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REQUC)T FOR COUNCIL A~
Subject: Grant Allocations - Fine Arts
Commission Recommendations for Fine
Arts Grants
CI1...' OF SAN BERNARD(:O -
.'
From:
Tht!lma Prt!ss, Liaison,
Fine Arts Commission
t,1ayor I s Offi ce
Dept:
Date: October 13, 1987
Synopsis of Previous Council action:
See Attached
-
Balance, Fine Arts Funds = $93,437.95
Less 43,988.00 = $49,449.95
Recommended motion:
That the following grant allocations, as recommended by the Fine Arts Commission,
with accompanying resolutions, be approved:
Evergreen Singers
Community Arts Productions
Canto Bello Chorale
Ballet Fo1k10rico Cultural de
San Bernardino
Arrowhead Opera Institute
More Attractive Community Foundation
Inland ~1aster Chorale
Sturges Auditorium
Brochure/Cultural Activities of
San Bernardino
$ 5,100
17,500
3,000
5,000
4,675
7,000
700
3,013
3,000
.~ ",/ $~~, 938 fl
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Signature
Contact person: Thelma Press
Supporting data attaChed:~,
FUNDING REQUIREME S
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Council N~tes:
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Phone:
5004
Yes
Ward:
SOurce:----4.~.1 t:..~.......
Finance: I.) .. ~,::: .I
Amount:
Agenda Item No. / - '1
75-0262
GRANT RECOMMENDA\:ONS BY THE FI:) ARTS COMMISSION
llli
Ballet Folklorico CUltural
Music for Whistle, Pipes' Flutes,
Cal State
Community Arts Productions
Theatre Festival for Young AUdiences,
Theatre Arts, Cal State
San Bernardino Art Association
Inland Empire Symphony
San Bernardino Valley Community
Concert Association
Sub total:
.
1985
,
Ballet Folklorico Cultural
Me~can American Heritage Pageant
City Library Art Exhibit
Inland Empire Symphony (Sinfonia)
Inland Empire Symphony (Sinfonia)
San Bernardino Valley Concert Assoc.
Community Arts Productions
5/85 Inland Empire Symphony
12/85 Inland Empire Symphony
City Fair
Metropolitan Opera/Western Regional
Auditions
San Bernardino Grand Opera Company
Wurlitzer Pipe Organ
Dr. Barnes/Cal State/Theatre Arts
Sub total:
1986
Gallery Tour Program
Saturday Morning Studio Program
Summer Theatre Academy
Summer Music Academy
Inland Empire Symphony
Inland Empire Symphony
(Sinfonia Mexicana
Civic Light Opera
San Bernardino Valley Concert Assoc.
Cole Miner Cloggers
Community Art Productions
Ballet Folklorico Cultural
Dr. Barnes/Cal State/Theatre Arts
Norm Baffrey, Roosevelt Bowl
Arrowhead Opera Institute
Sub total:
$ 4,000
600
12,000
2,500
8,000
16,000
6,500
$49,600
3,500
5,000
1,000
1,000
3,000
4,500
17,000
16,000
20,000
2,000
2,500
4,000
6,750
5,000
91,250
1,200
6,000
4,000
8,000
28,000
2,000
3,575
4,500
1,000
17,500
3,500
6,400
6,000
5,600
97,275
GRAND TOTAL: $238,125
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1987
Co1eminer C10ggers
Community Arts Productions
Sinfonia r1exicana
Inland Empire Symphony
r,jetropol itan Opera/Western Re9ional
Sturges Foundation
.
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$ 1 ,000
15,000
5,000
20,000
4,000
18,910
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH THE EVERGEEN SINGERS FOR PROMOTION
OF ARTS AND CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1 The Mayor of the City of San Bernardino is
hereby authorized and directed to execute on behalf of said City
an Agreement with the Evergreen Singers for the promotion of arts
and culture, a copy of which is attached hereto, marked Exhibit
WAn and incorporated herein by reference as fully as though set
forth at length.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on
the
day of
, 1987, by the
following vote, to wit:
AYES:
NAYS:
ABSENT:
City Clerk
11/12/87
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of
The foregoing resolution is hereby approved this day
, 1987.
