The URL can be used to link to this page

Home My WebLink About2009-207 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2009-207 llESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYNG THE SUBMITTAL OF A G.R.E.A.T. EARMARK GRANT APPLICATION TO THE BUREAU OF JUSTICE ASSISTANCE (BJA) AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN MOU WITH COUNTY PROBATION TO EXPAND THE GANG RESISTANCE EDUCATION AND TRAINING (G.R.E.A.T) PROGRAMS WITHIN THE SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT. BE IT RESOLVlSD BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The !\Iayor and Common Council of the City of San Bernardino hereby ratify the submittal of the G.R.E.A.T. grant application and authorize the Police Department to expend the 5500,000 awarded grant funds as outlined in the Grant Expenditure Plan submitted to BJA. SECTION 2. The !\Iayor and Commo!) Council of the City of San Bernardino hereby authorize the Mayor to execute a Memorandum of l:nderstanding (Attachment "B") with the San Bernardino County Probation Department and pr<,,'ide expanded G,R.E.A.T. services within the San Bernardino City Unified School District. IIII IIII III! IIII IIII IIII IIII IIII - - - 2009-207 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYNG THE SUBMITTAL OF A G.R.E.A.T. EARMARK GRANT APPLICATION TO THE BUREAU OF JUSTICE ASSISTANCE (BJA) AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN MOU WITH COUNTY PROBATION TO EXPAND THE GANG RESISTANCE EDUCATION AND TRAINING (G.R.E.A.T) PROGRAMS WITHIN THE SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a j oint regular meeting thereof, held on the ~ day of July , 2009, by the following vote, to wit: Abstain Absent Council Members: Ayes Nays X X X ...JL X X ESTRADA BAXTER BRINKER SHORETr KELLEY JOHNSON X McCAMl\IACK G.L-~-R h.~ Rachel G, Clark, City Clerk The foregoing Resolution is hereby approved thi, E da\' of _My ,2009, ~CkJ.~~or City of San Bernardino Approved as to Form: t.~ s F. Penman, City Attorney 2 FOR COUNTY USE ONL Y e 1Y New Vendor Code Dept. W ()Cl~?7be3 ~ ChanQe SC Cancel County Department Dept. Orgn. "'Contractor's License No. Probation PRB PRB County Department Contract Representative Telephone Total Contract Amount Rick Arden (909) 387-5855 $500,000 Contract Type (Xl Revenue o Encumbered o Unencumbered 0 Other: If not encumbered or revenue contract type, provide reason: Commodity Code Icontract Start Date Contract End Date Original Amount Amendment Amount TBD TBD Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No, Amount AM PRB PRB 9094 GREATFEP $248,494 Fund Dept Organization Appr, Obj/Rev Source GRC/PROJ/JOB No, Amount $ Fund Dept Organization AppL Obj/Rev Source GRC/PROJ/JOB No, Amount $ Project Name Estimated Payment Total by Fiscal Year GREAT Middle Schools and FY Amount 110 FY Amount 110 Families Expansion Program 2009-10 $248,494 - - ?n1n.11 C!::?'i.n nnn - - ?n11_1? ~ 1 "n~ County of San Bernardino FAS CONTRACT TRANSMITTAL CONTRACTOR City of San Bernardino FederallD No. or Social Security No, Contractor's Representative Julie Jensen. Administrative Analyst II Address 710 N, D Street, San Bernardino, CA 92418 Phone (909) 384-5694 Nature of Contract: (Briefly describe the general terms of the contract) Agreement with the City of San Bernardino funded through the U.S. Departrpe~f Justice. Office of Justice Programs' Bureau of Justice Assistance grant award of $500,000 to further~the..Bureau's mission of preventing and responding to juvenile delinquency and victimization, TheCity"Q'aS' l'ubcontracted with the Probation Department to provide a Probation Officer II and a Probation Offieer\lIt'and enhance and strengthen services in what is called the GREAT Middle Schools and Families Exparisic:n'Program. The program is scheduled for the period of 24 months beginning upon issuance of fun,d\to the City of San Ber~no. \S ~O CO~'6~\-;~ ~'O\S \S ~ i ~\-; (Attach this transmittal to all contracts not.p..ree-ah'ifo'!.. t/;l;r\S~dard Contract" form.) Approve j to Legal Form (sign j blue ink) Reviewed as to Contract Compliance Presented to 8 for Signature . ~y r~ ~' ~,-Q ~ ~ O----l-yOr._ Carol \ .. M!"helle Scray. Chief Probation Offi e Date 7 ';). 