HomeMy WebLinkAbout2009-116
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RESOLUTION NO.
2009-116
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO CONSENTING AND APPROVING THE CITY
MANAGER OF THE CITY OF SAN BERNARDINO ("CITY") TO SUBMIT
AN APPLICATION TO THE DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT ("HUD") FOR HOMELESSNESS PREVENTION AND
RAPID RE-HOUSING PROGRAM ("HPRP") FUNDS
7 WHEREAS, the Mayor and Common Council of the City of San Bernardino ("Council")
8 recognizes the need to provide financial assistance and services to individuals and households who
9 are experiencing homelessness or are at serious risk of becoming homeless; and
10 WHEREAS, it is necessary for the Council to approve a substantial amendment
11 ("Substantial Amendment") to the City's 2008-2009 Annual Action Plan in order to submit an
12 application to the U.S. Department of Housing and Urban Development ("HUD") for
13 Homelessness Prevention and Rapid Re-Housing Program ("HPRP") Funds; and
14 WHEREAS, the Council recognizes the benefits to be derived from receiving HPRP Funds
15 from HUD in the amount of$1,455,066; and
16 WHEREAS, the HPRP Funds are made available by HUD to provide financial assistance
17 and services to prevent individuals and households from becoming homeless or assist those who
18 are experiencing homelessness to be re-housed and stabilized; and
19 WHEREAS, the City of San Bernardino ("City") is eligible to apply to HUD for such
20 HPRP Funds and to then makc such funds available to be administered by the Redevelopment
21 Agency of the City of San Bernardino ("Agency") as the intended sub-recipient of the application
22 of the City and administrator of the HPRP Funds.
23 NOW, THEREFORE, IT IS HEREBY RESOLVED, DETERMINED AND ORDERED BY
24 THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO, AS
25 FOLLOWS:
26 Section 1. The Mayor and Common Council hereby finds and determines that the facts and
27 circumstances set forth in the Recitals hereof are true and correct in all respects.
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P.lAgendas\Resolutions\Resolutions\2009\05-04.09 ARRA Act - Homelessness Prevention "'lee Reso.doc
2009-116
1 Section 2. The Mayor and Common Council hereby consents to the submittal of a
2 Substantial Amendment to the City's 2008-2009 Annual Action Plan and a HPRP Funds application
3 and hereby approves and authorizes the City Manager to execute and to submit the application on
4 behalf of the City together with such additional information from the Agency as the sub-recipient
5 and administrator of the HPRP Funds for the use and administration by the Agency of the HPRP
6 Funds to provide financial assistance and services to individuals and households who are
7 experiencing homelessness or are at serious risk of becoming homeless.
8 Section 3. This Resolution shall take effect upon its adoption and execution in the manner
9 as required by the City Charter.
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2009-116
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO CONSENTING AND APPROVING THE CITY
MANAGER OF THE CITY OF SAN BERNARDINO ("CITY") TO SUBMIT
AN APPLICATION TO THE DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT ("HUD") FOR HOMELESSNESS PREVENTION AND
RAPID RE-HOUSING PROGRAM ("HPRP") FUNDS
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a ioint regular
meeting
7 thereof, held on the 4th day of May
8 Council Members: Aves Navs
9 ESTRADA ---1L
10 BAXTER -----X..-
11 BRINKER x
12 SHORETT x
-
13 KELLEY x
14 JOHNSON ---1L
15 MC CAMMACK -----X..-
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,2009, by the following vote to wit:
Abstain
Absent
(]~ 11. ~
Rachel G. Clark, City Clerk
19 The foregoing Resolution is hereby approved this 5rY day of
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May
,2009.
23 Approved as to Form:
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By:
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. e.....-
ames F. Penman, City Attorney
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P:\Agendas"Resolutions\Resohltions\2009\05-04-09 ARRA Act -llomclessness Prevention MCe ResQ,doc
2009-116
San Bernar f'no
8M
CITY OF SAN BERNARDINO
2008-2009
ANNUAL ACTION PLAN
SUBSTANTIAL AMENDMENT
MAY 4, 2009
Prepared by:
Economic Development Agency of the
City of San Bernardino
Emil A. Marzullo
Interim Executive Director
2009-116
.
City of San Bernardino
2008-2009 Amendment to the One-Year Action Plan
Homeless Prevention and Rapid Re-Housing Program
City of San Bernardino
2008-2009
Annual Action Plan
Substantial Amendment
Homelessness Prevention and Rapid Re-Housing Program
TABLE OF CONTENTS
Introd uction ........... ........................................................ .................................................... 1
General Information ......................................................................................................... 2
Citizen Participation and Public Comment.................................................................... 3
Distribution and Administration of Funds ..................................................................... 4
Co llabo ration .................... .............. ........................ ............................................. ......... ..... 6
Estimated Budget Summary ............................................................................................ 7
Authorized Signature........................................................................................................9
Appendix A: Public Notice ............................................................................................10
Appendix B: SF-424.......................................................................................................13
Appendix C: Certifications............................................................................................ 20
Appendix D: HUD HPRP Notice .................................................................................. 26
--~~----'.~--'-
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Introduction
2009-1t6
City of San Bernardino
2008-2009
Annual Action Plan
Substantial Amendment
Homelessness Prevention and Rapid Re-Housing Program
Introduction
The City of San Bernardino (City) is one of Southern California's most historic and most
rapidly changing communities. The City was incorporated in 1854. Now, the City's
202,000 residents make it the second largest municipality east of Los Angeles and 18th
largest in California. Despite continuing growth and improvement, the recent nationwide
economic downturn has negatively affected the City and its residents. Federal assistance is
needed to prevent increased homelessness and to re-house those who have become
homeless in the City of San Bernardino.
In February 2009, Congress passed an historic $800 billion economic recovery-funding
package that included $1.5 billion for homelessness prevention and re-housing. On March
19, 2009, The U.S. Department of Housing and Urban Development (HUD) released
guidelines for this funding under the new Homeless Prevention and Rapid Re-Housing
Program (HPRP). See Appendix C: HUD HPRP Notice.
HUD has allocated HPRP funds among states, counties and cities nationwide. To apply
for HPRP funds, local governments must amend their current annual action plans to add
this new grant to their existing allocations of Community Development Block Grant
(CDBG), HOME Investment Partnerships Act (HOME) and Emergency Shelter Grant
(ESG) funds. This Substantial Amendment, including the SF-424 form contained in
Appendix A, and the Certifications in Appendix B, constitutes the City of San
Bernardino's application to HUD for its $1,455,066 allocation of HPRP grant funds.
Under the City's Citizen Participation Plan, the public has an opportunity to review and
comment on the City's proposed use of the new grant. The deadline for submittal is May
18,2009.
In accordance with federal regulations, the City of San Bernardino developed a five-year
Consolidated Plan covering fiscal years 2005-2006 through 2009-2010. Each year during
this five-year period, HUD awards CDBG; HOME, and ESG entitlement grants to the City
through approved annual action plans. The 2008-2009 Annual Action Plan is the City's
current plan for receiving and utilizing these entitlement grants. The Economic
Development Agency (EDA) is the lead agency responsible for submitting annual action
plans, and will be the lead agency for administering the City's HPRP funding.
The Substantial Amendment is provided on the required HUD-40119 form as follows:
2009-116
.0
!II H
City olSon Bernardino
2008-2009 Amendment to the One- Year Action Plan
Homeless Prevention and Rapid Re-Housing Program
General Information
Substantial Amendment to the Consolidated Plan 2008 Action Plan for the
Homelessness Prevention and Rapid Re-Honsing Program (HPRP)
Grantees eligible to receive funds under the Homelessness Prevention and Rapid Re-
Housing Program (HPRP) are required to complete a substantial amendment to their
Consolidated Plan 2008 Action Plan. This form sets forth the required format for this
substantial amendment. A completed form is due to HUD within 60 days of the
publication of the HUD HPRP notice.
To aid grantees in meeting this submission deadline, the HPRP Notice reduces the
requirement for a 30-day public comment period to no less than 12 calendar days for this
substantial amendment. With this exception, HPRP grantees are required to follow their
Consolidated Plan's citizen participation process, including consultation with the
Continuum of Care (CoC) in the appropriate jurisdiction(s). Grantees are also required to
coordinate HPRP activities with the CoC's strategies for homeless prevention and ending
homelessness. To maximize transparency, HUD strongly recommends that each grantee
post its substantial amendment materials on the grantee's official website as the materials
are developed.
A complete submission contains the following three documents:
I) A signed and dated SF-424,
2) A completed form HUD-401l9 (this form), and
3) Signed and dated General Consolidated Plan and HPRP certifications.
For additional information regarding the HPRP program, visit the HUD Homelessness
Resource Exchange (www.hudhre.info).This site will be regularly updated to include
HPRP resources developed by HUD and its technical assistance providers.
The infonnation collection requirements contained in this application have been submitted to the Office of Management and Budget
(OMB) for review under the Paperwork Reduction Act of 1995 (44 U.S.c. 3501-3520). This agency may not collect this information,
and you are not required to complete this form, unless it displays a currently valid OMB control number.
Information is submitted in accordance with the regulatory authority contained in each program rule. The information will be used to
rate applications. determine eligibility, and establish grant amounts.
Public reporting burden for this collection of infonnation is estimated to be 16 hours, including the time for reviewing instructions,
searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.
This infonnation is required to obtain benefits. To the extent that any infonnation collected is of a confidential nature, there will be
compliance with Privacy Act requirements. However, the substantial amendment to the Consolidated Plan 2008 Action Plan does not
request the submission of such information.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.c. 1001,
1010, 1012; 31 USe. 3729, 3802)
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2009-1 t6
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City of San Bernardino
2008-2009 Amendment to the One-Year Action Plan
Homeless Prevention and Rapid Re-Housing Program
Grantee Name City of San Bernardino
Name of Entity or Department Economic Development Agency
Administering Funds
HPRP Contact Person Lisa A. Connor
(person to answer questions about this amendment and HPRP)
Title Assistant Proj ect Manager
Address Line 1 201 North "E" Street
Address Line 2 Suite 30 I
City, State, Zip Code San Bernardino, CA 92401
Telephone (909) 663-1044
Fax (909) 888-9413
Email Address lconnor@sbrda.org
Authorized Official (if different from Contact Person) Patrick J. Morris
Title Mayor, City of San Bernardino
Address Line 1 300 N. "D" Street
Address Line 2
City, State, Zip Code San Bernardino, CA 92418
Telephone (909) 384-5133
Fax (909) 384-5067
Email Address morris --pa@sbcity.org
Web Address where this Form is Posted http://www.sbrda.org
Amount Grantee is Eligible to Receive*
Amount Grantee is Requesting
$ 1,455,066
$ 1,455,066
* Amounts are available at http://www.hud.gov/recoverv/homelesspreventrecov.xls
Citizen Pal.ticipation and Public Commcnt
1. Briefly describe how the grantee followed its citizen participation plan regarding
this proposed substantial amendment (limit 250 words).
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2009-t16
II
City of San Bernardino
2008-2009 Amendment to the One-Year Action Plan
Homeless Prevention and Rapid Re-Housing Program
Response:
In accordance with its Citizen Participation Plan, as published in its 2008-2009
Annual Action Plan, the City conducted the following activities to substantially
amend the Plan:
. Published a public notice on April 13, 2009, and April 20, 2009,
announcing a pnblic hearing to review the proposed substantial
amendment.
. Invited public comment before and during the public hearing.
. Conducted a public hearing before the Mayor and Common Council
on May 4, 2009.
. Received staff's presentation of the proposed substantial amendment.
. Received public comments and testimony, and
obtained approval to add the new HPRP grant to the list of grant sources
and uses offunds contained in the City's 2008-2009 Annual Action Plan.
2. Provide the appropriate response regarding this substantial amendment by checking
one ofthe following options:
iii Grantee did not receive public comments.
o Grantee received and accepted all public comments.
o Grantee received public comments and did not accept one or more of the
comments.
3. Provide a summary of the public comments regarding this substantial amendment.
Include a surrunary of any comments or views not accepted and the reasons for
non-acceptance.
Response:
No public comments received to date.
Distribution and Administration of Funds
Reminder: The HPRP grant will be made by means of a grant agreement executed by HUD
and the grantee. The three-year deadline to expend funds begins when HUD signs the grant
agreement. Grantees should ensure that sufficient planning is in place to begin to expend
funds shortly after grant agreement.
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2009-116
II
City of San Bernardino
2008-2009 Amendment to the One- Year Action Plan
Homeless PrlNention and Rapid Re-Housing Program
1. Check the process(es) that the grantee plans to use to select subgrantees. Note that a
subgrantee is defined as the organization to which the grantee provides HPRP
funds.
It! Competitive Process
D Formula Allocation
It! Other (Specify: Specific activities described in the Substantial Amendment)
2. Briefly describe the process(es) indicated in question I above (limit 250 words).
Response:
This Substantial Amendment will allocate specific portions of the City's HPRP
funds to non-profit homeless providers serving the City of San Bernardino.
Selected non-profit homeless providers will be tasked with providing case
management services and will carry out homeless prevention services.
Additional services, as needed, will be obtained through a Request for
Proposals competitive process.
3. Briefly describe the process the grantee plans to use, once HUD signs the grant
agreement, to allocate funds available to subgrantees by September 30, 2009, as
required by the HPRP Notice (limit 250 words).
Response:
A Request for Proposal (RFP) for HPRP program services will be presented to
the Mayor and Common Council for release approval. Once the RFP is
approved for release to the public, the RFP will be advertised in local
newspapers, mailings and posted on the EDA's web site. The advertisement
will contain the requirements of the HPRP grant, and a description of services
being sought by the City. EDA staff may hold a proposal conference to
further explain City and HPRP contract requirements. EDA staff will accept
questions from the public via e-mail or in writing regarding all proposal
requirements. Questions submitted prior to a predetermined deadline will be
posted on the EDA's website prior to the RFP submission deadline.
In addition, the RFP will include a deadline for proposal submission, to allow
adeqnate time for a comprehensive review of all proposals prior to awarding
contracts. Acceptable RFP responses, received prior to or on the deadline, will
be reviewed by EDA staff. EDA staff involved in the selection process shall
not have a relationship with a person or bnsiness entity seeking a contract.
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2009-1 t6
II
City of San Bernardino
2008-2009 Amendment to the One- Year Action Plan
Homeless Prevention and Rapid Re-Housing Program
Awarding of HPRP sub grants will be based on reviews completed by EDA
staff to select proposals that best meet the needs of the City's residents. Once
the successful proposals are identified, EDA staff will develop contracts with
the agencies who submitted the successful proposals. All contracts will contain
HPRP requirements along with standard City requirements. All prospective
contracts will be reviewed by City Legal Counsel prior to submission to the
Mayor and Common Council for final approval.
4. Describe the grantee's plan for ensuring the effective and timely use ofHPRP grant
funds on eligible activities, as outlined in the HPRP Notice. Include a description
of how the grantee plans to oversee and monitor the administration and use of its
own HPRP funds, as well as those used by its subgrantees (limit 500 words).
Response:
The City will directly contract with selected non-profit service providers.
Each contract will specify a scope of service, a budget, performance
benchmarks and goals, and will specify coordination procedures and reporting
requirements. The City will reimburse only the claimed costs that are
allowable nnder the contract. The City will conduct annual siteloffice
monitoring visits in addition to desk audits to assure that HPRP funds are
being used appropriately and efficiently.
Collabol'ation
1. Briefly describe how the grantee plans to collaborate with the local agencies that
can serve similar target populations, which received funds under the American
Recovery and Reinvestment Act of2009 from other Federal agencies, including the
U.S. Departments of Education, Health and Human Services, Homeland Security,
and Labor (limit 250 words).
Response:
The City of San Bernardino participates with other neighboring cities and
unincorporated areas through the County of San Bernardino, Office of
Homeless Services (OHS). This office is the designated administrative
authority over the County's Continuum of Care (CoC) System. The City will
coordinate its procurement of HPRP services with OHS, to avoid duplication
and to ensure that only the highest priority needs are met. Additionally, the
City will interface with other County departments administering other funds
from state and federal agencies, through the County's Children's Policy
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Estimated Budget Summary
2009-116
II
City afSan Bernardino
2008-2009 Amendment to the One- Year Action Pian
Homeless Prevention and Rapid Re-Housing Program
Council. This council includes representatives responsible for the use of
TANF, CDBG, HOME, ESG federal funds, as well as a host of other funding
sources for homelessness including Proposition 64.
2. Briefly describe how the grantee plans to collaborate with appropriate
Continuum(s) of Care and mainstream resources regarding HPRP activities (limit
250 words).
Response:
The City will require its sub recipients to coordinate with and report their
homeless services data to the County's OHS through the County's Homeless
Management Information System (HMIS). The City will provide a portion of
its HPRP funds to reimburse the County for its HMIS data collection and
reporting costs. The City will use HMIS reports to complete its reporting
requirements to HUD, as well as assess the effectiveness of its HPRP
subrecipients.
3. Briefly describe how HPRP grant funds for financial assistance and housing
relocation/stabilization services will be used in a manner that is consistent with the
grantee's Consolidated Plan (limit 250 words).
Response: .
The City's Consolidated Plan, as updated for 2008-2009, places a high priority
on actions to assist homeless and special needs persons with housing and
supportive services. This is in conjunction with other related priorities for
preserving existing dwellings, expanding home ownership opportunities,
providing rental assistance, and preserving existing affordable rental housing
in the City. The City will target its HPRP funds toward households needing
services beyond the scope of the City's HOME and ESG fnnds available.
Further, the City will use its HPRP funds to transition the emphasis on
homeless shelters to permanent housing, as the primary solution to
homelessness.
