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HomeMy WebLinkAbout14-Council Office - .' - - C r o .~ --- :) WAYS & MEANS COMMITTEE I December 13, 1985 ATTENDEES: Councilman Steve Marks - Chairman; Councilwoman Esther Estrada; Councilman Dan Prazier; City Attorney Ralph Prince; Treasurer - Craig Graves; City Administrator - Jack Matzer; Deputy City Administrator Ray Schweitzer, public Works Director - Roger Hardgrave; Planning Director - Prank Schuma; Building & Safety Director - Jack Rosebraugh, Council Executive Assistant - Phil Arvizo, Mayor's Project Coordinator - Greg Garcia, Public Services Director - Manuel Moreno; Public Buildings Supt. - Wayne OVerstreet, EDC Executive Vice president - Sam Henley; Mr. Marshall Julian; Mr. Robert Curci, Mr. Sam Catalano. 1. POSSIBLE VACATION OP ARROWHEAD AVENUE, REPAVING ARROWHEAD AVENUE AND/OR MODIPICATIONS DUE TO RACING PROMO- TIONS - The Committee recommends the City go forward with its present administrative plans to repave Arrowhead Avenue. 2. CENTRAL CITY COMPANY - AUTHORIZATION TO ENCROACH INTO MALL AREA - The Committee recommends approval of the request from Central City Company with the understanding that the present level of support services funded by Central City Company would continue and the Central City Company would agree to participate, upon the City's insistence, in expand- ing the Mall to include a fourth wing expansion project for an upscale department store (see attached list of Central City provided mall support services). 3. MAC PLAN REPORT - Mr. Greg Garcia presented an excellent report on the More Attractive Community Project, its inception, its ambitions and its present status. The Committee recommended that this program go forward with the understanding that it does not interfere with, or delay support to, the ongoing citizen needs in the rest of the City. 4. PROPOSED PIRE STATION/VANDERBILT WAY AREA - PROPOSED LIST OP EQUIPMENT - The Committee recommends approval as per recommendation of City Treasurer and City Administrator (see attached). @ ~ - c Items Multi-Family continued to - o o regarding Comprehensive Code Enforcement, Ordinance Amendment, and Greenbelt study the next Ways and Means Committee meeting. Meeting adjourned. SM:ej Respectfully submitted, Councilman Steve Marks Chairman Ways & Means Committee R-3 were :) - - ---' - ~ - -- CITY OF SAN BERNARDINOn--- MEMORANDU~) STEVE MARKS, Cha,'rman L.'. .:i ;;~i.i,-:r.: G,f:tf ROGER G HAROGRA . t:-'f;.~~,un:~I~~I"a . VE, Oir. of To Ways and Means Colllllittee .., 'C.., --....,,;,....,. From Publ ic Works/City Engineer . .'"..- r.-'" r"'I Subject Rehabilitation of Arrowhead Avenue ~- .:, - ~ r' n: OIDate December 9, 1985 Million DOllar Mile File No. 1.0509 Approved Date The question was raised as to how the anticipated request by the National Orange Show for vacation of Arrowhead Avenue, and the Million Dollar Mile event would affect the rehabilitation of Arrowhead Avenue. I contacted Mr. Joe Brosmer to ascertain the Orange Show's intention relative to vacation of Arrowhead Avenue. Attached is a copy of my memo- randum, dated 11-13-85, outlining the information supplied by Mr. Brosmer. At the meeting of the Ways and Means Colllllittee of 11-25-85, Mr. Sam Henley and myself were requested to contact Mr. Chuck Foster to determine design criteria for a drag racing course, and the status of negotiations. Mr. Henley called on 11-26-85 to advise that he had talked by telephone with Mr. Foster. In the course of this conversation, Mr. Foster stated that he would be meeting with 7-Up, Ford and Pioneer Chicken on 11-27-85 to "firm up" contracts for their sponsorship of this event. Attached is a copy of the letter from Mr. Foster, dated 11-29-85, setting forth additional details on the items to be provided by the City and criteria for Arrowhead Avenue. We feel curb and gutter should be installed where none exists, in order to have a smooth edge to pave against. Also, paving will need to be placed on the dirt shoulders. Various other drainage improvements and imported fill will be required to provide a street "as flat and smooth as possible." The preliminary estimate of cost for this addi- tional work is $125,000. Please note that Mr. Foster recommends the paving be done the last week of OA'~ ROGER G. HARDGRAVE Director of Public Works/City Engineer RGH:rs Attach. cc: Mr. Sam Henley, Economic Development Council John Matzer, Jr., City Administrator elf., Oil fH...,V. , : CITY OF Sl\N ~ERr\jAR[)~NO .