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HomeMy WebLinkAbout20-Parks and Recreation ORIGINAL CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION From:Kevin Hawkins, Director Subject: RESOLUTION RATIFYING THE SUBMITTAL OF A GRANT APPLICATION TO Dept: Parks, Recreation& KAISER PERMANENTE FOR FUNDING IN Community Services Dept. THE AMOUNT OF$20,000 TO AUGMENT THE PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT SWIM PROGRAM Date: July 9, 2009 FOR THE 2009 SUMMER SEASON. M/CC Meeting Date: August 3, 2009 Synopsis of Previous Council Action: June 29, 2009 Council authorized a budget amendment transferring funding in the amount of $25,000 from the Mayor's Office Professional/Contractual account to the Parks, Recreation and Community Services Salaries-Temporary/Part time account to augment the Parks, Recreation and Community Services Swim Program for the 2009 summer season. July 14, 2009 Grants Ad Hoc Committee recommended approval to full Council. Recommended Motion: Adopt Resolution. Signature Contact person: Kevin Hawkins Phone: 5030 Supporting data attached: . :- :- • c . • . Ward: All Wards FUNDING REQUIREMENTS: Amount: Grant Revenues of $20,000. with no city grant match requirement. Source: (Acct. Description) Federal and State Programs Fund Finance: Council Notes: Agenda Item No. #2e-3-09 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject• Resolution of the City of San Bernardino ratifying submittal of a grant application to Kaiser Permanente for funding in the amount of $20,000 to augment the Parks, Recreation and Community Services Department Swim Program for the 2009 summer season. Background: One of the budget reductions adopted as a part of the Interim City Manager's Budget Strategy at the February 17, 2009 Council meeting was for the Parks, Recreation and Community Services Department to keep all pools (except for the Jerry Lewis Swim Center) closed for the 2009 summer season. The cost saving ascribed to this budget reduction was $47,000. On June 29, Council authorized a transfer of funding in the amount of $25,000 from the Mayor's Office (Professional/Contractual Services) to the Parks, Recreation and Community Services (Salaries-Temporary/Part-time) account. That funding was designated to support pool staffing (approximately eight to ten part-time employees) and operations, which allowed the department to open swimming pools at the Ruben Campos and Hernandez Community Centers through mid-August, 2009. It is anticipated that the $20,000 in additional grant funding being requested from Kaiser Permanente will enable the swimming pools at Ruben Campos and Hernandez to stay open for the balance of the swim season, which ends on August 29th, 2009. In addition, the Department will be able to open the pool at Mill Park, from July 20th through August 29th, 2009. The grant also provides for limited free swimming lessons at Ruben Campos and Hernandez pools. The Grants Ad Hoc Committee considered the proposed grant submittal at their meeting on July 14, 2009 and recommended approval to the full Council on August 3, 2009. The grant was submitted on July 16, 2009, in order to meet Kaiser Permanente's deadline. Financial Impact: Grant funding in the amount of$20,000 is being requested from Kaiser Permanente to augment the Parks, Recreation and Community Services Department Swim Program for the 2009 summer season. There is no City cash match requirement. Recommendation: Adopt Resolution. • py 1 RESOLUTION NO. 2 RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYING THE 3 SUBMITTAL OF A GRANT APPLICATION TO KAISER PERMANENTE FOR FUNDING IN THE AMOUNT OF $20,000 TO AUGMENT THE PARKS, 4 RECREATION AND COMMUNITY SERVICES DEPARTMENT SWIM PROGRAM 5 FOR THE 2009 SUMMER SEASON. 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 7 SECTION 1. That the Mayor and Common Council hereby ratify the submittal of a 8 9 grant application to Kaiser Permanente, a copy of which is attached hereto, marked Exhibit"A" 10 and incorporated herein by reference as fully as though set forth at length; and 11 SECTION 2. That the grant amount of$20,000 be accepted. 12 /// 13 /// 14 /// 15 /// 16 17 /// 18 19 /// 20 /// 21 /// 22 /// 23 24 25 26 27 28 1 RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYING THE 2 SUBMITTAL OF A GRANT APPLICATION TO KAISER PERMANENTE FOR FUNDING IN THE AMOUNT OF $20,000 TO AUGMENT THE PARKS, 3 RECREATION AND COMMUNITY SERVICES DEPARTMENT SWIM PROGRAM FOR THE 2009 SUMMER SEASON. 