HomeMy WebLinkAbout43-Public Works
. CIT~ OF SAN BERNARDI~ ~ REQu;.;sT FOR COUNCIL Ac110N
From:
Roger G. Hardgrave ftEC'D. - ADMIHsJl{di:t:
Public Works/Eng ineer iIl~5 OCT 10 PH 3: I 7
10-8-85
Award of Contract -- Maintenance of
Landscaping in Portions of Airport
Drive, per Plan No. 6738 (1985-86)
-- J & R LANDSCAPING
. Dept:
Date:
Synopsis of Previous Council action:
7-01-83 Resolution No. 85-235 adopted ordering the work under
Assessment District No. 968.
8-29-85
Rejected bids received on 8-13-85 and granted authoriza-
tion to re-advertise for bids.
Recommen(!ed. motion:
Adopt resolution.
cc: John Matzer, Jr., City Admin.
Warren Knudson, Dir. of Finance
1)
/
t..--11
L/Z,~
- / ~~/~
Signature (...
Contact person:
Verne Nadeau
Phone:
5026
Supporting data attached: Staff Report & Resolution
Ward:
1
FUNDING REQUIREMENTS:
251-641-53925
Amount:
$5,190.00
Source: Assessment District
Finance: /:/ C_ C/c..:...--C
Council Notes:
75-0262
Agenda Item No 13.
~IT~ OF SAN BERNARDI~ - REQ~T FOR COUNCIL ~ION
STAFF REPORT
Bids for the maintenance of this landscaping were opened at
2:00 p.m. on 10-1-85.
A total of 3 bids were received, ranging from
for the remaining 8 months in the 1985-86 fiscal year.
over the Engineer's Estimate of $2,000.
$2,400 to $3,800
The low bid is 20%
Listed below is an estimate of the total cost of the landscape
maintenance, from 11-1-85 to 6-30-85.
Maintenance Contract (landscaping)
~aintenance & Energy Cost for Lights
Inspection by Parks, Recreation & Community
Services
Incidental Costs (Assessment Engineering, publishing 2,000
& recording fees and advertising for bids, 1st year)
Total Estimated Project Cost $ 5,190
$ 2,400
500
290
Subsequent years' Incidental Costs are estimated at $250.00,
The Notice to Proceed will be effective on November 1, 1985. The
contract will be in effect until June 30, 1986. Bids will be solicited for
a new contract to commence on July 1, 1986.
Funding for the costs incurred on this project will be provided
pursuant to Resolution No. 85-235 adopted July 1, 1985, which orders the
maintenance of the landscaping and lighting. Costs for maintenance and
electrical energy will be pre-funded by the City, as set forth in Resolu-
tion of Intention No. 85-197 and the amount will be reimbursed through
assessments levied in all parcels within the district for the following
fi sca 1 year.
Supervision of the maintenance effort will be provided by the
Department of Parks, Recreation and Community Services, who has reviewed the
bids and agrees to awarding the contract,
We recommend that a contract be awarded to the low bidder.
75.0264
.
~
~
,
'-
<!I
!!
z
III
A.
o
o
iii
...J III
U >
z i=
;:) i=
Olll:lII
UOA.
ZI-:E
OCO
:;;llI:U
:;;t;...
0-0
U!!I-
C:EllI:
ZOO
e(cll;
D:~llI:
0- u
>-UI-
e(uld
:;:;-,
u 0 al
OD:;:)
I-...en
~'
~
Ii, ".... ,,-,
-
'0 ~
~
~
0 J ~ "- ~
iii () ~
... ~ '<f ~
0
!i ~'
::>
0
:E
c
,
i
- ~I\ '\
\
~
~ ~
.~ ~
\1
-( ~
~, '< ':( ~
U I ~ ~ ~
~ .~
~ ~ ~
\0
~ Ill::
~ ~
~ ~
~ ~
~
D: n:
'"
a:: C <{ ~
'" c "4
al al ~ ~ ~
:; ...
;:) 0 ~ \,
Z t::3
Z '" ~ ~ ~
:;;
:3 e( ~
ll. Z '\l ~
D: I
0 N ~ \j :
Z
0 "- >.. ~
8 ~. ~
~
!!;
U .... N MI ... U'> <0 ..... 00 0> 0 .... N M ... U'>
III .... .... .... .... .... ....
ll.
en , , , ,
l-
e(
C
Cl
Z
Z
'"
Q.
o
c
iii
"
"-
~
~
lA
VI
Iij
~
Z
o
i=
Q.
D:
U
en
'"
c
C
iii
'0
~
~
~o;
'{
'J
III
~
I- ~
~'...!
o
~ ~
C
al
~I
o
...J
I-
Z
'"
D:
0:
ll.
e(
>=
al
C
'"
C
D:
0 "
U z
'" ~
D:
"
en "
e a:
"
al ..
Q
0
a:
Z
w
0
...I
0
"
I-
Z
w
i!
a:
<(
..
w
Q
"
Z
;;:
W
...I
u:
Q
OJ
>
a:
<(
z
<(
u
>= Z
al 0
C ;::
<(
'" a:
U I-
Z lI)
;:) z
0 ~
z
Z <(
<( w
C I-
Z i
e( ;=
c
'" z
Z Q
'" ;::
Q. "
0 al
en ii'
c l-
ll)
to 2i
:;;
e(
Z
:;;
D:
iL
>-
al
C
'"
D:
0:
'"
D:
'"
at
1:;1
~!
<0i
~,
~~
J
~
:;;
i=
en
'"
Cl
Z
D:
'"
'"
Z
Cl
Z
w
II>
0::
al
U
Z
'"
Z
;:)
I
I
I
I
I
ci
Z
I-
Z
;:)
o
U
U
e(
_"r
"",,..
........
1
RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT
TO J & R LANDSCAPE MAINTENANCE COMPANY, INC., FOR MAINTENANCE OF
3 LANDSCAPING IN PORTIONS OF AIRPORT DRIVE.
4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
5
6 SECTION 1. J & R Landscape Maintenance Company, Inc., is
7 the lowest responsible bidder for construction of a public
8 project, to wit: maintenance of landscaping in portions of
9 Airport Drive, in accordance with Plan No. 6738 (1985-86), for
]0 the total amount of $300.00 per month, a contract is awarded to
11 said bidder accordingly, but such award shall be effective only
]2 upon the contract being fully executed by the parties~ all other
]3 bids therefor are hereby rejected~ and the Mayor is hereby
14 authorized and directed to execute said contract on behalf of the
15 City. A copy of the contract is attached hereto, marked Exhibit
16 "A" and incorporated herein by reference ";; f~iiyas:"thoug-h--set
]7
forth at length.
18 SECTION 2. The City of San Bernardino shall not be
19 obligated by making this award unless and until the contract is
20 fully executed and no oral agreement relating thereto is intended
2]
22
or authorized and should not be implied.
I HEREBY CERTIFY that the foregoing resolution was duly
23 adopted by the Mayor and Common Council of the City of San
meeting thereof, held on
, 1985, by the
24 Bernardino at a
25 the day of
26 following vote, to wit:
27 / / /
28 / / /
/ / /
/ / /
'-'
'-'
AYES:
Council Members
NAYS:
ABSENT:
City C 1 e r k
The foregoing res"'U"t11m 1'S1I<en1ly approved this
. 19B5.
day of
11
12
13 Approved as to form:
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Mayor of the City of San Bernardino
Ci ty Attorney
2