HomeMy WebLinkAbout2009-199
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RESOLUTION NO. ?OOq-l qq
RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING
AMENDMENT NO. 4 TO AGREEMENT FOR PROFESSIONAL SERVICES
3 WITH TY UN INTERNATIONAL FOR THE PREPARATION OF A PROJECT
STUDY REPORT/PROJECT REPORT FOR THE UNIVERSITY
4 PARKWAYIINTERSTATE 215 INTERCHANGE LOOP ENTRANCE RAMP
5 PROJECT (SS04-19).
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. The City Manager is hereby authorized and directed to execute the
9 attached Amendment No. 4 to the Agreement for Professional Services with TY Lin
10 International in the amount of $36,849.00 to provide additional services for preparation
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of a Project Study Report (PSR) for the University Parkway/Interstate 215 interchange
loop entrance ramp project (SS04-19), said Amendment being attached hereto as Exhibit
"A" and made a part hereof.
SECTION 2. The Director of Finance is hereby authorized and directed to issue a
Purchase Order for this work to TY Lin International in the total amount of$531,815.00.
SECTION 3. The authorization to execute the above-referenced Agreement is
rescinded ifit is not executed within sixty (60) days of the passage of this Resolution.
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2009-199
RESOLUTION ... APPROVING AMENDMENT NO.4 TO AGREEMENT
1 FOR PROFESSIONAL SERVICES WITH TY LIN INTERNATIONAL FOR THE
2 PREPARATION OF A PROJECT STUDY REPORT/PROJECT REPORT FOR
THE UNIVERSITY PARKWAYIINTERSTATE 215 INTERCHANGE LOOP
3 ENTRANCE RAMP PROJECT (SS04-19).
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a j oint regular
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The foregoing Resolution
July ,2009.
G{~ k. ~
Rachel Clark, City Cle~
IS hereby approved this ~
day of
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AMES F. PENMAN,
26 ity Attorney
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~r--:~
atrick J. Morris, ayor
City of San Bernardino
pproved as to Form:
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2009-199
EXHIBIT "A"
AMENDMENT NO.4
TO AGREEMENT FOR PROFESSIONAL SERVICES
This AMENDMENT is made and entered into this "F1f day of ~'-'-~ '
2009, by and between the CITY OF SAN BERNARDINO, California, a muni lpal
corporation, hereinafter referred to as the "City" and TY Lin International, hereinafter
referred to as "Consultant. n
WITNESSETH:
A. WHEREAS, on December 6, 2004, the Mayor and Common Council
adopted Resolution No. 2004-383 approving Agreement for Professional Services in the
amount of $249,050.00 with Consultant to provide a Project Study Report/Project Report
and the supporting studies and documents for the University Parkway/Interstate 215
Interchange Southbound Loop entrance ramp project hereinafter referred to as "Project";
and
B. WHEREAS, on July 16, 2007, the Mayor and Common Council adopted
Resolution No. 2007-257 approving Amendment No. I to Agreement for Professional
Services with Consultant to provide additional design, environmental and traffic
engineering services for the Project; and
C. WHEREAS, on February 19, 2008, the Mayor and Common Council
adopted Resolution No. 2008-60 approving Amendment No.2 to the original Agreement
for Professional Services with TY Lin International to provide PSR/PR documents for the
University ParkwaylInterstate 215 Interchange Southbound Loop entrance ramp project
(SS04-19).
D. WHEREAS, on May 19,2008, the Mayor and Common council adopted
Resolution No. 2008-152 approving Amendment No.3 to the original Agreement for
Professional Services with TY Lin International to provide PSR/PR documents for the
University ParkwaylInterstate 215 Interchange Southbound Loop entrance ramp project
(SS04-19); and
E. WHEREAS, Amendment No.3 extended the term of said Agreement for
Professional Services to July 16, 2009; and
F. WHEREAS, changes to the scope of services have occurred that were
beyond the control of Consultant and the City and will require Consultant to perform
additional work and incur additional costs not anticipated at the time of execution of the
original Agreement for Professional Services; and
G. WHEREAS, changes to the scope of services will result in a continuing
need for the services of the Consultant beyond the current expiration date; and
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2009-199
Amendment No.4 to Agreement for Professional Services with TY Lin international.
