located? If you have more than one station, in what county/parish is your main station located? , Emoloyer Identifiq;iJionNumber , Are you sharing an EIN with another organization? If yes, please enter the name of the entity with whom you share an EIN , What is your organization's DUNS Number? Headquarters Physical Address - Physical Address 1 Physical Address 2 -City 'State -Zip Mailing Address , Mailing Address 1 Mailing Address 2 -City -State -Zip Account Information , Type of bank account - Bank routing number - 9 diQit number on the bottom left hand corner of your check -Your account number Additional Information - For this fiscal year (Federal) is your jurisdiction receiving Federal funding from any other grant program that may No duplicate the purpose andlor scope of this grant request? - If awarded this grant, will your jurisdiction expend greater than $500,000 in Federal share funds during the Federal fiscal Yes year in which the grant was awarded? , Is the applicant delinquent on anv federal debt? No If you answered yes to any of the additional questions above, please provide an explanation in the space provided below: Page I of2 City of San Bernardino Fire Department All PaidlCareer % City San Bernardino 95-6000772 No 143532153 200 East Third Street San Bernard ino Califomia 92410 - 4889 Need helD for ZIP+4? 200 East Third Street San Bernardino Californ ia 92410 - 4889 Nef1QJ'lelo for ZIP+4? Checking 121000248 4159283308 The city has been awarded the 2008 and 2009 Urban Area Security Initiative. Though these grants commenced in 2009, we are scheduled to complete the projects in 2010. The 2008 UASI grant was awarded in the amount of $340,000 for an interoperable communication mobile command vehicle. And, the 2009 UASI was awarded in the amount of $270,000 for the purchase of https:/leservices.fema.govlFemaF ireGrant/firegrant/j sp/safer2009/ applicationJapplicanUnfo.j sp ?print=tru... 12/ I /2009 Applicant Information Page 2 of2 CERT trailers, equipment, CERT training, program management expenses, and the equipment caches. Also, the 2008 Metropolitan Medical Response grant in the amount of $321 ,221 for the purchase of shelters, communication, defibrillators and medical equipment and the 2008 Emergency Operation Center grant in the amount of $9,602 for computers have a conditional hold per the OES Grants Unit. The conditional hold on the 2008 grants per CaLEMA is expected to be removed in 2009 for we can complete our programs. https:lleservices.fema.govlFemaFireGrant/firegrant/j spl safer20091 application/applicant _ info.j sp ?print=tru... 12/1/2009 Fire Department Characteristics (Part I) Applicant Characteristics (Part I) . Are you a member of a Fire Department or authorized representative of a fire department? . Are you a member of a Federal Fire Department or contracted by the Federal government and solely responsible for suppression of fires on Federal property? , Please indicate the type of community your organization serves. . What is the square mileage of your first-due response area? . What percentage of your response area is protected by hydrants? . Does your organization protect critical infrastructure of the state? Percentages in three answers below must sum up to 100%: , How much of your jurisdiction's land use is for agriculture. wild land, open space, or undeveloped properties? . What percentage of your jurisdiction's land use is for commercial, industrial. or institutional purposes? . What percentage of your jurisdiction's land is used for residential purposes? . How many occupied structures (commercial, industrial, residential, or institutional) in your jurisdiction are more than four stories tall? Do not includes structures which are not regularly occupied such as silos, towers, steeples, etc. , What is the permanent resident population of your Primarv/First-Due Response Area or iurisdiction served? . How many stations are in your organization? . Please indicate if your department has a formal automatic/mutual aid agreement with another community or fire department and the type of agreement that exists. . What services does your organization provide? Page 1 of2 Yes No Suburban 64 93% Yes 28% 33% 39 % 18 205942 12 Both automatic and mutual aid Structural Fire Suppression Wildland Fire Suppression Medical First Response Basic Life Support Advanced Life Support Hazmat Operational level Hazmat Technical level Rescue Operational level Rescue Technical level Active Firefighting Staff, use these definitions to answer the questions about "firefighter" positions. Active Firefighter An individual having the legal authority and responsibility to engage in fire suppression; being Position employed by a fire department of a municipality, county, or fire district; being engaged in the prevention, control, and extinguishing of fires; andlor responding to emergency situations in which life, property, or the environrnent is at risk. This individual must be trained in fire suppression, but may also be trained in emergency medical care, hazardous materials awareness, rescue techniques, and any other related duties