Estimated Budgct Summaf)
HUD requires the grantee to complete the following table so that participants in the citizen
participation process may see the grantee's preliminary estimated amounts for various
HPRP activities. Enter the estimated budget amounts for each activity in the appropriate
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2009-tt6
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City of San Bernardino
2008-2009 Amendment to the One-Year Action Plan
Homeless Prevention and Rapid Re-Housing Program
column and row. The grantee
reporting.
will be required to report actual amounts in subsequent
HPRP Estimated Budget Summary
Homelessness Rapid Re- Total Amount
Prevention housing Budgeted
Financial Assistance! $ 411,694 $ 343,078 $ 754,772
Housing Relocation and $ 205,847 $ 411,694 $ 617,541
Stabilization Services2
Subtotal $ 617,541 $ 754,772 $ 1,372,313
(add previous two rows)
Data Collection and Evaluation3 $ 10,000
Administration (up to 5% of allocation) $ 72,753
Total HPRP Amount Budgeted4 $ 1,455,066
IFinancial assistance includes the following activities as detailed in the HPRP Notice: short-term rental assistance, medium-term rental
assistance, security deposits, utility deposits, utility payments, moving cost assistance, and motel or hotel vouchers.
2Housing relocation and stabilization services include the following activities as detailed in the HPRP Notice: case management,
outreach, housing search and placement, legal services, mediation, and credit repair.
3Data collection and evalu~tion includes costs associated with operating HUD-approved homeless management information systems for
purposes of collecting unduplicated counts of homeless persons and analyzing patterns of use of HPRP funds.
4This amount must match the amount entered in the cell on the table in Section A titled "Amount Grantee is Requesting."
Pre-Award Costs
The City may incur pre-award costs in accordance with OMB Circular A-87,
Attachment B, paragraph 31 (24 CFR part 225, Appendix B, paragraph 31).
Permissible costs incurred as of March 19, 2009 include items, but not limited to, staff
costs for preparing the substantial amendment and publication, other costs related to
the public comment process, or costs related to participation in HUD-sponsored
HPRP training.
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2009-lt6
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City olSan Bernardino
2008-2009 Amendment to the One- Year Action Plan
Homeless Prevention and Rapid Re-Housing Program
Authorizcd Signaturc
By signing this application, I certify (1) to the statements contained in the list of
certifications and (2) that the statements herein are true, complete, and accurate to the best
of my knowledge. I also provide the required assurances and agree to comply with any
resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent
statements or claims may subject me to criminal, civil, or administrative penalties. (U.S.
Code, Title 218, Section 100 I)
~r-----..~
Si atur Authorized 01ncial
rd:~7
Mavor. Citv of San Bernardino
Title
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2009-116
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City of San Bernardino
2008-2009 Amendment to the One-Year Action Plan
Homeless Prevention and Rapid Re-Housing Program
Appendix A: Public Notice
10
2009-116
SAN BERNARDINO COUNTY SUN
4030 N GEORGIA BLVD, SAN BERNARDINO, CA 92407
Telephone (909) 889"9666 I Fax (909) 885"1253
Lisa Connor
ECONOMIC DEVELOPMENT AGENCY-CI
201 NORTH E ST #301
SAN BERNARDINO, CA - 92401
PROOF OF PUBLICATION
(2015.5 C.C.P.)
State of California )
County of SAN BERNARDINO ) S5
Notice Type: GPNSB. GOVERNMENT PUBLIC NOTICE.SB
Ad Description: HPRP Sub Amendment
I am a citizen of the United States and a resident of the State of California; J am
over the age of eighteen years, and not a party to or interested in the above
entitled matter. I am the principal clerk of the printer and publisher oftha SAN
BERNARDINO COUNTY SUN, a newspaper published in the English language
in the city of SAN BERNARDINO, county of SAN BERNARDINO. and adjudged
a newspaper of general circulation as defined by the laws of the State of
California by the Superior Court of the County of SAN BERNARDINO, State of
California, under date 06/20/1952, Case No. 73084. That the notice, of which
the annexed is a printed copy, has been published in each regular and entire
issue of said newspaper and not in any supplement thereof on the following
dates, to-wit:
04/13/2009.04/20/2009
Executed on: 04/24/2009
At Los Angeles, California
certify (or declare) under penalty of pedury that the foregoing is true and
correct.
f\jJJJJvV
-------
Signature
This space far filing stamp only
SBS #: 1566783
PUBLIC NOTICE
CITYOF SAN BERNARDINO
A PUBLIC HEARING FOR A
PROPOSED SUBSTANTIAL
AMENDMENT TO THE 2005-2010
CONSOLIDATED PLAN AND 2008-
2009 ACTION PLAN
Notice is herebv given that the Mavor
and Common Council will hold a public
hearing on Mondav, Mav 4, 2009 at
4:30 p.m., or shortlv thereafter, in
the City Council Chambers located at
300 North "0" Street in the Citv of San
Bernardino. The purpose of this public
hearing is to allow for public
comment/discussion regarding a
proposed substantial amendment to
the Citv's 2005~2010 Consolidated Plan
and 2008.2009 Action Plans (Plan).
The u.S. Department of Housing and
Urban Development (HUD) has
announced availabilitv of new grant
funds under the American Recovery
and Reinvestment Act of 2009. HUD is
allowing the City to quickly apply for
the new funds by amending its current
Consolidated Plan and Annual Action
Plan. The proposed substantial
amendment will odd information
about the new grant and proposed use
of the grant funds.
The City proposes to undertake the
following programS/activities:
Homelessness Prevention and Rapid
Re-Houslnq Proqram
The City expects to receive an
allocation of $1,455,066 in
Homelessness Prevention and Rapid
Re-Housing Program (HPRP) funds
from HUD. The purpose of the HPRP
Program is to provide financial
assistance and services to either
prevent individuals and families from
becoming homeless or help those who
are experiencing homelessness to be
quickly re-housed and stabilized.
The City plans to sub grant HPRP
funds to local non-profit service
providers, who in turn, will provide
specified services to eligible clients.
The City may use UP to five percent
(5%) of the grant to pay
administrative expenses.
AHEPA National Housinq Corporation
AHEpA National Housing
Corporation!AHEPA Local Arrowhead
302 Chapter allocation of $60,000 in
Federal HOME Partnership Act Funds
to complete the 90 unit Senior Housing
Project located at 377 East Gilbert
Street.
The Five-Year Consolidated plan is a
strategic vision for housing and
community development activities
that the City wishes to undertake to
improve its housing and
infrastructures, particularly to benefit
low and moderate-income households.
Comments will be incorporated into
111111111111111111111111111111111111111111111111111111111111111111111111111
*A000001109960*
2009-116
the Consolidated/Annual Action Plans
amendment, as appropriate.
This notice is published in compliance
with the City's approved Citizen
Participation Plan, HOME and HPRP
regulations under 24 CFR 91.105 and 24
CFR 91.500. Any interested citizen
wishing to comment on the proposed
amendment to the Five-Year
Consolidated/Annual Action Pion may
do so by providing written comments
UP until 4:30 p.m., on May 1, 2009 to:
Economic Development Agency, 201
North "E" Street, Suite 301, San
Bernardino, California 92401 i or by
presenting oral comments at the
Mayor and Common Council meeting
announced above. For more
information, call (909) 663-1044.
4/13,4/20109
565-1566783#
2009-116
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City of San Bernardino
2008-2009 Amendment to the One- Year Action Plan
Homeless Prevention and Rapid Re-Housing Program
Appendix B: SF-424
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2009-116
OMS Number: 4040-0004
Expiration Date: 01131/2009
Application for Federal Assistance SF-424 Version 02
"1. Type of Submission: "2. Type of Application . If Revision, select appropriate letter(s)
0 Preapplication [8J New
[8J Application 0 Continuation "Other (Specify)
0 Changed/Corrected Application o Revision
3. Date Received: 4. Appiicantldentifier:
May 18, 2009 063180
Sa. Federal Entity Identifier: "Sb. Federal Award Identifier:
State Use Only:
6. Date Received by State: I 7. State Application Identifier:
8. APPLICANT INFORMATION:
"a. Legal Name: City of San Bernardino
"b. EmployerfTaxpayer Identification Number (EINfTlN): "c. Organizational DUNS:
95-6000772 121146302
d. Address:
"Street 1: 201 North "E" Street
Street 2: Suite301
.City: San Bernardino
County: San Bernardino
"State: CA
Province:
"Country: USA
"Zip / Postal Code 92401
e. Organizational Unit:
Department Name: Division Name:
Redevelopment Agency
f. Name and contact information of person to be contacted on matters involving this application:
Prefix: Ms. *First Name: Lisa
Middle Name: A.
*Last Name: Connor
Suffix:
Title: Assistant Project Manager
Organizational Affiliation:
"Telephone Number: (909) 663-1044 Fax Number: (909) 888-9413
"Email: Iconnor@sbrda.org
2009-116
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424 Version 02
'9. Type of Applicant 1: Select Applicant Type:
C. City or Township Government
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
'Other (Specify)
"10 Name of Federal Agency:
U. S. Department of Housing and Urban Development
11. Catalog of Federal Domestic Assistance Number:
14-257
CFDA Title:
Homeless Prevention and Rapid Re-Housina Proaram (HPRP)
'12 Funding Opportunity Number:
'Title:
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
City of San Bernardino
'15. Descriptive Title of Applicant's Project:
Financial assistance, housing relocation and stabilization services, data collection and evaluation, administrative costs to prevent
individuais and families from becoming homeless or help those who are experiencing homelessness to be quickly re-housed and
stabilized. All activities are HPRP eligible. Estimated $1,455,066 in new funding.
7009-11fi
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424 Version 02
16. Congressional Districts Of:
"a. Applicant: CA-043 "b. Program/Project: CA-041 & CA-043
17. Proposed Project:
"a. Start Date: 9-1-09 "b. End Date: 8-31-12
18. Estimated Funding ($):
"a. Federal $1,455,066
"b. Applicant
"c. State
"d. Local
"e. Other
"f. Program Income
"g. TOTAL $1,455,066
"19. Is Application Subject to Review By State Under Executive Order 12372 Process?
D a. This application was made available to the State under the Executive Order 12372 Process for review on _
D b. Program is subject to E.O. 12372 but has not been selected by the State for review.
I2l c. Program is not covered by E. O. 12372
"20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes", provide explanation.)
D Yes I2l No
21. "By signing this application, I certify (1) to the statements contained in the list of certifications" and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances"' and agree to comply
with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject
me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001)
I2l .. I AGREE
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or
agency specific instructions
Authorized Representative:
Prefix: Mr. *First Name: Patrick
Middle Name: J.
"Last Name: Morris
Suffix:
"Title: Mayor, City of San Bernardino
"Telephone Number: (909) 384-5133 I Fax Number: (909) 384-5067
"Email: morris_pa@sbcity.org
"Signature of Authorized Representa~ ~ ~ - ---- I "Date Signed: slrl #'J
""'-" '-'-
\. ) --
Authorized for Local Reproduction Standard Form 424 (Revised 1012005)
Prescribed by OMB Circular A-102
2009-116
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424
Version 02
"Applicant Federal Debt Delinquency Explanation
The following should contain an explanation if the Applicant organization is delinquent of any Federal Debt.
2009-116
INSTRUCTIONS FOil THE SF-424
?..;blic repcrting burden fc!this Ci"ec~icn ofinf.o:na:ion IS esfmated to average ec rr-nute-:5l=E!r :"ti'ipC-:"I2e, inoluding r.."e f,;,..re...~ew'~[;I',;s~ru:t.ions, s.;:;.rcl1'..g
'ixlsiing d~ SDIJrc@s, gat'isiina .i:.'1d maintaining the d3~a :l=-t!ed, ana c::>r1:::,'i-ting and rE:,.o';-l'.fng t:'1:e co_"ecfc, o~ infurmiafo... Send CO'11me:nts reaarding t" e
C'.. rden li's':iru.:e or a:ny <of..~r ilipect or this co lection cf inrolT1a~ionc i:"1cl'Jdin-;: sl.!ggesfcn:s, fer reducil1g :hfs t:J~d"e:n. to the Ctke of Managemen! and" Budg-:1
Papen\'Vrk Re<J'-1..l ction Project {:JS48-CC~:n Wa:shing~Dn, DC 2C:Gl
PLEASE 00 NOT RETURN YOUR COMPLETED FORM TO THE OFFtCE OF MANAGEMENT AND BUDGET. SEND ITTO THE ADDRESS PROVIDED
BY THE SPONSORING AGENCY.
7b:s is I st:u:.dard fo:m (in.:::hdi:J.;:be ':o:J:titrJ2iD.OD. !:l:.eet) rel:;;U::r~d fa:;" me as a (<t,\'!! :heet for SUb::ni5S;OD. ofp=&ppli'!.-r~oIlS 3::::Ld i!ppr~':::i!D.OI:.5 J.:1d,
xmted iof~.~tic-c m:df.r di;c:e-:t:o::1Zr)' p=o~raJD.s. S.;:.m! of:he i:an; are r~tirE-f &.I:.d ~owe- m o:pnonal a-:- t1:.1 discn-tiOIl offle 3ppDCa::::Lt or the F e-dera1
a~e:.c.y (I gmcy). R'i!q'.1irtd items ale ide:OtL":e:i V.iT.h 2.D. astErisk till 6~ form Wd3;i: spe..:::jfi.gd in fle i:1.s1n:cticm: l::~!o';\t. r::::L 3dditioIl. ttI tl:;! ;DStrll.,:t::ODS
iPIol.id~d 'bilow, app!.it:au[s ~llit COllStUt aga::cy i::::L.:"1r\:ctlam ~ dl!:t!min~ spECific r~qil.im:::1~::::L~,
l~eM Enb.. to" "":IV:
1. Type of Submission: (~equ -:"~~;: Select one type of s~/::.'TIiss -,:." in 10. Name Of Federal Agency: (Requlred~ Ent~r the i: aM-=-of the
a.:;:.:ordance wi':h a,g.s:o::.! -'!strucdons. Federar agencyf'on ~"/'l-ch assistaMe.s being requested with
. ?r;.;p.p!iC:3~icn this app[j~tion_
. App iCJ~ion
. Ch3nged.rCorre~ed P.pplicafo"! -lfrei:jues~ed by the a.gin::.)', ct,e.:::-< 11. Catarog Of Federal Domestic Assistance Numberffitle:
if:his subrrission -s to C:'lanae e,rcorrect a pe-'\fo...:sly submited En~enhe Ca,talcg e4' i=edera DOF,1e$t".:::- ;"s5istan,~ r.ur"'':::-i-r ..rlC
app. ..:::a:ion. !..;rlles5 Tequesteo' b,. theags:ncy. a;.;.I1::a"':5 mai' no~ trtle of the p:"ogralTi un.::-,;.' whic,,: ass.s:.ioca- is req;;~sted, as
use :his ~o submit changes aft~r the desing dat-:-. f::>und !n the ~'r:.gram 1.."l:J'unc:ne:'l1. if a;.;. ::ab"-t.
2. Type of Applieaffon: l:R.e-::tuired) Select ,one 1)'pe c,f applicatie,", in 12_ Funding: Opportunity NumberlTitle: ~eq~ ".;.d:t ::,..ter f":.-=
a:cordance wi~h ag_-=-ncyC.,s~ruc:ions. Funding Oppcr.unityN;,'f'lbe- and file ~fi,:= cppo~uni::t' uncle'
" New - An S,t-p1i~_'icn f";;1 is being ~'i::r1i:l.i'::: to a1 age:",:::}' 'or :he whi::i: assisb"1.:::e is requH~ed. as found in :he prDgram
firsi,iml? annc"; n.:::e,"en~.
. Confouat".:."1 - An e'lC~i:ns"::>n for an acdffe'''1,JJ fL:!nding.'budgQ~ ~i-rb:::l 13. Competition Identification Numberffitfe: ~1ert"=
f:)r.l! prc.:.:t with a pr-ojec1ed OC'Mp~~;cn date. :'(5 c-a-, include Corrt~ti:ion Iden1ific-a:ion NIJ'-1lber and ti:le c-fthe c,:npe:ition
re"=.',als. undoE" whic"1 3Ss";t;;.n::>i is req'..i-5~ed, if apt, .:ab 5-.
. Revslen -Anyc:>:an;e :'" :he Fede.~a: Gcvemment's f"1:in:: J.
ebg,;;te.. Dr ,c:-:inge..t iabilit)' fro_" an exis.:ing obEga:ion.f a
~'~is'c'n, enter the appropria:e eter(s). Moref"a, c:ni-lTay be 14. Areas Affected By Proje-c.t: Ust the areas or e11:itie5 using
selected. If "C:hei' is seJecte,::, ;:-Ie::.s: spec-fol in t:->:t bex ~'rou"'~i-d.
A. fncre;,s-= Award 3. D-i-::rease P...~a"c the ca~eaDries ~e-.g., ,:i':ies, :c'..:."'lies. stJ~es. etc.) 5~ec1ied In
c. lncreas-3' Duratcn D_ Decre:iisi ClirJt on age.....:.,. inst"..dons. Use~he .:::c-..:inlJ~~ion 'S";,:t10 en:e-r
E. O:her ('0"';"1: add :ional areas, irnee,i:c.
,. Da'te Receoive-d: L.;,a-.,,-e t"i5 f,;,: I:l!a"~ H,is date 'lliIl be 3_ssi,gned by t"5- 15_ Descrjptive Titlecf Applicant's Proie-ct:~eq;-'id) =,"~er a
Fed~'"i: ag-p,::,.. briefcEEcripti1le t:le oft".: prc;i-:t. f apprcvi::.te, ita.:::-'" a
m.ap she'fling project loc:rUcn (e g., ,::onw.,j,::tiorl ,:,' rea
4. AppliC-3.nt Identifier: Erlt-=: the ~.nti:y identif i,- ass-g"e::l ity the FE~e~1 prc,t~,'t,. p~.:,je:'~s~l. Fer prea,:,_t' ta:ions, <leach a s'..nmarJ
aae-ncyifa,y e,~ aptrl.::ant's o:<,~1rc1 nurrbe-r. if ap,':::' ':::Jb~. desc' t,tie"1 of ttle ;::..ojeC"...
