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HomeMy WebLinkAboutS01-Public Works File No. 2.114 CITy<.. JF SAN BERNARDINC.." REQUE~ . FOR COUNCIL ACT, )N ; Roger G. Hardgrave Subject: Approval of Change Order No. One -- Irrigation & Landscaping in Park Centre, per Pl an Nt: 6760 -- Arthur Shooter Associates, Inc. From: Dept: Public Works/Engineering Date: September 27, 1985 Synopsis of Previous Council action: 3-19-85 5-20-85 8-05-85 Final action taken to establish Assessment District No. 961. Plans approved and authorization granted to advertise for bids. Res. No. 85-300 adopted awarding a contract to Arthur Shooter Associates, Inc for construction of irrigation and landscaping in Park Centre, per Plan No. 6760, for the low bid price of $528,300.00. Recommended motion: That Change Order No. One to the contract with Arthur Shooter ASsociates, Inc. for construction of Irrigation and ~andscaping at Park Centre, in accordance with Plan No. 6760, be approved; to authorize payment for various items of extra work at a net increase in the contract price of $102,456.00, from $528,063.00 to $630,519.00, cc: John Matzer, Jr., City Admin. Warren Knudson, Dir. of Finance -~~~ Signature Contact person: Roger G. Hardgrave Phone: 5025 1 FUNDING REQUIREMENTS: Staff Report & CCO #1 Amount: $102,456.00 Ward: Supporting data attached: Sourc . Proceeds from Assessment , District No. 961 - Account No. 01-099-999 00/ &E -~S- '- Council Notes: <:"-1 , rt-'OF SAN BERNARDI~ - REQUE~ FOR COUNCIL AC.""'ON STAFF REPORT Page 1 of 2 The Landscape Architect for this project originally prepared the plans with the electrical service for the irrigation system being obtained from the existing street light cabinets. However, it was determined during construction that these cabinets could not accommodate the irrigation con- trollers. Furthermore, the electrical energy cost for street light service is higher than the cost for serving irrigation systems. In order to provide electrical service in the most econo~ical manner and house the irrigation controllers, it will be necessary for their Contractor to construct ten (10) Meyers pedestals, cabi nets, condu i ts, and conductors to the irrigation controllers. The Contractor has agreed to per- form this work for a lump sum price of $24,122.00. We have reviewed the proposed price and feel that it is fair and equitable for this work, It was further discovered, after the award of the contract, that approximately 748 trees that were originally planted by the developer as part of the Park Centre Project, were dead or severely distressed. The ~ause of these trees being lost can be attributed to a number of factors such as poor soil, inadequate water supply, improper planting, etc. The Contractor has agreed to remove the dead trees, add the proper soil amend- ments, furnish and replant new trees for $100 each. This is the Contractor's bid price (Item 4 of the contract). This increase in the estimated quantity of trees will increase the contract price by $74,800.00. It was also discovered during construction that some areas of the project do not have enough extra soil to be used in construction of the dirt berms, as shown on the plans. In order to construct these berms, the Contractor must import approximately 1000 Cu. Yds. He has agreed to import and place this material at a price of $10.50 per cubic yard, which will in- crease the contract price by an amount of $10,500.00. We feel that this price for importing and placing this soil is fair and equitable. The north side of Vanderbilt Way, from Waterman Avenue to approxi- mately BI0 feet east, is not within the assessment district. Therefore, this area will need to be deleted from the contract. The credit for deleting this area is ($6,966.00). The total net increase in the contract price, due to Change Order No. Dne.is $102,456.00, from $528,063.00 to $630,519.00. The Contractor has asked for a time extension of 40 working days to do this work. We recommend that Change Order No. One be approved and that the contract time be extended by 40 working days. There is an estimated balance of $713,085, from the amount listed in the Engineer's Report for landscaping. Jhe total estimated project cost, based upon the actual low bid price is $591,360 (not including contingencies). This leaves an available amount of $121,725, which can be used to finance the cost of this change order. r~OF SAN BERNARDIO - REQUlt)l' FOR COUNCIL Acr~)ON STAFF REPORT . Page 2 of 2 URGENCY CLAUSE Since the Contractor is presently on the project site, it is imperative that Change Order No. One be acted upon to facilitate a timely completion of the proj ect. J5.M" . -' ..... ~ ..... ......;....,.,'., ... o. It-II'IWVEl1un.S (;/(;0 r i1 c No.2. 114 " / '. , . [IIG 1lIlTH lllr. lllV I ~> 1011 . OHM'II-IUll" or \'UBUC HOI(K~;.:.: . (.;' . CITY or SM{ CEHII^lmIHO, C^l.IFOlnl1^ CONTIW:T CIlMIGE ORDER 110. ONE - . . I I ; ~ . > ; : ; : j i ~ ~ t (Challge necessitated because of field conditions) " '. 0: Arthur Shooter Associates, Inc. 5703. Oberlin Drive, Suite ID1 San Diego, CA; 92i21 . . t;nt 1 emcn': Yc~ ar~ hereby authorizedihd~dir~ct~d: to perf~rm the. following listed ~~ditional. work and to delete work as follow~: . . . . . 1. Construct Electrical Services including'.ped.e{stals, cabinets, conduits and conductors, complete'and in place, per Plan E-IA, at the lump sum price of. .. ': .., '.: . $ 24,122.00 2. Increase the estimafed quantity for Bid It~m No.4 (Replacement of damaged 15 gal. tree~), from 101 to 849, at the unit bid price of. . .... . . . ..... . $ 74,800.00 . 3. Impoit and place fill material for construction of landscaping berms, as required, but not to exceed.l,OOO c.y.~, at a unit cost of $10.50 per c.y. . . . . . . $.10,500.00 .(an<l) 1t'tal extl'il work cost added to contri\c~ ................................$ 102,456,.00 l' .... C t tP' . . . $528,063.00 .revlouS on Tac' rlce ................,.........~:................... - :.::~ndcd Cost Pri ce . . .:.. . $630,519.00 .......................... ......... ~..... ........... ~ ----- . " :':ditional time to complete co.ntract due to change order..........~. l.(UiQJ::!;,inu.d;l.Ys . CONTRI\CTOR: - -- cnv or S^N [\EllN,I\RD)NO: ---------- " 4~~~.:; ~,~ l\y :-----:iWt;l:in~ITfii~[j'(;I.:.i\VI~------. Director of Publ ic \~od;~./Ci ty rn~Jl', , . ^I\IH~n,,(,(1 ni\ t.c: ------...----.--- i' I! .'/ i , ...-_....~ I ., / "-" " J Oclcte Lill1d5Cill)in~, und Irriqat.ion alon') the north side of Vanderbilt HilY frolll Waterllhlll ^venup. to approxillliltely 010 feet cast', at a reduction in the contract price of ('6,966.00).: . -. . .-..... " /- ,.~ / c~ )" . . : .. .' ". .