H. WHEREAS, staff concurs that the work for which additional
compensation is requested was not included in the original Agreement for Professional
Services as amended;
NOW THEREFORE, the parties hereto agree as follows:
I. Section I "Scope of Services" of said Agreement for Professional Services IS
amended to add the following:
A. Consultant shall complete a Project Study Report (PSR) for the Project and
process through Caltrans and the Federal Highway Administration (FHW A) in
accordance with letter proposal from Consultant dated May 21, 2009, attached
hereto and incorporated herein as Attachment" I ".
B. Methodology for the PSR shall conform to the latest guidelines from Caltrans'
Project Development Procedures Manual (PDPM).
2. Section 2 of said Agreement for Professional Services is amended to add the
following: "The term of this Agreement for Professional Services is hereby extended
to June 30, 2010, unless terminated earlier as provided in the original Agreement for
Professional Services."
3. Section 5 "Compensation" of said Agreement for Professional Services is amended to
add the following:
AI. The City shall compensate the Consultant for actual costs (including labor costs,
employee benefits, overhead, profit, other direct and indirect costs) incurred by
the Consultant in the performance of work authorized by Amendment No.4 for
an additional cost not-to-exceed $36,849.00 as indicated in said Attachment 1.
AZ. The total not-to-exceed compensation to date for this Consultant Agreement is as
follows:
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2009-199
Amendment NO.4 to Agreement for Professional Services with TY Lin International.
Description Amount
Original Agreement $ 249,050.00
Amendment No.1 $ 180,329.00
Amendment No.2 $ 37,681.00
Amendment No.3 $ 27,906.00
Amendment No.4 (Proposed) $ 36,849.00
Totals $ 531,815.00
4. All other terms and conditions of said Agreement for Professional Services as
amended approved by Resolution Nos. 2004-383, 2007-257, 2008-060 and 2008-152
shall remain unchanged.
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2009-199
Amendment No.4 to Agreement for Professional Services with TY Un international.
AMENDMENT NO.4
TO AGREEMENT FOR PROFESSIONAL SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date first shown above.
by:
TY UN INTERNATIONAL
bY:~
, Signature
(3I1.ey /lNTt%Wcc4v/~ ltes4enj
.
Print Name/Title
ATTEST:
~h.~
Rac el Clark, City Clerk
Approved as to form:
James F. Penman
City Attorney
By: ~~ 1- fe,.~
{J
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2009-199
ATTACHMENT "1"
TYLININTERNATIONAL
engineers! pionne!'.> ! scicnl1s1s
May 21, 2009
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418-0001
Attention:
Mr. Michael Grubbs, P.E.
Subject:
University PkwyfI-215 Interchange Project
Scope and Fee to prepare PSR- Amendment 4
Dear Michael:
T.Y. Lin International (TYU) is pleased to submit this proposal to provide engineering
services to complete a Caltrans Project Study Report (PSR) for the above referenced project.
Background:
The initial contract was to prepare a combined Project Study Report/Project Report
(PSR/PR) which was completed in a draft format. After Caltrans reviewed it, they
concluded that due to policy revisions and FHW A' s new requirements, the project did not
qualify for a combined PSR/ PR anymore. The city was then directed to start over and
prepare a PSR according to the latest guidelines from Caltrans' Project Development
Procedures Manual (PDPM).
Scope of Work and Fee:
(Please see attached exhibits A and B for a detailed scope and fee)
TYU will a prepare a PSR according to the latest Caltrans Guidelines $ 131,666.00
Reimbursable expenses $6,000.00
TOTAL $137,666.00
Unused budget (as of 5-12-09) $100,816.00
TOTAL THIS REQUEST $ 36,849.00
3550 Vine Street, Suite 120 I Riverside, California I T 951.788.4688 I F 951.788.4988 I www.tylin.com
2009-199
ATTACHMENT "1"
Mr. Michael Grubbs
City of San Bernardino
May 12, 2009
Amendment 4
Prepare PSR
Page 2 of 2
Please call if any questions should arise after reviewing this proposal.
