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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Mayor Patrick J. Morris
Subject: Resolution of the Mayor and
Common Council of the City of San
Bernardino authorizing the execution of an
agreement with the Sinfonia Mexicana for
the promotion of arts and culture.
M/CC Meeting Date: October 19, 2009
Dept: Mayor's Office
Date: October 5, 2009
Synopsis of Previous Council Action:
September 15, 2008- Resolution # 2008- 370 Council authorized and approved the agreement
and grant in the amount of $32,500.
November 5, 2007 - Resolution # 2007- 432 Council authorized and approved the agreement
and grant in the amount of$52,000.
October 16, 2006 - Resolution # 2006-365 Council authorized and approved the agreement and
grant in the amount of $54,000.
October 17,2005 - Resolution # 2005-354 Council authorized and approved the agreement and
grant in the amount of$60,687.50.
Adopt the resolution.
o'w ~...:
Recommended motion:
Signature
Contact person:
Peggi Hazlett
Phone: 5133
Supporting data attached: SR, reso, and agreement
Ward: 1
FUNDING REQUIREMENTS: Amount: $50,000
Source: (Acct. No.) 001-091-5185
(Acct. Description) Fine Arts funding
Finance:
Council Notes:
Agenda Item No. III
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
execution of an agreement with the Sinfonia Mexicana for the promotion of arts and culture.
Backl!round:
Ten non-profit organizations submitted applications for the 2009-2010 fine arts grants. Total
amount requested for FY 09/10 was $175,628.00. A total of$133,500.00 was budgeted for fine
arts grants. The granted amount for the Sinfonia Mexicana was the only grant awarded by the
Fine Arts Commissioners to exceed $25,000.00. All additional grants awarded will be handled
administratively.
The deadline for grant applications was July 23,2009. Copies of the applications and
background material received were delivered to the Fine Arts Commissions for review prior to
their meeting on September 15, 2009. Commissioners independently reviewed the submitted
materials and grant packages and made their final decision on grant allocations for
recommendation to the Mayor and Common Council.
The Fine Arts Commission is charged with making the difficult decision about how to effectively
allocate the limited funds budgeted for the promotion of arts and culture in the City of San
Bernardino. The following is the recommendation by the Fine Arts Commission for FY 09/10.
2009/1 0 2008/09
1. Black Voice Foundation $ 5,000
2. Canto Bello Chorale $ 9,300 $ 7,000
3. Coyote Conservatory $ 7,400 $ 10,000
4. Inland Dance Theatres $ 20,203 $ 22,000
5. Inland Theatre Works $ 16,800 $ 15,000
6. Junior University $ 15,000 $ 13,000
7. Lambda Theta Phi $ -0-
8. Mariachi Youth Academy $ 17,945 $ 10,000
9. Mural Project $ 12,500
10. Opera Workshop $ 9,818
11 Prime Time Choraliers $ 3,400
12. Sinfonia Mexicana $ 50,000 $ 32,500
13. Youth Symphony $ 6,500
Fiscal Impact:
Grant award in the amount of$50,000.00 from account # 001-091-5185 (Fine Arts Funding).
Recommendation:
Adopt Resolution.
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3 RESOLUTION OF THE MAYOR AND COMMOM COUNCIL OF THE CITY OF
SAN BERNARDINO AUHORIZING THE EXECUTION OF AN AGREEMENT WITH
4 THE SINFONIA MEXICANA FOR THE PROMOTION OF ARTS AND CULTURE.
RESOLUTION NO.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
6 OF SAN BERNARDINO AS FOLLOWS:
7 SECTION 1. That the City Manager of the City of San Bernardino is hereby
8 anthorized and directed to execute on behalf of said City an Agreement with Sinfonia
9 Mexicana, a copy of which is attached marked Exhibit "A" and incorporated herein by
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reference as fully as though set forth at length.
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SECTION 2. The authorization to execute the above referenced agreement is
rescinded if the parties to the agreement fail to execute it within sixty (60) days of passage
of this resolution.
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1 SOLUTION OF THE MAYOR AND COMMOM COUNCIL OF THE CITY OF SAN
2 ERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE
INFONIA MEXICANA FOR THE PROMOTION OF ARTS AND CULTURE.
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4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5 ornrnon Council of the City of San Bernardino at a regular meeting thereof, held on the 19th
6 ay of October, 2009, by the following vote, to wit:
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AYES
NAYS
ABSTAIN ABSENT
C CAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
,2009.
