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· CM OF SAN BERNAR~O - REQU~T FOR COUNCIL AC.i10N
From: James C. Richardson, Subject: Project Renaissance
Deputy City Administrator - Development
Dept: Administration
Date: November 23, 1987
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Synopsis of Previous Council action:
July 10, 1987 - Mayor and Common Council held a planning session and workshop
to discuss matters of general concern to the City of San Bernardino
identifying "Project Renaissance" to improve the quality of life through
coordinated effort by all City departments.
Recommended motion:
Adopt Resolution
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Contact parson: James C. Ri chardson Phone: 384-5274
Supporting data attached: Staff Report, Resolution and related Ward: #1
corresponaence
FUNDING REQUIREMENTS: Amount:$35.970
Source: (ACCT. NO.loOl-133-5-2020 to 5843
(ACCT. DESCRIPTION) P~r,onnl Sprvic~,: Materials. Services
. 1 $2 9 R f $10 000 and Supplies; and E<LUipJllent/Outlay
Fundl.ng: Genera 5, 70; e use, Finance: /oj,? ,..,: L,.- _
Council Notes:
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, CI~ OF SAN BERNARDCJO - REQUOT FOR COUNCIL AU ON
STAFF REPORT
BACKGROUND:
On July 10, 1987, the Mayor and Common Council held a
planning session at which "Project Renaissance" was
identified as a priority effort to improve the quality of
life in the city of San Bernardino. A status report was to
be provided within 90 days but was delayed to prepare a
needed expansion for the code enforcement. Project
Renaissance is closely related to the proposal for expanded
code enforcement and should be considered accordingly. The
boundaries for the first target area for Project Renaissance
are: east side of "E" Street to Interstate 215 and the south
side of 5th Street to the north side of 9th Street. certain
related information will be transmitted to the Mayor and
Common Council, related staffing and project cost will be
identified, a project approach will be outlined and followed
by concluding remarks.
TRANSMITTAL
I am forwarding correspondence on Project Renaissance to
document the staff work completed. The following summarizes
the information herein transmitted to the Mayor and Common:
Exhibit
Information Transmitted
nAif
Resolution for adoption
IIBU
Chronology by date and description
lien
Executive summary of department submittals
"011
Notes on 9/3/87 staff workshop
Provided separately to the Mayor and Common Council is the
detailed departmental submittal for the September 3, 1987
staff workshop.
STAFFING COSTS:
Control for Project Renaissance will be the responsibility of
the Deputy City Administrator for Development Services as
Project Manager and the Community Services Director as
Assistant project Manager. The Project Manager would work
closely with the Project Coordinator of the Mayor's Office.
Virtually all city departments would be involved and a
working task force will be utilized to coordinate existing
staff efforts. There is an existing position in the Building
and Safety Department that can be dedicated to Project
Renaissance regardless of funding for the expanded code
enforcement proposal and the applicable position of those
costs are as follows:
75.0264
November 23, 1987
Request
project
Page 2
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for Council Act~~
Renaissance
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staff Repor~
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Activitv
Fund
Cost
Code Enforcement Supervision
Emergency Abatement/Special Projects
Vehicle Abatements (dismanteling cars)
General
Refuse
General
$19,220
10,000
6,750
1987 - 88 Costs
$35,970
These costs are approximate and may be less depending upon
timing as related to the expanded code enforcement program.
The second year (1988-89) operating costs are projected at
$41,990 and would exclude capital improvements. The Public
Services Department submitted a project cost of $100,000
which would probably follow in the second year and would be
submitted as capital improvements separate of the operating
expenses as outlined.
PROJECT APPROACH
Project Renaissance, once officially endorsed by the Mayor
and Common Council, would be pursued on a "phased" approach
as will now be outlined.
Phase I:
"organization and support"
a. Time frame - 90 days ending February 15,
1988
b. Task - To organize city staff to establish
internal goals and objects throughout the
project.
c. Task - To gain the support of residents,
tenants and landlords for the first target
area.
d. Comment - Once there is staff organization
and neighborhood support established,
coordination of these efforts will continue
throughout the life of the project.