-C " ) - . '\nEru~ORAt\~DJJ.fu1 ROG[R G. IIMIlGHn~1:. -OJ 1'. From Publ ic WOI'I;~/City Engine' Date November 13, 1985 Fil e No. 1. 0509 ./ . . JOliN I'iATZER. JR. . To Uty Administrator Subj,ect possible'Vacation of Arrowhead Avenue u Nati.onal Orange Show Appro.\led Date I hav/!- spoken by telephone today with Mr. Joe. Brosmer. General Manager of the National Orange Show, relative to their plans that would impact Arrowhead Avenue. . . Mr. Brosmer stated that their long-range Master Plan envisioned constructing a convention center/sports complex on the southwest corner of Mill Street and Arrowhead Avenue. An integral part of this concept is the vacation of Jrr.awhead Avenue, from Central Avenue to Mill Street. No schedule has been establtshed, but work on this complex is not anticipated to be started within the next 2 years. Therefore, it will be at least 2 years before the National Innge Show su.lJllfts a request to the City for vacation of Arrowhead Avenue. this request is expected' to be based upon the assumption that Sierra Way be lS.tended between Central Avenue and Mill Street. The present concept calls far the National Orange Show to provide the necessary right of way for this _tension" wfth the construction financed by the City. inplementatfan af the Master Plan will entail abandonment .of the City Fire StaUon an the southwest corner of Mill Street and Arrowhead Avenue. The sf~ far thfs station is leased from the National Orange Show, and due to ~fre fn 1989. Katiee has been given by the National Orange Show that the lese- will aat be renewed. Vacation of Arrowhead Avenue will, therefore, lat bav. &n. effect upon provision of fire protection in this area. 11Ie pcrtf.alt !If Arrowhead Avenue, from Orange Show Road to Central Avenue, is io poor condition. I recommend that at least the ,rehabilitation of this section I1e- sc:hecluled for April, 1986. This time frame is based upon the 42sfrabfT:fty' of dofng the heater/recycling operation during warmer weather. .. mGER'G. HlmGRAllE lir.ectar .f PubTi~ Warks/City Engineer Im'!:rs . C'TY orl TffE::a1GV~ . (:;- o o :) '1'0: Sam Henley FROM: Econ. Development Council 440 W. Court Street 1110 San Bernardino, Ca 92401 714/381-4327 R.C. Foster Network Enterprises Inc. c/o Hilton Hotel Lake Arrowhead, Ca 92352 714/336-15117 866-8875 SUBJECT: MILLION DOLLAR ~ = PROJECT UPDATE ..c.............................................................. During Tuesday's telephone conversation, you asked me to address the following questions: A. What!! !h! city being asked ~ provide? Initially we had aIiCussed the City of San Bernardino (.CityR) taking a headline/primary sponsorship position. The event would have been called the .San Bernardino Million Dollar MileR but this would have required the City to underwrite the base cost of staging this event including the purchase of an insurance annuity to guarantee the $1,000,000 grand prize. Total cost was approximately $485,000. . Network was later informed that the City was not in a position to accept this kind of financial responsibility at this time and was only interested in RhostingR the event and not being a sponsor thereof. As a .site host., there is ~ ~ sponsorship fee! Instead, the City is being asked to prov1de: 1. IHRA/NHRA approved race course - a. Resurfacing Arrowhead Avenue from Mill Street, South to Orange Show Road7 b. Construction and yearly storage of barriers and fencing: safety 2. POlice, fire and safety personnel. 3. Local permits. 4. Liaison assistance with Arrowhead Avenue merchants located within the proposed race site area and San Bernardino Orange Show staff. - continued - . "',""III"\DI/' E''''TrDDDI~E'~ INr ., 'C " J'. I - - -0 () :) B. Street paving needs. Arrowhead Avenue Street) needs to be as flat and smooth as than standard quality street paving, only safety requirements need to be addressed: 1. Paving to include dirt shoulder areas so width of paving is consistent throughout proposed race course. (South of Mill possible. Other a few NHRA/lIlRA 2. Minimum center crown. 3. Painted dividing lines - no "Botts dots". 4. PAving should take place during lAst week of September, 1986. C. Event daters). The proposed 1986 Event staging date is the last weekend in October. This is the weekend following the Winston World Finals at Pomona, California. Should the City of San Bernardino want to become an annual host ~f this event, this would be the anticipated time period for subsequent year stagings. D. Sponsorship data. Note: Confirmation letters have requested and we will forward them to EDC immediately receipt thereof. 