'f5 -('fj Date D'at/ ') ';J 7? ~ 0 '1 0, Auditor/Controller-Recorder Use Ont o Contract Database 0 FAS Input Date Keyed By Revised 1/13/2009 REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA AND RECORD OF ACTION August 4, 2009 FROM: MICHELLE SCRAY, Chief Probation Officer Probation Department SUBJECT: AGREEMENT WITH THE CITY OF SAN BERNARDINO, APPROPRIATION INCREASE AND CLASSIFICATION ACTION RECOMMENDATIONISI 1. Accept earmark funding from the U.S. Department of Justice, Office of Justice Programs' Bureau of Justice Assistance, FY 2009 Congressionally Selected Awards Program, as a sub- grantee to the City of San Bernardino (City), in the amount of $500,000, for the period of 24 months beginning upon issuance of funds to the City. 2, Approve Agreement No. 09-773 with the City for outlining terms necessary for administration of the federal earmark funds, in the amount of $500,000, for the period of 24 months beginning upon issuance of funds to the City. 3. Authorize the Chief Probation Officer to execute all documents associated with the Agreement. 4, Authorize the Auditor/Controller-Recorder to adjust appropriations and revenue in the Probation Department's 2009-10 budget, in the amount of $248,494, as outlined in the Financial Impact section (Four votes required), 5, Authorize the addition of one position classified to Probation Officer III, Specialized Peace Officer Unit, R54 ($51,334 - $65,541), to be fully funded by the earmark for two years, utilizing no local cost funding. 6, Authorize the addition of one position classified to Probation Officer II, Specialized Peace Officer Unit, R57 ($55,245 - $70,574), to be fully funded by the earmark for two years, utilizing no local cost funding, *E. T, Snell addresses the Board regarding Item 64. (Affected Districts: Fifth) (Presenter: Rick Arden, Deputy Chief Probation Officer, 387-5855) BACKGROUND INFORMATION On June 23, 2009, Item #74, the Board of Supervisors (Board) authorized the collaboration between the Probation Department (Department) and the City for use of federal earmark funds, in the amount of $500,000, to the U,S, Department of Justice, Office of Justice Programs' Bureau of Justice Assistance, for the FY 2009 Congressionally Selected Awards Program (Program), At the time, the Department and City were developing an agreement related to each party's responsibilities and completing a plan for staffing the enhanced Program, This item completes these final steps, including the request for appropriation and revenue adjustments, cc: Probation-Arden wi agree Contractor clo Dept wi agree ACR-Acct Pay Mgr wi agr ee EBIX-BPO clo Risk wi agree Probation-Scray County Counsel-Hartzell, Greene HR-Cooper, Montoya (4) CAO-Erickson, Valdez EMACS/HR Position Control ACR-Gen Ace! Mgr File - wi agree 8/20109 ITEM 064 MOTION Pa Re of,R.Cliorl'bl,thei)oard of Supervisors ",. ',............... '.. '':.0., // '-'t,.-~...'~P~OV~ " ,,!,=OU)I1V:OF-SANBE ARDINO U' \ ~'B.~"I:!J'orsu~ervisors ! \"'-.'~'-"~ <->.' .\ ....;~... ...., '.' '1 . "",'AYE~~ tlZ. AYE ";.1 '\. \'l;,'2"j.,,".~ 4 I, \'>'If ' f.'> - 'OF H . /'1" . " I e 1 of 2 DENA M. S SECONO 5 jr BY Rev0706Rl DATED: August 04, 2009 BOARD OF SUPERVISORS AGREEMENT WITH THE CITY OF SAN BERNARDINO, APPROPRIATION INCREASE AND CLASSIFICATION ACTION AUGUST 4, 2009 PAGE 2 OF 2 Approval of this item accepts the award funding of $500,000 as a sub-grantee to the City and approves the agreement for terms related to the administration of the federal earmark for the 24- month period, effective upon issuance of funds to the City. Either party may terminate the agreement upon thirty (30)-days written notice. Approval also authorizes the Auditor/Controller- Recorder to adjust appropriations and revenue in the Department's 2009-10 budget, in the amount of $248,494, as outlined in the Financial Impact section. On February 10, 2009 (Item 50) the Board approved County policy 06-19, which provides new standards departments must follow in requesting new positions to be added to their budget. In accordance with this policy, the County Administrative Office (CAO) reviewed the Department's request for two additional probation officer positions and referred the classification studies to Human Resources (HR) for further investigation. These positions have been reviewed and approved by HR and are now being recommended for approval by the Board. If approved, this item would authorize one Probation Officer III to strengthen Program services by identifying, developing and implementing partnerships and collaborations to support the Program; and one Probation Officer II position to provide services to an increased number of students and their families, teach component workshops, and work exclusively with middle schools within the Operation Phoenix area. At the time the funds are issued and the positions need to be filled, the department will work with the CAO to determine whether the