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Home My WebLink About27-Parks and Recreation - - - - - - Clff OF SANBERNARDt;o - REQU..n FOR COUNCIL AC-:JoN From: Annie F. Ramos, Director ::lEC'O.-ABiMIN. SUbject: Dept: Parks, Recreation & Communil5MISlllrtVi-ch F: 3:, Date: November 18, 1987 RESOLUTION AUTHORIZING APPLICATION FOR FOOD DISTRIBUTION PROGRAM WITH COUNTY COMMUNITY SERVICES. #t?- Synopsis of Previous Council action: April, 1986 - Council authorized application for food distribution pro9ram. Recommended motion: Adopt the resolution. ~~.7Z- Signature John A. Kramer Phone: 503l Contact person: Staff Report Ward: 6th Supporting data attached: FUNDING REQUIREMENTS: Amount: N/A Source: Finance: Council Notes: 7..._n~62 Agenda Item No. eJ'7 , ~Iff OF SAN BERNARDI~ - REQUe.Ir FOR COUNCIL AC'..bN RESOLUTION AUTHORIZING APPLICATION FOR STAFF REPORT .FOOD DISTRIBUTION PROGRAM WITH COUNTY COMMUNITY SERVICES The authorization of the director to execute an applicatin for food distribution program will allow for the continued provision of this service through Delmann Heights Community Center. This program provides USDA commodities for distribution to low income families in the Delmann Heights area. There is no cost for the commodities and distribution is handled through the center operations. Approval is recommended. November 18, 1987 15-0264 . ....." 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 '-,./ ,,/ RESOLUTInN NO. RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE PREPARATION AND EXECUTION OF AN APPLICATION, AGREEMENT AND LIABILITY RELEASE FOR SAN BERNARDINO COUNTY COMMUNITY SERVICES FOOD DISTRIBUTION PROGRAM. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Director of Parks, Recreation and Community Services is hereby authorized and directed to prepare, execute and submit an application, agreement and liability release for San Bernardino County Community Services Food Distribution Program, a copy of which documents are attached hereto, marked Exhibit "A" and incorporated herein by reference. I NEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the by the following vote, to wit: day of , 1987, AYES: Counc il Members NAYS: ABSENT: The foregoing resolution is hereby approved this City Clerk day of , 1987. Mayor of the City of San'Be~rna;:(j;n6- Approved as to legal form and content: ., ':' /} ---" ~~ 7: V-.~/l"7\..;.__ /' V' ---. - Pity! Attorney J .. . """.' - ..../ CXMUIITY Sf'ItVICP.S DEPAR'l'MOfI' aI SAN 8fJllWll)IJI:) COUIft'Y rcoo D1S'DUIl1I'IOIl I'IlOGRAIO ADIIINIS'1'RM'IVE OFrICES/lWlEltCUSE 1743 K1RO lIo\Y RIALm, CA 92376 (714) 829-3770/829-3771 ,f'~ \ API'I.)CM'1Ql _ AllDCJ u.aw.TIOIl SII8I!T 1. Agency S~n Bernardino Parks, Recreation & Community Servo Dept. Phon~ 384.5030 2. Address jU:' North "0" Street. San Bernardino. CA Zip 92418 3. Director Annie F. Ramos 4. Contact Person Andr~~ ~rown 5. It..mber of Paid Staff e 6. Number of Volunteer Staff 3 7. Agency Status Indentification: A. Privat~ Non-Profit B. Public Non-Profit c. Profit Inc. Inc. Inc. D. Other (Specify) 8. Tax [.>: e:npt t 9. Liability In~urance (carrier) City Se1 f Insured 10. Parent Organization 11. Day!:' and Hours of Operation Monday-Friday, 8:00am-B:OOprr. fOX'I ~{S) SERVlC&S: 12. Doe~ y~ur organization provide meals on your premises? Yes xx> No If yes, how often? Daily xxx Weekly NumbE:r of people served? Breakfast PIonthly Lunch 5~ Other Dinner 13. Does yo~r organization distribute emergency food boxes? Yes No xxx 14. H~' ~any families do you distribute food to? Weekly 8;- PIonthly 1400 15. Specific geographic ar~ served: 92405, 92407 16. other services provided: Recreation. referral 17. Who i~ eligible for your service? Low-income. resident se~ior citizens. lB. Current sources of food obtained for yo~r program(s). 'Direct f~ pur=~a5es -----\Re~ail $tcre Dona~ions -----'Food D~iv~ Jo~ation5 ~\USD~ :ommoe;ties -----\Othe!" (S?E'cify) .1 Uli 'Total S"J'CRAGE FACILITIES: 19. Does you!" agency have 8torage facilities? (PleasE ghe dimensions) Refrigerated No Frozen :Jry P'CX:D PI a:: --up : 20. Do you have transporation to the foodba.n:k? (Describe) City ve",;clE 21. Ho~ often do you prefer to pic~ up f~? n3ily_______Wee:kly~ MG0:r~v 22. Persons authorized to pick up food: I) FultoTl lee 2) .D..nere\>.' 8...01'10...., 23. Where and tc ..'h0Tr. sho1;ld CSD FOP reports a:1d forms be SE-::t. Na.":"lf: A"'",ie r. ~al"'C's 300 North 1:0" Street, San Berncrdino, CA Zip 9?!1.: Address: RVH/ff Revised 2-9-87 b . " ',~ "" ..........,..~/ COMMUNITY ~ERVICES DEPARTMENT OF SAN BERNARDINO COUNTY 1743 MIRO WAY RIALTO, CA 92376 (7l4) 829-3771 ~ - Agency Agreement for the Distribution of USDA Gomm~diti~ ~ The City of San Bernardino Parks. Recreation & Community Services Dept. agrees to distribute USDA Surplus Commodities under the follo~ing conditions: l. USDA food shall be distributed ONLY to lo~-income households ~hose total gross income does not exceed the fOllowing guidelines. NO households are categorically eligible: All households Must qualify according to the follo~ing Income Eligibility Table: INCOME ELIGIBILITY TABLE 1987 Number of Persons in Household GROSS INCOME Monthly Annual 1 2 3 4 5 6 7 8 9 lO $ 688.00 925.00 l,l63.00 1,400.00 1,638.00 1,875.00 2 , 11 3 . 