HomeMy WebLinkAbout08-15-2002 Parks and Rec Agenda
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AGENDA
""'ity Clerk
...J.1chel Clark
City of San Bernardino
RECEIVED-CITY CLERK
PARK AND RECREATION COMMISSION
'02 Atl; -1 P 2 :56
PARKS. RECREATION & COMMUNITY SERVICES DEPT.
547N.SIERRA WAY
SAN BERNARDINO, CA
REGULAR MEETING
THURSDAY, August 15, 2002
3:00 P.M,
The City of San Bernardino recognizes its obligation to provide equal access to public services to those
individuals with disabilities. Please contact the Parks, Recreation and Community Services Department
Director (384-5030) two working days prior to the meeting for any requests for reasonable
accommodation, to include interpreters.
NOTICE TO COMMISSIONERS
The Chairperson has requested that any Commissioner with a question on any item please contact the
appropriate Division Head or the Director prior to the meeting. You may telephone 384-5030.
I. CALL TO ORDER........................................................ Felix D'Amico, Chairperson
II, FLAG SALUTE
III. ROLL CALL
David Austin, Vice-Chairperson....... ................................. ......................... .................. ........ ...... City
Max Alonso III.................................................. .............................................. ........ .......... .......... City
Robert V ega ..........................................................................................................................1 st Ward
Mark David Westwood ........................................................................................................2nd Ward
Richard L. Messer ................................................................................................................ 3rd Ward
Felix D' Amico, Chairperson................................................................................................ 4th Ward
Tracylyn Sharrit ................................................................................................................... 5th Ward
Robert Hampton........ ........ ............... .............. ...... .......... ................ .............. ........... ....... ...... 6th Ward
Janet Topoleski. ... ................ ...... ....... .......... ... ... ... .... .... ... ...... ... ...... ... ... ... ... ..... ...... ..... ..... ...... 7th Ward
IV, PUBLIC PARTICIPATION
This is the time set for anyone wishing to address the Commission. Issues brought before the
Commission at this time and not already on this agenda will not be discussed by the Commission
but will be referred to staff for further study, research, action and/or placed on a future
Commission Agenda. Anyone wishing to address the commission, please state name and address
for the record.
IF YOU ARE UNABLE TO ATTEND THE COMMISSION MEETING THIS MONTH,
PLEASE CONTACT DEBBIE AT 384-5233, THANK YOU.
V. APPROVAL OF MINUTES
Approval of Minutes ofJuly 18,2002.
VI. ITEMS FOR DISCUSSION AND/OR ACTION
A. Dog Park - status report
As requested by Chairman D' Amico
B. Working Sub-Committee - review parks repairs/improvements
As requested by Chairman Topoleski
C. Chili Cook-off at Perris Hill Park
As requested by Commissioner Austin and Alonso
D. Parks Tour Schedule
As requested by Commissioner Hampton
E. Skateboard Park
As requested by Commissioner D' Amico
VII. ANNOUNCEMENTS
A. COMMISSIONERS ANNOUNCEMENTS
B. PROGRAMS AND ACTIVITIES
AUGUST
23-25 Mentor Camping Trip
31 Labor Day Baseball Tournament
TBA
Fiscalini Field
9:00 a.m.
SEPTEMBER
1-2 Labor Day Baseball Tournament
2-7 NFL Punt, Pass & Kick (Local)
7 Perris Hill Senior Center Annual Picnic
21 Del Fest
Fiscalini Field
Community Centers
Perris Hill Park
Delmann Heights
9:00 a.m.
5:00 p.m.-8:00 p.m.
II :30 a.m.-3:00 p.m.
10:00 a.m.-7:00 p.m.
VIII.
Next regular meeting scheduled for September 19,2002, at 3:00 p.m. at the Parks, Recreation and
Community Services Department Conference Room, 547 North Sierra Way, San Bernardino,
California.
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Lemuel P. Randolph
Director
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T1G PARK & REC COM Agenda
CITY OF SAN BERNARDINO
PARKS & RECREATION COMMISSION
Minutes of Meeting
THURSDAY,July 18,2002
The regular meeting of the Parks and Recreation Commission was called to order
by Chairman D'Amico at 3:01 p.m. in the Conference Room at 547 North Sierra
Way, San Bernardino, California
Commissioners Present:
Chairman D'Amico, Vice-Chairman Austin, and
Commissioners Alonso, Hampton, Topoleski, and
Westwood (arrived 3:14 pm)
Commissioners Absent:
Commissioners Messer and Vega.
Staff Present:
Lemuel P. Randolph, Director; Dan Ustation,
Acting Parks Superintendent and Bill Meyrahn,
Administrative Services Manager
ADDroval of Minutes:
Commissioner Hampton motioned and Vice-Chairman Austin seconded to
approve the minutes.