positions should be filled or existing staff should be transferred based on budget considerations at that time, At conclusion of the earmark period, the Department would either move staff into existing vacant positions or delete the positions if funding is discontinued, This item is being submitted for Board approval at the first available date following completion of the review process. FINANCIAL IMPACT There is no local cost impact related to this item, No matching funds are required, Adjustments to appropriations and revenue in the Department's 2009-10 budget are requested as follows: Increase AAA-PRB-PRB-1 00-1 01 0 AAA-PRB-PRB-200-2000 AAA-PRB-PRB-294-2947 AAA-PRB-PRB-200-2925 AAA-PRB-PRB-300-3205 Salaries & Benefits Services & Supplies Mandated Travel Vehicle Charges Public Assistance Total Appropriations 177,874 11,510 3,820 20,640 34,650 248,494 Increase AAA-PRB-PRB-9094 Federal - Unrestricted Grants Total Revenue (248,494) (248,494) Remaining funds would be included in the following fiscal year's budget. REVIEW BY OTHERS ' This itell) ,has been reviewed by County Counsel (Andy Hartzell, Principal Assistant County Counsel,387:5470 ar")d, Carol A- Greene, Deputy County Counsel, 387-4178) on July 27, 2009 and July 17, '2009, respectively; Human Resources (Ted Cooper, Division Chief, 387-5571) on July 27: 2009; and' the County Administrative Office (Matthew Erickson, Administrative Analyst, 387-3937) on July 27,2009. This item has been coordinated with the County Grants Coordinator (Beatriz ~aldez, 387-5301). ':"1" .', ... "', ~ ' . '1' 2009-207 MEMORANDUM OF UNDERSTANDING between San Bernardino County Probation Department and City of San Bernardino for G.R.EAT Middles Schools and Families Expansion Program WHEREAS, the San Bernardino County Probation Department (Department), desires to enter into an agreement with the City of San Bernardino (City), in order to expand the Gang Resistance Education and Training (G,REAT) Middle Schools and Families Expansion Program; and WHEREAS, City has been allocated funds by the U,S, Department of Justice, Office of Justice Programs' Bureau of Justice Assistance (Bureau); and WHEREAS, City finds the Department qualified to provide the G.R.EAT curriculum and program services; and WHEREAS, City desires that such services be provided by the Department and the Department agrees to perform these services as set forth below; NOW THEREFORE, Department and City mutually agree to the following terms and conditions: ATTACHMENT "B" Page 1 018 2009-207 TABLE OF CONTENTS I. DEFINITIONS....'....'...........'..'....'..'..'..'....'..'.................'..'..'..'..'..'....'...... ....,..,..,..,..,..,.."....,..,..........,.." 3 II. DEPARTMENT SERVICE RESPONSIBILITIES ....,..,.................,....,..,..,....,..............,..,..,..,..,..,..,....,...... 3 III. DEPARTMENT GENERAL RESPONSiBILITIES.........,..,..,..,..,..,..,..,................,..,....,..,.."....,..,...........,.. 3 IV, CITY RESPONSiBILITIES,.."....,..,..,...................,.., ...."..,..,..,..,.............,..,....,..,..,..,..,.................,..,..,.... 4 V. MUTUAL RESPONSIBILITIES ,..,..,..,................,..,....,.."....,...."..............,....,..,..,..,..,..,..,..,.............,..,.... 4 VI. FISCAL PROViSiONS...........,..,..,..,....,..,..,..,....,...........,..,..,..,..,..,..,..,...................,..,..,..,..,..,..,..,........... 4 VII. RIGHT TO MONITOR AND AUDIT "..................,......................".............................."...."....................,......, 5 VIII. TERM.......,.""""""""""""".....,........"."""""""""""""""""'..,........".""""""""""... ,......'"""""""""""" 6 IX. EARLY TERMINATION "'" """""""".............'..'""""""" '" """"",.."",.......... ".."""""""""""..........'.'""", 6 X, GENERAL PROViSiONS"""..""""""""",..............",.."""""""""""",.,.........."."""""""""""",....,... ......' 6 XI. DEFAULT AND REMEDIES ..............".........,..'..'..'..m........'......"...........,....,......................"...."....',........,.., 6 XII, HOLD HARMLESS""""""""""""",...............,..""""""""""""""............"""""""..""""",........ .......'"""" 7 XIII. CONCLUSiON,.,..............."""""""""""""""",."................."""""""""""""