provided by the fire department. Full-tima Paid Flrafighter Full-time positions are those that are funded for at least 2,080 hours per year (i.e., 40 hours per Position week, 52 weeks per year.) The program office will also consider funding the sharing of a full-time position with sufficient justification. A job-share position is a full-time position that is occupied by more than one person. Positions funded via SAFER may be shared, but DHS limits the number of httos:11 eservices.fema. gov/F emaFireGrant/firegrant/j sp/safer2009/app1icationl gen _ ques.jsp ?view=print&p... 12/1/2009 Fire Department Characteristics (Part I) Page 2 of2 I I individuals to no more than four (4) per position. Part-time Paid Firefighter Part-time paid firefighters receive pay for being on duty at the fire station, whether or not they Position respond to any alarms. They mayor may not receive benefits. Volunteer Firefighter -II Volunteer firefighters receive no financial compensation for their services other than Iifelhealth Position insurance, workers compensation insurance, andlor stipend per cail. The goal for SAFER is to assure that SAFER grantees's communities have adequate protection from fire and fire-related hazards. The following questions are designed to help us understand the changes that will occur in departments receiving grants. Use the following definitions when completing the table below. Total # Career Personnel -the number of authorized and funded active, full-time uniformed career positions employed by your department on the date indicated. # Officers - Of the career positions indicated in the "Total" field above, how many of those serve in officer-level (both command and company) positions? # NFPA Support - Of those career positions indicated in the first field above (total number of authorized and funded positions), how many are assigned to field or response apparatus positions that directly support NFPA 1710 (Section 5.2.4.2 -Initial Full Alarm Assignment Capability) or NFPA 1720 (Section 4.3 - Staffing and Deployment) compliance? Note: The number of career positions in any of these fields should include positions which are job-shared. For more Information regarding these standards please see the program guidance or go to www.nfoa.orq/saferactqrant . :S.t~!fi~~!~vel~~s. of.Jan~~.ry_1, 2008 _:_~t~ffi~~leve~sas of June 30, 2009 , . Staffing levels at the time of application Total # Career Personnel # Officers # NFPA Support 1~ 10 1~ 161 10 159 1~ 9 1~ , At the time of application, how many positions in your department are filled with part-time paid firefighters? Note: If you utilize part-time firefighters, please explain, in your 0 narrative, the number of part-tirne firefighters, the number of positions that these part-time firefighters occupy, and how they are scheduled to meet your staffing needs. . At the time of appiication, how many active volunteer firefighters are in your department? , If awarded this 9rant, how many authorized and funded active, full-time firefighter positions will be in your department? . If awarded this grant, how many active volunteer firefighters will be in your department? . Do you currently report to the Nationai Fire Incident Reporting System (NFIRS)? o 168 o Yes https:/ 1 eservices. ferna. gov/F ernaFireGrant/frregrant/j sp/safer20091 application! gen _ ques.j sp ?view=print&p... 12/1/2009 Applicant Characteristics (Part II) Applicant Characteristics (Part II) , What is the total number of fire-related civilian fatalities in your jurisdiction over the last three years? . What is the total number of fire-related civilian injuries in your jurisdiction over the last three years? , What is the total number of line of duty member fatalities in your jurisdiction over the last three years? . What is the total number of line of duty member injuries in your jurisdiction over the last three years? . What is your department's operating budget(including personnel costs) for your current fiscal year and what was your budget for the last three fiscal years? . What percentage of your annual operating budget is derived from: Enter numbers only, percentages must sum up to 100% Taxes? Grants? Donations? Fund drives? Fee for Service? Page I of2 2008 2007 2006 2 o 2 1 3 o o o 47 44 56 32265500 35192329 34220756 31984233 97% 0% 0% 0% 3% Other? 0 % If you entered a value into Other field (other than 0), please explain . How many vehicles does your organization have in each of the types or classs of vehicle listed below? You must include vehicles that are leased or on long-term loan as well as any vehicles that have been ordered or otherwise currently under contract for purchase or lease by your organization but not yet in your possession. (Enter numbers only and enter 0 if you do not have any of the vehicles below.) Engines (or Pumpers): (pumping capacity of 750 gpm or greater and water capacity of 300 gallons or more): 19 Pumper, PumperfTanker, Rescue/Pumper, Foam Pumper, CAFS Pumper. Quint (Aerial device of less than 76 feet), Type I engine, Type II engine Tankers: (pumping capacity of less than 750 gpm and water capacity