1. Westinghouse Beverage Group is a subsidiary of Westing- house Corporation. It is also the parent company and largest bottling/distribution franchise for Seven-Up. The franchise territory includes all of Southern California, Arizona And Nevada. The primary contract for staging this event would be between the City of San Bernardino and Westinghouse Beverage Group. All other sponsorships and event related staging Agreements will be made with and/or coordinated by Westinghouse Beverage Group. Network Enterprises, Inc. has been retained by Westinghouse Beverage Group to coordinate this event and will be Acting as duly Authorized agents thereof. been upon 2. "Ford" is the Event's official vehicle. Celebrity contestants will be driving Ford Mustang automobiles. Vehicles And support Assistance is contracted through the. Southern California Ford Dealer's Association. \\ \\ - _ Li - - , c 00 CITY OF SAN BERNARDINO INTEROFFICE REMORAHDOM 8512-601 :) TO: Ways and Means Co~ittee FROM: Raymond D. Schweitzer, Deputy City Administrator SUBJECT: Reciprocal Easement Agreement Proposed Amendment DATE: COPIES: December 6, 1985 (6550 ) Mayor Wilcox, John Matzer, Jr., City Administrator ------------------------------------------------------------- Councilwoman EstrAda, Ms. Glenda Saul, Mrs. Sandy Lowder, and I met with Mr. Sam Catalano and Mr. Bob Curci concerning this request pending before your Committee. Opon a full presenta- tion, including a visual inspection, of many additional facts (set forth in the attached letter from Mr. Catalano), the City's representatives felt that: The Reciprocal EAsement Agreement shuld be amended to Allow the proposed endorsement. BeCAuse: 1. The encroachment request was minor in comparison to the total future modernizaion development, plus 2. The Central City Mall Management gave certain commit- ments that expansion plans will be vigorously pursued. 3. There is no cost to the City and the leases will not be increased by the additional square footage. 4. Voluntary contributions to .city responsibilities. under the REA more than amply paid the City for the current request. RDS/djn Attachment - - - C."",,, v CENTRAL CITY COMPANY :) 295 CENTRAL CITY MALL . SAN BERNARDINO, CA 92401 . TELEPHONE (714) 884-0106 December 6, 1985 The Honorable Mayor Evlyn Wilcox and Members of the Common Council 300 North "D" Street San Bernardino, CA 92418 Dear Mayor and Council: At a recent meeting to discuss our request for an Encroachment Permit as outlined in our letter, dated October 4. 1985, some clarification of the context of the request was determined to be necessary. Hopefully, the following will cover the bigger picture and bring this particular request into better focus. The Encroachment Permit is the first phase of an overall modernization plan for the entire Mall. Phase 1 (the Encroachment Permit) is an independent element that is not necessarily dependent on the implementation of any of the other elements. It should be pointed out, once again, that this phase can be accomplished with no cost to the City and may, in fact, create efficiencies and cost savings to the City. The other elements of the modernization plan that would occur as later phases, are: the addition of a fourth department store and a number of tenant spaces, a feasi- bility study for a restaurant/food court at the east end of the Mall in the outdoor Harris' Court area, and a refurbishment of the Mall and its parking areas. The City is truly our partner in this project and as such. we share similar economic interests. If we are successful in expanding and modernizing this project, we may prevent a major retail shopping center from developing outside the City but within the same market area. Such a development would cause a serious loss of income to us and a severe loss of sales. area, utility and business license tax to the City. It is our opinion that we must begin action now to pre-empt such an occurrence by attracting another major department store to Central City Mall. As we were discussing the Mall modernization program, I mentioned a number of costs that Central City Company was absorbing in the public areas of the Mall and was surprised to find that the City is not aware of the considerable voluntary efforts that we have made over the last several years to assure a first class operation that we can all be proud of. I think it is important that the City be made