Patrick J. Morris, Mayor
City of San Bernardino
AMES F. PENMAN,
ity Attorney
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Exhibit "A';
AGREEMENT
Fine Arts Funding
THIS AGREEMENT is entered into between the CITY
OF SAN BERNARDINO, a municipal corporation, referred
to as .City" and the Sinfonia Mexicana, a non-profit
organization, referred to as .Organization"
The parties agree as follow:
1. Recitals.
A. Organization has requested financial
assistance from City for fiscal year 2009-10, in
order to assist in defraying the expense of certain
concerts, shows, festivals, events, or activities
sponsored by Organization as set forth in
Organization's grant proposal (hereinafter .the
proposal") approved by the Fine Arts Commission of
the City. A copy of said proposal is on file in the
Mayor's Office. The financial assistance provided
for in this agreement is made on a one-time only
basis, and receipt of said funds shall not imply a
continuing obligation of the City beyond the terms of
this Agreement.
B. The expenditure is for a valid municipal
public purpose, to wit: for the promotion of art
appreciation in San Bernardino, as more fully set
forth in the proposal submitted by Organization.
2. Payment. Upon presentation of a claim to
the City Manager's Office, City shall pay to
Organization from the budget for the 2009-10 fiscal
year, the total sum of $50,000.00 dollars, to cover
the costs per Fine Arts grant application agreement.
3. Use of Funds. The funds paid to
Organization shall be used solely for the purposes
set forth in Paragraph 1 and in strict compliance
with the provisions set forth in the agreement. No
deviation from the agreement shall be made without
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
CULTURE.
the written approval of the City of San Bernardino.
Said funds shall be expended by June 30, 2010, and
any unexpended funds shall be returned to City by
Organization.
4. Accounting. Within 20 days after the
completion of the event, the Organization shall
submit to the City Manager's Office, with a copy to
the Director of Finance, an accounting of the actual
expenditures connected with said event(s) as it
relates to the funds which were provided by the City.
Financial records shall be maintained in accordance
with generally accepted accounting principles by
Organization in such manner as to permit City to
easily trace the expenditures of the funds. All books
and records of Organization are to be kept open for
inspection at any time during the business day by the
City or its officers or agents. Failure to submit
the financial records in accordance with this section
will result in the Organization reimbursing the funds
to the City.
5. Hold Harmless. Organization covenants and
agrees to defend, indemnify, and hold harmless the
City of San Bernardino, its elective and appointive
boards, commissions, officers, attorneys, agents and
employees from all liabilities and charges, expenses
(including attorney fees), suits or losses however
occurring, or damages arising or growing out of the
use or receipt of the funds paid hereunder and all
operations under this agreement. Payments hereunder
are made with the understanding that the City is not
involved in the performance of services or other
activities of Organization. Organization and its
employees and agents are independent contractors and
are not employees or agents of the City in performing
said services. Organization further warrants that it
has secured all rights and permissions to perform any
works of intellectual property publicly or use any
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
CULTURE.
names, marks, or trade names, including any licenses
necessary, to use any intellectual property,
including, but not limited to, any works protected by
state and federal statutory and common law copyright,
right of publicity, and trademark/unfair competition
laws, or any other proprietary rights.
Organization agrees to indemnify, hold harmless, and
defend the City of San Bernardino, including its
employees, contractors, and agents, from and against
any claims or lawsuits, including costs, expenses,
and attorney's fees, that arise or result from any
allegation of intellectual property infringement by
organization.
The costs, salary and expenses of the City Attorney
and members of his office in enforcing this agreement
on behalf of the City shall be considered as
"attorney fees" for the purposes of this paragraph.
6. Termination. City shall have the right to
terminate this Agreement and any funding remaining
unpaid hereunder for any reason by mailing a ten-day
written notice to Organization and this agreement
shall terminate ten days after the mailing of such
notice. In event this Agreement is terminated for
reasons of improper use of funds or use of funds for
any purpose other than those authorized, any
unexpended portion of funds provided by City shall be
returned to City. In addition, Organization shall
reimburse to City any funds expended which were used
for any purpose other than those authorized under
this Agreement.
7. Assignment.
assign its interest in
prior written approval
Organization shall not
this Agreement without the
of City.
25 8. Insurance. Organization shall take out
and maintain during the life of this Agreement such
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
CULTURE.
public liability and property damage insurance,
naming the City and its elective and appointive
boards, commissions, officers, attorneys, agents and
employees as additional insured by Organization and
its agents performing acts covered by this Agreement
from the claims for personal injury, including death,
as well as from claims for property damage which may
arise from Organization's or its agents' operation
hereunder, whether such operations be by Organization
or its agent or by anyone directly or indirectly
employed by either Organization or its agents, and
the amounts of such insurance shall be as follows:
(a) Public Liability Insurance. In an amount
not less that $1,000,000 for injuries, including, but
not limited to, death, to any person, and subject to
the same limit for each person, in an amount not less
than $100,000 on account of anyone occurrence.