of 1,000 gallons or more): 0 Tanker, Tender. Foam TankerlTender (greater than 1,250 gallon tank capacity) Aerial Apparatus: Aerial Ladder Truck, Telescoping, Articulating, Ladder Towers, Platform, Tiller Ladder Truck, 4 Quint (Aerial device of 76 feet or greater) Brush/Quick attack: (pumping capacity of less than 750 gpm and water capacity of at least 300 gallons): Brush Truck, Patrol Unit (Pick up wI Skid Unit), Quick Attack Unit, Mini-Pumper, Type III 5 Wildland/Urban Interface Engine, Type IV Engine, Type V Engine, Type VI Engine, Type VII Engine Type or Class of Vehicle Rescue Vehicles: Rescue Squad, Rescue (light, Medium, Heavy), Technical Rescue Vehicle, Hazardous 5 Materials Unit Total Nurnber of Total Nurnber Riding Positions 107 o 20 20 20 Other: EMS Chase Vehicle, Air/light Unit, Rehab Units, Bomb Unit, Technical Support (Command, 12 Operational SupporvSupply), Hose Tender, Salvage Truck, ARFF (Aircraft Rescue Firefighting), 48 https:lleservices.fema.govlFemaFireGrantlfiregrantlj spl safer20091 application! org_ char.j sp ?view=print&p... 12/1/2009 Applicant Characteristics (Part II) Page 2 of2 Command/Mobile Communications Vehicle, Other Vehicle. https:lleservices.fema.govlFemaF ireGrant/firegrant/jspl safer20091 applicationlorg_ char.j sp ?view=print&p... 12/1/2009 Department Call Volume Oepartment Call Volume Page 1 of 1 . How many responses per year by category? Do not include responses/calls where your department was 2008 2007 2006 dispatched to provide mutual/automatic aid. (Enter whole numbers only; if you have no calls for any of the categories, enter 0.) Structural Fires 322 331 388 Vehicle Fires 213 278 255 Vegetation Fires 281 248 293 EMS 21483 20958 20280 Rescue 36 46 40 Hazardous Condition/Materials Calls 246 235 288 Service Calls 325 361 40 Good Intent Calls 864 944 939 False Alarms 617 643 607 Other Calls and Incidents 532 754 952 In an average year, how many times does your organization receive mutuallautomatic aid? In an average year, how many times does your organization provide mutuallautomatic aid? (Do not include first-due responses claimed above.) 202 219 https:lleservices.fema.govlFemaFireGrantlfiregrantlj spl safer20091 app licationlresponse.j sp ?view=print&p... 12/1/2009 Request Details Page I of I Request Oetails The activity for your organization is listed in the table below. Activity Hirina or Rehirina Firefiahters Number of Entries 1 Action View Details https:/ 1 eservices. fema. gov IF emaFireGrant/firegrant/j spl safer20091 application/requestdetailsl activitySum... 12/1 12009 Proj Details Page I of I Request Details Hiring Firefighters Number of firefighters 12 Activity Action View Details Base Salary Average Cost of Benefits Annual Projected Increase Action $75.457 46% 9.5% View Details https:lleservices.fema.govlFemaFireGrant/firegrant/j spl safer20091 applicationlrequestdetails/activity Detail... 12/1/2009 Budget Item View Budget Item * How many full-time firefighter positions, including job-shares, are you requesting? Note: Applicants requesting to re-hire laid-off firefighters can request up to the number of positions that have been laid-off between January 1, 2008 - June 30, 2009, less the number of firefighters hired since June 30. 2009. If you are requesting assistance to fund a position that would be "shared" by more than one individual, i.e., for job-share, please indicate how many individuals would fill that position and provide an explanation as to why the position is shared. * What is the anticipated annual starting salary for firefighters in your department? * What is the anticipated average fringe-benefit rate for firefighters in your department (as calculated as a percentage of the annual salary)? * If awarded, what is your estimate of the average annual increase in salary for these firefighting positions as a result of step increases, cost-of-Iiving adjustments, incentive pay. promotional pay, etc.? Show this figure as a percentage of the annual salary. Close Window Page 1 of 1 12 $ 75457 46% 9.5% https:lleservices.fema.govlFemaFireGrant/firegrant/jsp/ safer20091 applicationlrequestdetailslbudgetitemlo... 12/1/2009 Budget Page 1 of 1 Budget Hiring or Rehiring of Firefighters: There is a two-year period of performance for grants awarded under both the hiring of new firefighters and the rehiring of laid-off firefighters activities. There is an additional requirement for grantees awarded under the hiring of new firefighters activity that they commit to retaining the SAFER-funded firefighters for one full year after the end of the period of performance with 100 percent local funding. In previous program years, the grantee was required to provide a cost-share that was equal or greater than 10 percent in the first year, 20 percent in the second year, 50 percent in the third year, 70 percent in the fourth year, and 100 percent in the fifth year. For this program year, there is no prescribed cost share, and per-position salary limits have been eliminated. Grantees are free to draw any amount of Federal funds to cover actual salary and benefit costs - up to their budgeted and awarded funding limit - as long as there is Federai funding available. Should the actual saiary and benefits costs requested for reimbursement exceed awarded Federal funds, the grantee would be obligated to pay 100 percent of those costs. Regardless of the actual costs incurred, the annuai costs will be limited to the actual costs or the budgeted amount, which ever is less. Budget Matrix First Second Total 12-Month Period 12-Month Period Personnel 905,484 991,504 1,896,988 Benefits 416,522 456,092 872,614 Total: 1,322,006 1 ,447,596 2,769,602 Total Federal Share 1,322,006 1,447,596 2,769,602 https:lleservices.fema.govlFemaFireGrantlfiregrantlj sp/safer20091 app1icationlbudget_ tota1.j sp ?view=print... 