Approved as to form
and legal content:
$~~~.J
a Attorn
11/12/87
Mayor of the City of San Bernardino
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1 AGREEMENT
2 (Fine Arts Funding)
3 THIS AGREEMENT is entered into between the CITY OF SAN
4 BERNARDINO, a municipal corporation, referred to as .City., and
5 the EVERGREEN SINGERS, a California non-profit organization,
6 referred to as .Organization..
7 The parties agree as follows:
8 1. Recitals.
9 A. Organization has requested financial assistance
10 from City for the fiscal year 1987-1988, in order to assist in
11 defraying the expense of certain concerts, shows, festivals or
12 events or activities sponsored by Organization as set forth in
13 Organization's grant proposal (hereinafter .the proposal.)
14 approved by the Fine Arts Commission of the City, a copy of which
15 proposal is on file in the Office of Cultural Affairs. The terms
16 of the proposal are incorporated herein by reference and shall
17 govern the uses of the funds provided herein. The financial
18 assistance provided for in this agreement is made on a one-time
19 only basis, and receipt of said funds shall not imply a
20 continuing obligation of the City beyond the terms of this
21 Agreement.
22 B. The expenditure is for a valid municipal public
23 purpose, to wit: for promotion of arts and culture, as more fully
24 set forth in the proposal submitted by Organization.
25 2. Pavment. Upon presentation of a claim to the City
26 Finance Director, City shall pay to Organization from the budget
27 for the 1987-1988 fiscal year, the total sum of FIVE THOUSAND ONE
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1 BUNDRED DOLLARS ($5,100) at such time or times and in such
2 periodic amounts as determined by the City Administrator and
3 Finance Director of the City, consistent with the grant proposal
. approved by the Fine Arts Commission.
5 3. Use of Funds. The funds paid to Organization shall
6 be used solely for the purposes set forth in Paragraph 1 and in
7 strict compliance with the provisions set forth in the proposal.
8 No deviation from the proposal shall be made without the express
9 approval of the City of San Bernardino. Said funds shall be
10 expended by June 30, 1988, and any unexpended funds shall be
11 returned to City by Organization.
12 4. AccountinQ. At such time or times as may be requested
13 by the City Administrator or Director of Finance of City,
14 Organization shall submit to the City Administrator, with a copy
15 to the Director of Finance and the San Bernardino Fine Arts
16 Commission, an accounting of the proposed and actual expenditures
17 of all revenues accruing to the Organization for the fiscal year
18 ending June 30, 1988. Financial records shall be maintained in
19 accordance with generally accepted accounting principles by
20 Organization in such a manner as to permit City to easily trace
21 the expenditures of the funds. All books and records of
22 Organization are to be kept open for inspection at any time
23 during the business day by the City or its officers or agents.
24 5. Hold Harmless. Organization covenants and agrees to
25 indemnify and save harmless the City and its employees and agents
26 from all liabilities and charges, expenses (including counsel
27 fees), suits or losses however occurring, or damages arising or
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growing out of the use or receipt of the funds paid hereunder and
all operations under this agreement. Payments hereunder are made
with the understanding that the City is not involved in the
performance of services or other activities of Organization.
Organization and its employees and agents are independent
contractors and are not employees or agents of the City in
performing said services.
6. Termination. City shall have the right to terminate
this Agreement and any funding remaining unpaid hereunder for any
reason by mailing a ten-day written notice to Organization and
this agreement shall terminate ten days after the mailing of such
notice. In the event this Agreement is terminated for reasons of
improper use of funds or use of funds for any purpose other than
those authorized, any unexpended portion of the funds provided by
City shall be returned to City. In addition, Organization shall
reimburse to City any funds expended which were used for any
purposes other than those authorized under this Agreement.
7. Assianment. Organization shall not assign its interest
in this Agreement without the prior written approval of City.
8. Final Reoort. Prior to June 30, 1988, Organization
shall provide a final report on the project funded by this
Agreement in accordance with the Criteria for Financial Support
heretofore provided by City to Organization.
9. Notices. All notices herein required shall be in
writing and delivered in person or sent by certified mail,
postage prepaid, addressed as follows:
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City Administrator
City of San Bernardino
300 North -0- Street '
San Bernardino, CA 92418
DATED:
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Executive Director
Evergeen Singers
747 Parkda1e Drive
San Bernardino, CA
ATTEST:
CITY OF SAN BERNARDINO
By
City Clerk
EVERGEEN SINGERS
By
Title
4
)
92404