53 Fede-ralEntity Identifier: :nte. ttie r:-;l1l::er ass[g,"~,::::l ~o your 1e_ Congr@ssionaIDistrictsOf:I:Required; 16a. :n~erthe
c-rganizatio.. b,' ::he Fed~_.31 Ag-:-,',:::-l', if an}'. app,:an:'s Corigressi,:,"::llJis~rict a..d let.. =:r,te,r all D':;:ri::~(s:'
St>. F@deral Aw.ud Idtmtifif-r~ For ~!W -"pplicat':'"15 leave bla_":":. ::,::>r a: a'fe,::t~d cy:he,progrJm crpr..:..=:::. Ent~in f"efortT,at 2-
cc:n:inua:ion c,r r.s-..'ision :0 an EY.is1in~; aw;;,rd, en:er the pre'o'iou!S- y chiSirJcten E~3~e Abbre'.[J.tc"! - S chara.cts,!S Oist.',::: ~~ulT':i!;r,
a.ssigned F~::i-ral a'Nard iden~!f-::'" nU:'lher. f 3 :ha.":'l ~::!:"correctec e a.. CA.-C,::. forCatiil"::>mia 5'1' dist...::t. CA':":,~2 fClr Ca fornia 12'11
~pplicl'ticn, e-"ter t":- Federal I::::r,tiier irl a::c-:,r:l;;;nce wit" age:"!::y dist'"..::t, NC-103 f,:, r\ort'1 Carolina's ~ ':SFl c s~ri:::'L
ns~ructicns. " I~a congress',:-.-,:!I dist'.,;:ts in a s1a~e J."e aff~:::ed, en~er
5. Dat@ Received by Statf':Leii'ietrlis feld it- ank. This d::;~e i'"i be 'all" fcrf'1: dist"-:t number, e.g., MD'311 f.:.' all
35sianed bv Me S~a~e, ifacclicabre ::.,~.,;:;re!:sional districts in Mary arid.
7. State AppUc.ation Identifier: Le3'o'e :his field blank. r'-s -de-ntiier .... . 1:1'!;;,ticn,...,ide. .l!!!.31 disiricbi 1I.ri~rJn 311 sb~es a'e a~,=t~::!,
be ass. gned t.y t'i-:- 3':at:. if applicable. ent~T L S-a!!
. I"" :he programJ~,~olec1 5 outside- th~ US, ent~J C':,""~:ID.
8. Ap-pUeantlnformation: =.-rtert,efollowina'"" 3C':::c".;,~rl::E \'\"th agency
n5~ruc:icnSi:
a. legal Name: (~eq'.llre.-='): Em-:-:" the .;gal r:-ane of ap;;' .::an: ~ha': will 17. Proposed Project Start and End Oates: {R~ uired: E-rit-:;- tr-i~
';,lrloer'Uke ['1e 3.iS"s~anc: act.\Jity. Ttlis is :he ran=thatt..~ crQ1"1iza::ion prc;:-=,sed s:art dl:e and eml o3.te oftt:e p.po:e::~.
1'1:",S reg;s1e:"~' wit',! the ':::en:ral Ccn':ractc:r R.s-gi5:r'i. !n':-C1rrratic.. on
re"is-:erinn \\;~h CCR m-,," be obtiined b" v sitin!'l >he Gran:s,!'Io.... website.
b. Ernploy+rlTaxpay@rNumber{EINITIN): (Required): E~tert-':
:r1p.:.yer ,or Taxp3,':-r den:ificaf,:.n l\-ulT'ber,:::I~' o~ TII\:I J5 Assigned b:,' lB. Estim3~d fu nding: ~Requir.:-c:, En~er the arr..:nmt requasted
tile I."'~ema Reue",;~ Se"oIice, If ,'our opgOlniz:itic'l is nei "! :t.e US e"~er or to be- ec~~ribu~ed during the f .'S~ fundfng.'budge-1 ;:criod t)i'
44-4444~44 , each ccn~ribu:or. Va!IJe o~ in-kind ~"!'iib'.l:ions should be
c. Organizationaf DUNS: (?!'quired) Err.~r':heorg3njzaforts DUr-..'S C" included on J.ppropria:e -n'!!:".n apprcable. ftfti-3.cf,:'''wiil
~:)~iN3t4l'1lJncs-' re.:ei'ied!rom Dun and 3,'a::ls:re& Inf0lT13dcn en result in a c~lIar ch3ng~ t,:, an e:(j5~1r:g al'lla.c. ndiC3.~e onl:,' the
c,bta:'-:"'tl3 CUNS ,"umb~~ ma.y be obtained byv::Si[r.:.g the GfEnti..go~' amoun! c"me cha.."!ge. F-:.r d:o:reaies, enCC'5e b! amounts in
web'sit:-. p3r~..11eses.
d. Addrns: En~er:he- oo..11ple:e a::!:lress;:;s f,;;-!J:r~'j"S: S:~et add:-:!:s:l:-,,:e
of re.::-..r."ed), Citi:~equ."i:'::\ CCl.:mt)', S~3.te (Requiri!d, -f celln:!,,!!s ',":8), 19. Is Appfk-atiun Su'b}:mtt'J R~Y!~e by Stat~ IlnlErEx!cuti'ii?
;:'J~'l(".~e, Ccun:ry (R-equired: Zip,'P05~JI C,::d:e {Requ:r.;<:::" If t>'..r'rlrj i:; Order 12372 Process? ApP:3n~s !1J:)c1d cen:ac1 the St~e
US}-.. Sin:;-=- Pc-j"1cf CC"~jJct {SP~C) for F~i:Tal Execut\te Order
eo. ~r:gani~3tiDnal Umt: ^~~~~rth.~T'iatT;e cf:he prirr'~fj' o~an.~atio1""!31 12371 ~o :fi-1E.n1,inli 'w1.c-:he' fr ii!! a;:prca:ion is 5;t),.:::~ ~o :he
"'''''+lan''''-ePJ,.;orr~r:1''r''i1:'~lcn '~a"'-''''J- ~}thJ'~" 'u"'-frtl.ei"'e
""-'.'. _.... .1. ,=. ... ..,._ ., .~,.... _.: ....", ^'~ _. .
2009-116
4ssis'iance a~M1'J'. "f ;1oolicable. S:at: in:ergo'o'ernrr.enta rE'iiew precess. Se Ed :he
f. Name and contact information of person to be contacted on apP""J1=.riae bex. I~"a.' 's se e.:ted, enter the dat: the
matters invorvingthis ap-pIica.tion: :n~erf"e name (F."st and last name app ',::a:i::m 'liaS subrr.il!ed to f'!~ S~ii~
rcquired}. o:"ganin1icna' a:"fi1ia~ion (ifaffiiiated ...Ji':h an c.g-J.niza~ion ot";r
~an t"-e app -can1 orQiinizi.ticn;\, 1etep!"'!one nCJ"bet (Required;.. .fax 20. Is th!!-Applicant Delinquent on any Federal Debt?
~UM:';":", ar.d &.Ma' add:,,~s (::(equirec:> cf~he person ~o con~ac1 on (R.equired) Serecl f-:E! a;:.::;:.ropria:e :::OX. This qUi!st'o:,n a1=~::.lies t"
.11a:t;-'; relat~d to :his Ci.::.c,lica:ion. the a~.plica.'1t organizafv:"'. not the ;er=c~ \,,'ho signs as :he
au~horiz;ed ~pres.:rila:ffve. Ca.:egc,..'.es of debt include
der...:: wHit audit c isa.:,',Ilances. loans and mes.
f '&is. incJude an er.clara1fcn on the eonti:Ol';.j:iticn s:-:eet.
~. Type o! Aop,rt ::.ant (Required: 21. Authorized Repres-ent3tiv@: : Requ 'ped) To ::e signed and
Select 'i.ip to :hree appli.:ant ~e-;s~ in ;:!.:c::m:lance wi[~ age-."!.:j' da:ed by t;,~ atJ~hDrized represents::;.;e cfl1e applicant
'nS'.ructicns. crg:L"'."zation. :n:er the nalT;e ': First and I;;,s'! n ane- reqrIp~::1
A. S~at: GC'o'emment M. N~lipr::;.f~ ....;:h E..:J,C.?IRS tftfe (Required:. ~elepho.'le number (Ret)uired). fax nlJmber.
3. C:)unty GO'is-rnlT',ent Status .:Othert1an InsW:uf.:i'1 and errail 4i:'::!re5s (Rec'..ilri'::I) cfthe person a~f"':Jrizec t:) s:gn
C_ Citj or Tow.. 5hi~, Gcvernment of f-iJgher EdIJCJ::ic":1 for ~he applic:mt
D. St'~f31 0 -s~rd G'-'ljem'len~ N. Nr.mprofi '.',ji:hou~ EO: i:3 IRS A. oo,,;.y of t~e gc'..emf."g body's au:horizaf.:.'1 for you to sign
-. Region3! Organ'za:bn Sta.trJS {C1he~ t'1 an lnsti~ut .:." this applicat on .is '11e offici:;;1 ~~.re5e.:'ltathfe rnrst t,e en fe in
f. U.S,. -err':orJ c:- Pcss-:-:ssion of !:-':igher Educatic";, the a;.p1i::-.3..j'S c'ff".:e. 'Certain fede"a' age:"1cies nla'j rec.'.:ire
G. ndepenc~;'!t Sc;~ool Dis:rict o. Pri'.'z.t: l"'!s~iLdonof H ghrr thiiitt"is auf" oriz;:;:icn be 5ub:11ited as pari of the app 'c;ation.~J
H. ?:;t '::..ISta:e Cc'!~rel!ed EduC3t',:-n
ns:it..rtic'! of Higher EduCiitiC,'l ? [,"'!divi'::'..i.il
L ndian.l'l:i:ill'e American Triba Q. For-Proft Organizaf,),'1
Gc...ernmen: (~edera"i (O:her~han Srr.a.1l3..sin.:ss)
Reo:>gnizE.: :' ~. Srr,aIl3';!iin~ss
~-
J_ ndiannia:i'ie Al1erican Triba S. H"5pa~'c-serll.-.ft tJ ns:i~L!1i.:-"
Gc...emmen: !;O:hertha." T. H !~OriC.l1ty Black Co l:ges
Federally ~ecognizedj and U:"!'..ersit;s (H8:U!i;
K. ndian.'Na~ill'e A..'1'Ierican U. Tto;;.11~' Cont.,:< led Colleges
Triba!i,' Des"gnat~d and U'nersrts-; CCCUs:,
O~~1niz,1~ion V. Alaska Na.ti'..e and Nat\le
_. P'i::. ::,'Ine .i.n Fousing HawJI3.'l Se,",'ing l:'1ititIJ~ions
Au:hori:~' ,., N.;:.n-DolT'estic (ncn..US~
...
En'il;'
X. Ot" er :speoif\')
2009-116
....'"
< ,..'
!u
City of San Bernardino
2008-2009 Amendment to the One-Year Action Plan
Homeless Prevention and Rapid Re-Housing Program
Appendix C: Certifications
20
2009-116
Homelessness Prevention and Rapid Re-Housing Program (HPRP)
Certifications
The HPRP Grantee certifies that:
Consolidated Plan - It is foIlowing a current HUD-approved Consolidated Plan or CHAS.
Consistency with Plan - The housing activities to be undertaken with HPRP funds are consistent
with the strategic plan.
Confidentiality - It will develop and implement procedures to ensure:
(1) The confidentiality ofrecords pertaining to any individual provided with assistance; and
(2) That the address or location of any assisted housing wiIl not be made public, except to the extent
that this prohibition contradicts a preexisting privacy policy of the grantee.
Discharge Policy - A certification that the State or jurisdiction has established a policy for the
discharge of persons from publicly funded institutions or systems of care (such as health care
facilities, foster care or other youth facilities, or correction programs and institutions) in order to
prevent such discharge from immediately resulting in homelessness for such persons.
HMIS - It will comply with HUD's standards for participation in a local Homeless Management
Information System and the collection and reporting of client-level information.
~~ .
Si ture/ thorized Offi~
5 (S/OOJ
Date I
Mavor. Citv of San Bernardino
Title
2009-116
GENERAL CERTIFICATIONS FOR STATE OR LOCAL GOVERNMENT FOR THE
HOMELESSNESS PREVENTION AND RAPID RE-HOUSING PROGRAM (HPRP)
In accordance with the applicable statutes and the regulations governing the consolidated plan
regulations, the state, territory, or local government certifies that:
Affirmatively Further Fair Housing -- The state, territory, or local government will
affirmatively further fair housing, which means it will conduct an analysis of impediments to fair
housing choice within the jurisdiction or state, take appropriate actions to overcome the effects of
any impediments identified through that analysis, and maintain records reflecting that analysis and
actions in this regard.
Drug-Free Workplace -- It will or will continue to provide a drug-free workplace by:
1. Publishing a statement notifYing employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's
workplace and specifYing the actions that will be taken against employees for violation of
such prohibition;
2. Establishing an ongoing drug-free awareness program to inform employees about:
(a) The dangers of drug abuse in the workplace;
(b) The grantee's policy of maintaining a drug-free workplace;
(c) Any available drug counseling, rehabilitation, and employee assistance programs;
and
(d) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
3. Making it a requirement that each employee to be engaged in the performance of the grant
be given a copy of the statement required by paragraph I;
4. NotifYing the employee in the statement required by paragraph I that, as a condition of
employment under the grant, the employee will -
(a) Abide by the terms of the statement; and
(b) NotifY the employer in writing of his or her conviction for a violation of a criminal
drug statute occurring in the workplace no later than five calendar days after such
conviction;
5. NotifYing the agency in writing, within ten calendar days after receiving notice under
subparagraph 4(b) from an employee or otherwise receiving actual notice of such
conviction. Employers of convicted employees must provide notice, including position
title, to every grant officer or other designee on whose grant activity the convicted
employee was working, unless the Federal agency has designated a central point for the
receipt of such notices. Notice shall include the identification number(s) of each affected
grant;
6. Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph 4(b), with respect to any employee who is so convicted -
(a) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
2009-116
(b) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, state, or local health,
law enforcement, or other appropriate agency;
7. Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs 1,2,3,4,5 and 6.
Anti-Lobbying -- To the best of the state, territory, or local government's knowledge and belief:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it
will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions; and
3. It will require that the language of paragraphs I and 2 of this certification be included in
the award documents for all subawards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements) and that all subrecipients shall
certifY and disclose accordingly.
Authority of Local Government, State, or Territory -- The submission of the consolidated plan
is authorized under state law and local law (as applicable) and the jurisdiction or state possesses
the legal authority to carry out the programs under the consolidated plan for which it is seeking
funding, in accordance with applicable HUD regulations.
Consistency with Plan -- The housing activities to be undertaken with HPRP funds are consistent
with the strategic plan.
Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968,
and implementing regulations at 24 CFR Part 135.
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Date
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2009-116
APPENDIX TO CERTIFICATIONS
INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE REQUIREMENTS:
A. Lobbving Certification
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
B. Drug-Free Workolace Certification
1. By signing and/or submitting this application or grant agreement, the grantee is providing the
certification.
2. The certification is a material representation of fact upon which reliance is placed when the agency
awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or
otherwise violates the requirements of the Drug-Free Workplace Act, HUD, in addition to any other
remedies available to the Federal Government, may take action authorized under the Drug-Free
Workplace Act.
3. Workplaces under grants, for grantees other than individuals, need not be identified on the
certification. Ifknown, they rnay be identified in the grant application. If the grantee does not identify
the workplaces at the time of application, or upon award, if there is no application, the grantee must
keep the identity of the workplace(s) on file in its office and make the information available for
Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's
drug-free workplace requirements.
4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other
sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles
of a mass transit authority or State highway department while in operation, State employees in each
local unemployment office, performers in concert halls or radio stations).
5. If the workplace identified to the agency changes during the performance of the grant, the grantee
shall inform the agency of the change(s), ifit previously identified the workplaces in question (see
paragraph three).
6. The Grantee may insert in the space provided below the site(s) for the performance of work done in
connection with the specific grant:
Place of Performance (Street address, city, county, state, zip code)
Check _ ifthere are workplaces on file that are not identified here.
The certification with regard to the drug-free workplace is required by 24 CFR part 24, subpart F.
7. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free
Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the
following definitions from these rules:
2009-116
"Controlled substance" means a controlled substance in Schedules 1
through V of the Controlled Substances Act (21 U.S.c. 812) and as further
defined by regulation (21 CFR 1308.11 through 1308.15);
"Conviction" means a finding of guilt (including a plea of nolo
contendere) or imposition of sentence, or both, by any judicial body
charged with the responsibility to determine violations of the Federal or
State criminal drug statutes;
"Criminal drug statute" means a Federal or non-Federal criminal statute
involving the manufacture, distribution, dispensing, use, or possession of
any controlled substance;
"Employee" means the employee of a grantee directly engaged in the
performance of work under a grant, inclnding: (i) All "direct charge"
employees; (ii) all "indirect charge" employees unless their impact or
involvement is insignificant to the performance of the grant; and (iii)
temporary personnel and consultants who are directly engaged in the
performance of work under the grant and who are on the grantee's payroll.
This definition does not inclnde workers not on the payroll of the grantee
(e.g., volunteers, even if used to meet a matching requirement; consultants
or independent contractors not on the grantee's payroll; or employees of
subrecipients or subcontractors in covered workplaces).
2009-116
II
City of San Bernardino
2008-2009 Amendment to the One-Year Action Plan
Homeless Prevention and Rapid Re-Housing Program
Appendix D: HUD HPRP Notice
26
2009-116
I
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-5307-N-Ol]
Notice of Allocations, Application Procedures, and Requirements for Homelessness
Prevention and Rapid Re-Housing Program Grantees under the American Recovery and
Reinvestment Act of 2009
AGENCY: Office of the Secretary. HUD.
ACTION: Notice of funding allocations and requirements.
SUMMARY: This Notice advises the public of the allocation formula and allocation amounts,
the list of grantees, and requirements for the Homelessness Prevention Fund, hereafter referred to
as the "Homelessness Prevention and Rapid Re-Housing Program (HPRP)," under Title XII of
the American Recovery and Reinvestment Act of 2009 ("Recovery Act"). Congress has
designated $1.5 billion for communities to provide financial assistance and services to either
prevent individuals and families from becoming homeless or help those who are experiencing
homelessness to bequickly re-housed and stabilized. In order to receive these funds, eligible
grantees must submit a substantial amendment to the Consolidated Plan 2008 Action Plan
(referred to in this Notice as the "substantial amendment").
