HomeMy WebLinkAbout11-Facilities Management
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL
ACTION
From: Mike Brooks. Interim Director Subject:
Resolution authorizing the execution of an agreement with
Dept: Facilities Management and issuance of a purchase order to Metric Parking. Inc. for the
purchase and installation of multi-space parking meters in the
Date: September 29, 2009 downtown area.
MlCC Meetin2 Date:
October 19, 2009
Synopsis of Previous Council Action:
2/17/09 - Revenue from Parking Meter Program included in budget saving measures action.
Recommended Motion:
Adopt Resolution
Contact person: Tony Frossard
\U
Mike Brooks
Interim Director of Facilities Management
Phone: 384-5244
~
Supporting data attached: Staff Report, Resolution
Ward(s):
1
FUNDING REQUIREMENTS:
Amount: $154.400
Source::
AB 2766 Fund $100,000
General Fund FY 2008-09 savings $54,400
Annual new program
revenue (12 months):
$53,460; FY 09/10:
$13,365
Barbara Pachon
Director of Finance
Council Notes:
Agenda Item No. I ,
10..1 q,O'
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing the execution of an agreement with and issuance of a purchase order to
Metric Parking, Inc. for the purchase and installation of multi-space parking meters in the
downtown area.
BACKGROUND
The Mayor and Common Council, at the February 17tlt meeting, authorized the Facilities
Management staff to create a parking meter program in the downtown area. Accordingly, staff
prepared a Request for Proposals to install 15 multi-space meters in the courthouse district of the
downtown area. These meters would monitor 150 parking spaces, and generate a positive cash flow
at a rate of $.25 per quarter-hour. Funding for these meters would come from the AB 2766
Subvention Funds (the vehicle registration fee surcharge of $6 per vehicle) and the general fund.
Under Market Based Strategies there is a subcategory called Parking Management where: the
purchase of parking meters will qualify. The parking meters would be an incentive to those coming
to the Courthouse district to use public transportation. The parking meters would eliminate free
parking to lessen congestion and encourage transit use.
Request for Proposals # RFQ F-09-09 was mailed to seven vendors, the San Bernardino Chamber of
Commerce, advertised in the Sun newspaper, and placed on the City Website. Six bids were
received on April 20, 2009. One bid was deemed by the panel to be non-compliant, as the vendor
bid single-space parking meters. The bids were reviewed by a panel consisting of Kerry Morford,
Development Services, Jim Sharer, Facilities Management and Mark Garcia, Police Department.
The panel used an evaluation criteria that was part of the RFP package. The results are as follows:
Vendor Location Score Total Bid
1. Metric Parking, Inc Cranbury, NJ 252 $133,374.32
2. APARC Richmond, BC (Can) 247 $130,113.28
3. MacKay Meters New Glasgow, NS (Can) 241 $149,085.00
4. Pacific Parking Systems Irvine, CA 238 $129,181.50
5. Digital Payment Technology Burnaby, BC (Can) 236 $152,670.40
Based on criteria evaluation by the panel, Metric Parking, Inc. received the overall highest score of
252 points out of possible 300. During further discussions with Metric Parking, Inc. Facilities.
Management staff negotiated a solar powered version of the original meters for a total project cost
of $140,219.32. The added $6845 will provide a built in solar panel as a battery charger on each
meter extending the battery life from two months to more than three years before service is
required. A contingency of 3 % is also requested in the event of unforeseen circumstances.
are covered by manufacture warranty for the first year. The Vendor will be providing staff training
in the areas of maintenance/repair, coin collection, programming and monitoring the equipment.
In addition to the contract cost with Metric Parking, the City will also incur cost related to creating
signs, and providing space marking and numbering. This portion of the project is estimated to be
approximately $10,000 and will be handled by the Public Services Department.
Total Estimated Costs (rounded):
Multi-space Meters
Contingency (3%)
Signs and markings
Total Estimated Project Cost
$140,220
4,200
10.000
$154,400
FINANCIAL IMPACT
$100,000 was included in the FY 2009-20 I 0 Preliminary Budget in the AB 2766 Fund for this
project (111-241-5706). Facilities staffhas also identified additional savings from their FY 2008-09
budget (001-325-5507) to fund the remaining cost of $54,400. Once the program is implemented,
annual ongoing revenue is estimated to be approximately $53,460.
Revenue estimates are as follows using these assumptions: 150 spaces, 1.00 per hour parking rate,
45% occupancy rate, 3 changes per day, 1 hour average stay.
. 150 x 1 x.45 x 3 xl = 202.50 daily revenue
. 202.50 x 22 days/mo = $4,455 monthly revenue
. 4,455 x 12 months $53,460 annual revenue
. 4,455 x 3 months- $13,365 revenue for the remainder ofFY 09/10
All revenue projections are assumptions based upon unlimited free parking being available. The
45% occupancy rate may be higher or lower.
RECOMMENDATION
I.) Adopt Resolution
2.) Authorize the Director of Finance to carryover $54,400 in unexpended funds
from Facilities Management's FY 2008-09 budget, account # 001-325-5507, into
Facilities Management's FY 2009-10 budget, account # 001-325-5706 (capital
improvements).