Phase II:
"Clean-up and Beautification"
a. Time frame - 150 days (from 2/15/88 to
7/13/88 )
b. Task - To schedule an initial neighborhood
clean-up campaign.
c. Task To coordinate the City's efforts
toward voluntary compliance with code and
property maintenance standards to beautify
the first target area.
d. Task - To coordinate enforcement efforts to
control "undesirable elements" to achieve a
"crime down" in the area.
November 23, 1987
Request
Project
Page 3
for council ActtSn
Renaissance
;...,....
staff Report
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e.
Comment:
of city
residents
around.
continue organization and support
staff, therefore, neighborhood
can achieve a visable turn
Phase III:
"Public and Community Improvements"
a. Time frame - 270 days (7/14/88 to 4/9/89)
b. Task - To design and construct city capital
improvements in the area.
c. Task - To identify and complete a community
project that identifies the first target
area and creates a sense of pride among
residents.
d. Task To establish a self sustaining
program that regularly communicates
neighborhood concerns to the City and
routinely schedules activities to continue
beautification efforts.
e. Comment: Assuming the successful
completion of all three phases, "Project
Renaissance" will create a More Attractive
Community in target area one, which should
become a model for the next selected target
area.
CONCLUDING REMARKS:
During the September 3rd staff workshop on this subject,
there was a discussion of priorities and the relationship
between Project Renaissance, More Attractive Community
(M.A.C.) and routine code compliance activities. That is, it
appears as if there may be several number one priorities and
an orderly response to each could create conflicts and
severely test available resources. I see the same potential
philosophical differences occuring at the legislative levels.
The Mayor has as a top priority being the M.A.C. program
which is similar to project Renaissance, which is a Common
Council objective. So long as everyone understands that
there are competing priorities and accepts the explanations
on periodic progress reports on Project Renaissance, I
foresee no insurmountable conflicts. with the approval of
the expanded code enforcement proposal, there should be
sufficient staffing and resources to deal with the priorities
discussed.
A resolution has been prepared that sets forth the Project
Renaissance for formal legislative approval. Project
Renaissance would create a phased approach dealing with (I)
organization and support, (II) clean-up and beautification
and (III) public and community improvements. A successful
November 23, 1987
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Request for Council Act~n staff Repor~
Project Renaissance
Page 4
effort in target area one can bring about an improved image
and a "More Attractive Community." The additional resources
proposed for expanded code enforcement should greatly enhance
staff's ability to address Project Renaissance and M.A.C., as
well as routine code compliance activities. Through greater
centralization of code enforcement efforts, the identified
priorities of the Mayor and Common Council should both be met
and the people will benefit from the City of San Bernardino's
ultimate goal to improve the quality of life for its
citizenry.
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AMES C. RICHARDSON,
Deputy city Administrator -
Development Services
November 23, 1987
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EXHIBIT "A"
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1
2
RESOLUTION NUMBER
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AND
3 DIRECTING THE IMPLEMENTATION OF A PLAN OF ACTION FOR PROJECT
RENAISSANCE, SETTING FORTH CERTAIN ACTIONS TO BE TAKEN BY CITY,
4 ASSIGNING CERTAIN RESPONSIBILITIES, AND ESTABLISHING REPORTING
REQUIREMENTS OF THE PROJECT MANAGER AND ASSISTANT PROJECT
5 MANAGER.
6 SECTION 1. Recitals
7 a. The Mayor and Common Council of the City of San
8 Bernardino on July 10, 1987 conducted a workshop at California
9 State University, San Bernardino, and identified specific goals
10 relating to the beautification and revitalization of certain
11 inner city areas and the enhancement of t:he overall city image.
12 As a result of the More Attractive Community Team's successful
13 coordinated effort to "clean up and Crime-down" certain
14 commercial and resiential areas of the City, the Mayor ~nd Common
15 Council recognized a comprehensive approach was necesary, and
16 then established Project Renaissance.