4 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 6 and Common Council of the City of San Bernardino at a 7 meeting thereof, held on the day of , 2009, by the following vote,to wit: 8 Council Members: AYES NAYS ABSTAIN ABSENT 9 ESTRADA 10 BAXTER 11 BRINKER 12 13 SHORETT 14 KELLEY 15 JOHNSON 16 MC CAMMACK 17 18 City Clerk 19 20 The foregoing resolution is hereby approved this day of , 2009. 21 22 Patrick J. Morris, Mayor City of San Bernardino 23 Approved as to Form: 24 25 By: �� ames F. Penman, City Attorney 26 27 28 libteiliblitUkh 1� 1 3 4 ,6 41. u Exhibit "A" i • fa aflootist MIL arks Kaiser Permanente Fontana Medical Center Area 2009 Community Benefit Grant Application I. Applicant Information Organization: City of San Bernardino— Parks,Rec. & Comm.Srvcs.Dept. Web site:www.sbcity.org Address: 201-A North E Street, Suite 103 City/State/Zip: San Bernardino, CA 92401 Telephone: (909) 384-5233 Fax: (909) 384-5160 Executive Director: Kevin Hawkins E-mail: Hawkins_Kevin @sbcity.org Federal Tax ID: 95-6000772 Legal Name: City of San Bernardino Year Organization Established:lncorporated 1854 Annual Operating Budget: PRCSD $4,323,600 Mission/Background of Organization: Creating community in San Bernardino through people, parks, and programs. Cities/Areas Served: City of San Bernardino List Kaiser Permanente physicians and employees currently involved or expected to be involved with your organization and/or project. Indicate the person's involvement/subgroup. II. Fiscal Agent (Only Complete if Using Another Organization as the Fiscal Sponsor) Organization: Address: City/State/Zip: Telephone: Fax: Executive Director: E-mail: Federal Tax ID: Legal Name: Year Organization Established: Annual Operating Budget: I (Page 1 of 5) KAISER PERMANEW E® thrive III. Program Information )rogram Title City of San Bernardino Open Swim and Learn-to-Swim Program/Grant Contact Mitch Assumma Title Community Recreation Manager (909) 772-0330 cell E-mail assumma_mi@sbcity.org Telephone (909) 384-5132 office Kaiser Permanente Area of Focus: Access to: ❑ Pre-natal ❑ Dental ❑ Primary Care ❑ Mental Health Health education and/or chronic disease self-care management: ® Heart Disease ® Stroke ® Asthma ® Cancer ® Diabetes Prevention of avoidable health risks: Smoking ® Obesity. Total Program Budget $137,111 (Gen.Fund$90,136; Mayor's Transfer$25,000; Unfunded$21,975) total Amount Requested $20,000 [Note: Grants are not typically provided for the total program budget. The submitted grant request should not be the sole funding source for the proposed program. Grant application proposals should include a mix of funding/revenue sources to ensure program delivery and sustainability.] Program Start May 23, 2009 End Date September 13, 2009 Duration of Program 2009 Aquatics Season (approx. 16 weeks) Ai (Page 2 of 5) KAISER PERMANENTE® thrive IV. Narrative Background A recent city-wide economic forecast of an $18 million shortfall for Fiscal Year 09/10 has impacted ie Parks, Recreation and Community Services Department operational budget. The Department has experienced a 59% reduction ($2 million) in staffing/programming, following a similar reduction the year prior. As a result, the only pool planned for opening was the Jerry Lewis Family Swim Center at Perris Hill Park and the partnered pools of the Boys & Girls Club Pool and Delmann Heights Pool. A community outcry led to the most recent transfer of $25,000 from the Mayor's Office to open Nunez and Hernandez Pools for a shortened season. Program Description Open Swim and Learn-to-Swim programs are a part of the PRCSD's overall mission to provide municipal recreation and leisure service delivery. Six pool locations are included in this inventory of facilities. Program Goal The PRCSD's goal through aquatics activities/use of facilities is to promote healthier lifestyles, water safety awareness and training, and a higher quality of life among community residents. Program Objectives - Keep the Open Swim opportunities available to all neighborhoods for a full summer season of use (June 22 —August 29, 2009), following the traditional school calendar. - Provide the opportunity for low-income youth (ages 6-17 years) to learn how to swim, which saves lives. - Provide a safe and enjoyable summer swim season. - Open Mill Pool (currently closed) from July 20 through August 29, 2009. - Extend the season for the Nunez and Hernandez Pools full season through August 29 (instead of