(b)
less than
person on
Property Damage Insurance. In an amount not
$50,000 for damage to the property of each
account of an occurrence.
(c) Workers Compensation. Organization shall
provide worker compensation insurance in the amount
required by state law if the funds provided hereunder
are to be paid as a salary to any employee of
organization. Organization shall provide worker
compensation insurance in the amount required by
state law if the funds provided hereunder are to paid
as salary to any employee of Organization.
Organization shall require that all rights of
subrogation under such policy of workers compensation
insurance shall be waived as to City. City shall be
set forth as an additional named insured in each
policy of insurance provide hereunder.
(d) The Certificate of Insurance furnished to
the City shall require the insurer to notify the City
of any change or termination in the policy.
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
CULTURE.
9. Obligation. Organization hereby
convenants that it has taken all actions necessary to
make the adherence to the obligations imposed by this
agreement a binding obligation of the organization.
10. Notices. All notices herein required shall
be in writing and delivered in person or sent by
certified mail, postage prepaid addressed as follows:
As to City:
As to Organization:
Mayor's Office
Anthony Bocanegra,
President
SINFONIA MEXICANA
562 West 4th Street
San Bernardino, CA. 92401
City of San Bernardino
300 North -D" Street
San Bernardino, CA. 92418
11. Entire Agreement. This Agreement and any
other documents or instruments attached hereto or
referred to herein integrate all terms and conditions
mentioned herein or incidental hereto, and supersede
all negotiations and prior writing in respect to the
subject matter hereof. In the event of conflict
between the terms conditions or provisions of this
Agreement, and any such document or instrument, the
terms and conditions of this Agreement shall prevail.
12. Non-Discrimination. Organization agrees
that for the term of this Agreement it shall not
discriminate in employment recruitment, hiring,
admission practices, and advertising or in any other
manner on the basis of race, color, religion,
national origin, marital status, mental or physical
disability, medical condition, gender, age, sexual
orientation, or any other status protected by law.
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17 Approved as to form:
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
CULTURE.
CITY OF SAN BERNARDINO
Date:
Charles McNeely,
City Manager
ATTEST:
Rachel G. Clark, City Clerk
SINFONIA MEXICANA
By:
Anthony Bocanegra,
President
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James F. Penman
City Attorney
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AGREEMENT
Fine Arts Funding
THIS AGREEMENT is entered into between the CITY
OF SAN BERNARDINO, a municipal corporation, referred
to as "City" and the Sinfonia Mexicana, a non-profit
organization, referred to as "Organization"
The parties agree as follow:
1. Recitals.
A. Organization has requested financial
assistance from City for fiscal year 2009-10, in
order to assist in defraying the expense of certain
concerts, shows, festivals, events, or activities
sponsored by Organization as set forth in
Organization's grant proposal (hereinafter "the
proposal") approved by the Fine Arts Commission of
the City. A copy of said proposal is on file in the
Mayor's Office. The financial assistance provided
for in this agreement is made on a one-time only
basis, and receipt of said funds shall not imply a
continuing obligation of the City beyond the terms of
this Agreement.
B. The expenditure is for a valid municipal
public purpose, to wit: for the promotion of art
appreciation in San Bernardino, as more fully set
forth in the proposal submitted by Organization.
2. Payment. Upon presentation of a claim to
the 'City Manager's Office, City shall pay to
Organization from the budget for the 2009-10 fiscal
year, the total sum of $50,000.00 dollars, to cover
the costs per Fine Arts grant application agreement.
3. Use of Funds. The funds paid to
Organization shall be used solely for the purposes
set forth in Paragraph 1 and in strict compliance
with the provisions set forth in the agreement. No
deviation from the agreement shall be made without
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
CULTURE.
the written approval of the City of San Bernardino.
Said funds shall be expended by June 30, 2010, and
any unexpended funds shall be returned to City by
Organization.
4. Accounting. Within 20 days after the
completion of the event, the Organization shall
submit to the City Manager's Office, with a copy to
the Director of Finance, an accounting of the actual
expenditures connected with said event(s) as it
relates to the funds which were provided by the City.
Financial records shall be maintained in accordance
with generally accepted accounting principles by
Organization in such manner as to permit City to
easily trace the expenditures of the funds. All books
and records of Organization are to be kept open for
inspection at any time during the business day by the
City or its officers or agents. Failure to submit
the financial records in accordance with this section
will result in the Organization reimbursing the funds
to the City.