EFFECTIVE DATE: March 19, 2009
OVERVIEW INFORMA nON
A. Federal Agency Name: Department of Housing and Urban Development, Office of
Community Planning and Development.
B. Funding Opportunity Title: Funding Availability for the Homelessness Prevention Fund
created under Title XII of Division A of the American Recovery and Reinvestment Act of 2009
("Recovery Act"), referred to in this Notice as the "Homelessness Preventioo and Rapid Re-
Housing Prograrn (HPRP)."
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2
C. Publication: This Notice is initially being published on HUD's web site. It will also be
published in the Federal Register. All HUD materials will be posted on the HUD Homelessness
Resource Exchange at: www.hudhre.info.
D. Catalog of Federal Domestic Assistance (CFDA) Number: 14.257: Homelessness
Prevention and Rapid Re-Housing Program (HPRP).
E. Dates: Substantial amendments submitted pursuant to this Notice must be received by HUD
no later than 60 days from the date of publication of this Notice. HUD will complete its review
of all correctly completed substantial amendments no later than July 2,2009. BUD intends to
execute all grant agreements no later than September 1,2009. Grantees must obligate funds to
their subgrantees by September 30, 2009. The Recovery Act requires grantees to expend 60
percent of HPRP grant funds within two years of the date that funds become available to the
grantees for obligation (the date that HUD signs the grant agreement), and 100 percent of funds
within three years of this date.
F. Additional Overview Content Information:
!. Funding Allocations. As required by the Recovery Act, funds will be allocated according to
the formula used for the Emergency Shelter Grants (ESG) Program. Pursuant to HUD's
discretion under the Recovery Act, HUD has set a minimum grant amount of $500,000. Funds
for communities that would receive less than this amount will be reallocated to the state in which
the community is located. A list of eligible grantees is provided in Appendix A.
2. Modified Requirements for the Consolidated Plan. The requirements at 24 CFR part 91, as
modified by this Notice, shall apply to the application and approval process for HPRP funds.
Specifically, the following requirements shall apply:
a. In order to receive HPRP funds, each eligible grantee must prepare and submit a substantial
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3
amendment to its Consolidated Plan 2008 Action Plan ("substantial amendment") in accordance
with section IV.E. below. The substantial amendment and other required documents must be
received by HUD within 60 days of the publication of this Notice.
b. In preparing the substantial amendment, each eligible grantee must follow its citizen
participation plan in accordance with 24 CPR part 91, except that the minimum time period for
citizens to comment on the substantial amendmcnt shall be reduced to 12 days. HUD does not
rcquire that grantees establish a second period of public comment regarding the process for
determining subgrantees, but if a grantee has this requirement in place locally, this public
comment period may be reduced to 3 days.
c. Each substantial amendment submitted to HUD will be subject to the approval process set
forth in 24 CPR 91.500, except that: HUD will approve or disapprove the substantial
amendment by July 2, 2009; jurisdictions with disapprovcd substantial amendments may revise
and resubmit a substantial amendment within 15 days after HUD sends the first notification of its
disapproval; and HUD will approve or disapprove the rcvised substanlial amendmcnt within 15
days of receiving the resubmission.
d. Grantees are not required to report on uses of HPRP funds in their Consolidated Annual
Pelformance and Evaluation Report (CAPER). Instead, the use of HPRP funds will be subject to
the reporting requiremcnts established by the Recovery Act, as specified by HUD and the Office
of Management and Budget (OMB).
3. Recovery.gov web site: To encourage transparency, HUD will require grantees receiving
assistance under HPRP to provide repOlts that will be used for postings on the Recovery.gov web
site. This portal is designed to provide one centralized location for the public 10 find and analyze
information, and report potential fraud, waste, and abuse pertaining to the Recovery Act.
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4
G. For Further Information: For questions about HPRP, please call 1-800-998-9999. For
more information about the HPRP, or to view a copy of the Recovery Act, go to
wWIV.hudhre.info. Written questions may be sent to: Ann Marie Oliva, Director, Office of
Special Needs Assistance Programs, Depal1ment of Housing and Urban Development, 451
Seventh Street, SW, Room 7266, Washington, DC, 20410. Persons with hearing or speech
impairments may access the above telephone number via TrY by calling the Federal Information
Relay Service at 800-877-8339.
TABLE OF CONTENTS:
1. Funding Opportunity Description
A. Program Description
B. Definitions
II. Allocations
A. Initial Allocation
B. Reallocation
III. Who May Carry Out Eligible Activities
A. Stat~s
B. Metropolitan Cities, Urban Counties, and Territories
C. Alternate Grant Arrangements
IV. Requirements for Funding
A. Eligible Activities
B. Ineligible and Prohibited Activities
C. Discharge Coordination Policy
D. Eligible Program Participants
E. Application Requirements
F. Review and Approval of Applications
V. Post-Award Process Requirements
A. Deadlines for Using Granl Amounts
B. Method of Payment
C. Timeliness Standards
D. Confidentiality
E. Termination of Housing Assistance
F. Responsibility for Grant Administration
G. Recordkeeping
H. Sanctions
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I. Monitoring
J. Summary of the Expedited Process for HPRP Grant Allocations
VI. Reporting Requirements
A. ID IS
B. HMIS
C. Performance Reports
VII. Other Federal Requirements
A. Conflicts of Interest
B. Environmental Requirements
C. Habitability Standards
D. Nondiscrimination and Equal Opportunity Requirements
E. Affirmatively Furthering Fair Housing
F. Lead-Based Paint Requirements
G. Uniform Administrative Requirements
H. Equal Participation of Religious Organizalions
I. Lobbying and Disclosure Requirements
J. Drug-Free Workplace Requirements
K Procurement of Recovered Materials
VIII. Appendices
A. Eligible Grantees
B. Comparison of ESG and HPRP
C. Habitability Standards for HPRP
D. Special Grant or Subgrant Conditions for "High-Risk" Grantees
I. Funding Opportunity Description
A. Program Description
I. Description. Congress enacted the Recovery Act to help persons affected by the current
economic crisis. The purpose of the Homelessness Prevention and Rapid Re-Housing Program
(HPRP) is to provide homelessness prevention assistance to households who would otherwise
become homeless-many due to the economic crisis-and to provide assistance to rapidly re-
house persons who are homeless as defined by section 103 of the McKinney-Vento Homeless
Assistance Act (42 U.S.C. 11302). While HOD wiJl allow grantees the discretion to develop
prevention andfor rapid re-housing programs that meet locally-defined needs, BUD also expects
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6
that these resources will be targeted and prioritized to serve households that are most in need of
this temporary assistance and are most likely to achieve stable housing, whether subsidized or
unsubsidized, outside of HPRP after the program concludes. Grantees should take this
opportunity to develop strategies to identify eligible program participants, review existing
models for prevention and rapid re-housing programs, and create a plan that utilizes all resources
available through the Recovery Act in order to provide a comprehensive menu of services to
assist eligible program participants.
HPRP is focused on housing for homeless and at-risk households. It will provide
temporary financial assistance and housing relocation and stabilization services to individuals
and families who are homeless or would be homeless but for this assistance. The funds under
this program are intended to target two populations of persons facing housing instability: l)
individuals and families who are currently in housing but are at risk of becoming homeless and
need temporary rent or utility assistance to prevent them from becoming homeless or assistance
to move to another unit (prevention), and 2) individuals and families who are experiencing
homelessness (residing in emergency or transitional shelters or on the street) and need temporary
assistance in order to obtain housing and relain it (rapid re-housing). Allhough all eligible
activities (described in section IV.A. below) can be used for both populations, considering two
eligible populations is a framework for targeting funds that grantees might find useful in
establishing local programs and consideling the most effective use of funds. HUD is
establishing eligibility requirements for program participants (described in section IV.D. below).
It is important to note that HPRP is not a mortgage assistance program. Congress has
established other programs to assist with the current mortgage crisis. HPRP funds are only
eligible to help program participants-whether they are renters or homeowners about to become
2009-116
7
homeless-pay for utilities, moving costs, security deposits and rent in a new unit, storage fees,
and other financial costs or services as described in this Notice. HPRP funds are not eligible to
pay for any mortgage costs or legal or other fees associated with retaining homeowners' housing.
2. Match. Grantees are not required to match HPRP funds with any other funding source.
3. New Program. Although the funding allocation is based on that of the ESG program, HPRP
is a separate program, with a different program purpose and requirements. The table in
Appendix B highlights the differences between ESG and HPRP.
B. Definitions
Applicant means a slate, territory, metropolitan city, or urban county that submits a substantial
amendment and other required documents pursuant to the provisions of Ihis Notice.
Certification means a written assertion, based on supporting evidence, that must be kept
available for inspection by HUD, by the Inspector General of HUD, and by the public. The
assertion shall be deemed to be accurate unless HUD detennines otherwise, afler inspecting the
evidence and providing due notice and opportunity for comment.
Consolidated Plan means the plan prepared in accordance with 24 CFR Part 91.
Grantee means the legal entity to which HUD awards an HPRP grant and which is accountable
for the use of the funds provided.
Homeless means as Ihe term is defined by section 103 of the McKinney-Vento Homeless
Assistance Act (42 U.S.C. 11302).
HUD means the U.S. Department of Housing and Urban Development.
Metropolitan city means a city that was classified as a metropolitan city under section J02(a) of
the Housing and Community Development Act of 1974 (42 U.S.C. 5302(a)) for Fiscal Year
2008.
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8
Non-profit sltbgrantee means any private non-profit organization to which a grantee provides
funds to carry out the eligible activities under the grant and which is accountable to the grantee
for the use of funds provided.
Private non-profit organization means an organization described in 26 U.S.c. 501 (c) that is
exempt from taxation under subtitle A of the Internal Revenue Code, has an accounting system
and a voluntary board, and practices nondiscrimination in the provision of assistance.
Program participant means an individual or family with or without children that is provided
HPRP financial assistance or housing relocation and stabilization services through a rapid re-
housing or prevention program. In this Notice, the term "household" refers to individuals or
families.
State means each of the several States and the Commonwealth of Puerto Rico.
State subgrantee means any unit of general local government or private non-profit organization
to which a state distributes HPRP grant amounts.
Subgrantee means any private non-profit organization or unit of general local government to
which a grantee provides funds to carry out the eligible activities under the grant and which is
accountable to the grantee for the use of the funds provided.
Territory means each of the following: the Virgin Islands, Guam, American Samoa, and the
Northern Mariana Islands.
Unit of general local govemment means any city, county, town, township, parish, village, or
other general purpose political subdivision of a state.
Urban county means a county that was classified as an urban county under section 102(a) of the
Housing and Community Development Act of 1974 (42 U.S.c. 5302(a)) for Fiscal Year 2008.
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9
II. ALLOCATIONS
A. Initial Allocation
I. Allocation Formula. The Recovery Act directs HUD to allocate funds to grantees that are
eligible under the ESG program, as defined and designated in sections 411 and 412 of subtitle B
of Title IV of the McKinney- Vento Homeless Assistance Act, pursuant to the formula authorized
by section 413 of that Act. States, urban counties, metropolitan cities, and U.S. territories are
eligible grantees under HPRP. Of the $1.5 billion total appropriated by the Recovery Act for
HPRP, Congress set aside 0.5 percent ($7.5 million) for a portion of HUD's administration of
this assistance, including staffing, training, technical assistance, technology, monitoring,
research, and evaluation activities. Therefore, $1,492,500,000 is available for allocation to
eligible grantees. Pursuant to Jaw, U.S. territories received 0.2 percent of the IOtal amount of the
funding allocation, or $3,000,000, to be distributed among the several territories based On the
ESG formula. After subtracting the grant amount designated for territories, HOO used the ESG
formula to allocate the remaining amount, or $1,489,500,000, to metropolitan cities, urban
counties, and states.
2. Minimum Grant Size. Under the ESG program, if, after allocation, any metropolitan city or
urban county would receive a grant less than 0.05 percent of the funds available, such amount
would be instead reallocated to the state. The Recovery Act provides that the Secretary may
establish a minimum grant size for HPRP. The Secretary has utilized this discretion to set the
grant minimum at $500,000, rather than 0.05 percent (or approximately $750,000). in order to
increase the number of metropolitan cilies and urban counties eligible to directly receive formula
funds under HPRP. Funds for urban counties and metropolitan cities that fell under this
threshold were reallocated 10 the state in which the jurisdiction was located. The $500,000 grant
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10
minimum resulted in 485 rnetropolitan cities and urban counties eligible to receive funding,
compared to 305 metropolitan cities and urban counties funded under the ESG program. This
represents an increase of 180 eligible metropolitan cities and urban counties. Including states
and territories, a total of 540 grantees are eligible to receive HPRP funds.
3. Eligible Grantees. Attachment A of this Notice lists all HPRP eligible grantees and the
amounts they are eligible to receive.
B. Reallocation
I. Reallocation of Initial Grant. HUD encourages each local jurisdiction receiving an allocation
to carefully consider its administrative capacity to use the funds within the statutory deadlines,
compared to the capacity of the state administrator. HUD expects that, after such consideration,
some jurisdictions may choose to apply for less than the full amount, which will allow the
balance of their grants to be reallocated to the state.
a. Declining the grant. If an eligible grantee receiving an allocation of funds under this Notice (as
designated in Attachment A) wishes to decline its allocation, the legally authorized official must
notify its local HUD field office in writing of its intent to do so. A list of field office contacts is
available at: http://www.hud.gov/offices/cpcl!about/stafflfodirectors/.
b. Requesting less than the allocation. If an eligible grantee wishes to request less than the total
allocation amount for which it is eligible, the legally authorized official must notify its local
HUD field office in writing of the arnount it will request on or before May 18, 2009.
c. Failure to submit a complete application. If an eligible grantee fails to submit a substantially
complete substantial amendmenl for its grant allocation within the timeframes established in
sections IV.E. and IV.F. of this Notice, HUD will notify the jurisdiction of the cancellation of its
allocation amount and proceed to reallocate the funds.
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II
d. Distribution of reallocated funds. In the case where an urban county or metropolitan city
refuses or requests less than its allocation, HUD will reallocate the funds to the state in which the
jurisdiction is located. For a state or tenitory that refuses or requests less than its allocation,
HUD will reallocate the funds nationally according to the original formula.
2. Reallocation at 2-Year Statutory Expenditure Deadline. The Recovery Act requires HUD to
obligate all funds to grantees by September 30,2011. In order to meet this requirement and
allow for reallocation if grantees have not spent 60 percent of their funds within 2 years, HUD
will be closely tracking grantee expenditures via quarterly reporting and the Integrated
Disbursement and Information System (IDIS). If any grantee fails to meet the statutory
requirement to expend at least 60 percent of its grant amount within 2 years of the date of the
grant agreement, or, for grants signed after July 30, 2009 where it appears that the grantee will
fail to meet this requirement, HUD will notify the grantee no later than August 1,2011, and
allow the grantee 21 days to submit information to HlID regarding any additional eligible
expenses of HPRP funds accrued within the 2-year period in order to bring grantees into
compliance with the 60 percent expenditure threshold. If the grantees cannot do this, HUD may
then proceed to recapture the unused HPRP funds and reallocate them. The Secretary will
determine the process for reallocation of HPRP funds and notify grantees regarding details at a
later date. Grantees should note that all reallocated funds received must be expended within 3
years of the date of the grantee's original grant agreement.
III. WHO MAY CARRY OUT ELIGIBLE ACTIVITIES
A. States
A state grantee must rnake available all of its formula allocation, except for an appropriate share
of funds for administrative costs, to the subgrantees listed below to carry out all eligible
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activities. Any organization receiving HPRP funds shall be subject to all of the requirements that
apply to the grantee under this Notice.
1. Units of general local government in the state, which may include metropolitan cities and
urban counties that receive grant amounts directly from HUD.
2, Private non-profit organizations, if the local government for the locality in which the program
is located certifies that it approves of the program.
B. Metropolitan Cities, Urban Counties, and Territories
Metropolitan cities, urban counties, and tenitories, or an agency of those governments, may
directly carry out eligible activities, or may distribute all or part of their grant amounts to private
non-profit organizations to carry out HPRP activities. Any organization receiving HPRP funds
shall be subject to all of the requiremenls that apply to the gran lee under this Notice.
C. Alternate Grant Arrangements
Any locaj government grantee may enter into a subgrant with another local government to carry
out the program. A local government grantee may choose this arrangement because another
local government has greater capacity or because the grantee wants its program 10 be
cooperatively carried out with another local government. Any organization receiving HPRP
funds shall be subject to all of the requirements that apply to the grantee under this Notice.
IV. REQUIREMENTS FOR FUNDING
A. Eligible Activities
Grant funds must be used for eligible activities as described in this Notice. There are four
categories of eligible activities for the HPRP program: financial assistance, housing relocation
and stabilization services, data collection and evaluation, and administrative costs. These
eligible activities are inlentionally focused on housing--either financial assistance to help pay
2009-116
13
for housing, or services designed to keep people in housing or to find housing. Generally, the
intent ofHPRP assistance is to rapidly transition program participants to stability, either through
their own means or through public assistance, as appropriate. HPRP assistance is not intended to
provide long-term support for program participants, nor will it be able to address a1] of the
financial and supportive services needs of households that affect housing stability. Rather,
assistance should be focused on housing stabilization, linking program participanls to community
resources and mainstream benefits, and helping them develop a plan for preventing future
housing instability. Grantee programs should therefore ensure that there is a clear process for
determining the type, level, and duration of assistance for each program pm1icipant.
1. Financial Assistance. Financial assistance is limited to the following activities: short-term
rental assistance, medium-term rental assistance, security deposits, utility deposits, utility
payments, moving cost assistance, and motel and hotel vouchers. Grantees and subgrantees must
not make payments directly to program participants, but only to third parties, such as landlords
or utility companies. ]n addition, an assisted property may not be owned by the grantee,
subgrantee or the parent, subsidiary or affiliated organization of the subgrantee.
a. Rental Assistance.