................", """..""""""""", 7 ATTACHMENT A - Program Budget Page 2 ot8 2009-207 I. DEFINITIONS A. Department - San Bernardino County Probation Department B, Bureau - U,S. Department of Justice, Office of Justice Programs' Bureau of Justice Assistance C, G,R.EAT. - Gang Resistance Education And Training program D, Citv Director - Director of the Mayor's Office of Community Safety and Violence Prevention E. MOU - Memorandum of Understanding II. DEPARTMENT SERVICE RESPONSIBILITIES A. The Department will collaborate with the San Bernardino City Unified School District, the San Bernardino City Police (Police), and the California State University, San Bernardino, Schools of Social Work to expand the existing G,R.EAT. Middle Schools and Families Expansion Program components, B, The Department will provide G,R.EAT. programs in the Operation Phoenix areas, as designated by the City, with two Probation Officers. III. DEPARTMENT GENERAL RESPONSIBILITIES A. Without the prior written consent of the City, this MOU is not assignable by the Department either in whole or in part. B, The Department agrees not to enter into any subcontracting agreements for work contemplated under the MOU without first obtaining written approval from the City Director, Any subcontractor shall be subject to the same provisions as the Department in addition to all contract provisions as required by County. The Department shall be fully responsible for the performance of any subcontractor. C. The Department shall maintain records and books pertaining to the delivery of services under this MOU and demonstrate accountability for MOU performance, Said records shall be kept and maintained within the Department. The City shall have the right, upon reasonable notice and at reasonable hours of business, to examine and inspect such records and books, D, The Department shall adhere to mutually developed grievance procedures with regard to participants' satisfaction, The Department shall provide a system, approved by the City, through which recipients of service will have the opportunity to express and have considered their views and complaints regarding the delivery of services, E, The Department shall protect from unauthorized use or disclosure, the names and other identifying information concerning persons receiving services pursuant to this Contract, except for statistical information not identifying any participant. The Department shall not use or disclose any identifying information for any purpose other than carrying out the Department's obligations under this Contract, except as may be required by law, This provision will remain in force after the termination of the Contract. Page 3 of 8 2009-207 F, The Department shall ensure that all known or suspected instances of child abuse or neglect are reported to the appropriate law enforcement agency or to the appropriate Child Protective Services agency, These include: 1. Assurance that all employees, agents, consultants or volunteers who perform services under this Agreement and are mandated by Penal Code Sections 11164 et seq, to report child abuse or neglect, sign a sfatement, upon the commencement of their employment, acknowledging their reporting requirements and their compliance with them, 2. Development and implementation of procedures for employees, agents, consultants, or volunteers who are not subject to the mandatory reporting laws for child abuse to report any observed or suspected incidents of child abuse to a mandated reporting party, within the program, who will ensure that the incident is reported to the appropriate agency, 3, Provision of or arrangement of training in child abuse reporting laws (Penal Code, Sections 11164 et seq.) for all employees, agents, consultants, and volunteers, or verification that such persons have received training in the law within thirty (30) days of employment/volunteer activity. G. The Department shall ensure that all employees, agents, consultants and volunteers in positions where they supervise minors to have passed background checks that comply with Public Resources Code S 5164. IV. CITY RESPONSIBILITIES A The City will reimburse the Department for salary, benefits, related training and travel expenses, and supplies as indicated in the attached approved budget. B, The City Director will support the Probation Officers with necessary information regarding this program, C, The City Director will meet regularly with the Department to report ongoing status of program. D, The City Police will be responsible for completing performance outcome reporting to the funding agency as required. V. MUTUAL RESPONSIBILITIES A The City and the Department agree they will establish mutually satisfactory methods for the exchange of such information as may be necessary in order that each party may perform its duties and functions under this agreement and appropriate procedures to ensure