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Home My WebLink About07-18-2002 Parks and Rec Agenda AGENDA -v Clerk ~hel Clark City of San Bernardino RECEIVED-CITY CLEHK '02 Jl 11 ~ AND RECREA nON COMMISSION REGULAR MEETING PARKS. RECREATION & COMMUNITY SERVICES DEPT. 547 N. SIERRA WAY SAN BERNARDINO, CA THURSDAY, July 18,2002 3:00 P,M. The City of San Bernardino recognizes its obligation to provide equal access to public services to those individuals with disabilities. Please contact the Parks, Recreation and Community Services Department Director (384-5030) two working days prior to the meeting for any requests for reasonable accommodation, to include interpreters. NOTICE TO COMMISSIONERS The Chairperson has requested that any Commissioner with a question on any item please contact the appropriate Division Head or the Director prior to the meeting. You may telephone 384-5030. I. CALL TO ORDER...................................................~.... Felix D'Amico, Chairperson II. FLAG SALUTE III. ROLL CALL David Austin, Vice-Chairperson .... ... ............ ... .... .... ... ....... .... .......... ....... ........ ..... ................ ....... City Max Alonso III............................................................................................................................ City Robert Vega ..........................................................................................................................1" Ward Mark David Westwood ........................................................................................................2nd Ward Richard L. Messer ................................................................................................................ 3rd Ward Felix D' Amico, Chairperson................................................................................................ 4th Ward William "Bud" Kubesh ........................................................................................................ 5th Ward Robert Hampton .......................... .................................................. .......................... ............. 6th Ward Janet Topoleski.................. ............. .......................... ...... ........... ....... ............... .......... ........... 7th Ward IV. PUBLIC PARTICIPATION This is the time set for anyone wishing to address the Commission. Issues brought before the Commission at this time and not already on this agenda will not be discussed by the Commission but will be referred to staff for further study, Tesearch, action and/or placed on a future Commission Agenda. Anyone wishing to address the commission. please state name and address for the record. IF YOU ARE UNABLE TO ATTEND THE COMMISSION MEETING THIS MONTH, PLEASE CONTACT DEBBIE AT 384-5233. THANK YOU. V. APPROVAL OF MINUTES Approval of Minutes of June 20, 2002. VI. ITEMS FOR DISCUSSION AND/OR ACTION A. Update/One page Fact Sheet As requested by Chairman D'Amico B. Dog Park Issues As requested by Chairman D' Amico C. Anne Shirrells Park Stage As requested by Commissioner Hampton D, Nicholson Park Projects As requested by Commissioner Hampton E. Playground Equipment RFP As requested by Commissioner Messer F, Time of P & R meetings Discussion and consideration oftime change for Park & Recreation Commission Meetings VII. ANNOUNCEMENTS A. COMMISSIONERS ANNOUNCEMENTS B. PROGRAMS AND ACTIVITIES JULY 15-19 27 25-26 24th Anniv. of Senior Nutrition Program CID Family Day Mentor Camping Trip 5" Street Senior Center CID TBA 10:30 a.m.-3:oo p.m. 10:00 a.m..2:oo p.m. AUGUST 3 Chili Cook-off 23-25 Mentor Camping Trip 31 Labor Day Baseball Tournament VIII. Perris Hill Park TBA Fiscalini Field 11 a.m. to 6 p.m. 9:00 a.m. Next regular meeting scheduled for August 15, 2002, at 3:00 p.m. at the Parks, Recreation and Community Services Department Conference Room, 547 North Sierra Way, San Bernardino, California. ~muel P. Randolph Dtrector LPRldlp TJG PARK & REC COM Agenda CITY OF SAN BERNARDINO PARKS & RECREATION COMMISSION Minutes of Meeting THURSDAY, June 20, 2002 The regular meeting of the Parks and Recreation Commission was called to order by Chairman D'Amico at 3:05 p.m. in the Conference Room at 547 North Sierra Way, San Bernardino. California. Commissioners Present: Chairman D'Amico, Vice-Chairman Austin, and Commissioners Hampton, Messer, Topoleski, Vega, and Westwood. Commissioners Absent: Commissioners Alonso and Kubesh Staff Present: Lemuel P. Randolph, Director and Debbie Piantadosi, Administrative Clerk III Junior University - Commissioner Westwood: Commissioner Westwood introduced Jeff Grande and Jerry Long from Junior University. They provided the Board a brief overview of their summer programs at Perris Hill Roosevelt Bowl facility as well as distributing information packets. Approximately 15,000 people attend their summer plays annually (held from early July through mid- August). Excerpts from their play "Cinderella" were also shown. They have installed a number of improvements at the site including a new power panel, fencing and other amenities that have been donated by local businesses and volunteers alike for the past 30+ years. An average season includes over 100 youth and adults 30+-piece orchestra. Their ticket prices are kept to a minimum and they did request that Parks staff water the area between the restroom/snack bar facility and entrance to the Bowl by either placing gravel to mitigate the tracking of dirt and dust inside the bowl areas. Commissioner Westwood suggested that Los Padrinos pressure wash the restrooms. The cast consists of youth from 9 years old through high school. College age students have traditionally built their "sets" Junior University is truly a teaching/learning experience for those who have an interest in drama theater productions. Approval of Minutes: Chairman D'Amico stated that in the minutes on Page 2 under the dog park issues within the second paragraph, it stated "... to remind the Commission that their main focus is advisory in nature and should not include operational issues." As I read the charter, it doesn't say that. It says that our duties are to establish (by Charter) an advisory capacity to the Mayor and Common Council of all