12/1/2009 Narrative Statement Narrative Staternent for Hiring or Rehiring of FireFighters Page 1 of3 In addition to the elements described below, the Narrative Statement (project description) should clearly explain how all budgeted funds are to be used. Because the application will time out after a period of inactivity, it is recommended that applicants type their narrative offline using any word processing software. Once the narrative is complete. copy-and-paste it from the word processing document into the Narrative Statement block in the application. Also, as space for the narrative is limited to six pages, you are cautioned to confirm that the full content of your narrative has been copied into the application. After saving the copied narrative, exit the narrative section of the application, then reopen it and scroll to the bottom to ensure all text is present. If the narrative has been truncated, you will need to reduce the length of your narrative until if fits in the allotted space. The Narrative Statement (project description) for the Hiring or Rehiring Firefighters Activity rnust include the following: . A statement that describes what the applicant needs the grant funds for, I.e., how the newly hired or rehired firefighters will be used within the department and a description of the specific benefit these firefighters will provide for the fire department and community. Your description should include whether you are seeking to comply with the applicabie sections of NFPA 1710 (Section 5.2.4.2) or 1720 (Section 4.3) as identified in the current SAFER Program Guidance. Volunteer and mostly- volunteer combination departments should also discuss any additional roles the SAFER-funded firefighters will be expected to perform, such as chief officer, training officer, fire marshal, fire inspector, healthlsafety officer, or fire prevention/public education officer. . A statement regarding the impact of current staffing levels and proposed staffing levels on the department's daily operations. This statement should explain how the community and current firefighters are at risk without the needed firefighters, and to what extent that risk will be reduced if the applicant is awarded. . An explanation of the applicant's financial need and their inability to address the need without Federal financial assistance. . A statement relating to how the applicant will ensure, to the extent possible, that they will seek, recruit, and hire members of racial and ethnic minority groups and women to increase their ranks within their department. This should include an explanation of the efforts your organization has instituted and how successful those efforts have been. . A statement describing any long-term plans to retain the new or rehired firefighter positions. . A statement regarding how the applicant plans to meet the requirement to ensure that firefighters in positions filled under the SAFER grants are not discriminated against for, or prohibited from, engaging in voiunteer firefighting activities in another jurisdiction during off-duty hours. Note: Fields marked with an ' are required. Project Description * Please enter your narrative statement using no more than six single-spaced pages in the space provided.. Use and benefits of newly hired firefighters: Firefighters hired through the grant will increase staffing ieveis on four (4) first response fire apparatus from three personnel to four. This increase in staffing will improve the initial and sustained attack capabilities on fire responses. and improve efficiency on EMS calls for service. Both of these improvements will have a direct, positive effect on the health and safety of the community by decreasing fire loss rates and mortality rates. Additionally, increased staffing levels on engine and truck companies will help the department comply with NFPA 1710 standards. Impact of current and proposed staffing levels on daily operations: The recent reduction of staffing in the department has resulted in fewer engine companies staffed at appropriate levels as identified by NFPA 1710. Fewer personnel on these engine and truck companies equates to delays in attacking structure fires, resulting in increased dollar loss rates and the potential for increased mortality rates due to fire. Furthermore, the City of San Bernardino is located in one of the most active wildlandlinterface zones in the