all information is safeguarded from improper disclosure in accordance with applicable State and Federal laws and regulations, B, The City and the Department agree they will establish mutually satisfactory methods for problem resolution at the lowest possible level as the optimum, with a procedure to mobilize problem resolution up through the City and the Department's mutual chain of command, as deemed necessary, C, The City and the Department agree to develop and implement procedures and forms necessary to administer and document program referral, participation, compliance and effectiveness. D, The City and the Department agree to develop procedures for resolving grievances including the specific steps a participant must follow and the time limits for resolution. 'age 4 of 8 2009-207 VI. FISCAL PROVISIONS A The maximum amount of reimbursement or payment under this MOU shall not exceed $250,000 for each 12-month period, not to exceed 24 months of the grant award, and shall be subject to the availability of grant funds to the City. The consideration to be paid to the Department, as provided herein, shall be full payment for all Department services and expenses incurred in the performance hereof, including travel and per diem, B, Cost reimbursement will be based on the approved budget. (Attachment A) C. The Department will submit invoices to the City on a monthly basis. D. Reimbursement or payment for services provided shall occur on a monthly basis for approved expenses incurred, The Department shall submit a claim for payment for the reporting month, in a format acceptable to the City, E. Monthly claims will be sent to: City of San Bernardino Police Department Attn: Financial Unit Frank Gonzales F, The Police Department Financial Unit will approve (as appropriate) the claim for payment processing, Payment shall be limited to approved budget expenses and other conditions that may apply, G, A payment shall be processed by the City no later than thirty (30) calendar days after receipt of a claim for reimbursement from the Department. H, Costs for services under the terms of this MOU will be incurred during the contract period except as approved by the City, The Department will not use current year funds to pay prior or future year obligations, I. Funds made available under this MOU shall not supplant any federal, state or any governmental funds intended for services of the same nature as this MOU, VII. RIGHT TO MONITOR AND AUDIT A The City or any subdivision or appointee thereof, and the U. S. Department of Justice, or any subdivision or appointee thereof, shall have absolute right to review and audit all records, books, papers, documents, corporate minutes, and other pertinent items as requested, and shall have the absolute right to monitor the performance of the Department in the delivery of services provided under this MOU, Full cooperation shall be given by the Department in any auditing or monitoring conducted, B, The Department shall cooperate with the City in the implementation, monitoring and evaluation of this MOU and comply with any and all reporting requirements established by this MOU, Page 5018 2009-207 C. All records pertaining to service delivery and all fiscal, statistical and management books and records shall be available for examination and audit by administrative support staff for the City and Federal representatives for a period of three years after final payment under the MOU or until all pending City, and Federal audits are completed, whichever is later. Records of the Department that do not pertain to the services under this MOU shall not be subject to review or audit unless provided in this or another Contract. Technical program data shall be retained locally and made available upon the City's reasonable advance written notice or turned over to the City. VIII. TERM This MOU is effective upon issuance of funds to the City of San Bernardino and expires 24 months thereafter, but may be terminated earlier in accordance with provisions of Section IX of this MOU, IX. EARLY TERMINATION A. This MOU may be terminated without cause upon thirty (30) days written notice by either party, The City Director is authorized to exercise the City's rights with respect to any termination of this MOU. The Chief of Probation, or his/her appointed designee, has authority to terminate this MOU on behalf of the Department. B, The Department will be reimbursed for costs and uncancelable obligations incurred prior to the date of termination, C, If, during the term of this MOU, Federal funds