(I) Short- and medium-term rental assistance are tenant-based rental assistance that can be used
to allow individuals and families to remain in their existing rental units or to help them obtain
and remain in rental units they select. Short-term rental assistance may not exceed rental costs
accmed over a period of 3 months. Medium-term rental assistance may not exceed actual rental
costs accrued over a peJiod of 4 to ]8 months. No program participant rnay receive rnore than 18
months of assistance under HPRP. After 3 months, if program participants receiving short-term
rental assistance need additional financial assistance to remain housed, they must be evaluated
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14
for eligibility to receive up to 15 additional months of medium-term rental assistance, for a total
of 18 months. HUD is requiring grantees and sub grantees to certify eligibility at least once every
3 months for all program participants receiving medium-term rental assistance. HUD
additionally encourages grantees and subgrantees to provide ongoing case management, as
needed, to all program participants receiving rental assistance in order to transition them to
independence, including permanent housing arrangements (subsidized or unsubsidized).
(2) The grantee determines the amount of short-term and medium-term rental assistance
provided, such as "shallow subsidies" (payment of a portion of the rent), payment of 100 percent
of the rent charged, or graduated/declining subsidies. A grantee may also set a maximum
amount of assistance that a single individual or family may receive from HPRP funds, or may set
a maximum number of times that an individual or family may receive assistance, as long as the
total amount of assistance that any individual or family receives does not exceed an amount
equal to 18 rnonths of rental assistance. Grantees may require program participants to share in
the costs of rent, utilities, security and utility deposits, moving, hotel or motel, and other
expenses as a condition of receiving HPRP financial assistance. For example, a program may
require a program participant to pay a portion of the rent expense for a unit. HPRP assistance
should be "needs-based," meaning that grantees and/or subgrantees should determine the amount
of assistance based on the minimum amount needed to prevent the program participant from
becoming homeless or returning to homelessness in the near term. This will also help
communities to utilize program resources efficiently to serve as many households as possible.
(3) Rental assistance may also be used to pay up to 6 months of rental arrears for eligible
program participants. Rental arrears may be paid if the payment enables the program participant
to remain in the housing unit for which the arrears are being paid or move to another unit. If
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HPRP funds are used to pay rental arrears, arrears must be included in determining the total
period of the program participant's rental assistance, which may not exceed 18 months.
(4) The rental assistance paid cannot exceed the actual rental cost, which must be in compliance
with HOD's standard of "rent reasonableness." "Rent reasonableness" means that the total rent
charged for a unit must be reasonable in relalion to the rents being charged during the same time
period for comparable units in the private unassisted market and must not be in excess of rents
being charged by Ihe owner during the same time period for comparable non-luxury unassisted
units. To make this determination, the grantee or subgrantee should consider (a) the location,
quality, size, type, and age of the unit; and (b) any amenities, housing services, maintenance and
utilities to be provided by the owner. Comparable rents can be checked by using a market study,
by reviewing comparable units advertised for rent, or with a note from the property owner
verifying Ihe comparability of charged rents to other units owned (for example, the landlord
would document the rents paid in other units). For more information, see HOD's worksheet on
rent reasonableness at:
www.hud.gov/offices/cndlaffordablehousing/li brarv If orms/ren treason ab lee hec k list. doc.
(5) Rental assistance payments cannot be made on behalf of eligible individuals or families for
the same period of time and for the same cost types that are being provided through another
federal, state or local housing subsidy program. Cost types are the categories of eligible HPRP
financial assistance: rent, either the client portion or the subsidy; security deposits, utility
deposits, utility payments, moving cost assistance, and hotel/motel vouchers.
b. Security and utility deposits. HPRP funds may be used 10 pay for security deposits, including
utility deposits, for eligible program participants. In contrast to the requirements regarding rental
assistance payments, security and utility deposits covering the same period of time in which
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assistance is being provided through another housing subsidy program are eligible, as long as
they cover separate cost types. One example of this would be providing a security deposit for a
participant in the illJD- V A Supportive Housing (HUD- V ASH) program, which provides rental
assistance and services. A program description of HOD- V ASH can be found at:
http://www . h lid. gO v / offices/pi h/programs/hcv /v ash/i n dex. cfm.
c. Utility payments. HPRP funds may be used for up to 18 months of utility payments, including
up to 6 months of utility payments in arrears, for each program participant, provided that the
program participant or a member of his/her household has an account in his/her name with a
utility company or proof of responsibility to make utility payments, such as cancelled checks or
receipls in his/her name from a utility company.
d. Moving cost assistance. HPRP funds may be used for reasonable moving costs, such as truck
rental, hiring a moving company, or short-term storage fees for a maximum of 3 months or until
the program participant is in housing, whichever is shorter.
e. Motel and hotel vouchers. HPRP funds may be used for reasonable and appropriate motel and
hotel vouchers for up to 30 days if no appropriate shelter beds are available and subsequent
renlal housing has been identified but is not immediately available for move-in by the program
participants.
2. Housing Relocation and Stabilization Services. HPRP funds may be used for services that
assist program participants with housing stability and placement. These services are limited to
the following eligible activities:
a. Case management. HPRP case management funds may be used for activities for the
anangement, coordinatioo, monitoring, and delivery of services related to meeting the housing
needs of program participants and helping them obtain housing stability. Component services
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and activities may include: counseling; developing, securing, and coordinating services;
monitoring and evaluating program participant progress; assuring that program participants'
rights are protected; and developing an individualized housing and service plan, including a path
to permanent housing stability subsequent to HPRP financial assistance.
b. Outreach and engagement HPRP funds may be used for services or assistance designed to
publicize the availability of programs to make persons who are homeless or alrnost homeless
aware of these and other available services and programs.
c. Housing search and placement HPRP housing search and placement funds may be used for
services or activities designed to assist individuals or families in locating, obtaining, and
retaining suitable housing. Component services or activities may include: tenant counseling;
assisting individuals and families to understand leases; securing utilities; making moving
arrangements; representative payee services concerning rent and utilities; and mediation and
outreach to property owners related to locating or retaining housing.
d. Legal services. HPRP funds may be used for legal services to help people stay in their homes,
such as services or activities provided by a lawyer or other person(s) under the supervision of a
lawyer to assist program participants with legal advice and representation in administrative or
court proceedings related to tenant/landlord matters or housing issues. Legal services related to
mortgages are not eligible.
e. Credit repair. HPRP funds may be used for services that are targeted to assist program
participants with clitical skills related to houschold budgeting, money management, accessing a
free persona) credit report, and resolving personal credit issues.
3. Data Collection and Evaluation.
a. Data Colleclion. The Recovery Act requires that data collection and reporting for HPRP be
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conducted through the use of Homeless Management Information Systems (HMIS) or a
comparable client-level database. Therefore, reasonable and appropriate costs associated with
operating an HMIS for purposes of collecting and reporting data required under HPRP and
analyzing patterns of use of HPRP funds are eligible. Eligible costs include the purchase of
HMIS software and/or user licenses, leasing or purchasing needed computer equipment for
providers and the central server, costs associated with data collection, entry and analysis, and
staffing associated with the operation of the HMIS, including training. HMIS activities that are
ineligible include planning and development of HMIS systems, development of new software
systems, and replacing state and local government funding for an existing HMIS. Only those
jurisdictions that do not have an HMIS already implemented may use a portion of these funds for
HMIS implementation or start-up activities.
b. Evaluation. Grantees and subgrantees must comply if asked to participate in HUD-sponsored
research and evaluation of HPRP. HPRP funds are eligible for costs to the grantee of
participating in HUD research and evaluation of the program.
4. Administrative Costs.
a. Administrative costs may be used for: pre-award administrative costs, as defined in section b.
below; accounting for the use of grant funds; preparing reports for submission to HUD; obtaining
program audits; similar costs related to administering the grant after the award; and grantee or
subgrantee staff salaries associated wilh these administrative costs. Adminislrative costs also
include training for staff who will administer the program or case managers who will serve
program participants, as long as this training is directly related to learning about HPRP.
Administrative costs do not include the costs of issuing financial assistance, providing housing
relocation and stabilization services, or carrying out eligible data collection and evaluation
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activities, as specified above, such as grantee or subgrantee staff salaries. costs of conducting
housing inspections, and other operating costs. These costs should be included under one of the
three other eligible activity categories.
b. Pre-award administrative costs. Given the urgent need in many communities for this funding
and the short timeframe set forth in section V.A.I. for obligation to grantees, grantees will need
to act quickly to prepare the HPRP substantial amendment and to undertake other administrative
actions. Therefore, BUD is granting pennission to grantees receiving a direct allocation of
HPRP funds (see Attachment A) to incur pre-award costs in accordance with OMB Circular A-
87, Attachment B, paragraph 31 (24 CPR part 225, Appendix B, paragraph 31). All costs and
activities funded with pre-award HPRP funds must comply with the Recovery Act statutory
language relevant to HPRP, and they must comply with the requirements ofHPRP as described
in this Notice. Eligible pre-award costs that grantees may incur are costs that are directly related
to preparing the application for subrnission to HUD, starting with the publication of this Notice
and ending with the submission of the substantial amendment or, if applicable, the revised
substantial amendment. This includes. but is not limited to, staff costs for preparing the
substantial amendment and publication, other costs related to the public comment process, or
costs related to participation in BUD-sponsored HPRP training.
c. Limitations on administrative costs. No more than 5 percent of the total HPRP grant to the
grantee may be spent on administrative costs, whether by the grantee or subgrantee(s). In
addition, all administrative costs must be incUlTed, and all funds for administrative costs must be
drawn down from IDIS (defined in section V.B.), prior to the 3-year expenditure deadline
(described in section V.A.2).
d. Sharing of administrative funds. Granlees shall share a reasonable and appropriate amount of
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their administrative funds with subgrantees.
B. Ineligible and Prohibited Activities
1. Coordination with Recovery Act Resources. Grantees are strongly encouraged, as part of
local planning, to maximize all resources that may be available with Recovery Act funds other
than HPRP (see chart on Recovery Act resources located at www.hudhre.info). A grantee's local
plan for spending HPRP funds should coordinate closely with other Recovery Act funding
streams, so that eligible activities under other Recovery Act programs are aligned with HPRP
funds to create a comprehensive package of housing and service options available to eligible
program participants. The intent of HPRP is to provide funding for housing expenses to persons
who are homeless or who would be homeless if not for this assistance. Thereforc, financial
assistance or services to pay for expenses that are available through other Recovery Act
programs, including child care and employment training, are not eligible. Case managers should
work to link program participants to these other resources.
2. Mortgage Costs are Ineligible. Financial assistance may not be used to pay for any mortgage
costs or costs needed by homeowners to assist with any fees, taxes, or other costs of refinancing
a mortgage to make it affordable.
3. Other Ineligible and Prohibited Activities. HPRP funds may not be used to pay for any of the
following items: construction or rehabilitation; credit card bills or other consumer debt; car
repair or other transportation costs; travel costs; food; medical or dental care and medicines;
clothing and grooming; home furnishings; pet care; cntenainment activities; work or education
related materials; and cash assistance to program pmticipants. HPRP funds may not be used to
develop discharge planning programs in mainstream institutions such as hospitals. jails, or
prisons. Finally, while training for case managers and program administrators is an eligible
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administrative cost as long as it is directly related to HPRP program operations, HPRP funds
may not be used to pay for certifications, licenses, and general training classes. Programs may
not charge fees to HPRP program participants. Any HPRP funds used to support program
participants must be issued directly to the appropriate third party, such as the landlord or utility
company, and in no case are funds eligible to be issued directly to program participants. If funds
are found to be used for ineligible activities as determined by HUD, the grantee will be required
to reimburse its line of credit.
C. Discharge Coordination Policy
Grantees must agree to develop and implement, to the maximum extent practicable and where
appropriate, policies and protocols for the discharge of persons from publicly funded institutions
or systems of care (such as health care facilities, foster care or other youth facilities, or correction
programs and institutions), in order to prevent such discharge from immediately resulting in
homelessness for such persons. Developing or updating system discharge plans and policies is
not an eligible expense under HPRP. However, persons who are being imminently discharged
into homelessness from such publicly funded institutions are eligible to receive financial
assistance or services through HPRP as long as they meet the minimum requirements as
discussed in section D.2. below.
D. Eligible Program Participants
1. General. HUD allows grantees significant discretion in program design and operation while
targeting those who are most in need of temporary homelessness prevention and rapid re-housing
assistance. When establishing local programs, grantees should consider how their programs will
identify eligible program participants and meet their needs as intended by the Recovery Act.
Grantees should consider serving two eligible populations with HPRP funds: persons who are
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still housed but at risk of becoming homeless and persons who are already horneless. Although
persons in both target populations are eligible to receive financial assistance and services under
HPRP, creating this distinction can help communities serve households most in need of
temporary assistance, as well as track the funds used for rapid re-housing and prevention. Since
not all program participants in either of the target populations will have the same level of need, it
is not expected that all persons in each target population will receive identical levels of
assistance. For example, the scope and intensity of assistance provided to a homeless family
may be greater than that provided to a homeless individual. Likewise, a family on the verge of
becoming homeless within a few days may require more services or a higher level of assistance
than a family whose risk of homelessness is not as imminent or one who may only need a shorter
peliod of financial assistance. Grantees are responsible for verifying and documenting the
individuals' risk of homelessness that qualifies them for receiving rental assistance. HUD
requires grantees and/or subgrantees to evaluate and certify the eligibility of program participants
at least once every 3 months for all persons receiving medium-telm rental assistance. Similarly,
grantees and subgrantees should carefully assess a household's need and appropriateness for
HPRP. If the household needs more intensive supportive services or long-term assistance, or if a
household is not at risk of homelessness, grantees and subgrantees should work to link them to
olher appropriate available resources.
2. Requirements for All Program Participants. In order to receive financial assislance or
services funded by HPRP, individuals and families-whether homeless or housed-must at least
meet the following minimum criteria:
1) Any individual or family provided with financial assistance through HPRP must have at least
an initial consultation wilh a case manager or other authOlized representative who can determine
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the appropriate type of assistance to meet their needs. HUD encourages communities to have a
process in place to refer persons ineligible for HPRP to the appropriate resources or service
provider that can assist them.
2) The household must be at or below 50 percent of Area Median Income (AMI). Income limits
are available on HUD's web site at: hltp://www.huduser.orgfDATASETSlil.html. Grantees
should use HOO's Section 8 income eligibility standards for HPRP.
3) The household must be either homeless or at risk of losing its housing and meet both of the
following circurnstances: (1) no appropriate subsequent housing options have been identified;
AND (2) the household lacks the financial resources and support networks needed to obtain
immediate housing or remain in its existing housing.
3. Prevention Assistance. While HUD's definition of homelessness is well-understood, it can be
more challenging to identify persons who arc housed but who have a very high risk of becoming
homeless. There are many people who are housed and have great need but would not become
homeless if they did not receive assistance. HUD strongly encourages grantees and subgrantees
to target prevention assistance to those individuals and families at the greatest risk of becoming
homeless. It is helpful to remember that the defining question to ask is: "Would this individual
or family be homeless bIll for this assistance?"
The requirements set forth in paragraph 2 of this section establish HOO's minimum
conditions that an individual or family must meet in order to receive assistance through HPRP.
However, HOO strongly encourages communities to consider more factors when designing their
local programs and determining a household's level of need for receiving assistance through
HPRP. To aid grantees and subgranlees in targeting HPRP funds toward persons most at risk of
becoming homeless, a number of potential "J;sk factors" are listed below that could indicate that
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a person or family is at a higher risk of becoming homeless. This list represents examples of
some commonly identified lisk factors for homelessness from scholarly research and practical
experience drawn from existing homelessness prevention programs. One way a grantee or
subgrantee could use these factors would be to consider the first four criteria on this list as
indicative of the most urgent need, and could require that a program participant meet one of
these criteria in order to receive the most expensive benefit, "medium-term" rental assistance.
Likewise, a grantee might require that a program participant have at least two or more of the risk
factors to qualify for any assistance. Grantees and subgrantees should note, however, that this
list is optional and not exhaustive; grantees and subgrantees may consider other risk factors or
other ways to target persons at risk of homelessness when developing local programs and
requirements. Grantees and subgrantees may also consider the expected ability of the program
participant to achieve stable housing, unsubsidized or subsidized, outside of HPRP. HUD will
provide technical assistance to communities to assist them in developing local programs.
The risk factors for homelessness for consideration by grantees and subgrantees in
developing their programs are as follows:
. Eviction within 2 weeks from a private dwclling (including housing provided by family
or friends);
. Discharge within 2 weeks from an institution in which the person has been a resident for
more than 180 days (including prisons, mental health institutions, hospitals);
. Residency in housing that has been condemned by housing officials and is no longer
meant for human habitation;
. Sudden and significant loss of income;
. Sudden and significant increase in utility costs;
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. Mental health and substance abuse issues;
. Physical disabilities and other chronic health issues, including HIV/AIDS;
. Severe housing cost burden (greater than 50 percent of income for housing costs);
. Homeless in last 12 months;
. Young head of household (under 25 with children or pregnant);
. Current or past involvement with child welfare, including foster care;
. Pending foreclosure of rental housing;
. Extremely low income (less than 30 percent of Area Median Incorne);
. High overcrowding (the number of persons exceeds health and/or safety standards for the
housing unit size);
. Past institutional care (prison, treatment facility, hospital);
. Recent traumatic life event, such as death of a spouse or primary care provider, or recent
health crisis Ihat prevented the household from meeting its financial responsibilities;
. Credit problems that preclude obtaining of housing; or
. Significant amount of medical debt.
4. Rapid Re-Housing Assistance. Rapid re-housing assistance is available for persons who are
homeless according to HUD's definition. Individuals and families who meet one of the
following criteria, along with the minimum requirements established in paragraph 2 of this
section, are eligible under the rapid re-housing portion of HPRP:
a. Sleeping in an emergency shelter;
b. Sleeping in a place not meant for human habitation. such as cars, parks, abandoned buildings,
streets/si dewalks;
c. Staying in a hospital or other instilulion for up to 180 days but was sleeping in an emergency
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shelter or other place not meant for human habitation (cars, parks, streets. etc.) immediately prior
to entry into the hospital or institution;
d. Graduating from, or timing out of a transitional housing program; and
e. Victims of domestic violence.