aware that Central City Company has been a good partner and has gone far beyond what is required in the Reciprocal Easement Agreement. DEVELO;'ERS, OWNERS AND OPERATORS OF CENTRAL CITY MALL . - - c o o :J December 6, 1985 Page 2 Over the past several years we have done the following to benefit the public areas of the Mall: a) Instituted a parking control program to provide better security in the customer parking areas of the Mall at an annual cost of $60,000. Total expended to date on this program is in excess of $200,000. b) Built a security office and Information Center in the center of the Mall at a cost of $35,000. c) Installed a closed circuit, security TV system to monitor the Mall's public areas at a cost of more than $50,000. d) Maintained the closed circuit, security TV system at an annual cost of $4,000. e) Contribute to the Redevelopment Agency for Mall security in excess of $12,000 annually. f) Provide security and Information Booth secretarial service and support staff at an annual cost of more than $18,000. g) Decorate the public areas of the Mall with more than $100,000 of Christmas decorations and over $35,000 of other seasonal decorations with no offset against area tax. h) Installed $23,000 of hanging plant materials in the Harris' and Ward Courts to beautify the Mall in November 1985. i) Installed flowered planters at the Mall's main entrance at Second Street to assist in beautifying the downtown area in November 1985. Installation cost $2,000. Annual cost of replacing flowers $1,500. j) Purchased reflective white ceiling paint for dark areas of the three- level parking structure, cost over $5,000. In addition to the above, we have completed a number of smaller projects that have improved the appearance and life of the public areas of the Mall with our equip- ment, materials and personnel. We appreciate your consideration of our request and look forward to working with you in the true spirit of "partnership" that created and keeps this project the anchor of downtown San Bernardino. Sincerely yours, ~~.~ Salvatore F. Catalano, CSM General Manager SFC:rlt - ~ . - c o o :> ~ , CITY OF SAN BERNARDINO -MAC !'EM" (More Attractive Community) OPFICE OF !'BE MAYOR MAC Team, composed of City penonnel working out of tbe Mayor's Office, will bave as its primary 90al tbe development of a More Attractive Community. From various standpoints, tbe city needs improvement. sidewalks, curbs, parkways, trees, ligbt standards, signs, vacant Iota, residential property, businesses and industrial locations. Perfection may be unattainable, but tbe present conditions are unacceptable. In tbe past, tbis aspect of City government bas eitber been ignored or bas been so far down the list tbat it bas received very little attention. !'he safety of tbe public and safeguarding property values remain as top priorities. However, the elimination of defective street and aidewalk conditions, fire and bealth bazards, and unsight- ly property are clearly measures designed to implement tbese basic objectives. Past efforts have not produced results commensurate with the amount of money tbe City is spending. Separate bandling by individual departments, witb varying degrees of interest and pursuit, bave not been satisfactory. MAC Porce is intended as a coordinated, results- oriented group dedicated to SOlving the problem, not merely going through the motions and responding to complaints. The various Departments involved with tbe Mac Team are: - , - - c o -~ o ~ Mayor's Offic.... !he Project Coordinator will bave tbe responsibility of convening tbe meetings , developing tbe agenda and for assuring that the program r.ceives ongoing att.ntion. Planning...!he Planning representative will bave tbe responsibility for assuring that non-conforming uses, sign infractions and otber Planning violations are approacbed on a systematic basis and cor- r.ctions realized. Building' Safety...!he Code Compliance Specialist will bave tbe responsibility for d.aling witb structure violations as well as working with tbe team in developing a mecbanism for reporting and securing action on Planning and otber violations. Public Services...!he Abatement Coordinator will integrate tbe weed abatement program with the work of MAC to bring beavier concentration to bear on parkways in business districts, abandoned and unkept residential properties and elsewbere. !he Maintenance Supervisor presently assigned to cleanup and abate- ment tasks will serve as a member of tbe MAC and tbus be