HomeMy WebLinkAbout19-Parks and Recreation
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: November 10. 2009
Subject: Resolution approving the destruction of
certain records no longer required to be
maintained by the San Bernardino
Parks, Recreation and Community
Services Department.
From: Kevin Hawkins, Director
Dept: Parks, Recreation & Community
Services Department
MICC Meeting Date: December 7. 2009
Synopsis of Previous Council Action:
August 15, 2005 - Council adopted Resolution No. 2006-82, approving the destruction of certain
records of the Parks, Recreation and Community Services Department.
Recommended motion:
Adopt Resolution.
Signature
Contact person:
Robert Lennox
Phone: 384-5031
Supporting data attached
Ward: NI A
FUNDING REQUIREMENTS:
Amount: -0-
Source: (Acct. No.)
(Accl. Description)
Finance:
Council Notes:
Agenda Item NO.-@. /1 /01
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution of the Mayor and Common Council of the City of San Bernardino approving the
destruction of certain records no longer required to be maintained by the San Bernardino Parks,
Recreation and Community Services Department.
Backl!:round:
Government Code Section 34090 permits the destruction of City records under the control of a
City department head with the approval of the legislative body by resolution and the written
consent of the city attorney. City records, documents, instruments, books or papers no longer
required to be maintained are permitted to be destroyed pursuant to Government Code Section
34090.
The Department has the following records, which are no longer needed for day to day operations:
(Note: The list below is representative offiles that have been destroyed in the past...)
General Correspondence Files - Calendar Year 1998 - 2001
Letters and memos and documents relating to routine daily operations
Copies of read files
Copies of agenda items
Copies of Recreation programming information
Financial Records - FY 1998-2002
Consisting of Audited Receipt Books, Departmental Deposits, Paid Purchase Orders, Requests
for Payment, Petty Cash Slips. and Trust Account Records
It is requested that authorization be granted to remove and destroy the above listed records.
Financial ImDact:
None
Recommendation:
Adopt Resolution.