00 2,350.00 2,558.00 2,826.00 $ 8,250.00 11, lOO.OO l3,950.00 16,800.00 19,650.00 22.500.00 25,:350.C10 2B,2C10.OO 31,550.CO 33 I 90.~i. DO a. Persons shall present proof of residency (driver's license, utility bills, etc.). USDA Surplus Commodities issued through Community Services Department of San Bernardino County are to be received by San Bernardino County residents ONLY. b. PerSons shall present proof of low-income status (unemplcjment check: Social Security check/copy; notice of a~ard letter in State or FE-deral programs: AFDC, MediCal, Foco Stamps, Gen€ral Relief J Sccial Security, SSI, paycheck stub, W-2 form, etc.). If a person has no income verification, a signed self declaration may be accepted. c. Please Note: that distribution rates are to be complied with, as monthly adjustments are often addressed by the Fooo Distribution Program, we ~ill pro~~de distribution charts monthly. - C~~UNITY SERVICES DEPARTMENc:6F SAN BERNAR~O COUNTY Agency Agreement for the Distribution of USDA Commodities Page 2 2. The agency shall have each recipient of food sign the "Participant Eligibility Certification For Receipt of USDA Commodities" form (Exhibit A). The recipient's address shall also be included on' this form. The Agency shall complete the section of the form indicating: a. Food Stamp Recipient b. Low Income c. Household Size d. Handicap-/shut-In e. Seniors f. All foods Issued: Indicating Number of Packages issued g. Total all colums. Complete instructions are printed on the reverse side of the form. The White copy is to be returned to CSD, the pink oopy is to be retained by the Agency for a period of three (3) years from the close of the Federal Fiscal Year to which they pertain. 3. Distribution totals should reflect the quantity of U.S.D.A. Commodi- ties that your agency picked-up. Discrepancies must be explained. Failur. to account for all U.S.D.A. commodities can be cause for your agency to be held liable for missing items andlor discontinued from this program. (Exhibit B & C) 4. Every reasonable measure to prevent duplications will be taken by the distributing agency; to this end, CSD is requiring that distri- buting agencies describe their service area by street boundaries, zip codes andlor city served. 5. All USDA Surplus Commodities Must be distributed FREE OF CHARGE"" to eligible households on a first-Come, first served basis-a~n---- a fair, equitable and nondiscriwinatory ma~ner. (*Free of charge: no payments of money, materials or servicEs! no contributions, no bartering). 6. All USDA Surplus Commodities Must be stored as indicated on the containers of each commodity untiy-arstributed. 7. To avoid misinformation, minimize confusion, and to reduce unrealis- tic public expectation, NO information may be released to the media without prier approval or-the Community S~rvice5 Department Face r~~~~i- bution Program Manager at (714) 829-3770/829-377l. 8. If the Agency is unable to distribute the USDA food allocated to said Agency, Community Services Department reserves the right to revoke the allocation and redlstribute the food. UNDER NO CIRCUMSTANCES SHALL THE AGENT REALLOCATE THEIR FOOD ALLOTMENT. 9. The Agency will deliver all required forms by the fifth (5th) day of the month following each month's distribution to: .' Community Services Department of San ~ernardino County FOOD DISTRIBUTION PROGRAM 1743 Miro Way Rial to, CA 92376 '- - - - - - . C~~NITY SERVICES DEPARTMEN~ SAN BERNAR~ COUNTX Agency A9~eement for the Distribution of USDA Commodities Page 3 ~~/ 10. This contract shall be valid for the period October 1, 1981through ~eptember 30, 1988, provided that U.S.D.A. commodities remain avail- able to CSD for distribution. ll. The agency agrees to indemnify, defend and hold harmless the County, its agents, officers and employees from and against any and all liabilito/, expense, including defense costs, legal fees and claims fc~ damage of any natu~e. 12. U.S.D.A. commodities shall be transported in vehicles and under conditions that p~ovide for safe vehicle operation and prevention of spoilage. 13. No damaged or spoiled food shall be distributed. Any such food mcst be returned to Community Se~vices Department. The cndersigned Non-Profit Agency agrees to comply with the aforementioned rEvised cc~ditions for the distribution of USDA Surplus Commodities: ~E- 3}1n Heights CO"lmur,-ity Center Legal Na~E of Non-Profit Agency Nav. 18. 1987 Date Authoriz02':: Representa:ive: / I Position Signature Title ------------------------------------------------------------------------ AGREEMENT APPROVED BY COMMUNITX SERVICES DEPARTMENT-FOOD DISTRIBUTION PROGRM1 : ALthcr: :""2':'; :':1 ~nat -....':'- ~: / / position Title Authorization Code Date Attachrri~n:~: Information S~eet Exhibit A Exhibit B Exhibit C Commodity Administrative Manual TEFAP Monitor Review