closing after August 12, 2009). Expected Outcomes - Swim lessons are provided to a minimum of 300 community youth (paid or free-of-charge), which saves lives. - Reduction in chronic diseases such as diabetes, obesity and asthma, which extends life duration. - Continuation of recruitment and retention of qualified/trained staff. - More efficient and effective use of facilities that are already maintained on a 24/7 basis per routine health and operational standards. Target Audience The general public residents are the target audience, especially low-income at-risk youth who will benefit from a positive play/learning environment. Target Area(s) City of San Bernardino, downtown neighborhoods within walking distance of pool facilities. Target Age Group and Ethnicity and Gender Male and female youth between the ages of 6-17 years, all ethnic backgrounds. Expected Number to Serve/Reach The total number of attendees in open swim for the 2009 aquatics season for all sites is expected to '"e 44,000 (weather dependent), of which we project the additional funding to reach 2,400. The total (Page 3 of 5) KAISER PERMANENTE, thrive number of learn-to-swim participants is expected at 300, of which 80 will be reached with this additional funding. leferral Sources, Outreach, and Promotion Planned Press releases to local media sources will spur initial interests. A press conference will commence following awarding of the grant on July 20th, recognizing Kaiser Permanente's contribution to the expansion of the aquatics program in San Bernardino and promoting the opening of the Mill Pool. Learn-to-Swim classes at no charge will be filled via referrals from local community center attendees and other PRCSD service providers. The neighborhood will come via word-of-mouth once the gates are seen open, temperatures rise, and equipment is made operational. Evaluation Attendance will be recorded per established reporting and recording routines, following Department policy and procedures directives. Totals will be compared to prior years' records, with supervisory observation and oversight. Partners Involved City recruits, trains, and retains currently certified employees per American Red Cross standards at four pool locations. The City partners with the Boys & Girls Club of San Bernardino to provide summer open swim opportunities to the community at two of six City-maintained pool facilities. Program Budget The attached budget only reflects the funding for personnel to open the Mill Pool, extend the aquatics season full term at the Nunez and Hernandez Pools, and offer a larger number of free swim lessons to low income families. (Materials/supplies, capital improvements, and maintenance costs are not 'icluded.) Funding The General Fund support for personnel for this program is $90,136. An additional $25,000 for staff wages was transferred from the Mayor's Office (General Fund). (The total unfunded personnel cost is $21,975, of which $20,000 will be applied from receipt of this grant.) V. All Supporting Documents Below Must be Submitted with Application Use this as a checklist: (Page 4 of 5) KAISER PERMANENTE® thrive ❑ Brief cover letter describing the program on organization letterhead (must be signed and dated by the Executive Director or senior leader/administrator) 1 Application (must be signed and dated by the Executive Director or senior leader/administrator) ❑ Budget (use template) ❑ Board of Directors list (include organizational affiliations for possible conflicts of interest and indicate whether any members are Kaiser Permanente employee's) ❑ If using a fiscal sponsor/agent (include a copy of the Memorandum of Understanding or letter indicating that the fiscal sponsor/agent agrees to take on that role and responsibility) ❑ IRS determination letter of 501c3 status OR a certification / letter indicating that the entity is a public agency/government ❑ Most recently filed IRS Form 990. Not required for public agencies ❑ Most recent audited financial statement for requests over $10, 000. Not required for public agencies. Legal Requirements—Nonprofit organizations must have a valid tax exemption status under Section 501c(3) of the Internal Revenue Code and be classified as a public charity and not as a `private foundation"under Section 509(a). Government and public agencies are also eligible for funding. If proposal is from an unincorporated collaboration or a ommunity project, tax exemption verification and a letter of agreement