Generally. rapid re-housing program models include short- Or medium-term rental
assistance and services for households who have baniers to housing, but who are likely to sustain
housing after the subsidy ends. The purpose of HPRP rapid re-housing funds is to assist eligible
program participants to quickly obtain and sustain stable housing. Therefore, organizations
providing assistance should utilize a process to assess, for all potentia] program participants,
their level of service need, olher resources available to them, and the appropriateness of their
participation in the rapid re-housing assistance pOltion of HPRP. Program participants who
require longer-term housing assistance and services should be directed to programs that can
provide the requisite services and financial assistance.
Persons familiar wilh the Rapid Re-Housing Demonstration Program in the 2008
Continuum of Care competition should note that these funds are not subject to the same
requirements as under that demonstration program. HPRP provides flexibility 10 grantees to use
these funds in a way that meets the needs of the community. as long as grantees, subgrantees,
and program participants meet the requirements established in this Notice.
E, Application Requirements
I. Required Submission Documents. HUD will consider a completed application to contain the
following three documents:
a. A completed and signed Standard Form 424 (SF-424);
b. A completed and signed substantial amendment using form HUD-401 19; and
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c. A signed copy of the required certifications.
2. Substantial Amendment. To receive its grant allocation, each grantee must prepare and submit
to HUD for approval a substantial amendment to ils Consolidated Plan 2008 Action Plan using
the form HUD-401l9. Each grantee must prepare its substantial amendment in accordance with
the Consolidated Plan procedures as modified by this Notice, or HUD will reallocate the funds
allocated for that grantee. Eligible grantees must download a copy of HUD-40119 to use in
completing and submitting their HPRP substantial amendment from HUD's web site at:
www.hud.govlrecovery. To request a paper copy of this form, call 1-800-998-9999. HUD will
not approve and will return to the grantee amendments not submitted in the required format. The
substantial amendment form requires the grantee to address six major components of its plan to
use HPRP funds:
a. Grantee contact information;
b. The citizen participation plan and public comments received;
c. The grantee's plan for distribution, administration, and oversight of funds;
d. The grantee's plan for collaboration with local organizations receiving Recovery Act funds
and Continuums of Care, and ensuring consistency with the Consolidated Plan;
e. An eSlimated budget for HPRP funds; and
f. The signature of the official authorized to sign the substantial amendment.
3. Deadline. To receive funding, each eligible HPRP grantee listed in Attachment A must ensure
that its complete application is postmarked no later than May 18. 2009. Some grantees' local
Consolidated Plan processes require Ihat the grantee make available for public comment a list of
the proposed awards to subgrantees plior to finalizing agreements with those subgrantees. A
grantee with such local requirements or other timing considerations may need to submit its
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application in advance of the May 18 deadline in order to obligate funds to subgrantees by
September 30, 2009.
4. Process for Submission. Each eligible grantee must provide HUD with two hard copies of the
completed substantial amendment, along with the required SF-424 form and certifications. Each
eligible grantee must send one hard copy to HUD Headquarters in Washington, DC, and the
other to the appropriate HUD Field Office.
a. Addresses for submission:
(l) To HUD Headquarters. Submit the original completed HPRP application (the HPRP
substantial amendment form with the other original signed documents) to: U.S. Department of
Housing and Urban Development, Office of Special Needs Assistance Programs, Robert C.
Weaver Building, 451 Seventh Street, SW, Room 7262, Washington, DC 20410.
Attention: Homelessness Prevention and Rapid Re-Housing Program.
(2) To the appropriate CPD Field Office. Also submit one copy of the completed substantial
amendment package to the Office of Community Planning and Development of the appropriate
HUD field office for your jurisdiction. Please see the following web site for field office
addresses: http://www.hud.gov/localoffices.cfm.
b. Security procedures. HUD recommends grantees use the United States Postal Service (USPS)
to submit their substantial amendment packages. However, grantees may also use United Parcel
Service (UPS), FedEx, or DHL. Due to HUD security regulations, no other delivery service is
permitted into HUD Headqw1l1ers without escort. Grantees must, therefore. use one of the four
caniers listed above.
5. Posting Substantial Amendments Online. To improve transparency, HUD strongly
recommends that each grantee post its substantial amendment materials on the grantee's official
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websile as the materials are developed, published. and submitted to HUD.
6. Coordination with CDBG-R. Many grantees will be simultaneously developing a substantial
amendment for funding under the Community Development Block Grant-Recovery (CDBG-R)
program, pursuant to the requirements in the CDBG-R Notice. In order to ease administrative
burden for grantees, any HPRP grantee that is receiving a direct allocation of CDBG-R funding
may consolidate the two amendment processes and may submit their CDBG-R substantial
amendment simultaneously with their HPRP substantial amendment by the HPRP submission
deadline. Grantees interested in this option must also foJlow the requirements and guidelines
described in the CDBG-R Notice.
7. Coordination with Other Community Planning EffOlts. Each grantee must coordinate with the
local Continuum(s) of Care (CoC) to ensure that HPRP activities are aligned with the CoC's
strategies for preventing and ending homelessness (state grantees may designate subgrantees to
assume this responsibility). Because persons who are homeless are eligible to receive assistance
through HPRP, the impact of these funds will ultimately be reported by CoCs through required
point-in-time counts and through other data collected by HUD. In addition, HUD strongly
encourages grantees to coordinate with other local organizations that are planning and carrying
out acti vi ties related to prevention and rapid re-housing. Such organizations include other
Continuums of Care, FEMA Boards, local agencies responsible for administering and
implementing ten-year plans (and other plans) to end homelessness, and agencies that administer
mainstream resources such as Temporary Assistance to Needy Families (TANF).
HUD also strongly encourages grantees to ensure that program participants are enrolled
in all applicable mainstream resources. In palticular, grantees should carefully assess how HPRP
funds can be used in conjunction with other funds from the Recovery Act to prevent
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homelessness and rapidly re-house homeless persons, and plan a coordinated approach to serving
similar target populations. Federal agencies that received funding for serving persons who are
homeless or unstably housed include the U.S. Departments of Education, Health and Human
Services, Homeland Security, and Labor.
8. DUNS Number. All grantees and subgrantees are required to register with Dun and
Bradstreet to obtain a DUNS number, if they have not already done so, and complete or renew
their registration in the Central Contractor Registration (CCR). For more information see 73 FR
23483, April 30,2008 or go to www.dnb.com.
9. Compliance with Fair Housing and Civil Rights Laws. (I) Grantees and subgrantees must
comply with all applicable fair housing and civil rights requirements in 24 CFR 5.105(a). (2) If
the grantee or subgrantee: (a) Has been charged with an ongoing systemic violation of the Fair
Housing Act; or (b) Is a defendant in a Fair Housing Act lawsuit filed by the Department of
Justice alleging an ongoing pattern or practice of discrimination; or (c) Has received a letter of
findings identifying ongoing systemic noncompliance under Title VI of the Civil Rights Act of
1964. section 504 of the Rehabilitation Act of 1973, or section 109 of the Housing and
Community Development Act of 1974, and the charge, lawsuit, or letter of findings referenced in
subparagraphs (a), (b), or (c) above has not been resolved to HUD's satisfaction before the
application deadline, then the grantee is ineligible. HUD will determine if actions to resolve the
charge, lawsuit, or letter of findings are sufficient to resolve the matter. Examples of actions that
would normally be considered sufficient to resolve the matter include, but are not limited to: (i)
A voluntary compliance agreement signed by all parties in response to a letter of findings; (ii) A
HUD-approved conciliation agreement signed by all parties; (iii) A consent order or consent
decree; or (iv) An issuance of a final judicial ruling or a HUD Administrative Law Judge's
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decision.
F. Review and Approval of Applications
1. Review of Applications. HUD will review each application for completeness and consistency
with the requirements of this Notice, and will disapprove incomplete and inconsistent substantial
amendments in accordance with 24 CFR 91.500. HUD will notify the grantee within 45 days of
receipt, and no later than July 2,2009, that it was either accepted or that it did not meet the
requirements of Ihis Notice. If HUD fails to review and/or notify the grantee of approval or
required resubmission within 45 days of receipt of the application, the grantee may consider it
automatically approved.
2. Resubmission. If the application is not approved, the grantee may submit a revised
application to HUD, and will have 15 days after BUD sends the first notification of its
disapproval to do so, per the same submission requirements above. BUD will then approve or
disapprove the revised application within 15 days of receiving the resubmission.
3. Conditional Grant. For HPRP grantees that HUD determines are high risk in accordance with
24 CFR 85.12(a), BUD will apply additional grant conditions in accordance with 24 CFR
85.12(b) (see Appendix 0 of this Notice). Conditional grants may be made where there is
substanlial evidence that there has been, or there will be, a failure to meet the requirements of
this Notice. In such a case, the reason for the conditional grant, the action necessary to remove
the condition, and the deadline for taking those actions will be specified. Failure to satisfy the
condition may result in imposition of a sanction or in any other action authorized under
applicable federal law .
4. Grant Agreement. The grant will be made by means of a grant agreement executed by HUD
and the grantee. The statutory 2- and 3-year deadlines for expenditure of funds begin when the
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grant agreement is signed by HUD. The grantee must sign and return the grant agreement to
RUD within 15 days of the date that HUD signs the grant agreement, or risk losing part or all of
the grant amount. Grantees should ensure that sufficient planning is in place to begin to expend
funds shortly after the grant agreement is executed.
5. Line of Credit. After RUD processes and approves the substantial amendment and there is a
fully executed grant agreement, HUD will establish the grantee's line of credit in the amount of
funds included in the substantial amendment. up to the allocation amount.
V. Post-Award Process Requirements
A. Deadlines for Using Grant Amounts
I. Grantee Obligation. Grantees must award or enter into legally binding grant agreements with
all subgrantees by September 30, 2009.
2. Expenditure. Each grantee must draw down from IDIS 60 percent of its HPRP grant funds
within 2 years of the date that HUD signed the grant agreement, and 100 percent of funds within
3 years of this date. No funds may be drawn down from IDIS after the 3-year expenditure
deadline. If a grantee cannot spend 60 percent of its grant funds within 2 years of the date that
HUD signed the grant agreement, HUD will reallocate the grantee's funds. See Section 1I.B.2 of
this Notice for the process of reallocation.
B. Method of Payment
Payments are made to the grantee upon its request after the grant agreement has been fully
executed. Grantees will use the Integrated Disbursement and Information System (IDIS) to draw
down funds. A draw-down is a request for payment against a grantee's line of credit for
allowable costs (defined in OMB Circulars A-87 and A-I22 (2 CFR parts 225 and 230)) for
eligible HPRP activities. Unlike ESG, grantees and subgrantees may be paid in advance,
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pursuant to procedures outlined in 24 CFR 84.22 for non-profit organizations and 24 CPR 85.21
for units of government.
C. Timeliness Standards
HUD requires Ihat the grantee, or subgrantee if applicable, draw down funds at least quarterly
from IDIS.
D. Confidentiality
Each HPRP grantee or subgrantee must develop and implement procedures to ensure:
(I) The confidentiality of records pertaining to any individual provided with assistance; and
(2) That the address or location of any assisted housing will not be made public, except to the
extent that this prohibition contradicts a preexisting privacy policy of the grantee.
E. Termination of Housing Assistance
The grantee may terminate assistance to a program participant who violates program
requirements. Grantees may resume assistance to a program participant whose assistance was
previously terminated. In terminating assistance to a program participant, the grantee must
provide a formal process that recognizes the rights of individuals receiving assistance to due
process of law. This process, at a minimum, must consist of:
(I) Written notice to the program participant containing a clear statement of the reasons for
termination;
(2) A review of the decision, in which the program Pa11icipant is given the opportunity to present
written or oral objections before a person other than the person (or a subordinate of that person)
who made or approved the termination decision; and
(3) Prompt written notice of the final decision to the program participant.
F. Responsibility for Grant Administration
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Grantees are responsible for ensuring that HPRP amounts are administered in accordance with
the requirements of this Notice and other applicable laws. Each grantee is responsible for
ensuring that its subgrantees carry out the HPRP eligible activities in compliance with all
applicable requirements.
G. Recordkeeping
Each grantee and subgrantee must keep any records and make any reports {including those
pertaining to race, ethnicity, gender, and disability status data) that HUD may require within the
timeframe required.
H. Sanctions
I. HUD Sanctions. If HUD determines that, after following appropriate procedures, a grantee is
not complying with the requirements of this Notice or of other applicable federal laws, HUD
may (in addition to any remedies that may otherwise be available) take any of the following
sanctions, as appropriate:
a. Issue a warning letter that further failure to comply with such requirements will result in a
more serious sanction;
b. Direct the grantee to cease incuning costs with grant funds; or
c. Require that some or all of the grant amounrs be remitted to HUD.
2. Grantee Sanctions. If a grantee determines thai a subgrantee is not complying with the
requirements of this Notice or other applicable federal laws, the grantee must take appropriate
actions, which rnay include the actions described in pru11 of this section. Any grant amounts
that become available to a state as a result of a sanction under this section must, at Ihe option of
the state, be made available (as soon as practicable) to olher private non-profit organizations or
units of general local govemment located in the state for use within the time peliods specified in
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this Notice, or 10 HUD for reallocation.
I. Monitoring
Grantees are responsible for monitoring all HPRP activities, including activities that are canied
out by a subgrantee, to ensure that the program requirements established by this Notice and any
subsequent guidance are met. The grantees must follow the monitoring procedures it established
in its substantial amendment submitted for HPRP or as described in its approved Consolidated
Plan. Monitoring may be conducted by the local HUD Office of Community Planning and
Development, HUD's Office of Special Needs Assistance Programs, HUD's Office of Inspector
General, HUD's Office of Fair Housing and Equal Opportunity, or another federal agency to
determine whether the grantee complied with the requirements of this program.
J. Summary of the Expedited Process for HPRP Grant Allocations
In combination, the Notice requirements provide the following expedited steps for HPRP grants:
. Proposed substantial amendment published according to the citizen action plan, except
that the public comment period may be reduced to 12 calendar days;
. Final application subrnitted to HUD on or before May 18, 2009 (grant application
includes the substantial amendment, SF-424, and certifications);
. HUD expedites review, completing all reviews not requiring additional information from
the grantee by July 2, 2009;
. HUD either accepts the substantial amendment and prepares a cover letter, grant
agreement, and grant conditions, or disapproves it after allowing the grantee a
resubmission;
. Grant agreement is signed by HUD and immediately transmitted to the grantee, "stmiing
the clock" for statutory expenditure deadlines;
2009-116
36
. Grantee signs and returns the grant agreements;
. After all requirements are complete and approved by HUD, the grantee may draw down
funds from the line of credit and reimburse any eligible pre-award costs incurred.
. Grantee signs agreements with subgrantees by September 30,2009;
. Initial Performance Report is due to HUD October 10, 2009;
. Quarterly Performance Reports are due to HUD 10 days after the end of each quarter, and
Annual Performance Reports are due 60 days after the end of each federal fiscal year;
. Grantee expends 60 percent of grant funds within 2 years of the date that HUD signed the
grant agreement. Funds may be recaptured and reallocated if not spent;
. Grantee expends 100 percent of grant funds within 3 years of the date HUD signed the
grant agreement. Funds will be recaptured if not spent.
VI. Reporting Requirements
A. IDIS
Grantees, and as applicable, subgrantees, will use the Integrated Disbursement and Information
System (IDIS) to draw down HPRP funding and report on grant expenditures.
B. HMIS
The Recovery Act requires HPRP grantees to report client-level data, such as the number of
persons served and their demographic information, in a Homeless Management Information
System (HMIS) or a comparable database. HMIS is an electronic data collection system that
facilitates the collection of infOlmation on persons who are homeless or at risk of becoming
homeless, that is managed and operated locally. HPRP grantees and subgrantees providing
financial assistance and services directly will use the HMIS in the applicable Continuum of Care
to collect data and report on outputs and outcomes as required by HUD. The required data
2009-116
37
elements that will be collected in HMIS for HPRP will be included in the revised HMIS Data
and Technical Standards, which are forthcoming. If an HMIS has not been implemented in the
HPRP grantee's jurisdiction, the grantee may use an alternate system for collecting and reporting
data to HUD as long as it meets the data collection and reporting requirements set forth in this
Notice and is consistent with HUD's HMIS Data and Technical standards. A list of Continuums
of Care is available at: http://www.hudhre.info/index.cfm?do=viewCocContacts.
C. Performance Reports
1. The Recovery Act requires grantees to submit quarterly reports. It also requires grantees to
have systems and internal controls in place that allow them to separalely track and report on
Recovery Act funds. These reporting requirements are outlined in section 1512 of the Recovery
Act, a copy of which can be found at:
http://www.hudhre.info/documents/AmericanRecovervReinvestmentAct.pdf (see pages 173-
174).
2. Each grantee must submit the following perfonnance reports to HUD:
a. An Initial Performance Report, which must cover the period between the grant agreement
execution date and September 30,2009 and which will serve as the first Quarterly PerfOlmance
Report. Grantees will provide infOlmation required by Congress and HUD in a format to be
presctibed by OMB and HUD, including but not limited to the following items: the total amount
of Recovery Act funds received from HUD; the subgrantees and total amounts awarded to each;
the amounts of HPRP funds allocated for the four eligible HPRP activity categories (Financial
Assistance. Services, Data Collection and Evaluation, and Administrative Costs); the amount
expended for each of the above categories; the estimated number of unduplicated individuals and
families served; and the estimaled nurnbers of new jobs created and jobs retained. The Initial
2009-116
38
Performance Report will be due on October 10, 2009.
b. A Quarterly Performance Report, submitted in a format to be prescribed by HUD. Grantees
will report on many of the same items as in the Initial Performance Report, including HPRP
funds e~pended by activity type, the number of unduplicated individuals and families served, the
number of new jobs created, the number of jobs retained, challenges to effective program
operation, and other data items. Quarterly Performance Reports are due within 10 days of the end
of each quarter for the period of program operation. and will include current quarter and
cumulative data.
c. An Annual Performance Report will be submitted to HUD in a format to be prescribed by
HUD within 60 days of the end of each federal fiscal year. The first Annual Performance Report
is due November 30,2010 for the period ending September 30,2010. In the Annual
Perf011l1anCe Report, grantees will report on outputs, such as the number of persons served and
the demographic characteristics of persons served, HPRP funds e~pended by activity type, and
the number of jobs created and retained, as well as outcomes related to housing stability, to be
specified by HUD.