Very truly yours,
T.Y. Un International
~~(
Rodrigo Gonzalez, P.E.
Project Manager
Enclosures
cc:File
2009-199
ATTACHMENT "I"
Scope of Work for the preparation of a Caltrans Project Study Report (PSR) for a
south bound loop entrance ramp at University Parkway/I-21S Interchange
For the City of San Bernardino
5/12/09
EXHIBIT A
Task 1
Project Management
T.Y. Un International will provide overall execution and financial management of the project,
including City of San Bernardino and Caltrans coordination, tracking progress of the work,
preparing monthly invoices, biweekly project status reports and conducting project meetings.
TYLI will prepare monthly status reports to update the City on the progress to date; work to
be accomplished in the next period; and potential problems of a technical nature or forecasted
budget/schedule requirement. TYLI will also prepare and update a project schedule and
distribute it to all project team members.
TYLI's Project Manager will provide overall coordination, and supervision of project staff to
facilitate the performance of the work in accordance with the scope and requirements of the
City of San Bernardino. TYLI will coordinate all project activities with the City, Caltrans, FHWA
and any affected local agencies.
TYLI will conduct meetings with the City to discuss progress, general project issues, obtain
direction, and to exchange information. TYLI will also chair and conduct Project Development
Team (PDT) meetings. TYLI will prepare project contact lists, meeting agendas, and meeting
minutes.
De/iverab/es:
. Project Schedule
. Progress Report
. Meeting Minutes
Task 2 Data Collection / Field Review
The TYLI will review records, collect data regarding existing improvements, and collect
information on existing utilities and right of way. The TYLI will also review existing
documents, reports, studies, mapping, and plans. Field review of project site will be
conducted.
Task 3
Project Study Report (PSR)
Task 3.1 Draft and Final PSR TYLI will prepare a draft PSR which will follow Caltrans
guidelines. The PSR will include the following sections and discussions:
. Background
. Purpose and Need Statement
. Deficiencies
. Corridor and System Coordination
. Alternatives
. Impacts on utilities
. Structures
. Erosion control
"f.V:LININTERNATIONAL
2009-199
ATTACHMENT "1"
Scope of Work for the preparation of a Caltrans Project Study Report (PSR) for a
south bound loop entrance ramp at University Parkway/I-215 Interchange
For the City of San Bernardino
5112/09
. Right of way required
. Design features
. Stage construction
. Traffic Handling Plan
. Community Involvement
. Environmental Determination/Document
. Cost and Funding
. Schedule
. Project Contacts
. Project Reviews
The draft PSR will include the following attachments:
. Location map
. Appropriate maps (existing and proposed)
. Schematic Geometric Maps
. Typical cross sections of each Alternative
. Cost Estimate
. Right-of Way-Data Sheet for each Alternative
. Draft Cooperative Agreement
. Structure Advance Planning Study
The draft PSR will be submitted to the City and Caltrans for review. Upon receiving and
incorporating comments, a final PSR will be prepared and submitted for approval.
Task 3.2 Alternative Analvsis In consultation with City staff, TYLl will develop three
alternatives for detailed consideration. Each alternative will be evaluated for impacts to right-
of-way, traffic, access, sight distance, existing utilities, local and regional drainage, safety,
freeway operations, constructability, and other critical issues. Once the alternatives are
developed, a senior level TYLl engineer will perform a Value Engineering Analysis to identify
and evaluate alternative project solutions and provide recommendations to the city.
Task 3.3 Cost Estimates TYLl will prepare preliminary quantities and cost estimate for
the build alternatives. The estimate will include costs for structure, roadway, traffic and
signing, drainage, utility relocations, and right of way. Costs for preliminary engineering,
design, environmental, right of way support and construction support will also be included.
Task 3.4 Exhibits and Geometric Base maos Geometric drawings will be prepared for
each build alternative. The geometric drawings will include plan, profile, and typical cross
sections in llx17 formats, depicted on an aerial photograph and/or topography map.