country, with a history of devastating wildland fires that have burned hundreds of homes. By increasing staffing through this grant, the fire department's ability to launch effective, early attacks on these fires will reduce the chances that they will grow beyond our capability to control. Financial need and inability to address without Fed Assistance: The City eliminated twelve (12) firefighter positions by mayor and council action prior to October 31,2009; ten (10) positions are currently vacant, with two (2) positions to be vacated by attrition within the next several months. https://eservices.fema.govlFemaFireGrantlfiregrantlj sp/ safer2009/ application/narrative.j sp ?view=print&p... 12/1/2009 Narrative Statement Page 2 of3 Included in the salary formula for twelve (12) firefighter positions, are the costs associated with firefighter step raises and an approximate 3% annual pay increase payable on August 1st, per City Charter Section 186 requirements. As a result of significant economic downturn, The City of San Bernardino has faced budget shortfalls in the millions of dollars over the last two years. Perpetuating this problem is a continued trend of tax revenue losses, local business closures, and a local unemployment rate that now exceeds 14%. To maintain operations, employees of the city of San Bernardino have had to make pay and benefit concessions. and the City government has been forced to eliminate 120 positions city-wide, 13 of which have been fire department emergency personnel. These actions, although necessary. have decreased the margin of safety that a well staffed fire department can provide. Without Federal assistance in correcting these fire department staffing deficiencies, this margin could widen, increasing the risks to the community members and the firefighters who serve them. How we will seek. recruit, and hire members of ethnic minority, etc: The San Bernardino City Fire Department makes special efforts to attract prospective hires from local resources such as high schools, local community colleges, and vocational education programs. We have partnered with a local charter school that specializes in public safety training to support efforts in developing potential candidates from as young as the 9th grade. Additional recruitment efforts include participation in job fairs, recruitment fiyers, and broad advertisement of position openings and applications procedures. The Fire Department ensures that testing and selection processes for these positions meet Federai EEOC validation requirements for employee selection procedures. Our efforts to improve the ethnic, racial, and gender diversity in the fire department have increased the number of minorities hired over the last six years. Although we are still challenged to expand this trend, our current representation of ethnic minorities within our ranks is higher than the State average per the United States Census Bureau. Long-term plan to retain employees It is the desire of the City of San Bernardino to maintain strong. effective fire services for the community, which includes a commitment to appropriate staffing levels. We believe that this grant will create the momentum necessary to bring staffing levels back to pre-recession levels years sooner than if the City has to find the funding through current revenues. The San Bernardino City Fire Department is currently developing programs for cost recovery and expanded services that will increase revenue generation. This revenue generation, along with a positive prognosis for economic recovery over the next three years should put the city in a position to retain the positions hired through this grant. Ensure against discrimination for volunteering: The City of San Bernardino does not prohibit engaging in volunteer firefighting activities in other jurisdictions during off-duty hours. The Fire Department has policy that provides for such activity, as long as the activity does not conflict with the employee's duties with the City. . Please describe any grants that your department has received from DHS including the AFG. For example: 2002 AFG Fire Engine, 2003 UASI Equipment... (Enter "N/A" if Not Applicable). EMW-2002-FG-06494/Closed Develop and impiement Wellness Fitness Program-purchased exercise equipment for all fire stations, provided physical and assessment examinations and trained empioyees to be peer fitness trainers. EMW-2003-FG-11600/Closed Purchase defibrillators, self-contained breathing apparatus, XTS500 model III portable radios, Bendix King GPH5102S000 handheld radios, clam shell batteries, and swiftwater rescue equipment. EMW-2005-FP-01812/Closed $85,000 for the purpose of a juvenile fire-setter program, general preventionlawareness, a fire safety trailer, and fire safety props. EMW-2008-FO-07316/Active 1/30/09-1/29/10 $484,455 for fire shelters and vehicle extraction systems for all fire stations. 2008 Fireman's Fund Heritage Rewards Active-9/1 108-12/31 109 $20,000 for K-9 program expenditures: training, food, veterinary care, camera, computer items, arson vehicle and equipment for the dog. 2003 Homeland Security Grant Program (HSGP)-Part IIClosed $38,508 for fire equipment. 