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Home My WebLink About21-Police Department CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL .kQINAL From: Keith L. Kilmer, Chief of Police Subject: Resolution of the City of San Bernardino authorizing the City Manager of Dept: Police Department San Bernardino to execute Amendment No. 5 to the services agreement with the San Date: November 24, 2009 Bernardino City Unified School District for the operation of the School Crossing Guard Program by the Police Department. Meeting Date: December 7, 2009 Synopsis of Previous Council Action Resolution# 2008-401, adopted 10-22-08,School Crossing Guard Program. Resolution# 2008-172, adopted 6-2-08, School Crossing Guard Program. Resolution#2007-16, adopted 3-20-07, School Crossing Guard Program. Resolution#2005-310,adopted 9-6-05,School Crossing Guard Program. Resolution#2005-123, adopted 5-16-05,School Crossing Guard Program. Recommended Motion: 1. Adopt Resolution. KEITH L. KILMER, CHIEF OF POLICE Contact person: Jill A. Fonzi 388-4830 Supporting data attached: Yes Ward: All FUNDING REQUIREMENTS: Amount: Net cost$208,100 Source: 001-217-5014 -$416,200 (Part-time salaries) 001-000-4740 Revenue $208,100 - Misc. Receipts Council Notes: Finance Agenda Item No. q 12 7 ® / CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT Resolution of the City of San Bernardino authorizing the City Manager of San Bernardino to execute Amendment No. 5 to the Services Agreement with the San Bernardino City Unified School District for the operation of the School Crossing Guard Program by the Police Department. BACKGROUND The City of San Bernardino and the San Bernardino Unified School District have participated in the school crossing guard program for a number of years. Currently, the Police Department has administrative oversight of the program and both parties contribute fifty-percent (50%) of the financial costs of operating the program. The most recent services agreement expired June 30`", 2009. SBCUSD cannot reimburse the City of San Bernardino for services until a new agreement is in place. Crossing guards are vital to protect the safety of elementary school students while walking on city streets to and from school. FINANCIAL IMPACT The cost of the crossing guard program for FY 2009/2010 is estimated to be approximately $416,200. With the approval of Amendment No. 5 to the Services Agreement, the San Bernardino City Unified School District will reimburse the City fifty-percent (50%) of these costs or$208,100 (rounded). The Police Department's adopted budget for FY 2009/2010 includes $422,700 for crossing guard services (Account #001-217-5014 / Part Time Salaries). RECOMMENDATIONS 1. Adopt Resolution SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT 777 North F Street San Bernardino, CA 92410 AMENDMENT NO. 5 TO THE CROSSING GUARDS SERVICE AGREEMENT BUSINESS SERVICES DEPARTMENT THIS AGREEMENT is made and entered into this day of 2009, by and between the SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT, hereinafter referred to as the "DISTRICT" with its principal place of business at 777 North "F" Street, San Bernardino, California 92410, and CITY OF SAN BERNARDINO — POLICE DEPARTMENT, hereinafter referred to as "CITY" having a business address at 710 N. "D" Street, San Bernardino, California 92401. I. TERM OF AGREEMENT This Agreement is effective beginning July 1, 2009, and continuing through June 30, 2010. The school year is from July 1 to June 30 of each succeeding year. V. CITY'S FEE AND PAYMENT THEREOF A. In accordance with negotiations with the CITY, the DISTRICT agrees to compensate the CITY for one-half of the cost of services rendered to accomplish the results required hereunder, in the total amount not-to-exceed $208,059.00 (two hundred eight thousand fifty nine dollars). Invoices are submitted quarterly (every three months). All other terms and conditions will remain the same. IN WITNESS WHEREOF, the parties have executed this Agreement as set forth below. CITY OF SAN BERNARDINO SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT CHARLES MCNEELY MOHAMMAD Z. ISLAM City Manager Chief Business and Financial Officer Date: Date: i 2009-366 AMENDMENT NO. 2 TO THE CROSSING GUARD SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND THE SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT This Agreement is made and entered into this_day of z , 2009 by and between the San Bernardino City Unified School District, hereinafter refe ed to as the "District" with its principal place of business 777 North "F Street, San Be"' rnard' o, California 92410, and the City of San Bernardino Police Department, /and, rre to as the "City" having a business address at 710 North `D' Street, San Bern 'a 92401. WHEREAS, the City and the District pd into an Agreement to share equally the cost of a school crossing guard prograWHEREAS, the parties wish to extend trough the current school year; and, WHEREAS, the parties wish to amend paragraphs I and V; i NOW, THEREFORE, the parties`agree to amend the Agreement as follows: I. TERM OF AGREEMENT A. This Agreement is ef�ctive beginning July 1, 2009, and continuing through June 30, 