UDdate/One Pal!e Fact Sheet
Chairman D'Amico discussed the contents of the one page fact sheet as prepared
by Sill Meyrahn. The Commissioners expressed their appreciation regarding his
efforts to complete and expand its contents.
Time ofP& R Meetinl!s:
Commissioner Hampton motioned to keep the starting time at 3:00 p.m. Chairman
D'Amico requested staffs input which Director Randolph did indicate that his
staff did not have any preference. Commissioner Alonso seconded Commissioner
Hampton's motion to keep the starting time of the P&R Commission meetings at
3:00 p.m.
Three Year Ward Expenditure Report:
Chairman D'Amico addressed those expenditures in his Ward (Ward 4) were not
accurately recorded. Bill Meyrahn discussed the contents of his report and the
activity and (inactivity) of the projects outlined in the report. Three-year totals
were inaccurately recorded and will need to be redone.
DOl! Park Issues:
Director Randolph indicated that we have not progressed on dog park in relation
to the agreement with Wildwood Dog Park Association (WDA). We are going to
require that they execute a similar agreement like the Little League in their use of
our facilities at Wildwood Park. Director Randolph requested that this
Commission endorse that staff prepare a formal letter (through the City Attorney's
Office) to WDA providing a certain period of time to complete the permitting
process; and if that process is not complete by then that they be forced to vacant
the premises (A-Frame Maintenance Building). Commissioner Alonso motioned
and Hampton seconded Chairman D'Amico asked staff whether or not staff has
recorded the actions that have lead to this motion and Director Randolph indicated
that they did refuse to incorporate (like the Little League) and did request that
statf sign an agreement with them for us to have access to building
(approximately 6 weeks ago).
Director Randolph responded to Commissioner Topoleski's question that it would
not be necessary for a neighborhood group to oversee the operations of the dog
park at Wildwood.
Anne Shirrells Park Stal!e:
Commissioner Hampton asked the status of the stage which staff indicated
sometime that it would not be built until next Spring, 2003. He did indicate that a
portable stage is required sometime in December 2002 for an event that is
scheduled at Anne Shirrells Park and Director Randolph indicated that his group
should contact Dan U station to make arrangements for his staff to deliver the
department's portable stage unit.
Nicholson Park Projects:
Director Randolph indicated that the projects planned for this site will include two
issues: (I) staff tour the site to identify cum,nt improvements of which some will
include items that can be taken from our general fund i.e. landscaping; and (2)
next year in FY 2003-04 a series of improvements that include the rehabilitation
of the parking lot, backstops, replacing shelter roof, sidewalks and irrigation
totaling $168,000 in improvements. Tree trimming and other improvements will
be completed during this fiscal year.
Plavl!round Eauipment - RFP:
Director Randolph indicated that those of you who worked with your sub-
committee in reviewing the playground vendor proposals ofthe issue. The amount
and quality of your work was truly a team effort; nevertheless the attorneys had an
issue regarding the process that was used and not the results. It's a matter of two
thresholds that they used in looking at this public projects: (I) allows for a public
bid or a proposal-type of bid which doesn't necessary require a low bid its lowest
and best that the committee worked within. The attorney's opinion was that this
type of project required a public works standard of bid which was lowest
responsible which is more restrictive standard in rewarding a bid. Based on that
opinion they gave the City Council two options: (I) could award the bid to the
lowest and best which was what we would have done in this case and he said we
would virtually guarantee a lawsuit from the true lowest bidder or (2) you could
reject all bids and go through the Public Works Department to restructure the
entire process so Council chose the latter therefore the project did not get awarded
therefore we had to restructure the entire bid process package and we have to re-
bid it. No playgrounds this summer and we are looking at late fall at the earliest to
begin the construction of playgrounds.
According to Director Randolph there is a positive from this entire process and
that is the department will plan to purchase 14 playgrounds rather than II by
using our Tot Lot Playground budget from the Park Construction Fund.
Commissioner Announcements:
Reflected below is a list of topics for the August 15,2002 meeting agenda:
Chairman D'Amico
Commissioner Topoleski
Update Dog Park Issues
Subcommittee Issues - Repairs and
Improvements
Blair Park - Picnic Shade Structure
Schedule Park Tour(s) - start Sept '02
Chili Cook-off Update
Commissioner Kubesh
Commissioner Hampton
Commissioner Alonso
Vice-Chairman Austin and Commissioner Alonso requested volunteers to work
the various booths at the Chili Cook-off scheduled for Saturday, August 3, 2002
at Perris Hill Park.
Adiournment:
The meeting was adjourned at 3:50 p.m. to the Regular monthly meeting at 3:00
p.m. on August 15, 2002 in the Parks, Recreation and Community Services
Department Conference Room, 547 North Sierra Way, San Bernardino.
California.
Bill Meyrahn, Acting Secretary