17 Recognizing a comprehensive approach was necessary base on
18 the More Attractive Community Team's successful coordinated
19 efforts to "clean-up and crime-down" certain commercial and
20 residential areas of the city, the Mayor and Common Council
21 established Project Renaissance, a City-wide program which will
22 have various target areas as selected by action of the Mayor and
23 Common Council.
24 b. The Mayor and Common Council established the first
25 Project Renaissance target area as that area generally bounded by
26 5th Street on the South, 9th street on the North, "E" Street on
27 the East and Interstate 215 on the West, and requested an
28 assessment of resources necessary to accomplish certain goals and
No ,ember 23, 1987
8
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1 objectives. '-" ,-"
2 c. A three (3) part Plan of Action has been developed
3 which includes organization and support, clean-up and
4 beautification, and public and community facilities as major
5 components of said Plan, and requires quarterly reports to be
6 submitted to the Mayor and Common Council by the Project Manager
7 and Assistant Project Manager. A copy of said Plan is attached
8 hereto as Exhibit "1".
9 SECTION 2. Implementation
10 The Mayor and Common Council hereby approves the Plan of
11 Action for Project Renaissance, with said Plan to be implemented
12 in that general area described under Section l(b} herein. The
13 Project Manager and Assistant Project Manager of the city of San
14 Bernardino are hereby authorized and directed to proceed with the
15 implementation of the Project Renaissance Plan of Action as
16 described hereinabove.
17 I HEREBY CERTIFY that the foregoing resolution was duly
18 adopted by the Mayor and Common Council of the City of San
19 Bernardino at a meeting thereof, held on the
20 day of 1987 by the following
21 vote, to wit:
22
23
24
25
26
27
28
AYES:
Councilpersons
NAYES:
ABSENT:
city Clerk
November 23, 1937
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1 The foregoing is hereby approved this day of
2 , 1987.
3
4 Mayor of the City of San
Bernardino
5 Approved as to form
and legal content:
6 ,
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7
8
9 KJH/lab
0572
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PROJECT APPROACH
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Exhibit 1
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Project Renaissance, once officially endorsed by the Mayor
and Common council, would be pursued on a "phased" approach
as will now be outlined.
Phase I:
"Organization and Support"
a. Time frame - 90 days ending February 15,
1988
b. Task - To organize city staff to establish
internal goals and objects throughout the
project.
c. Task - To gain the support of. residents,
tenants and landlords for the first target
area.
d. Comment - Once there is staff organization
and neighborhood support established,
coordination of these efforts will continue
throughout the life of the project.
Phase II:
"Clean-up and Beautification"
a. Time frame - 150 days (from 2/15/88 to
7/13/88)
b. Task - To schedule an initial neighborhood
clean-up campaign.
c. Task To coordinate the City's efforts
toward voluntary compliance with code and
property maintenance standards to beautify
the first target area.
d. Task - To coordinate enforcement efforts to
control "undesirable elements" to achieve a
"crime down" in the area.
e. Comment: Continue organization and support
of City staff, therefore, neighborhood
residents can achieve a visab1e turn
around.
Phase III:
"Public and Community Improvements"
a. Time frame - 270 days (7/14/88 to 4/9/89)
b. Task - To design and construct City capital
improvements in the area.
c. Task - To identify and complete a community
project that identifies the first target
area and creates a sense of pride among
residents.
d. Task To establish a self sustaining
program that regularly communicates
neighborhood concerns to the City and
routinely schedules activities to continue
beautification efforts.
e. Comment: Assuming the successful
completion of all three phases, "Project
Renaissance" will create a More Attractive
Community" in target area one, which should
become a model for the next selected target
area.
November 23, 1987
\..~
~ Action
7/10/87
7/15/87
8/5/87
8/25/87
8/26/87
9/3/87
9/15/87
9/22/87
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EXHIBIT "B"
PROJECT RENAISSANCE PLANNING CHRONOLOGY
Mayor and Common Council planning session
identified "Project Renaissance" as city priority
and requested a progress report in 90 days.