2010. The school'year is from July 1 to June 30 of each succeeding year. V. CITY'S FEE AND PAYMENT THEREOF A. In accordance 4h negotiations with the City, the District agrees to compensate the City for ne-half of the costs of services rendered to accomplish the results required he under, in a total amount not to exceed $208,059.00. Invoices are submitted quarterly(three months). All other terms and cond'ions will remain the same. IN WITNESS THEREOF,the parties have executed this Agreement as set forth below. Dated: 12009 Dated: , 2009 r CITY OF SAN BERNARDINO REDLANDS UNIFIED SCHOOL DISTRICT Charles McNeely Mohammad Z. Islam City Manager ' Chief Business and financial Officer Approved as to Form By: i�AA SpecliAft4sel for City 1 RESOLUTION NO. 2009-366 0 Py 2 RESOLUTION BY THE MAYOR AND COMMON COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 5 TO THE SERVICES 3 AGREEMENT WITH THE SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT 4 FOR THE OPERATION OF THE SCHOOL CROSSING GUARD PROGRAM BY THE POLICE DEPARTMENT. 5 WHEREAS, the City of San Bernardino and the San Bernardino City Unified School 6 7 District have an Agreement to share the costs of the school crossing guard program; and, 8 WHEREAS, the parties wish to continue the Agreement through the current school 9 year. 10 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE 11 CITY OF SAN BERNARDINO AS FOLLOWS: 12 SECTION 1. The City Manager is hereby authorized and directed to execute 13 Amendment No. 5 to the Agreement with the San Bernardino City Unified School District 14 to share the cost of the school crossing guard program, a copy of which is attached hereto as 15 Exhibit"A," and incorporated herein by this reference. 16 SECTION 2. The authorization to execute the above referenced Amendment is 17 18 rescinded if it is not executed within sixty(60) days of the passage of this Resolution. 19 20 21 22 23 /// 24 25 26 27 28 /Q- 7 �� 2009-366 1 RESOLUTION BY THE MAYOR AND COMMON COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 5 TO THE SERVICES 2 AGREEMENT WITH THE SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT 3 FOR THE OPERATION OF THE SCHOOL CROSSING GUARD PROGRAM BY THE POLICE DEPARTMENT. 4 5 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a joint regular meeting thereof, 7 held on the 7th day of December , 2009, by the following vote, to wit: 8 Council Members Ayes Nays Abstain Absent 9 ESTRADA x 10 x 11 BAXTER 12 BRINKER x 13 SHORETT x 14 KELLEY x 15 JOHNSON x 16 McCAMMACK x 17 18 19 City Clerk 20 The foregoing resolution is hereby approved this q day of December , 2009. 21 22 SrSaZnBemardino Morris 24 Approved as to form 25 � ::w yy james F. , 26 S �JPC�a' COav,SC�I 27 28 2009-366 AMENDMENT NO. 5 TO THE CROSSING GUARD SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND THE SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT This Agreement is made and entered into this_day of , 2009 by and between the San Bernardino City Unified School District, hereinafter referred to as the "District" with its principal place of business 777 North "F" Street, San Bernardino, California 92410, and E the City of San Bernardino Police Department, hereinafter referred to as the "City" having a business address at 710 North `D' Street, San Bernardino, California 92401. WHEREAS, the City and the District previously entered into an Agreement to share equally the cost of a school crossing guard program; and, WHEREAS, the parties wish to extend the agreement through the current school year; and, WHEREAS,the parties wish to amend Paragraphs I and V; NOW,THEREFORE,the parties agree to amend the Agreement as follows: I. TERM OF AGREEMENT A. This Agreement is effective beginning July 1, 2009, and continuing through June 30, 2010.The school year is from July 1 to June 30 of each succeeding year. V. CITY'S FEE AND PAYMENT THEREOF A. In accordance with negotiations with the City, the District agrees to compensate the City for one-half of the costs of services rendered to accomplish the results required hereunder, in a total amount not to exceed $208,059.00. Invoices are submitted quarterly(three months). All other terms and conditions will remain the same. IN WITNESS THEREOF, the parties have executed this Agreement as set forth below. Dated: , 2009 Dated: , 2009 CITY OF SAN BERNARDINO REDLANDS UNIFIED SCHOOL DISTRICT Charles McNeely Mohammad Z. Islam City Manager Chief Business and financial Officer Approved as to Form By: Special Cotysel for City 2009-366 TO THE CROSSING GUARD SERVICES AGREEMENT :N THE CITY OF SAN BERNARDINO AND tNARDINO CITY UNIFIED SCHOOL DISTRICT Lade and entered into this_ day of , 2009 by and City Unified School District, hereinafter referred to as the "District" isiness 777 North "F" Street, San Bernardino, California 92410, and Police Department, hereinafter referred to as the "City" having a h `D' Street, San Bernardino,California 92401. ity and the District previously entered into an Agreement to share ;rossing guard program; and, WHEREAS, the parties wish to extend the agreement through the current school year; and, WHEREAS,the parties wish to amend Paragraphs I and V; NOW,THEREFORE,the parties agree to amend