5. Hold Harmless. Organization covenants and
agrees to defend, indemnify, and hold harmless the
City of San Bernardino, its elective and appointive
boards, commissions, officers, attorneys, agents and
employees from all liabilities and charges, expenses
(including attorney fees), suits or losses however
occurring, or damages arising or growing out of the
use or receipt of the funds paid hereunder and all
operations under this agreement. Payments hereunder
are made with the understanding that the City is not
involved in the performance of services or other
activities of Organization. Organization and its
employees and agents are independent contractors and
are not employees or agents of the City in performing
said services. Organization further warrants that it
has secured all rights and permissions to perform any
works of intellectual property publicly or use any
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
CULTURE.
names, marks, or trade names, including any licenses
necessary, to use any intellectual property,
including, but not limited to, any works protected by
state and federal statutory and common law copyright,
right of publicity, and trademark/unfair competition
laws, or any other proprietary rights.
Organization agrees to indemnify, hold harmless, and
defend the City of San Bernardino, including its
employees, contractors, and agents, from and against
any claims or lawsuits, including costs, expenses,
and attorney's fees, that arise or result from any
allegation of intellectual property infringement by
organization.
The costs, salary and expenses of the City Attorney
and members of his office in enforcing this agreement
on behalf of the City shall be considered as
"attorney fees. for the purposes of this paragraph.
6. Termination. City shall have the right to
terminate this Agreement and any funding remaining
unpaid hereunder for any reason by mailing a ten-day
written notice to Organization and this agreement
shall terminate ten days after the mailing of such
notice. In event this Agreement is terminated for
reasons of improper use of funds or use of funds for
any purpose other than those authorized, any
unexpended portion of funds provided by City shall be
returned to City. In addition, Organization shall
reimburse to City any funds expended which were used
for any purpose other than those authorized under
this Agreement.
7. Assignment.
assign its interest in
prior written approval
Organization shall not
this Agreement without the
of City.
8. Insurance. Organization shall take out
and maintain during the life of this Agreement such
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
CULTURE.
public liability and property damage insurance,
naming the City and its elective and appointive
boards, commissions, officers, attorneys, agents and
employees as additional insured by Organization and
its agents performing acts covered by this Agreement
from the claims for personal injury, including death,
as well as from claims for property damage which may
arise from Organization's or its agents' operation
hereunder, whether such operations be by Organization
or its agent or by anyone directly or indirectly
employed by either Organization or its agents, and
the amounts of such insurance shall be as follows:
(a) Public Liability Insurance. In an amount
not less that $1,000,000 for injuries, including, but
not limited to, death, to any person, and subject to
the same limit for each person, in an amount not less
than $100,000 on account of anyone occurrence.
(b)
less than
person on
Property Damage Insurance. In an amount not
$50,000 for damage to the property of each
account of an occurrence.
(c) Workers Compensation. Organization shall
provide worker compensation insurance in the amount
required by state law if the funds provided hereunder
are to be paid as a salary to any employee of
organization. Organization shall provide worker
compensation insurance in the amount required by
state law if the funds provided hereunder are to paid
as salary to any employee of Organization.
Organization shall require that all rights of
subrogation under such policy of workers compensation
insurance shall be waived as to City. City shall be
set forth as an additional named insured in each
policy of insurance provide hereunder.
(d) The Certificate of Insurance furnished to
the City shall require the insurer to notify the City
of any change or termination in the policy.
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
CULTURE.
9. Obligation. Organization hereby
convenants that it has taken all actions necessary to
make the adherence to the obligations imposed by this
agreement a binding obligation of the organization.
10. Notices. All notices herein required shall
be in writing and delivered in person or sent by
certified mail, postage prepaid addressed as follows:
As to City:
As to Organization:
Mayor's Office
Anthony Bocanegra,
President
SINFONIA MEXICANA
562 West 4th Street
San Bernardino, CA. 92401
City of San Bernardino
300 North "D" Street
San Bernardino, CA. 92418
11. Entire Agreement. This Agreement and any
other documents or instruments attached hereto or
referred to herein integrate all terms and conditions
mentioned herein or incidental hereto, and supersede
all negotiations and prior writing in respect to the
subject matter hereof. In the event of conflict
between the terms conditions or provisions of this
Agreement, and any such document or instrument, the
terms and conditions of this Agreement shall prevail.
12. Non-Discrimination. Organization agrees
that for the term of this Agreement it shall not
discriminate in employment recruitment, hiring,
admission practices, and advertising or in any other
manner on the basis of race, color, religion,
national origin, marital status, mental or physical
disability, medical condition, gender, age, sexual
orientation, or any other status protected by law.
III
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III
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
CULTURE.
Date:
Approved as to form:
James F. Penman
City Attorney
By: L 1--t~
o
CITY OF SAN BERNARDINO
Charles McNeely,
City Manager
ATTEST:
Rachel G. Clark, City Clerk
SINFONIA MEXICANA
By:
Anthony Bocanegra,
President
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