matters pertaining to parks and recreation and advise the Council on establishing the department priorities youth affairs, etc., etc... So whenever I see that its almost like someone is telling me its ok to get involved in in what we want you to get involved in... it says that we can go to Fred Wilson. We don't have anything to do with Fred Wilson.... I don't think nothing should ever get passed here... "If it comes to a point where we would like something done, and it simply cannot be done, we do have the right to have a vote and have a representative go before Council or under public comment, and state that this is what the commission would like to do.... You've asked us to advise you and that's exactly what we are doing. Commissioner Messer suggested that a period be placed after the word "nature" and deleting the phrase "and should not include any operational issues.." Director Randolph indicated that the context reference to this statement involved dog park operation. He was referring to the ongoing issues of the Dog Park and volunteers. There was no interest in coming back to this body every time a citizen or anyone else has a complaint about the Dog Park. Commissioner Messer indicated that the first sentence within the second paragraph under Commissioners Announcements should read Commissioner Hampton rather than Westwood (Westwood was absent) complimented Commissioner Alonso on his assistance to Westside. Under section title "Norton Recreation Center - Murray Hayden Grant Application," Commissioner Topoleski requested that staff provide a venue. for using local artists from Center of Individual Disabilities (CID) to display their 'art pieces at the Galaxy Recreation Center. She also asked whether or not staff would consider using the same configurations for all park equipment, which may save grant funds since the primary users of these playgrounds are younger children. Commissioner Hampton motioned and Commissioner Messer seconded to approve the minutes as amended above. Skateboard Park: Director Randolph indicated not a lot of progress could be reported that at this time other than the RFP has been prepared and is awaiting the Development Services Department to move on it. They indicated that it has move up on their priority list. Commissioner Westwood commented ref: skater stoppers - newspaper article - Cajon HS designs aestethics. Commissioner Hampton indicated that the City does not have funds. Skateboard project will be funded through Capital Projects. Director Randolph indicated that our skateboard' park will be a facility that is fully supervised. Holidav Event - Julv 4th Director Randolph indicated two weeks from today - annual event - change would include a carnival and positive response from Police Department. We are planning to add more lighting and security particularly along east side along Belle Street which will be closed this year. There is a parade planned for that morning and three of P&R Commissioners will be serving as judges. Glenda is the lead staff person. Commissioner Westwood indicated that there would also be at noon a concert along Court Street square. Junior and high school and SB wind instrument. Budl!:et Council has just completed its third budget workshop for FY 02-03 and because of a reduction in utility tax rebates and some other revenue shortfalls, the budget was short by $2.2 million. The reserve was built up to about 10% of the budget or $9.8 million and so the Council at their last meeting on Monday, decided to dip into those reserves to make the budget whole for this coming fiscal year. In addition, funded $700,000 in new programming from $2.9 million hit to the reserve was reduced to $6.9 million. Director Randolph further reported that our department operating budget remain the same other than one additional item which funds for payment for the Westside Community Center lease. We have a community referral services at this site; leasing around 3500 square ft. The New Hope Missionary Church purchased this property in November 2001. This was one of five service changes that were funded. The Council has not had any discussions regarding the Capital Improvement Projects (CIP). Grant UDdate We received preliminary feedback regarding our Murray Hayden grant application to the State of California for the renovation of the Galaxy and Gymnasium at old Norton site that $500,000 with a match requirement - positive response that we are completing at this point. The state has received only 5 different agencies and of our 5 our grant application is on top of that list thus far. Trees A grant application was completed on May I, 2002 to purchase up to 1400 trees (1/2 for parks and 1/2 for streets). through Proposition 12 flOlds. Commissioner Comments: Chairman D'Amico stated that as a group.. ..Tape ended on Side A. Commissioner Westwood announced that with the new council ward boundary approval, the Blair Skateboard Park is now part of Ward 2 rather than Ward 5. Encourage people to come to the July 4th concert at 12 noon. Take tickets to Jr. University and thanked everyone for listening to their participation today. Commissioner Hampton 4th of July - need to be sensitive with the present fires going on ... Redlands prohibits fireworks.... The fireworks displays have selling booths throughout the city.... Non-profits organizations use for fundraising. Reflected below is a list of topics for the July 18, 2002 meeting agenda: Chairman D'Amico Chairman D'Amico Commissioner Hampton Commissioner Hampton Commissioner Messer Commissioner Westwood Director Randolph Director Randolph Update one Page Fact Sheet Dog Park Grant? Anne Shirrell's Park Stage Nicholson Park Projects Update for Playground Equipment RFP Update for Jazz Festival/Patrons of Bowl Establish Sub-Committee/Skills for Projects Consider Meeting Time Change Contact Chairman D'Amico at 499-3397 by July 5. 2002 if you have any additional items to be discussed at next month's meeting. Adiournment: The meeting was adjourned at 4:35 p.m. to the Regular monthly meeting at 3:00 p.m. on July 18,2002 in the Parks, Recreation and Community Services Department Conference Room, 547 North Sierra Way, San Bernardino, California I~~/!L Bill Meyrahn Acting Secretary