the Agreement as follows: I. TERM OF AGREEMENT A. This Agreement is effective beginning July 1, 2009, and continuing through June 30, 2010.The school year is from July 1 to June 30 of each succeeding year. V. CITY'S FEE AND PAYMENT THEREOF A. In accordance with negotiations with the City, the District agrees to compensate the City for one-half of the costs of services rendered to accomplish the results required hereunder, in a total amount not to exceed $208,059.00. Invoices are submitted quarterly(three months). All other terms and conditions will remain the same. IN WITNESS THEREOF,the parties have executed this Agreement as set forth below. Dated: , 2009 Dated: 52009 CITY OF SAN BERNARDINO REDLANDS UNIFIED SCHOOL DISTRICT Charles McNeely Mohammad Z. Islam City Manager Chief Business and financial Officer Approved as to Form By: Special Co sel for City i t • 6F AMENDMENT NO.2 TO THE CROSSING GUARD SERVICES AGREEMENT E BETWEEN THE CITY OF SAN BERNARDINO AND THE SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT This Agreement is made and entered into this_day of , 2009 by and between the San Bernardino City Unified School District, hereinafter referred to he "District" with its principal place of business 777 North "F" Street, San Bernardino, Ca ' mia 92410, and the City of San Bernardino Police Department, hereinafter referred to a e "City" having a business address at 710 North `D' Street, San Bernardino, California 92 WHEREAS, the City and the District previously enter into an Agreement to share equally the cost of a school crossing guard program; and, WHEREAS, the parties wish to extend the agre ent through the current school year; and, WHEREAS,the parties wish to amend Pa graphs I and V; NOW,THEREFORE, the parties ree to amend the Agreement as follows: I. TERM OF AGREEMENT A. This Agreement is eff tive beginning July 1, 2009, and continuing through June 30, 2010. The schoo —ear is from July I to June 30 of each succeeding year. V. CITY'S FEE AND PAYMENT THEREOF A. In /iredhe ith negotiations with the City, the District agrees to compensate the e-half of the costs of services rendered to accomplish the results reqnder, in a total amount not to exceed $208,059.00. Invoices are suberly(three months). All other terms and will remain the same. IN WITNESS THE arties have executed this Agreement as set forth below. Dated: / 52009 Dated: 52009 CITY OF SAN RNARDINO REDLANDS UNIFIED SCHOOL DISTRICT Charles McN ely Mohammad Z. Islam City Manage Chief Business and financial Officer Approved ads to Form By: Special Counsel for City X14 CITY OF SAN BERNARDINO - REQUEST FOR COUNC A ION From: Keith L. Kilmer, Chief of Police Subject: Resolution of th UanV7( Bernardino authorizing the City Manager of Dept: Police Department San Bernardino to execute Amendment No. 5 to the services agreement with the San Date: November 24, 2009 Bernardino City Unified School District for the operation of the School Crossing Guard Program by the Police Department. Meeting Date: December 7, 2009 Synopsis of Previous Council Action Resolution# 2008-401, adopted 10-22-08, School Crossing Guard Program. Resolution# 2008-172, adopted 6-2-08, School Crossing Guard Program. Resolution#2007-16,adopted 3-20-07, School Crossing Guard Program. Resolution#2005-310, adopted 9-6-05, School Crossing Guard Program. Resolution#2005-123, adopted 5-16-05, School Crossing Guard Program. Recommended Motion: 1. Adopt Resolution. KE TH L. KILMEE, CEIIEF OF POLICE Contact person: Jill A. Fonzi 388-4830 Supporting data attached: Yes Ward: All FUNDING REQUIREMENTS: Amount: Net cost$208,100 Source: 001-217-5014-$416,200 (Part-time salaries) 001-000-4740 Revenue $208,100 - Misc. Receipts Council Notes: Finance Agenda Item No. � � -710 ! I CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT Resolution of the City of San Bernardino authorizing the City Manager of San Bernardino to execute Amendment No. 5 to the Services Agreement with the San Bernardino City Unified School District for the operation of the School Crossing Guard Program by the Police Department. BACKGROUND The Citv of San Bernardino and the San Bernardino Unified School District have participated in the school crossing guard program for a number of years. Currently, the Police Department has administrative oversight of the program and both parties contribute fifty-percent (50%) of the financial costs of operating the'program. The most recent services agreement expired June 30`", 2009. SBCUSD cannot reimburse the City of San Bernardino for services until a new agreement is in place. Crossing guards are vital to protect the safety of elementary school students while walking on city streets to and from school. FINANCIAL IMPACT The cost of the crossing guard program for FY 2009/2010 is estimated to be approximately S416,200. With the approval of Amendment No. 5 to the Services Agreement, the San Bernardino City Unified School District will reimburse the City fifty-percent (50%) of these costs or S208,100 (rounded). The Police Department's adopted budget for FY 2009/2010 includes $422,700 for crossing guard services (.account #001-217-5014 / Part Time Salaries). RECOMMENDATIONS 1. Adopt Resolution