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RESOLUTION NO. 2009 20';
1
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
2 BERNARDINO RATIFYING THE SUBMITTAL OF THE APPLICATION TO THE
3 SAN BERNARDINO COUNTY FIRE DEPARTMENT, OFFICE OF EMERGENCY
SERVICES FOR THE FISCAL YEAR 2008 HOMELAND SECURITY
4 GRANTICALIFORNIA EMERGENCY MANAGEMENT AGENCY TO FUND
COMPUTER EQUIPMENT FOR THE EMERGENCY OPERATION CENTER.
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6
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
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SECTION I. The Mayor and Common Council hereby ratify the Fire Chiefs submittal
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application in the amount of$9,602. A copy of the application is attached as Attachment "A",
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of the Fiscal Year 2008 Homeland Security Grant/California Emergency Management Agency
11 and incorporated herein by reference.
12 IIII
13 IIII
SAN BERNARDINO COUNTY
FIRE DEPARTMENT
2009-205
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FIRE DEPT
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COUNTY OF SAN BERNAROINO
PUBLIC AND SUPPORT
SERVICES GROUP
OFFICE OF EMERGENCY SERVICES
1743 Milo way . RIa/to, CA 92376
(909) 356.3996 . Fax (909) 356-3965
PAT A. DENNEN
Fire Chief
County Fire Warden
May 19, 2009
TO: CITYITOWN EMERGENCY MANAGERS
SAN BERNARDINO COUNTY FIRE CHIEFS
SUBJECT: FY 2008 HOMELAND SECURITY GRANT (HSGP)
UPDATE ON EOC AND FIRE JURISDICTION PROJECTS
-- TIME SENSITIVE DEADLINES --
This correspondence contains critical and time sensitive information for both the EOC and Fire
jurisdictions' individual projects for the FY2008 Homeland Security Grant Program (HSGP).
EOC OutfittinQ Proiects
During the FY2008 HSGP application process and as a result of the additional HSGP funding
received by the Operational Area (OA) , the Approval Authority authorized the Office of
Emergency Services (OES) to increase the budget of the EOC Outfitting projects (from
$125,000 to $240,050). Because of the increased funding, each EOC jurisdiction received an
additional $4,602 allocation, from $5,000 to $9,602.
Due to the short timeline in submitting the FY2008 HSGP application to the California
Emergency Management Agency (CaIEMA) last August 2008, OES was unable to send out
another project call letter for the extra funding. To ensure that each jurisdiction received their
equal share, OES included a hardware/computer project just as a place holder in the HSGP
application.
On March 9, 2009, our office sent out an email to all EOC contact persons regarding the
approved EOC projects, Please review the equipment list that was attached to make sure that
the projects approved by CalEMA met your jurisdiction's needs. Please note that the EOC
Outfitting projects performance deadline is October 31, 2009.
Fire Jurisdiction Proiects
During the FY2008 HSGP application process, the Approval Authority recommended allocating
$168,552 to each Fire jurisdiction within the Operational Area with a population of less than
30,000, Our office sent out a call letter on July 10, 2008, however, not all jurisdictions
responded to this request. Therefore, OES included a hardware/computer project for those
jurisdictions that did not respond to the request just as a place holder,
On February 19, 2009, our office sent out an email to all 17 Fire jurisdictions notifying them of
the approved projects included in the FY2008 HSGP, Please review the equipment list that was
attached to make sure that the projects approved by CalEMA met your jurisdiction's needs,
FY2008 HOMELAND SECURITY GRANT
Update on EOC and Fire Jurisdictions Projects
May 19, 2009
Page 2 of 2
2009-205
Modification Requests
If a modification is warranted, please complete the attached modification request form and
provide all the information requested. Any jurisdiction that would like to modify their EOC
project must also complete the attached EOC Request form as CalEMA requires
additional approval for all EOC projects.
As the OA is only allowed one modification per quarter, we ask that all modification and EOC
request forms be submitted to our office no later than June 10, 2009 at 5:00 p.m. Any late
requests will be included in the next quarter. There will be no exceptions.
Please contact Yolanda Daugherty or myself at (909) 356-3998 with any questions or concerns,
Sincerely,
~~<;(,~
DENISE L. BENSON, Division Manager
San Bernardino County Fire Protection District
Office of Emergency Services
DLB:yd
Attachments
cc: Homeland Security Approval Authority
2009-205
FY2008 Homeland Security Grant
Regional Collaborative Project Proposal
Narrative
Jurisdiction:
City of San Bernardino
Point of Contact:
Don Feser
Title:
Disaster Management Coordinator
Phone Number:
909.384.5115
FY2008 USGP Total Funding Request:
I $5,000
Please provide a descriptioll of your proposed project highlightillg the purpose, objective,
alld bellefit it would have 011 the Sail Bemardillo COUllty Operatiollal Area. If solicitillg
for equipmellt items please provide a brief descriptioll of the item alld its fUllctiolls.
Emergency Operations Center (EOC) Equipment Outfitting - This project involves the purchase
of several computers and peripherals to replace aging equipment in the EOC.
2009-205
CALIFORNIA EMERGENCY MANAGEMENT AGENCY
Request for Establish/Enhance Emergency Operations Center (EOC)
Applicant Name: City of San Bernardino
Homeland Security Grant Program IT 2008 Grant Number 2008-0006 OES ID# 071-00000
Urban Area Security Initiative (UASI) FY _ Grant Number OES ID#
Other Grant Number OES ID#
EST ABLISHIENHANCE EMERGENCY OPERA nONS CENTER (EOC) REQUEST
1. What type of EOC does your organization plan to establish/enhance? (Choose one of the
following)
Primary EOC -1L-
Alternate/Back-up/Duplicate EOC _
2, Describe how the establishment/enhancement of an EOC improves your organization's ability
to prevent, plan for, respond to, and recover from a terrorism event (on a separate attachment).
3. Identify anticipated costs to establish/enhance your organization's EOC.
Supplies/Equipment Cost AEL
number
Computers 9,602 04HW-OI-
INHW
Network Servers
Printers
Computer accessory devices (i.e. surge protectors, battery backups, etc,)
Computer maintenance contracts
Computer connections and cables (including fiber optic cabling)
Office Furniture (i,e, chairs, desks, tables, modular furniture, partitions, etc,)
Lighting Systems
LCD projectors
Projection/plasma/flat screens/monitors/televisions (Explain why a
regular television is unsuitable for the particular project, and explain how this item
will enhance your organization's overall ability to prevent, plan. respond to and
recover from a terrorism event.)
EOC Request Form
2009-205
Televisions
Telephone systems
Software development
Commercial off-the-shelf (COTS) software
Moving Costs (Explain the circumstances under which the moving or leasing
costs will be incurred.)
GIS plotter and software
Standardized mapping software
Standardized emergency management software
Fax machines
Copy machines
Installation ofEOC items
Miscellaneous connections for EOC items
Leasing Costs" (Indicate starting and ending dates oflease and explain the
circumstances under which the moving or leasing costs will be incurred.)
Other (must provide list/description of "other" items and costs) *
TOTAL - EOC Supplies and Equipment 9,602
EOC Request Form