appropriated for the purposes of this MOU are reduced or eliminated, the City may immediately terminate this MOU upon written notice to the Department. X. GENERAL PROVISIONS A. No waiver of any of the provisions of the MOU documents shall be effective unless it is made in a writing which refers to provisions so waived and which is executed by the Parties. No course of dealing and no delay or failure of a Party in exercising any right under any MOU document shall affect any future exercise of that right or any exercise of any other right. A Party shall not be precluded from exercising a right by its having partially exercised that right or its having previously abandoned or discontinued steps to enforce that right. B, Any alterations, variations, modifications, or waivers of provisions of the MOU, unless specifically allowed in the MOU, shall be valid only when they have been reduced to writing, duly signed and approved by the Authorized Representatives of both parties as an amendment to this MOU, No oral understanding or agreement not incorporated herein shall be binding on any of the Parties hereto, C, The Probation Department is self-insured under the laws of the State of California, and all Department employees performing services covered under this agreement are County employees, D. The Bureau discourages the purchase of equipment with funds received under this contract, All equipment, materials, supplies or property of any kind (including publications and copyrights, etc,) which have a single unit cost of five thousand dollars ($5000) or more, including tax, purchased with funds received under the terms of this contract and not fully consumed in one (1) year shall be the Page 6 of 8 2009-207 property of the Bureau and shall be subject to the provisions of this paragraph. The disposition of equipment or property of any kind shall be determined by the City upon contract termination, XI. DEFAULT AND REMEDIES A. No waiver of any of the provisions of the MOU document shall be effective unless it is made in writing and which refers to provisions so waived and which is executed by the parties, No course of dealing and no delay or failure of a party in exercising any right under any MOU document shall affect any other or future exercise of that right or any exercise of any other right. A party shall not be precluded from exercising a right by its having partially exercised that right or its having previously abandoned or discontinued steps to enforce that right. B, Any alterations, variations, modifications or waivers of provisions of the MOU, unless specifically allowed in the MOU, shall be valid only when they have been reduced to writing, duly signed and approved by the authorized representatives of both parties as an amendment to this MOU. No oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto, C, The City and Department are self-insured under the laws of the State of California, The Department employees performing services covered under this agreement are County employees, XII. HOLD HARMLESS A. The City agrees, at its own expense, cost and risk, to indemnify, defend, save and hold harmless the Department, its agents, employees and officers against any and all personal injuries, damages, liabilities, costs, suits or expenses, including reasonable attorneys fees, arising out of any act or omission or the condition of any property owned or controlled by the City in the performance of this contract, It is understood that employees and any subcontractor of City in its performance under this contract are not agents or employees of the Department. B, The Department agrees, at its own expense, cost and risk, to indemnify, defend, save and hold harmless the City, its agents, employees and officers against any and all personal injuries, damages, liabilities, costs, suits or expenses, including reasonable attorneys fees, arising out of any act or omission or the condition of any property owned or controlled by the Department in the performance of this contract. It is understood that employees and any subcontractor of the Department in its performance under this contract are not agents or employees of the City, XIII. CONCLUSION A. This MOU, consisting of 8 pages and Attachment A, is the full and complete document describing services to be rendered by the Department to the City including all covenants, conditions and benefits. B. The signatures of the Parties affixed to this MOU affirm that they are duly authorized to commit and bind their respective departments to the terms and conditions