2003 HSGP-Part II/Ciosed $155,342 for turnout gear, SCBA units, and communication equipment. 2004 HSGP/Closed $84,291 for communication equipment and a command vehicle. https:lleservices.fema.govlFemaFireGrant/firegrant/j spl safer20091 applicationlnarrative.j sp ?view=print&p... 12/112009 Narrative Statement Page 3 of3 2005 HSGP/Closed $41,385 for an incident response vehicle and 3 sets of personal protective equipment. 2006 HSGP/Closed $18,246 for generators and communication equipment. 2007 HSGP/Closed $13,827 for refrigerator magnets, public announcement system, projector, picture screen, iaptop. and ceiling mount. 2008 HSGP-EOC Status: Active $9.620 for 3-4 new computers capable of supporting the requirements of the new emergency management software and applications such as WebEOC. 2002 Metropolitan Medical Response System (MMRS)-Phase I/Closed $400,000 to develop and implement the MMRS program 2002 MMRS-Phase II/Closed $200,000, as modification 2 to the initial contract. 2002 MMRS-Phase III Status: Active $280,000, as modification 3 to the initial contract. 2004 MMRS Program/Closed FEMA awarded existing MMRS jurisdictions funding and we were awarded the Capabiiity Focus Area and Sustainment of Enhanced Capabilities in the amount of $400,000. 2005 MMRS/Closed San Bernardino County Fire Department was required to administer the grant for the Department of Homeland Security and awarded us $220,000. Purchased medicai supplies, respirator fit tester, in suit communications for SCBAs. search cameras. deployable shelter systems, video conferencing, advanced life support mannequin for training, and search camera. 2006 MMRS/Ciosed $232,330-purchasee a command vehicle, communication equipment, EMS equipment, SCBA equipment, hazardous materials equipment, and computer equipment. 2007 MMRS/Closed $258,145 to purchase ventilators, defibrillators, pharmaceuticals, generators, 163 web gear, 19 fire shelters, headsets, communications. MDCs, utility vehicle stakebody, storage containers, training, and conferences expenses. 2008 MMRS Status: Active: 2/3/09-10/31/09 $321,221 to purchase defibrillators, generators, communications, airway management, rapid deployment shelters, and training exercises. 2001 Office of Traffic Safety (OTS)/Project No. EM0126/Closed $81 ,OOO-purchased heavy rescue tool, airbag rescue system, and 20% for the heavy rescue. 20050TS-EM0517/Closed San Bernardino County Fire Department was required to administer the grant for OTS and the city was awarded $90,000 for extrication equipment. 2006 OTS-EM0604/Closed $78,500 to purchase thermal imaging device and extrication equipment. 2008 Urban Area Security Initiative (UASI) Status: Active 01/01/09-12/31/09 $340,000 for an interoperable communication mobile command vehicle. 2009 UASI Status: Active 9/29/09-3/31/11 $270,OOO-CERT traiiers, equipment, program management, CERT training, and equipment caches. https:lleservices.fema.govlFemaFireGrant/firegrant/j sp/safer20091 applicationlnarrative.j sp ?view=print&p... 12/1/2009 Assurances and Certifications Assurances and Certifications Page 1 of6 Form 20-16A You rnust read and sign these assurances. These documents contain the Federal requirements attached to all Federal grants including the right of the Federal government to review the grant activity. You should read over the documents to become aware of the requirements. The Assurances and Certifications must be read, signed, and submitted as a part of the application. Note: Fields marked with an . are required. Assurances Non-Construction Programs Note: Certain of these assurances may not be applicable to your project or program. If you have any questions. please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate. the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal gain. 4. Wili initiate and complete the work within the applicabie time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290-dd-3 and 290-ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended. reiating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and Glthe requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform Reiocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501-1508 and 7324-7328), which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. https:lleservices.fema.govlFemaFireGrant/firegrant/jsp/ safer20091 application/assurances_forms _combine... 12/1/2009 Assurances and Certifications Page 2 of6 9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. Sections 276a to 276a- 7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327-333), regarding labor standards for Federally assisted construction sub agreements. 10. Will comply, if applicabie, with flood insurance purchase requirements of Section 1 02(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a speciai flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the Nationai Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in fiood plains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will compiy with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the nationai wiid and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Weifare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18. Will comply with all applicable requirements of all other Federal laws. executive orders, regulations and policies governing this program. 19. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they appiy to employees of institutions of higher education, hospitals, and other non-profit organizations. Signed by Norrna Carnarena on 11/19/2009 https:lleservices.fema.govlFemaFireGrantlfiregrantlj spl safer20091 application/assurances_forms _combine... 12/1/2009 Assurances and Certifications Forrn 20,16C Page 3 of6 You rnust read and sign these assurances. Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug-Free Workplace Requirements. Note: Fields marked with an . are required. Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying" and 44 CFR Part 17, "Govemment-wide Debarment and Suspension (Non-procurement) and Govemrnent-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Homeland Security (DHS) determines to award the covered transaction. grant, or cooperative agreement. 1. Lobbying A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons (entering) Into a grant or cooperative agreement over $100,000, as defined at 44 CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal grant or cooperative agreement. (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all the sub awards at all tiers (including sub grants, contracts under grants and cooperative agreements and sub contract(s)) and that all sub recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment. declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court. or voluntarily excluded from covered transactions by any Federal department or agency. (b) Have not within a three-year period preceding this application been convicted of or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. (c) Are not presently indicted for or otherwise criminally or civilly charged by a govemment entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1 )(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transactions (Federai, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug-Free Workplace (Grantees other than individuals) https:lleservices.fema.govlFemaFireGrant/firegrant/j spl safer20091 application! assurances jorms _combine... 12/1/2009 Assurances and Certifications Page 4 of 6 As required by the Drug-Free Workplace Act of 1988, and implemented at 44 CFR Part 17, Subpart F, for grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.620: (A) The applicant certifies that it will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement; and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted empioyees must provide notice, including position title, to the applicable awarding office. (t) Taking one of the following actions, against such an employee, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal. State, or local health, law enforcement or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (t). (B) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance Street City State Zip Action 200 East Third Street San Bernardino California 92410 -4804 2641 North E Street San Bernardino California 92405 -3425 450 Vanderbilt Way San Bernardino California 92408 -3552 2121 North Medical Center Drive San Bernardino California 92411 -1289 1920 Del Rosa Avenue San Bernardino California 92404 -5641 282 West 40th Street San Bernardino California 92407 -3706 1201 West Ninth Street San Bernardino California 92411 -2213 1640 Kendall Drive San Bernardino California 92407 -2880 202 Mardian Avenue San Bernardino California 92410 -1330 https:lleservices.fema.govlFemaFireGrant/firegrant/j spl safer20091 application! assurances _ forms_combine... 12/1/2009 Assurances and Certifications Page 5 of6 6065 North Palm Avenue 3398 East Highland Avenue 502 South Arrowhead Avenue San Bernardino Highland San Bernardino California California California 92407 -4804 92346 -2106 92408-2040 If your place of performance is different from the physical address provided by you in the Applicant Information, press Add Place of Performance button above to ensure that the correct place of performance has been specified. You can add multiple addresses by repeating this process multiple times. Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for DHS funding. States and State agencies may elect to use a Statewide certification. Signed by Norrna Carnarena on 11/19/2009 https:lleservices.fema.govlFemaFireGrant/firegrant/j spl safer20091 application/assurances _ forms_combine... 12/1/2009 Assurances and Certifications Page 6 of 6 FEMA Standard Form LLL Complete only if applying for a grant for rnore than $100,000 and have lobbying activities using Non-Federal funds. If this lobbying form is not applicable, check "This forrn is not Applicable." and include this page with your application subrnission This form is not applicable https:lleservices.fema.govlF emaFireGrant/firegrant/j sp/safer20091 application! assurances_ forms_combine... 121 I 12009