Input sought from City departments on analysis of
target area.
Mayor requested a comprehensive code enforcement
program be researched for her approval and
presentation to the Council.
Memorandum from Councilman
additional Building and Safety
enforcement officers.
Maudsley regarding
inspectors and code
Nine (9) departmental submittals
project manager.
forwarded to
Project workshop held by City departments to review
submittals and establish approach and objectives.
Meeting with the
included funding
project areas.
Redevelopment Agency which
support for code enforcement in
Executive summary and budget requirements for
project provided to Mayor Evlyn wilcox.
10/8/87 Memorandum of support for City Attorney's Office
followed by conversation regarding relationship of
"Investigator" position to code enforcement.
10/14/87 Meeting of Mayor and project staff regarding
relationship of Project Renaissance to the More
Attractive Community program and routine code
enforcement activities.
10/15/87 Memorandum from Mayor requesting review of vehicle
abatement program.
10/22/87 Meeting with Neighborhood Watch representatives of
target area on Project Renaissance.
Prepared by: James C. Richardson,
Deputy City Administrator -
Development Services
November 3, 1987
November 23, 1987
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EXHIBIT "C"
EXECUTIVE SUMMARY
FOR
PROJECT RENAISSANCE
Public Works/Citv Enqineer:
After conducting a tour of the area, it appears that the
majority of streets have been resurfaced or reconstruct-
ed in the past five years. Street lights did not have
the 300 foot staggered spacing. Also, not all utilities
are underground.
Street lights for the area would cost
each, undergrounding utilities would
per foot for the lines.
city Librarv:
$4,000 to $4,500
cost $75 to $100
We are asking the Library inhouse security force to
increase their alertness to potential trouble. We are
actively coordinating our security approach with that of
the City Police Department.
The Library is scheduling art exhibits,
and musical performance with the theory
people are in the area, the less
undetected crime.
film showings,
that the more
opportunity for
Mavor's Office:
a. Use MAC as a tool in the target areas.
b. Identity of MAC should be maintained.
c. utilize Code Enforcement.
Fire Department:
We surveyed subject area, and noted approximately 68
possible abandoned/inoperative vehicles and 16 fire
hazards. This project, from beginning to end would
require in excess of 150 staff hours.
I understand that this is a priority, however, we are
doing a similar project in Delman Heights.
November 23, 1987
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Project Renaissance
Executive Summary
September 22, 1987
Page 2
Public Services:
The Department of Public Services toured the Project
Renaissance area to review conditions of concrete,
required tree work, weed abatement, signing, striping
and conditions of streets, catch basins and small
culverts. A 15 minute color vide cassette tape with
sound highlighting all of the above was made.
a. Concrete
Eight to 10 weeks utilizing a 6 member crew
Material costs: approximately $10,000
b. Street Trees
Equipment dumping fees and labor costs are
estimated at $36,000
c. Gradinq and Weekend Crews for Weeds and Abate-
ment
Approximately
labor costs
dumping fees.
35 working
are $35,000
days.
plus
Estimated
$3,000 for
d. Traffic Siqns and paintinq
Estimated material costs are $7,000.
Estimated labor costs are $4,000.
e. Asphalt
Estimated material and labor costs are $4,000.
P1anninq Department:
If permitted to fill a contract position which has been
freed up and is funded through December, 1987, I will
assign that individual to the project. This person
would do sign and landscaping enforcement, process
computer reports, and work on improved enforcement
techniques.
Bui1dinq & Safety:
(Proposed Annual Project Budget)
Salaries
Code Enforcement Representa-
tive - 25% fringe benefits
Special Projects,
Youth/Community Groups,
November 23, 1987
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Project Renaissance
Executive Summary
September 22, 1987
Page 3
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Emergency Abatement & Enforcement/Board-Ups
TOTAL
$59,990 "Full-year" cost
(Field Tour)
Urban homesteading could be utilized.