Report Type Reporting Period
Initial Performance Report - Serves as the Date of HUD obligation of funds to gmntee
first Quarterly Perfonnance report. Due through September 30. 2009
October 10.2009.
Quarterly Performance Reports - Due 10 October I - December 3 I
days after the end of each fiscal quarter in January 1 - March 31
which HPRP funds are expended. April I - June 30
July 1 - September 30
Annual Performance Report- Due 60 days October I - September 30
after the end of the federal fiscal year for e'tch
fiscal year in which HPRP funds are expended.
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VII. Other Federal Requirements
A. Conflicts of Interest
I. General. With respect to the use of HPRP funds to procure services, equipment, supplies or
other property, states, territories and units of general local government that receive HPRP funds
shall comply with 24 CFR 85.36(b)(3), and non-profit subgrantees shall comply with 24 CFR
84.42. With respect to all other decisions involving the use of HPRP funds, the following
restriction shall apply: No person who is an employee, agent, consultant, officer, or elected or
appointed official of the grantee and who exercises or has exercised any functions or
responsibilities with respect to assisted activities, or who is in a position to panicipate in a
decision-making process or gain inside information with regard to such activities, may obtain a
personal or financial interest or benefit from the activity, or have an interest in any contract,
subcontract, or agreement with respect thereto, or the proceeds thereunder, either for himself or
herself or for those with whom he or she has family or business ties, dUling his or her tenure or
for one year thereafter.
2. Exceptions. Upon the written request of the grantee, HUD may grant an exception to the
restrictions in paragraph 1 above on a case-by-case basis when it determines that the exception
will serve to further the purposes of the HPRP program and promote the efficient use of HPRP
funds. In requesting an exception, the grantee must provide the following:
a. For states and other govelllmental entities, a disclosure of the nature of the conflict,
accompanied by an assurance that there has been public disclosure of the conflict and a
description of how the public disclosure was made; and
b. For all grantees, an opinion of the granlee's attorney that the interest for which the exception
is sought would not violate state or local law.
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B. Environmental Requirements
This Notice does not direct, provide for assistance or loan and mortgage insurance for, or
otherwise govern or regulate, real property acquisition, disposition, leasing (other than tenant-
based rental assistance), rehabilitation, alteration, demolition, or new construction, or establish,
revise or provide for standards for construction or construction materials, manufactured housing,
or occupancy. Accordingly, under 24 CPR 50.19(c)(l), this Notice is categorically excluded
from environmental review under the National Environmental Policy Act of 1969 (42 U.S.C.
4321). Moreover, consistent with the provisions for administrative and management expenses,
tenant-based rental assistance, and supportive services in 24 CFR 50.19(b)(3), (11), and (12), the
eligible activities to be assisted under this Notice are categorically excluded from the
requirements of the National Environmental Policy Act of 1969 (42 U.S.c. 4321) and are not
subject to environmental review under the related laws and authorities.
C. Habitability Standards
Organizations providing rental assistance with HPRP funds will be required to conduct initial
and any appropriate follow-up inspections of housing units into which a program participant will
be moving. Units should be inspected on an annual basis and upon a change of tenancy. The
minimum habitability standards are listed in Appendix C. Grantees may require more stringent
standards.
D. Nondiscrimination and Equal Opportunity Requirements
As stated in section IV.E.8., granlees and sub grantees must comply with all applicable fair
housing and civil rights requirements in 24 CFR 5.105(a). In addition, grantees must make
known that HPRP rental assistance and services are available 10 all on a nondiscriminatory basis
and ensure that all citizens have equal access to information about HPRP and equal access to the
2009-116
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financial assistance and services provided under this program. Among other things, this means
that each grantee must lake reasonable steps to ensure meaningful access to programs to persons
with limited English proficiency (LEP), pursuant to Title VI of the Civil Rights Act of 1964.
This may mean providing language assistance or ensuring that program information is available
in the appropriate languages for the geographic area served by the jurisdiction and that limited
English proficient persons have meaningful access to HPRP assistance. This will be a particular
issue for state grantees that may not be aware of LEP speaking populations in jurisdictions that
are not normally served with ESG funds. To assist grantees, the Department published the
"Final Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition
Against National Origin Discrimination Affecting Limited English Proficient Persons" (72
Federal Register 2732; January 22, 2007). In addilion, all notices and communications shall be
provided in a manner that is effective for persons with hearing, visual, and other communication-
related disabilities consistent with section 504 of the Rehabilitation Act of 1973 and
implementing regulations at 24 CFR 8.6.
If the procedures that the grantee intends to use to make known the availability of the
rental assistance and services are unlikely to reach persons of any particular race. color, religion,
sex. age, national origin, familial status, or disability who may qualify for such rental assistance
and services, the grantee must establish additional procedures that will ensure that such persons
are made aware of the rental assistance and services.
E, Affirmatively Furthering Fair Housing
Under section 808(e)(5) of the Fair Housing Act, HUD has a statutory duty to affirmatively
further fair housing. HUD requires the same of its funding recipients. Grantees and subgrantees
will have a duty to affirmatively further fair housing opportunities for classes protected under the
2009-116
Fair Housing Act. Protected classes include race, color, national origin, religion, sex, disability,
and familial status. Examples of affirmatively furthering fair housing include: (I) marketing the
program to all eligible persons, including persons with disabilities and persons with limited
English proficiency; (2) making buildings and communications that facilitate applications and
service delivery accessible to persons with disabilities (see, for example, HUD's rule on effective
communications at 24 CFR 8.6); (3) providing fair housing counseling services or referrals to
fair housing agencies; (4) informing participants of how to file a housing discrimination
complaint, including providing the toll-free number for the Housing Discrimination Hotline: 1-
800-669-9777; and (S) recruiting landlords and service providers in areas that expand housing
choice to program participants.
F. Lead-Based Paint Requirements
The Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et seq.), as amended by the
Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.c. 48S1 et seq.) and
implementing regulations at 24 CFR part 3S, subparts A. B, M, and R shall apply to housing
occupied by families receiving assistance through HPRP.
G. Uniform Administrative Requirements
All States, TenitOlies, Urban Counties, and Metropolitan cities receiving funds under HPRP
shall be subject to the requirements of 24 CFR part 8S. Non-profit subgrantees shall be subject
to the requirements of 24 CFR part 84. Note that the closeout requirements apply to all entities
receiving HPRP funds, but that no charges may be applied to the grant beyond the Recovery
Act's 3-year expenditure deadline, as explained in section V.A.2.
42
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H. Equal Participation of Religious Organizations
1. Organizations that are religious or faith-based are eligible, on the same basis as any other
organization, to participate in HPRP. Neither the federal government nor a grantee shall
discriminate against an organization on the basis of the organization's religious character or
affiliation.
2. Organizations that are directly funded under HPRP may not engage in inherently religious
activities, such as worship, religious instruction, or proselytization as part of the programs or
services funded under HPRP. If an organization conducts such activities, the activities must be
offered separately, in time or location, from the programs or services funded under HPRP, and
participation must be voluntary for the program participants.
3. A religious organization that participates in HPRP will retain its independence from federal,
state, and local governments, and may continue to carry out its mission, including the definition,
practice, and expression of its religious beliefs, provided that it does not use direct HPRP funds
to support any inherently religious activities, such as worship, religious instruction, or
proselytization. Among other things, faith-based organizations may use space in their facilities to
provide HPRP-funded services, without removing religious art, icons, scriptures, or other
religious symbols. In addition, a HPRP-funded religious organization retains its authority over its
internal governance, and it may retain religious terms in ils organization's name, select its board
members on a religious basis, and include religious references in its organization's mission
statements and other governing documents.
4. An organization that participates in the HPRP program shall not, in providing program
assistance, discriminate against a program participant or prospective program par1icipant on the
basis of religion or religious belief.
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5. If a state or local government voluntarily contributes its own funds to supplement federally
funded activities, the state or local government has the option to segregate the federal funds or
commingle them. However, if the funds are commingled, the requirements listed above apply to
all of the commingled funds.
I. Lobbying and Disclosure Requirements
The disclosure requirements and prohibitions of section 319 of the Department of the Interior
and Related Agencies Appropriations Act for Fiscal Year 1990 (31 U.S.C. 1352) (the Byrd
Amendment), and implementing regulations at 24 CFR part 87, apply to HPRP. Applicants must
disclose, using Standard Form 1.1.1. (SF-LLL), "Disclosure of Lobbying Activities," any funds,
other than federally appropriated funds, that will be or have been used to influence federal
employees, members of Congress, or congressional staff regarding specific grants or contracts.
J. Drug-Free Workplace Requirements
The Drug-Free Workplace Act of 1988 (41 U.S.c. 701, et seq.) and HUD's implementing
regulations at 24 CFR part 21 apply to HPRP.
K. Procurement of Recovered Materials
State agencies and agencies of a political subdivision of a state that are using assistance under a
HUD program for procurement, and any person contracting with such an agency with respect to
work performed under an assisted contract, must comply with the requirements of section 6002
of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act.
In accordance with section 6002, these agencies and persons must procure items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a salisfactory
level of competition, where the purchase price of the item exceeds $10,000 or the value of the
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45
quantity acquired in the preceding fiscal year exceeded $10,000; must procure solid waste
management services in a manner that maximizes energy and resource recovery; and must have
established an affirmative procurement program for procurement of recovered materials
identified in the EP A guidelines.
I/~d 1 9 2CC!J
Dated:
Shaun Donovan
Secretary
[FR-5307-N-Ol]
VlIl. Appendices
Appendix A: Eligible Grantees
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The following list indica1es all grantees eligible to receive assistance under HPRP. This list is
also available at: http://www.hud.gov/recoverv/homelesspreventrecov.xls.
State Grantee Name AIJocation
Amounts
AK AK State Program $1,143,986
AK Anchorage $776,469
AI.. AL State Program $13,328,942
AI.. Birmingham $2,735,730
AI.. Huntsville $529,697
AI.. Jefferson County $845,709
AI.. Mobile $1,186,394
AI.. Mobile County $586,571
AI.. Montgomery $860,653
AR AR State Program $10,530,746
AR Little Rock $682,197
AS American Samoa $412,935
AZ AZ State Program $7,033,520
AZ Chandler $575.271
AZ Glendale $914,122
AZ Maricopa County $900,303
AZ Mesa $1,405,094
AZ Phoenix $6,996,243
AZ Pima County $1,063,430
AZ Tempe $661,474
AZ Tucson $2.534,340
CA CA Stale Program $44,466,877
CA Alameda $552,208
CA I Alameda County $802,915
CA Alhambra $567,605
CA Anaheim $2,046,908
CA Bakersfield $ 1.372,351
CA Baldwin Park $605.041
CA Berkeley $1,332,952
CA Chula Vista $8 I 9,738
CA Compton $848,514
CA Contra Costa County $1.421,55t
CA Costa Mesa $560,237
CA Daty City $510,070
CA Downey $611,834
CA EI Cajon $512,686
CA EI Monte $1,110,506
CA Escondida $709,782
CA Fontana $783.380
State Grantee Name Allocation
Amounts
CA Fremont $682,331
CA Fresno $3,130,746
CA Fresno County $1,634,630
CA Fullenon $622,710
CA Garden Grove $1,068,707
CA Glendale $1,346,899
CA Hawthorne $703,261
CA Hayward $703,342
CA Huntington Beach $566,611
CA Huntington Park $656,002
CA 1nglewood $918,344
CA Irvine $540,656
CA Kern County $2,076,503
CA Lancaster $564,646
CA Long Beach $3,566,451
CA Los Angeles $29,446,304
CA Los Angeles County $12,197,108
CA Lynwood $646,575
CA Marin County $659,106
CA Merced $515,203
CA Modesto $966,016
CA Moreno Valley $732,872
, CA Norwalk $633,782
I CA Oakland $3,458,120
CA Oceanside $742,791
CA Ontario $997.869
CA Orange $545,636
CA Orange County $1,556,026
CA Oxnard $1.124,994
CA Palmdale $615,530
CA Pasadena $908,395
CA Pomona $1,164.766
CA Rialto $546,485
CA Richmond $559,735
CA Riverside $1,383.070
CA Riverside County $4,276,900
CA Sacramento $2,375.126
CA Sacramento County $2,396,773
CA Salinas $1,013,978
81Me Grantee Name Allocation
Amounts
CA San Bernardino $1,455,066
CA San Bernardino County $3,040,382
CA San Diego $6.168,104
CA San Diego County $1,925,974
CA San Francisco $8,757,780
CA San Joaquin County $1,460,619
CA San Jose $4.128,763
CA San Luis Obispo County $855,184
CA San Mateo County $1,166.526
CA Santa Ana $2,831,989
CA Santa Barbara County $829,Q13
CA Santa Clara County $717,484
CA Santa Maria $521,839
CA Santa Monica $553,576
CA Santa Rosa $516,527
CA Sonoma County $817.572
CA South Gate $865,273
CA Stanislaus County $1.023,163
CA Stockton $1,725,572
CA Sunnyvale $508,191
CA Ventura County $826,094
CA Westminster $511.454
CO CO State Program $8,154,036
CO Adams County $836.047
CO Aurora $1.009,717
CO Colorado Springs $1,043,089
CO Denver $3,769,259
CO Pueblo $678,970
CT CT State Program $10,818,309
CT Bridgeport $1,351,004
CT Hartford $1,572.727
CT New Britain $772 ,694
CT New Haven $1,514,570
CT Waferbury $931.128 I
DC District OfCoJumbia $7,489.476 I
DE DC State Program $934,980
DE New Castle County $978,285
DE Wilmington $1,008.057
FL FL State Program $21,507,109
FL Brevard County $644,208
FL Broward County $1.579,569
FL Collier County $888,850
FL Escambia County $855.417
FL Ft Lauderdale $852,872
FL Gainesville $567,404
FL Hialeah $1.734,021
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47
State Grantee Name Allocation
Amounts
FL Hillsborough County $2,458,811
FL Hollywood $625,671
FL Jacksonville-Duval Count $2,779,039
FL Lee County $881,538
FL Manatee County $635,485
FL Marion County $727,072
FL Miami-Dade County $7,468,222
FL Miami $3.392,918
FL Miami Beach $715,418
FL Miami Gardens City $567,612
FL North Miami $507.641
FL Orange County $2.523,982
FL Orlando $921.665
FL Palm Beach County $2,823,87 t
FL Pasco County $1,055,241
FL Pinel las County $1.237,464
FL Polk County $1,222,920
FL Pompano Beach $507.694
FL Sarasota County $581,819
FL Seminole County $991,180
FL St Petersburg $914,999
FL Tallahassee $784.267
FL Tampa $1.538,393
FL Vol usia County $805,614
GA I GA State Program $19.084,426
GA Athens-Clarke County $604.969
GA Atlanta $3.441.091
GA Augusta~Richmond County $927,319
GA Clayton County $856,410
GA Cobb County $1.337,048
GA Colu~bus-Muscogee County $740,907
GA De Kalb County $2,359,998
GA Fulton County $896,069
GA Gwinnett County $1,713,730
GA Macon $541,299
GA Savannah $1,121,523
GU Guam $1,221,922
HI HI State Program $2.166,888 --
HI Honolulu $4,016,074
IA IA Slate Program $11,866,889
IA Cedar Rapids $536.843
IA Davenport $711,923
lA Des Moines $1,763,874
IA Dubuque $502,294
1A Sioux City $779,497
IA Waterloo $570,88 j
State Grantee Name Allocation
Amounts
ID ill State Program $4,438,807
ID Boise $533,411
IL IL State Program $20,286,504
lL Aurora $506,883
lL Berwyn $559,545
IL Chicago $34,356,259
IL Cicero $581,065
IL Cook County $4,121,046
IL Decatur $623,309
IL Du Page County $1,443,723
II. East St Louis $750,339
lL Evanston $801,460
IL Kane County $517,394
IL Lake County $1,057,106
IL Madison County $566,987
IL McHenry County $540,732
IL Oak Park $796,581
IL Peoria $790,404
IL Rockford $861,073
lL Springfield $516,191
IL St Clair County $586,413
IL Will County $602,271
IN IN State Program $16,293,551
IN East Chicago $559,073
IN Evansville $1,217,598
IN Fort Wayne $874,319
IN Gary $1,498,882
IN Hammond $948,137
IN Indianapolis $3,942,177
IN Lake Coumy $550,643
IN Muncie $590,276
IN South Bend $1,148,607
IN TeITe Haute $760,163
KS KS State Program $8,360,995
KS Kansas City $1,003,797
KS Topeka $816,686
KS Wichita $1,168,490
KY KY State Program $12,157,352
KY Covington $679,522
KY Lexi nglan. Fayette $849,668
KY Louisville $4,870,830
LA LA State Program $13,541,639
LA Baton Rouge $1,734.745
LA Houma-Terrebonne $507,405
LA Jefferson Parish $1,469,179
LA Lafayette $672,893
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48
State I Grantee Name Allocation
Amounts
LA I New Orleans , $7,578,168
LA Shreveport $1,072,168
MA MA State Program $18.443,744
MA Arlington $533,800
MA Boston $8,209,151
MA Brockton $610,110
MA Brookline $667,436
MA Cambridge $1,302,128
MA Chicopee $531,528
MA Fall River $1,232,852
MA Holyoke $551,671
MA Lawrence $710,503
MA Lowell $979,Q48
MA Lynn $1,033,392
MA Malden $636,677
MA Medford $716,681
MA New Bedford $1.228,020
MA Newton $923,339
MA Pittsfield $613,738