set forth in this document. Page 7 of 8 2009-207 IN WITNESS WHEREOF, the parties hereto have caused this MOU to be duly executed on the day and year first written above, CITY OF SAN BERNARDINO Nam~i~ Title: Mayor Address: 300 N, D Street San Bernardino, CA Date: 1J1/6q Name: Title: Address: Michelle Scray Chief Probation Officer 175 W Fifth Street San Bernardino, CA Date: '1 - w crr APPROVED AS TO LEGAL FORM: James F, Penrnan City Attorney 300 N. D Street San Bernardino, CA Date: ~/ ~107 Name: Title: Address: (J cUD-! ~/f' V Carol A Greene Deputy County Counsel 385 N. Arrowhead Ave, San Bernardino, CA 7/~7J,/O/ Date: MEMORANDUM OF UNDERSTANDING between San Bernardino County Probation Department and City of San Bernardino for G.R.E.A.T. Middles Schools and Families Expansion Program Page 8 of 8 2009-207 San Bernardino County Probation GREAT Earmark Grant BUDGET 2009/10 2010111, Total "GIll k PERSONNEL Name Comoutation 1 Probation Officer III @ $S904/monlh; plus 3% for 10/11 $70,848 $72.973 $143.821 2 Probation Officer II @$4515/month;plus3%for10/11 $54,180 $55.805 I , $109,985 01 $253,807 B. FRINGE BENEFITS Name Comoutation 1 Probation Officer 111 Total benefits = 42.762%; Retirement = 27.58% $30,296 $31,205 $61,501 2 Probation Officer II Total benefits = 41.62%; Retirement = 26,44% $22,550 $23,226 $45.776 All other benefits by percentage remain the same and $107,277 indude the following: Health Insurance (6.27%); Workers Compensation (6.52%); Social Security Medical (1.45%); Short Term Disability (0.7%); Life Insurance (0_24%) C. TRAVEL PUfDose of Travel location Item ComDutatian 1 10-Day GREAT Officer TBD Travel, Meals, Airfare (2)@$500ea; Meals (2)@$50/dayx10days; Rental $2,400 $2,400 Training Car car 1 40@10days 2 3..[)ay GREAT Families TBD Travel, Meals, Airfare (2)@$500 aa; Meals (2)@$50/day x 3 days; Rental $1,420 I $1,420 -' Training Car car 1 40@3 days ~ 3 GREAT National Conference TBD Travel, Meals, Airfare (2)@$500 ea; Meals (2)@$50/day x 4 days; Rental $1,560 i $1,560 Car car 1 40@4 days " I i I $5,380 O. EQUIPMENT $0 $0 $0 E. SUPPLIES Suoolv Items Comoutation Participant Support Costs - 25 classes@$37.60/class (paper. pens, transparencies, dry $940 $940 $1,880 Classroom Supplies erase boards far school sites not able to supply those not able to furnish) 2 Special Project Completed by 25 classes @ $25/per class for school sites not able to $625 $625 $1,250 Students fumish Ii $3.130 . F. CONSTRUCTION $0 I $0 $0 G. CONTRACTSfCONSUL TANTS $0 I $0 $0 H. OTHER COSTS Oescrlotion Camoutallan 1 Motor Pool Lease (2 vehicles) @ $390/month; plus Mileage (2 vehicles) $20,640 $20,640 $41,280 @ 1000mi/mo @ 0.47/mi. 2 Cell Phones Purchases 1 Blackberry @ $193; 1 cell phone @ 50 $243 $0 $243 3 Cell Phone Monthly Charges Tolal monthly service fees = $115/mo $1,380 $1,380 I $2,760 4 Communications Computer network, voice mail, land line; (2) @ $108/mo $2,592 $2,592 I $5,184 5 Uniforms 4 Polo shirts@$19.95/ea; 2 Jackets@$60ea; 2 sweatshirts $310 $310 I $620 @ $1 Olea; 4 pants @$22.50/ea for both years. 6 Bus Rental 4 trips @ $500 ea. $2,000 $2,000 $4,000 7 Special Graduation Project Graduation projects will include shrub or nower planting at $3.000 $3,000 $6,000 Completed by Students the schools. anti.violence message using sidewalk paint or chalk and poster displays to be hung in local libraries_ 600 students @$5 ea. 8 Program Incentives 600 students @ $28 ea = $16,800; 120 families @30 ea $34,650 $34,650 $69,300 =$3,600; 50 At-risk students@ 45 ea = $2,250; and recreation activities for 600 youth @ $20 ea = $12,000. 9 Advanced Gang Awareness Tuition: 2@$60=$120 $120 $120 training (local) 10 Cal-Gang Training (local) Tuition: 2@$30=$60 $60 $60 11 Additional Intervention & Tuition: 2@$120 each year-$480 $240 $240 $480 Prevention training (local) 12 1-Day School Resource Tuition: 1@$360 $360 $360 (local) - $130,407 2009-207 San Bernardino County Probation GREAT Earmark Grant BUDGET TOTAL DIRECTS COSTS $248,494 r: $251 ,507 ~ L INDIRECT COSTS $0 I $0 $0 I I TOTAL PROJECT COSTS $248,494 I $251.507 I $500,000 BUDGET SUMMARY A.PERSONNEL B. FRINGE BENEFITS C. TRAVEL O. EQUIPMENT E. SUPPLIES F. CONSTRUCTION G. CONTRACTS/CONSULTANTS H. OTHER COSTS I. INDIRECT COSTS TOTAL PROJECT COSTS FEDERAL REQUEST APPLICANT REQUEST 2009-207 San Bernardino County Probation GREAT Earmark Grant BUDGET 253,807 107,277 5,380 3,130 Unallowable 130,407 S 500,000 2009-207 -. ,.' San Bernardino County Probation GREAT Earmark Grant BUDGET BUDGET NARRATIVE A. PERSONNEL 1) Request 01'$143.821 will cover the costs for the full-lime Probation Officer III for YI and Y2 of the grant. 