Lot clean-ups needed throughout the area.
Maintenance permit with a low fee might be offered.
Code compliance group utilized for coordination.
Rental inspection might help out.
(Code Enforcement Coordination Committee)
Designed to serve as a forum for the discussion of
City-wide problems and issues. It also serves as
the vehicle through which new ideas and
improvements are initiated, discussed and
implemented. Also utilized to coordinate code
enforcement efforts in a specific concentrated area
when so directed by the Mayor and/or Council.
Communitv Development:
1. Many of the actions that could be taken by
Community Development related directly to the
mission of the department. Staff developed a coded
map to determine the current condition of any
location within the target area.
2. Utilize CDBG to assist in demolishing.
3. Focus of Rental Rehabilitation Program (RRP) and
Neighborhood Rehabilitation Program (NRP).
4. The rehabilitation of 7 units with CDBG funds and
11 units with RRP funds.
5. Expand the Infill Housing Program.
6. utilize CDBG funds to accomplish street
resurfacing, sidewalk reconstruction, lighting and
curb cuts where necessary.
7. RDA and the City could continue to fund the
Beautification Program.
These program areas
accomplished by current
staffing resources.
would be assigned to and
Community Development Department
November 23, 1987
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Project Renaissance
Executive Summary
September 22, 1987
Page 4
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The concept of business incubators can be successfully
incorporated within Project Renaissance, low interest,
long term loans and technical assistance to small
business. Target several houses in need of rehabilita-
tion and transform them into business starter
facilities. Recommend the formation of an
interdepartmental task force with clear areas of
responsibility and lines of authority.
Police Department
We have just completed the first year of operation of
the grant and are entering the second year funding
period. This grant was applied for after our
recognition of a need to harden the crime target in this
particular core section of the City since it is
recognized that this section is comprised of older
dwellings occupied by a large number of senior citizens
and economically depressed residents.
I. Maintenance/Clean-up Evaluation
II. Crime
crime Prevention
1. Assistance with the creation of new
Neighborhood Watch Blocks
2. Revitalization of Neighborhood
blocks now in existence
3. Formation of a Landlords Association
of some sort
4.
Arrange
coverage
for
"positive"
media
III.
Crime Suppression/Proactivity
VI.
Maintenance
The final phase of the operation which
will be necessary ongoing/continuing
program of maintenance of the area to
ensure that crime in the area stays down,
that the prostitutes, street dealers and
street "hypes" do not return and that the
cleanup and Code upgrading continues.
There is a highly transient rental population with
November 23, 1987
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project Renaissance
Executive Summary
September 22, 1987
Page 5
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less than 10% of the residents owning their homes.
A few absentee landlords own most of the low cost
housing that is available in the area. This will
have to include frequent monitoring of the target
area for "backsliding" and periodic revitalization
of Neighborhood Watch and Code enforcement aimed at
Crime Prevention.
In September of 1986 the Police Department was
reorganized and major emphasis was placed on reducing
the city's crime rate by devoting resources and focusing
impetus on the expanded proactive unit of Drug
Enforcement and Crime Prevention. The Department sought
out an available source of funding through the Office of
criminal Justice & Planning which awarded the Community
Crime Resistance Grant to the City.
(Evaluation Activity - First Year Grant)
For the most part, grant objectives
over stated which required a small
However, the objectives were met by
year.
were slightly
modification.
the end of the
November 23, 1987
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WORKSHOP FOR
PROJECT RENAISSANCE
SEPTEMBER 3, 1987
NOTES
Present: Ray Schweitzer, Jim Richardson, Ken Henderson,
Shauna Clark, Annie Ramos, Debbie Biggs, Mike
Norton, Fred Wilson, Maurice Oliva, Nestor
Nazarrio, Mark Young, Manuel ortiz, Gene Klatt, Dan
Robbins, Don Burnett, Mikel Park, Greg Garcia, John
Hoeger, Val Mahabir and Marie Beltran
1. OVERVIEW
a.