MA Quincy $848,274
MA Somerville $1,181,067
MA Springfield $1,700,802
MA Worcester $1,904,831
MD MD State Program $5,680,393
MD Anne Arundel County $865,183
MD Bal ti more $9,523,896
MD Baltimore County $1,721,080
MD Montgomery County $2,104,743
MD Prince Georges County $2,512,242
ME Me State Program $6,575,089
ME Cumberland County $605,763
ME Portland $876,120
Ml MI State Program $22,108,890
MI Battle Creek $531,444
MI Bay City $592,249
MI Dearborn $873,199
MI Detroit $15,234,947
MI Flint $1.763,839
Ml Genesee County $756,066
Ml Grand Rapids $1.650,890
M1 Jackson $568,942
IMI Kalamazoo $758,089
. Ml Kent County $639,448
MI Lansing $898,823
Ml Macomb County $687,708
MI Oakland County $1,553,232
Slale Grantee Name Allocation
Amounts
MI Pontiac $633,479
MI Royal Oak $558.226
MI Saginaw $1,022,177
MI Wayne County $2,308,510
MN MN State Program $10,865,236
MN Dakota County $704,252
MN Duluth $1.162,800
MN Hennepin County $993.01t
MN Minneapolis $5,520,902
MN St Louis County $1.001,832
MN StPaul $3.298,163
MO MO State Program $12,011,262
MO Kansas City $3,628,139
MO Springfield $551,673
MO St Joseph $727,371
MO StLouis $8,156,188
MO 3t Louis County $2,188.751
MP Northern Marianas $589,165
MS Ms Stale Progra m $13,348,427
MS Jackson $1,031,154
MT MT State Program $3,731,327
NC NC State Program $22.t57,468
NC Asheville $509,460
NC Charlotte $1,930,217
NC Durham $789,101
NC Fayetteville $589,648
NC Greensboro $781,141
NC Raleigh $991.091
NC Wake County $582,164
NC Winston-Salem $748.097
ND ND State Program $2,582,637
NE Ne State Program $5,128,578
NE Li ncol n $726,148
NE Omaha $2,017,088
NH NH Slate Program $4,612.322
NH Manchester $766,545
NI NJ State Program $10,221.710
NJ Atlantic City $553,438
NJ Atlantic County $545,890
NJ Bayonne $779,080
NJ Bergen County $4.333,887
NJ Burlington County $663,041
NJ Camden $1,149,122
NJ I Camden County $1.057,935
NJ I Clifton $581,485
NJ I East Orange $693.362
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State Grantee Name Allocation
Amounts
NJ Elizabeth $839,604
NJ Essex County $2,520,882
NJ Gloucester County $581,762
NJ Hudson County $1,535,992
NJ Jersey City $2,676,991
NJ Middlesex County $800,475
NJ Monmouth County $1,240,040
NJ Morris County $931.156
NJ Newark $3,533,348
NJ Paterson $1,184,137
NJ Somerset County $519,821
NJ Trenton $1,251,452
NJ Union City $555.355
NJ Union County $2,169,536
NM Nm State Program $6.778.653
NM Albuquerque $1,807,256
NV NV State Program $2,035,393
NV Clark County $2,595,173
NV Las Vegas $2,105,118
NV North Las Vegas $677 ,704
NV Reno $836.301
NY NY State Program $25.527,382
NY Albany $1,523,772
NY Babylon Town $526,925
NY Binghamton $955,655
NY Buffalo $6,594,081
NY Dutchess County $654.862
NY Elmira $560,951
NY Erie County $1.209.200
NY Islip Town $840,437
NY Jamestown $573.5 17
NY Monroe County $789,300
NY Mount Vernon $745,701
NY Nassau County $6,458,352
NY New Rochelle $686.935
NY New York $73,929,729
NY Niagara Falls $1,0}7,411
NY Onondaga County $897,454
NY Orange County $713,117
NY Roc hester $3.954,235
NY Rockland County $860,643
NY Schenectady $1,048,938
NY Suffolk County $1,511,657
NY Syracuse $2,524,997
NY Tonawanda Town $772.574
NY Troy $845,286
State Grantee Name AlIocation
Amount.;;
NY Union Town $578,66 t
NY Utica $1,192,417
NY Westchester County $2.373,791
NY Yonkers $1,533,003
OH OH State Program $26.205,724
OH Akron $2,790,522
OH Canton $1,183,577
OH Cincinnati $5,339,182
OH Cleveland $9,801,913
OH Cleveland Heights $715,677
OH Columbus $2,642,649
OH Cuyahoga County $1,552,324
OH Dayton $2,595,505
OH Franklin County $746,920
OH Hamilton City $605,828
OH Hamilton County $1,396,621
OH Lake County $575,083
OH Lakewood $902,439
OH Lima $506,015
OH Lorain $502,230
OH Montgome-ry County $759,496
OH Springfield $815,869
OH Stark County $589,412
OH Toledo $3,275,494
OH Warren $541,184
OH Y Dungstown $1,610,332
OK OK State Program $8,Wl,391
OK Oklahoma City $2,161,404
OK Tulsa $1,513,504
OK Tulsa County $521,635
OR OR State Program $7,873,436
OR Clackamas County $871,505
OR Eugene $567,404
OR Portland $4,172,282
OR Salem $597,562
OR Washington County $824,990
PA P A State Program $23,411,484
PA Allegheny County $6,714,064
PA Allentown $1,129,049
PA AJtoona $819,7t8
PA Beaver County $1,596,719
PA Berks County $1,109,659
PA Bethlehem $687,480
PA Bucks County $975.905
PA Chester $586,664
PA Chester County $1.130,871
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Stale Grantee Name Allocation
Amounts
PA Cumberland County $558,742
PA Dauphin County $621,187
PA Delaware County $1,700,587
PA Erie $1,458,364
PA Harrisburg $855,478
PA Johnstown $644,490
PA Lancaster $738,012
PA Lancaster County $1,382,274
PA Lehigh County $574,614
PA Luzerne County $2.057,026
PA Mckeesport $500,957
PA Montgomery County $1,514,639
PA Northampton County $738,192
PA Philadelphia $21,486,240
PA Pittsburgh $6,848,936
PA Reading $1,267,021
PA Scranton $1,401,868
PA Upper Darby $797,813
PA Washington County $1,762,094
PA Westmoreland County $t,832,195
PA Wilkes-Barre $794,109
PA Williams port $518,859
PA York $693,600
PA York County $t,074,741
PR PR State Program $20,835,644
PR Aguadilla Municipio $764,657
PR Arecibo Municipio $1,124,937
PR Bayamon Municipio $1,874,802
PR Cabo Raja Municipio $509,023
PR Caguas Municipio $1,390,581
PR Canovanas Municipio $548,313
PR Carolina Municipio $1,596,195
PR Cayey Municipio $536,499
PR Guayama Municipio $506,041
PR Guaynabo Municipio $786,550
PR Humacao Municipio $642,921
PR Isabela Municipio $537,621
PR Juana Diaz Municipio $651,677
PR Manati Municipio $542,285
PR Mayaguez Municipio $1,168,388
PR Ponce Municipio $2,118.806
PR Rio Grande Municipio $587,542
PR San Juan Municipio $4,253,787
PR San Sebastian Municipio $568,040
PR Toa Alta Municipio I $635,194
PR Toa Baja Municipio I $871,335
State Grantee Name Allocation
Amounts
PR Trujillo Alto Municipio $643,815
PR Vega Baja Municipio $706,348
PR YaueD Municipio $601,387
Rl RI State Program $3,282,670
Rl Pa wtucket $845,934
RI Providence $2,303,402
Rl Woonsocket $545,802
SC SC State Program $11,136,176
SC Charleston County $831,1 25
SC Columbia $524,731
SC Greenville County $984,729
SC Horry County $622,075
SC Lexington County $588,970
SC Richland County $568,201
SC Spartanburg County $532,752
SD SD State Program $3,254,060
TN TN State Program $13,467,433
TN Chattanooga $712,946 ,
TN Knoxville $771,803
TN Memphis $3,329,685
TN Nashville-Davidsofl $2,012,994
TX TX State Program $41,472,772
TX Amarillo $739,071
TX I Arlington $1,304,792
TX Austin $3,062,820
TX Beaumont $741,325
TX Bexar County $70],160
TX Brazoria County $707,747
TX BrownsvilJe $1,347,839
TX Corpus Christi $1,393,181
TX Dallas $7,187,357
TX Dallas County $866,753
TX EI Paso $3,492,976
TX Fort Bend County $777,971
TX Fort Worth $2,746,929
TX Galveston $585.604
TX Garland $858,997
TX Grand Prairie $569,746
TX Harris County $4,463,96 t
TX Hidatgo County $3,463,905
TX Houston $12,375,861
TX Irving $930,680
TX Laredo $1,490,976
TX Lubbock $947,453
TX Mc Allen $733,518
TX Montgomery County $741,614
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State Grantee Name Allocation
Amounts
TX Pasadena $790,214
TX Piano $509,050
TX Port Arthur $564,089
TX San Antonio $5,974,286
TX Tarrant County $1,156,125
TX Waco $685,599
TX Wichita Falls $583,425
DT UT State Program $5,021,811
UT Provo $700,321
DT Salt Lake City $1,680,347
DT Salt Lake County $1,005,916
VA V A State Program $11,389,160
VA Alexandria $512,214
VA Arlington County $728,367
VA Chesapeake $507,406
VA Chesterfield County $515,089
VA Fairfax County $2,462,398
VA Henrieo County $603,481
VA Newport News $659,087
VA Norfolk $2,097,ffl9
VA Portsmouth $724,490 ,.
VA Prince William County $789,775
VA Richmond $2,044,088
VA Roanoke $766,017
VA Virginia Beach $1,010,599
VI Virgin Islands $775,978
VT VT State Program $3,398,824
WA W A State Program $11,126,387
WA Clark County $559,180
WA King County $1,863,675
WA Pierce County $1,224,64] I
WA Seattle $4,993,052
WA Snohomish County $1,262,714
WA Spokane $1,564,373
WA Spokane County $622,278
WA Tacoma $1,182,824
WA Vancouver $549,529
WI WI State Program $17,101.862
WI Madison $817,092
WI Milwaukee $6,912,159
WI I Milwaukee County $712,755
WI Racine $817,554
WI West Allis $574,434
WV WV State Program $7,977 ,649
WV Charleston $760,168
WV Hunrington $854,337
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Appendix B: Comparison of ESG and HPRP
Emergency Shelter Grants (ESG) Homelessness Prevention and Rapid
Program Re-Housing Program (HPRP)
Amount . $160 million in FY 2009 . $1.5 billion one-time appropriation
Available
Eligible . States (51, including Puerto Rico) . States (51, including Puerto Rico)
Grantees Metropolitan cities (203 in FY Metropolitan cities (337) and urban
. .
2009) and urban counties (102 in counties (148)
FY 2009) . Total number of grantees (including
. Total number of grantees (including 4 territories): 540
4 territories): 360
Eligible . Territories and local government . Territories and local government
Sub- grantees may provide ESG funds grantees may provide HPRP funds
Recipients for projects operated by their own for projects operated by their own
agencies and private non-profit agencies, other local governments,
organizations. and private non-profit
. State grantees must provide all organizations.
funds to local governments or . State grantees must provide all
private non-profit organizations funds to local governments or
acting as sub-recipients. private non-profit organizations,
except for a reasonable portion of
funds for administrative costs.
Eligible . Renovation, major rehabilitation, or . Financial assistance, including
Activities conversion of a building to a short-term rental assistance (up to 3
shelter. months) and medium-term rental
. Essential Services (limited to 30 assistance (up to 18 months),
percent of grant, can be waived). security deposits, utility deposits,
. Operations of homeless shelters utility payments, moving costs, and
hotel/motel vouchers.
(staff salaries for operations Housing relocation and stabilization
management limited to 10 percent .
of grant). services, including case
. HomeJessness Prevention, including management, outreach, housing
search and placement, legal
short-term mortgagelrent, short- services, and credit repair.
tenD utilities, security deposits, first
month's rent, landlord-tenant . Data collection and evaluation,
mediation, tenant legal services including HMIS costs.
(limited by law to 30 percent of . Administration (limited to 5 percent
grant). of grant).
. Administration (limited to 5 percent
of grant).
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53
Eligible . Homeless persons . Homeless persons and persons at
Program . Persons at risk of becoming risk of becoming homeless, who
Participants homeless who must meet four meet the following three criteria:
specific criteria to receive - Any individual or family
homelessness prevention assistance: receiving rental assistance must
The inability of the family to have at least an initial
- consultation with a case
make the required payments is manager to determine need.
due to a sudden reduction in
income; - Household must be at or below
- The assistance is necessary to 50 percent of Area Median
avoid the eviction or Income (AMI)
termination of services; - Household must meet both of
There is a reasonable prospect the following circumstances:
- (1) no appropriate subsequent
that the family will be able to housing options have been
resume payments within a identified; AND
reasonable period of time; and (2) the household lacks the
- The assistance will not supplant financial resources and support
funding for pre-existing networks needed to obtain
homelessness prevention immediate housing or remain in
activities from other sources. its existing housing.
Allocation . Based on the previous year's . Based on FY2008 CDBG formula;
Formula . Community Development BLock minimum grant allocation set by
Grants (CDBG) formula, with HUD Secretary at $500,000.
minimum grant allocation at 0.05
percent of the total. Territories
receive 0.2 percent of the total ESG
allocation.
Match . Match grant funds with an equal . No match is required for HPRP.
amount of funds from cash or in-
kind sources, with states exempt
from matching the first $100,000 of
their awards.
Expenditure . Local government: spend all ESG . All grantees must spend at least 60
Deadlines grant funds within 24 months of percent of funds within 2 years of
grant award. the date that HUD signs the grant
. State grantees: make grant funds agreement, and 100 percent of
available to subrecipients within 65 funds within 3 years of this date.
days of the grant award by HUD . HUD may recapture unexpended
with obligation by 180 days of funds in violation of the 2-year
availability from the state, and expenditure requirement and
spent within 2 years of grant award. reallocate such funds to grantees in
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54
State prevention funds should be compliance with that requirement.
available within 180 days, and
obligated and spent within 30 days,
and 180 days respectively.
Reporting . Integrated Disbursement and . IDIS: Request HPRP payments and
and Access Information System (IDIS): report accomplishments
of Program Request ESG payments and report . HMIS: Collect data on use of funds
Funding accomplishments and persons served
. HMIS: Collect beneficiary data . Quarterly reporting required by
. Consolidated Annual Performance Recovery Act: BUD will establish
and Evaluation Reporting (CAPER) requirements pursuant to direction
bv OMB
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55
Appendix C: Habitability Standards for HPRP
Organizations providing rental assistance with HPRP funds will be required 10 conduct initial
and any appropriate folJow-up inspections of housing unils into which a program participant will
be moving. Following are the habitability standards that grantees must follow:
(a) State and local requirements. Each grantee or subgrantee under this Notice must ensure that
housing occupied by a family or individual receiving HPRP assistance is in compliance with all
applicable state and local housing codes, licensing requirements, and any other requirernents in
the jurisdiction in which the housing is located regarding the condition of the structure and the
operation of the housing or services.
(b) Habitability standards. Except for less stringent variations as are proposed by the grantee or
subgrantee and approved by HUD, housing occupied by a family or individual receiving HPRP
assistance must meet the following minimum requirements:
(I) Structure and materials. The structures must be structurally sound so as not to pose any
threat to the health and safety of the occupants and so as to protect the residents from the
elements.
(2) Access. The housing must be accessible and capable of being utilized without unauthorized
use of other private properties. Structures must provide alternate means of egress in case of fire.
(3) Space and security. Each resident must be afforded adequate space and security for
themselves and their belongings. Each resident must be provided an acceptable place to sleep.
(4) Interior air quality. Every room or space must be provided with natural or mechanical
ventilation. Structures must be free of pollutants in the air at levels that threaten the health of
residents.
(5) Water supply. The water supply must be free from contamination.
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(6) Sanitary facilities. Residents must have access to sufficient sanitary facilities that are in
proper operating condition, may be used in privacy, and are adequate for personal cleanliness
and the disposal of human waste.
(7) Thermal environment. The housing must have adequate heating and/or cooling facilities in
proper operating condition.
(8) Illumination and electricity. The housing must have adequate natural or artificial
illumination to permit normal indoor activities and to support the health and safety of residents.
Sufficient electrical sources must be provided to permit use of essential electrical appliances
while assuring safety from fire.
(9) Food preparation and refuse disposal. All food preparation areas must contain suitable space
and equipment to store, prepare, and serve food in a sanitary manner.
(10) Sanitary condition. The housing and any equipment must be maintained in sanitary
condition.
(11) Fire safety.
(i) Each unit must include at least one battery-operated or hard-wired smoke detector, in proper
working condition, on each occupied level of the unit. Smoke detectors must be located, to the
extent practicable, in a hallway adjacent to a bedroom. If the unit is occupied by hearing-
impaired persons, smoke detectors must have an alann system designed for hearing-impaired
persons in each bedroom occupied by a hearing-impaired person.
(ii) The public areas of all housing must be equipped with a sufficient number, but not less than
one for each area, of battery-operated or hard-wired smoke detectors. Public areas include, but
are not limited to, laundry rooms, community rooms, day care centers, hallways, stairwells, and
other common areas.
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Appendix D: Special Grant or Subgrant Conditions for "High-Risk" Grantees
(a) A grantee or subgrantee may be considered high risk if HlJD determines that a grantee or
subgrantee:
(1) Has a history of unsatisfactory performance, or
(2) Is not financially stable, or
(3) Has a management system which does not meet the management standards set forth in this
part, or
(4) Has not conformed to terms and conditions of previous awards, or
(5) Is otherwise not responsible; and if the awarding agency determines that an award will be
made, special conditions and/or restrictions shall correspond to the high risk condition and shall
be included in the award.
(b) Special conditions or restrictions may include:
(I) Payment on a reimbursement basis;
(2) Withholding authority to proceed to the next phase until receipt of evidence of acceptable
performance within a given funding period;
(3) Requiring additional, more detailed financial reports;
(4) Additional monitoring;
(5) Requiring the grantee or subgrantee to obtain technical or management assistance; or
(6) Establishing additional prior approvals.
(c) If an awarding agency decides to impose such conditions, the awarding official will notify the
grantee or subgrantee as early as possible, in writing, of:
(I) The nature of the special conditionsfrestrictions;
(2) The reason(s) for imposing them;
2009-116
(3) The corrective actions which must be taken before they will be removed and the time
allowed for completing the corrective actions; and
(4) The method of requesting reconsideration of the conditionslrestrictions imposed.
58