Task 3.5 Riaht of Wav Data Sheets I Utilitv Assessment Right of Way data sheets will
be prepared for the build alternatives using Caltrans requirements. The data sheets will
include the right of way requirements and assessments of the cost of acquisitions.
The TYLl will identify utility companies involved in the project. Utility needs will be assessed
based on the geometric drawings of build alternatives. The information and cost related to the
utility needs will be documented in the Right of Way Data Sheet.
Page 2 of 4
-r-v:LlNINTERNATIONAL
2009-199
ATTACHMENT "1"
Scope of Work for the preparation of a Caltrans Project Study Report (PSR) for a
south bound loop entrance ramp at University Parkway/I-21S Interchange
For the City of San Bernardino
5/12/09
Task 3.6 Transoortation Manaaement Plan (TMP) TYLI will prepare a TMP data sheet in
accordance with Caltrans guidelines. This TMP will identify construction staging and traffic
handling issues to a degree sufficient to verify constructability and feasibility of traffic handling
for the preferred alternative.
Task 3.7 Preliminary Structures Advance Plannina Studv lAPS) Preliminary Structure
Advance Planning Study (APS) will be prepared for the proposed alternatives in accordance
with the requirements in Caltrans' Bridge Memo to Designers 1-8. This effort will be used to
establish final alignment and profile, support locations, bridge depth, and other key
characteristics of the structure.
Utilizing Caltrans' Bridge Advance Planning Studies Guide, square foot cost factors will be used
to develop cost estimates for the structure. A technical memorandum will also be prepared to
accompany the drawing, and will discuss key issues affecting design or construction of the
proposed structure.
Task 3.8 Storm Water Data Reoort ISWDR) TYLI will prepare a SWDR for inclusion in
the PSR. The preparation of the SWDR will follow Caltrans Storm Water Quality Handbooks
Project Planning and Design Guide (May 2007).
De/iverab/es:
. Draft Project Study Report (PSR)
. Final Project Study Report (PSR)
. Right of Data Sheets of each Alternative
. TMP Data Sheets for each Alternative
. Preliminary Advanced Planning Study for preferred Alternative
. Storm Water Data Report (SWDR) - PID Phase for preferred Alternative
Task 4 Fact Sheets Exceptions to Mandatory and Advisory Standards
TYLI will identify any exceptions to design standards required for each alternative. These
exceptions will be documented in the Fact Sheets as well as in the PSR.
De/iverab/es:
. Advisory Design Exception Fact Sheet
. Mandatory Design Exception Fact Sheet
Task S Life Cycle Cost Analysis for Pavements (LCCA)
Life-Cycle Cost Analysis for pavements shall be performed and documented for all projects
which include pavement work on the State Highway System, regardless of funding source.
TYLI will prepare a LCCA using RealCost V2.2 per Caltrans requirements and its findings will be
incorporated in the PSR.
Deliverab/es:
. LCCA Discussion in the PSR
Page 3 of 4
lYLININTERNATIONAL
2009-199
ATTACHMENT "1"
Scope of Work for the preparation of a Caltrans Project Study Report (PSR) for a
south bound loop entrance ramp at University Parkway/l-215 Interchange
For the City of San Bernardino
5/12/09
Task 6
Update Preliminary Environmental Analysis Report (PEAR)
TYLI will update the may 2006 PEAR according to the latest Caltrans requirements, the PEAR
will be included as an attachment in the PSR
Deliverables:
. Updated PEAR
Task 7 Quality Assurance I Quality Control (QA/QC)
TYLI will ensure that the project is being developed in accordance with its established QA/QC
procedures and guidelines. Budgets, schedules and project progress will be closely monitored
and controlled through TYLI's internal system.
Deliverables:
. Quality Control Statement
Assumptionsl Exclusions
. A maximum of ten meetings are assumed
. Three alternatives will be studied
. Traffic study will be completed by the city
. No Environmental work is required (Previously completed Environmental Documents
are to be included in this PSR)
. No MAR (Modified Access Report) is required during this phase
. A Drainage Report is not included
. Public Meetings are not required
. Coordination with private utility companies is not included (except to collect as-built
information)
Page 4 of 4
lYLININTERNATIONAL
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