Council's Goal:
To establish a positive image;
To bring about neighborhood
cleanliness by use of Code
Enforcement;
To create a model to be used in
other neighborhoods
b.
Target:
The first "target" area
Project Renaissance is from
south side of 5th Street to
north side of 9th Street
from the east side of
Street to Interstate 215
for
the
the
and
"E"
c.
Project
Renaissances vs.
the More Attractive
Community (MAC):
MAC dealt with the outer
appearance of commercial and
residential structures, whereas
Project Renaissance will deal
with the deeper aspects of code
enforcement.
d.
Redevelopment
Areas:
Central City North
Uptown Redevelopment Area
Main Street
e. Foreseen
Problems:
(1) Absentee Landlords
(2) Lack of Staff/Funding
(3) Community Involvement
November 23, 1987
L
Workshop for Project Re issance
september 3, 1987 "
Page 2
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(4) Vehicle Abatement
(5) Weed abatement and maintenance
thereafter
(5) Amount of Council's support
f.
Project
Coordination:
Jim Richardson,
Ken Henderson,
Manager
Project Manager
Assistant Project
g.
Team
Management:
To establish
as required to
and report on
departments.
a team that will meet
address project goals
status of progress by
2. REVIEW OF DEPARTMENTAL SUBMITTALS
Public Services Department prepared a video which was
presented showing the target areas.
Community Development submitted a detailed map noting
the condition of each parcel in the first target area.
The Police Department pointed out the first year of a
two year grant was used to "soften up" the target area.
The Building & Safety Department will
coordinating role for the project.
serve
a
A "before" and "after" video can be broadcasted on the
Community Access Channel.
3. PROJECT COST
Departments may submit proposals to the Community
Development Department for financial funding on
activities on an "as needed basis". Block Grants are
available. Funds are available for demolition on
commercial and residential structures.
Specific funding requests:
Public Services $100,000.
Building
$60,000.
&
Safety
Code Enforcement Officers may pay for themselves with
citations being issued on illegal activities taking
place on the weekend.
4. GOALS AND OBJECTIVES (Tentative)
Obiectives:
November 23, 1987
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Workshop for
September 3,
Page 3
"..""..
proj ect Re.....,./1ssance
1987
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a. To determine whether a structure is to be
rehabilitated or demolished.
b. To rehabilitate three houses within a certain
time period (3 months), measuring the results.
c. To focus on what this area is to look like in
5 to 10 years.
Goals:
a. To create a centralized information center for
people to obtain any/all information.
b. Survey area.
c. Identify remedies needed.
d. Identify methods for revitalization
e. To revitalize the area.
f. To form a committee consisting of 3
Councilmen, a Commissioner and members of the
public.
g. To educate the Council.
h. To educate the public.
5. PRESENTATION TO THE MAYOR AND COMMON COUNCIL
a.
The Project Renaissance
Submittals will be finalized
Mayor and Council for review.
Department
and given to the
b. Draft a resolution proposing that a adhoc
subcommittee be formed including three Council
members, to handle appeals on code enforcement
in order to avoid impacting the Mayor and
Common Council.
c. A summary of project Cost by department.
d. Identifying the commitment of Council. Showing
the code enforcement laws available and what
the maximum penalties are for non compliance.
6. GENERAL DISCUSSION
a. The project will need to address physical and
social concerns.
b. An educational process is needed for Council
and the public regarding staff limitations.
c. Make a long range commitment to the project.
d. The City needs to redirect priorities and
understand the consequences of such actions.
e. Determine which tasks will have the greatest
impact.
f. A demonstrations project to be constructed at
the parking lot at 6th and "E" Streets.
Nove~ber 23, 1987
c
Workshop for proj ect Re" issance
September 3, 1987 ~.
Page 4
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The workshop concluded it's meeting at 11:01 a.m.
Approved:
S C. RICHARDSON,
uty City Administrator
JCRjmtb
November 23, 1987