2) A request of$109,985 will cover the cost of the full-time Probation Officer II for VI and Y2 of the grant. B. FRINGE BENEFITS Total benefits are (POJII- 42.762% and POll - 41.62%) of salary and include the following benefit components: general retirement (POIII- 27.58% and POll - 26.44%). survivor's benefits, indemnification. short-Ienn disability, workman's compo health insurance, and life insurance. 1) A request of$61,501 will cover fringe benefits for the Probation Officer III for VI and Y2 of the grant. 2) A request of$45.776 will cover the fringe benefits for the Probation Officer II for YI and Y2 of the grant. c, TRAVEL GREAT Officers will have the opportunity to attend several training sessions over the 24.month period, including annual 10.day GREAT Officer Training, 3-day GREAT Families Training and Great National Conference. Listings for GREAT trainings are updated frequently and officers will choose among upcoming courses and locations that will minimize travel and costs. GREAT trainings provide for the cost of tuition and lodging. CUrrent budgeted travel is an estimate based on previous experience. Airfare is budgeted at $500/0fficer; meals are budgeted at $50/day, and rental car cost is budgeted at $40/day. The request of$3820 in Y I and $1560 in Y2 will cover the cost of training related travel for 24 months. D. EQUIPMENT nJa E. SUPPLIES Classroom Supplies for approximately 25 c]asses@$37.60/c]ass(paper, pens, transparencies, dry erase boards for school sites not able to supply); Student special projects for approximately 25 classes@ $25/per class for school sites not able to furnish. Total supplies are estimated at $3,130 for 24 months. F. CONSTRUCTION nJa G. CONTRACTS/CONSULTANTS nJa H. OTHER COSTS Motor Pool. A request of $20,640 in YI and $20,640 in Y2 for a tota] of$41.280 will cover the cost of motor pool expenses for two vehicles for 24 months. Motor pool expenses are identified as vehicle maintenance costs, gas, and mileage costs. Cell Phones. The request of$I,623 in YI and $1,380 in Y2 for a total of 3,003 will cover the cost of a cell phone purchases and monthly charges for 24 months. The purchase of one Blackberry phone with accessories for the Probation Officer III is approximately $193; the purchase of one regular cell phone for the POll budgeted at $50. Both phones will require total combined monthly cell phone charge of$115/mo (Blackberry. $75 and cell phone - $40). Both phones will be purchased during YI of the grant. Communications. A request of$2,592 for both YI and Y2 for a total of$5,184 will cover the cost oflnfonnation Services Department computer maintenance services and stationary phone charges for both officers for 24 months. Computer network, voice mail and land line charges are $108/mo. Uniforms. Two G.R.E.A.T program Polo shirts, one sweatshirt, one jacket, and two pairs of duty pants will be purchased each year of the grant for both officer positions. Cost is calculated at Sl55/officer per year of the grant for a total of$620 for 24 months. Bus Rental- Each year several recreational activities will require bus transportation for about 40- 60 youth and will cost approximately $500 each for a total of$4,000 for 24 months. Spec.raduation Project. Students will be required to complete a graduation project. Projects will include Ilower-shrub plantings at the schools, anti-violence messages using~walk paint and chalk and poster displays that will be hung in local libraries. Supplies for each youth arc budgeted at $5/ca. Program Incentives - A request of approximately $34,650 in both years will cover incentives for 24 months and will include the tbllowing: General Incentives for approximately 600 students each year will be purchased for the core middle school and summer program for a total ofSI6,SOO/year. One special recreational event will occur each year for a total of$3,000. Special incentives for the families program will annually provide for approximately 120 families, in the amount of$3,600/year. Incentives for 50 at-risk students are budgeted at $2,250/year. Incentives for general recreational activities for 600 students are budgeted at $12,000/year. Training Tuition-the Advanced Gang Awareness, Cal.Gang Training and School Resource Officer Training will be local events held bi-annually. Many of these trainings are currently booked and future training times and locations are pending. Year one tuition costs are budgeted at $420 and Year two tuition costs at $600. I. INDIRECT COSTS nJa