in a better position to carry out the programs requiring work by City personnel. \ Fire...The Fire Marshal shall work closely witb tbe program, util- izing safety enforcement measures in tbose cases warranting such action and,reviewing tbe types of conditions being dealt with by MAC to determine if action by tbe Fire Department could be of assistance. - - c o -3- C) :> Police...The Police Department representative will be responsible for ..apgracUng" the emphasis placed on abandoned, wrecked and vehicles being repaired on the atreets. Law enforcement action in citing vehicles on parkways and blocking sidewalks, etc. City Clerk...The Business License Inspector will actively aeek out garage sales which are on-going and/or anlicensed as well as work with the team in developing a mechanism to inform local businesses of the City's emphasis on beautification and available beautification funds. Public Works...A representative of the Public Works department will work with the KAC porce to aystematically locate and cause the construction, reconstruction or removal of driveways, curbs, .ide- walks, gutter pavements, parkways, etc., according to San Bernardino Municipal Code 12.92. City Attorney...The City attorney'. representative will advise not only with respect to corrective actions which can be taken but also prepare recommendations for changes which will ezpedite enforcement and make the program more effective. City Administrator...The City Administrator's representative will monitor the program for effectiveness of operations and provide such additional input and direction as may be necessary. - ~. - c o -4- o :) :the City of San Bernardino bas too many problems for any agency to tackle all at once. therefore, so as to work in an orderly faShion, MAC has taken the beaviest traffic counts of the City and has constructed a target area to work within. the borders of the Target Area are Waterman , Mt. Vernon--Bighland , Mill Streets. Even seven square miles (the MAC Target Area) is a large area to handle, especially considering the amount of clean-up wbich needs to be addressed. To better facilitate the efforts, the Target Area has been broken down into primary, secondary and tertiary priorities. the aajor thoroughfares, Bighland, .1. Street, Mt. Vernon, Waterman, Baseline, 5th Street and Mill Street are of primary concern because tbey clearly bave the greatest amount of visability by our citizens and visitors. the secondary concerns of the MAC Team are the .eyesores. which are taken care of on a random basis as they occur or reoccur within the MAC area. Once the major arteries, as mentioned above, are cleaned up and maintained, the MAC Team's attention will be turned to the Secondary 8treets, e.g., .D" St., Arrowhead, 'th and more of the residential areas within the Target Area. the plan which has been outlined is presently in effect and showing good results for the effort. It should be noted that the City crews - c. -5- involved in this effort do Dot spend 100' of tbeir time doing MAC- .related projects--rather, tbey spend 20' of tbeir time in 13' of tbe City in an organized, coordinated effort. !biB i. tbe first time in wbich City forces bave concentrated together on an area in this fashion. ~he results are good and getting better every day. ~ake a drive on Highland and "I" Streets within the MAC area and judge for yourself. o o "-J ... CCITY OF SAN BEhNARDIN())....... -MEMORANOUdt To WAYS AND MEANS COMMITTEE Subject Equipment to be funded under Certificates of Participation From JOHN MArZER, JR. CRAIG A. GRAVES December 5, 1985 Date Approved Date The Ways and Means Committee requested a list of potential equipment that could be funded under Certificates of Participation for their consideration and presentation to the ~ity Council. After reviewing various major capital needs and projecting future budget allocations available, the following capital expenditures are recommended. New Fire Station New Fire Equipment Computer-Aided Dispatch System City Telephone System TOTAL $ 713,900.00 240.000.00 550,000.00 600,000.00 12,103,900.00 All of these projects have been presented to the City Council, with the telephone system specifications being finished shortly. Approximately i of the costs would be paid for by the proposed Assessment District with the remaining i being allocated from primarily the General Fund. If you have any further questions, please feel free to contact us. Sincerely, ~ZE~P ~~~ ~~inistrator CAG/gc - ~ (Iry Oil rH.*~v.