signed by a lead applicant agency that is eligible for funding is required. Fiscal Sponsor-A fiscal sponsor is a tax-exempt, 501©(3) organization that agrees to accept responsibility for grant funds on behalf of another organization. The fiscal sponsor is responsible for general management of grant funds, which includes keeping financial records, disbursing funds in accordance with the purpose of the grant award and fulfilling reporting requirements. Please note-Applications and supporting materials will not be returned. All sections of the application must be completed. Emailed applications will not be accepted. All grants have a 1 year implementation period. Please mail the grant application and required documents to: Kaiser Permanente Fontana Medical Center Public Affairs Department 9961 Sierra Avenue Fontana, CA 92335 Attention: Jennifer Resch-Silvestri, Director of Public Affairs For questions you may call (909) 427-5268 or email: Martha.r.valencia( kp.orq (Page 5 of 5) KAISER PERMANENTS® thrive Kaiser Permanente Fontana Medical Center Community Benefit Grants Program Budget Template (Application): Please Indicate How Funds Be Utilized Organization Name:y of San Bernardino-PRCSD Date: 7/13/2009 Learn-to-Swim:Free@ Nunez&Hernandez;Two 2- Other week sessions; Nunez 3 classes/sess.(48 Request from In-Kind Sources TOTAL students), Hem. 2 classes/sess.(32 stud.) Kaiser Permanente Contribution BUDGET) of Income PERSONNEL/STAFFING EXPENSES (List title and %on project) Lifeguards/Swim Instructors-100% $1,780 $1,780 M-Th, 1.5hrs/day/each+safety/deck lifeguard Subtotal, Personnel/Staffing Expenses $1,780 $1,780 Benefits( 5.2 %of Personnel) $93 $93 TOTAL, PERSONNEL $1,873 $1,873 PROGRAM/OPERATING EXPENSES TOTAL, PROGRAM EXPENSES $0 $0 INDIRECT/OVERHEAD EXPENSE ( %of Expenses) $0 $0 TOTAL EXPENSES (Personnel +Program+Indirect) $1,873 $1,873 • Kaiser Permanente Fontana Medical Center Community Benefit Grants Program Budget Template (Application): Please Indicate How Funds Be Utilized Organization fame:.y of San Bernardino-PRCSD Date: 7/13/2009 Request from In-Kind Other TOTAL Kaiser Permanente Contribution Sources BUDGET Open Mill Pool of Income PERSONNEL/STAFFING EXPENSES (List title and%on project) 1 Pool Manager-100% 2,505 $2,505 2 Senior Lifeguard -100% 2,218 $2,218 3 Lifeguard-100% 1,891 $1,891 4 Cashier-Recreation Leader-100% 1,410 $1,410 Subtotal, Personnel/Staffing Expenses $8,024 $8,024 Benefits( 5.2 %of Personnel) $418 $418 TOTAL, PERSONNEL $8,442 $8,442 'PROGRAM/OPERATING EXPENSES TOTAL, PROGRAM EXPENSES $0 $0 INDIRECT/OVERHEAD EXPENSE of Expenses) $0 $0 TOTAL EXPENSES (Personnel+Program+Indirect) $8,442 $8,442 Kaiser Permanente Fontana Medical Center Community Benefit Grants Program Budget Template (Application): Please Indicate How Funds Be Utilized Organization Name;.y of San Bernardino'-PRCSD Date: 7/13/2009 Request from In-Kind Other TOTAL Full Season; Extend Nunez and Hernandez Sources Pools Operation Kaiser Permanente Contribution of Income BUDGET PERSONNEL/STAFFING EXPENSES (List title and%on project) 1 Pool Managers -100% $1,993 $1,993 2 Senior Lifeguards -100% $2,389 $2,389 3 Lifeguards-100% $3,897 $3,897 4 Cashiers-Recreation Leaders-100% $927 $927 Subtotal, Personnel/Staffing Expenses $9,206 $9,206 Benefits( 5.2 %of Personnel) $479 $479 TOTAL, PERSONNEL $9,685 $9,685 PROGRAM/OPERATING EXPENSES TOTAL, PROGRAM EXPENSES $0 $0 INDIRECT/OVERHEAD EXPENSE %of Expenses) $0 $0 TOTAL EXPENSES (Personnel+Program+ Indirect) $9,685 $9,685 qn. - Parks, Recreation & Community Services Department CITY OF SAN BERNARDINO San t ®n;. City of San Bernardino Board of Directors City Council Ward 1 - Esther R. Estrada Ward 2 - Dennis J. Baxter Ward 3 - Tobin Brinker Ward 4 - Fred Shorett Ward 5 - Chas A. Kelley Ward 6 - Rikke Van Johnson Ward 7 -Wendy McCammack City of San Bernardino Parks, Recreation and Community Services Commissioners City Commissioner DAVID J. AUSTIN (Mayor's Appointee) 1st Ward Commissioner ROBERT G. VEGA 2nd Ward Commissioner EVELYN WILSON 3rd Ward Commissioner Alex Aldasoro 4th Ward Commissioner FELIX D'AMICO 5th Ward Commissioner KEITH JORDAN 6th Ward Commissioner RICKY HARRIS 7th Ward Commissioner MARILYN PATTERSON N E E en a) 0 � rse5 a' O � Qe J ONe. 0 V •� ONTO V +O' E C C O O d V = p L O O M •�j C •C? C'7N dit OMCICsI 0S ... CO 'y O y e- N C O '(/, O N e- N C O O d >, it - .N d >, O � � � �N L• Q to 5 = ~ 0 z d N 3 = ~ V a . 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